Excel Basic TrainingExcel Basic Training

--Oliver yang--Oliver yang

--2008/03/07--2008/03/07

AgendaAgenda Excel IntroductionExcel Introduction Basic OperationBasic Operation

On Workbooks, On WorksheetsOn Workbooks, On Worksheets On Rows, On ColumnsOn Rows, On Columns On Ranges, On CellsOn Ranges, On Cells

Data Input & Edit & SearchData Input & Edit & Search Format DataFormat Data Share WorkbookShare Workbook Print SetPrint Set Custom ExcelCustom Excel

Excel IntroductionExcel Introduction

Excel Object ModelExcel Object ModelExcel ApplicationExcel ApplicationExcel ApplicationExcel Application

WorkbooksWorkbooksWorkbooksWorkbooks

WorkbookWorkbookWorkbookWorkbook WorkbookWorkbookWorkbookWorkbook

WorksheetsWorksheets

WorksheetWorksheet

RangeRange RangeRange

WorksheetWorksheet

OthersOthers

Excel IntroductionExcel Introduction Interface IntroInterface Intro Menu bar

Tool bar

Edit Area

Status bar

Formula bar

Excel IntroductionExcel Introduction

Context pop menu

Basic OperationBasic Operation

On WorkbooksOn Workbooks New, Save, Delete, Close, Global SetNew, Save, Delete, Close, Global Set

On WorksheetsOn Worksheets Select, New, Insert, Copy, Delete, Move, Select, New, Insert, Copy, Delete, Move,

CloseClose Arrange windows, Split, Freeze panes, Hide, Arrange windows, Split, Freeze panes, Hide,

Zoom in/outZoom in/out Rename, Set Tab color, Set backgroundRename, Set Tab color, Set background

Basic OperationBasic Operation

On RowsOn Rows Select, Copy, Cut, Insert, Delete, Move, Hide, Select, Copy, Cut, Insert, Delete, Move, Hide,

UnhideUnhide Set Height, Auto Fit HeightSet Height, Auto Fit Height

On ColumnsOn Columns Select, Copy, Cut, Insert, Delete, Move, Hide, Select, Copy, Cut, Insert, Delete, Move, Hide,

UnhideUnhide Set Width, Auto Fit WidthSet Width, Auto Fit Width

Basic OperationBasic Operation

On Range & CellsOn Range & Cells Select, Copy, Cut, Paste, Move, DeleteSelect, Copy, Cut, Paste, Move, Delete 65536Rx256C (Excel 2003)65536Rx256C (Excel 2003) Reference rangeReference range Quick access any cell (Ctrl + G, F5)Quick access any cell (Ctrl + G, F5) Quick move Quick move

Data Input & Edit & SearchData Input & Edit & Search

Data typeData type Value ( 9.9999, -3.1415, 2.229E-307)Value ( 9.9999, -3.1415, 2.229E-307) DateDate TextText FormulaFormula Transform data typeTransform data type

Data Input & Edit &SearchData Input & Edit &Search

Data InputData Input When and where we can input data? When and where we can input data? Input same data in selected rangeInput same data in selected range

(Ctrl + Enter)(Ctrl + Enter) Input formula (Begin with “=“, Alt + =)Input formula (Begin with “=“, Alt + =) Input symbol (Insert -> Symbol)Input symbol (Insert -> Symbol) Fill range and Auto Fill range (Edit -> Fill)Fill range and Auto Fill range (Edit -> Fill)

(Fill Down Ctrl + D, Fill Right Ctrl + R)(Fill Down Ctrl + D, Fill Right Ctrl + R)

Data Input & Edit &SearchData Input & Edit &Search

Data EditData Edit When we can edit the data (Esc, F2)When we can edit the data (Esc, F2) Auto wrapAuto wrap Wrap by manual (Alt + Enter)Wrap by manual (Alt + Enter) Edit range with same operationEdit range with same operation

(Special paste, Custom type)(Special paste, Custom type)

