Tracy M. Smith, Instructor

AGENDA Week Two Grading Week Three Outcomes Active Exercise Review Agendas Meeting Minutes Virtual Field trip Language Arts Week Four Introduction

WEEK TWO GRADING I’ve taken a peek at a few assignments so far…

Focus was on creating the document with no errors Good exercise for proofreading and creating a

document from hand written text Timed Typing grades were better, too! Be sure to practice often to ensure your speed

increases and errors decrease!

WEEK THREE OUTCOMES

WHAT IS AN AGENDA?‘Agenda’ comes from the Latin word ‘agendum’, meaning “that which is for doing” or “that which is to be done.”

POINTS TO REMEMBER…• Two-inch top margin• Heading format• Numbering feature for

agenda items• Line spacing

Please see Reference Manualpage R-11A

QUESTION….

Why would someone have a meeting without an agenda?

Does an agenda take the place of meeting minutes?

AGENDA PLANNING TIPS…

• Determine the type of meeting:Decision MakingProblem SolvingResolving a Conflict

AGENDA PLANNING TIPS…

• Regardless of the meeting type:List each

item to be discussed

Name the person introducing the item

OTHER TASKS TO REMEMBER

Set an estimated time limit for each item

Send the agenda to all expected attendees one or two days before the meeting!

CREATING MINUTES FROM A MEETING…

• If someone is responsible for preparing as well as typing meeting minutes, they need to take accurate notes of the meetings events, including the following details:

Please see Reference ManualR-11B

Date Time Place • If someone misses a

meeting, he or she can use this information as a way to trace progress.

QUICK REMINDER ABOUT REPORT 72-47

Please do not forget that minutes are single-spaced!The inserted proofreaders’ marks make the

text copy appear to be double-spaced.

A FEW QUESTIONS…

• Has anyone had to take meeting minutes?

• Did you volunteer, or did someone nominate you to complete it?

• Did you find the experience easy or more difficult than you imagined?

VIRTUAL FIELD TRIP… Business Management Tips : Skills for

Taking Minutes for Meetings http://www.youtube.com/watch?v=-kw1QY9C

Z-A

How to Take Quick Meeting Minutes http://www.youtube.com/watch?v=0U7Zffouc

Mo You may need to copy and paste the links to the

URL

DISCUSSION… Once you’ve viewed the videos, what are

your thoughts?

Did you learn something new about taking minutes? If so, please share with the class.

PROCEDURE MANUALS In Lesson 73, you

begin the process of creating and formatting a Procedure Manual.

Have you ever