Data Input & Edit &SearchData Input & Edit &Search

Search data (Ctrl + F)Search data (Ctrl + F) Find data with valueFind data with value Find data with special character (*, ?, ~)Find data with special character (*, ?, ~) Find data with special formatFind data with special format

Replace data (Ctrl + H)Replace data (Ctrl + H) Same with findSame with find

Quick access (Ctrl + 1)Quick access (Ctrl + 1) Set data typeSet data type Set alignment Set alignment

Merge CellsMerge Cells Text OrientationText Orientation

Set FontSet Font Font effects (Strikethrough, Superscript, Subscript)Font effects (Strikethrough, Superscript, Subscript)

Set Border (Ctrl + Alt + &)Set Border (Ctrl + Alt + &) Border colorBorder color

Set PatternsSet Patterns Add CommentsAdd Comments

Edit /Delete/Show CommentsEdit /Delete/Show Comments Print CommentsPrint Comments

Format DataFormat Data

Format DataFormat Data

Format Data DemoFormat Data Demo

Format DataFormat Data

Auto Format & Conditional FormattingAuto Format & Conditional Formatting

Format DataFormat Data

Create yourself style (Format -> Style, Create yourself style (Format -> Style,

Alt + ‘)Alt + ‘)

Data validationData validation

Format DataFormat Data

Share WorkbookShare Workbook

We need collaborate on one thingWe need collaborate on one thing

(Tool -> Share Workbook)(Tool -> Share Workbook)

Share WorkbookShare Workbook

Track Changes Track Changes

(Tool -> Track Changes -> Highlight (Tool -> Track Changes -> Highlight Changes)Changes)

Print SetPrint Set

Ensure you have connected PrinterEnsure you have connected Printer Page SetupPage Setup Print AreaPrint Area Print PreviewPrint Preview Print ScriptsPrint Scripts

Custom ExcelCustom Excel

Custom Menu & ToolbarCustom Menu & Toolbar

Excel Q&AExcel Q&A 工作表的基本操作 （工作表的基本操作 （ 27-3227-32 ）） 工作薄的多窗口显示及冻结窗格 （工作薄的多窗口显示及冻结窗格 （ 33-4133-41 ）） 设置适合的行高和列宽 设置适合的行高和列宽 (47-50)(47-50) 显示和隐藏某些行或列 显示和隐藏某些行或列 (54-56)(54-56) 批注的建立的格式以，样式及修改 （批注的建立的格式以，样式及修改 （ 76-7876-78 ） ） 如何在多个单元格同时输入数据：批量录入相同数据 （如何在多个单元格同时输入数据：批量录入相同数据 （ 7979 ）） 单元格及显示格式的编辑：诸如分数；指数上标，快速为单元格画边框 （单元格及显示格式的编辑：诸如分数；指数上标，快速为单元格画边框 （ 79-79-

8080 ）） 复制，粘贴，剪切等操作，着重于大家所不常用但却能提高效率的方面，诸如复制，粘贴，剪切等操作，着重于大家所不常用但却能提高效率的方面，诸如

选择性粘贴，填充，剪切板的历史应用等 （选择性粘贴，填充，剪切板的历史应用等 （ 112-122112-122 ）） 链接和超链接的实现 （链接和超链接的实现 （ 723-740723-740 ）） 查找和替换的使用 （查找和替换的使用 （ 124-126124-126 ）） 包含通配符的运用 （包含通配符的运用 （ 128128 ）） 单元格或文档保护，权限以及共享的使用：比如有很多列，要固定某一列，然单元格或文档保护，权限以及共享的使用：比如有很多列，要固定某一列，然

后拖动底部滑动条可以调节其他列。 （后拖动底部滑动条可以调节其他列。 （ 129-133129-133 ）（）（ 770-77770-7788 ））

格式化工作表 （格式化工作表 （ 135-151135-151 ）） 自定义工具栏和菜单 （自定义工具栏和菜单 （ 154-161 )154-161 )

Thanks!Thanks!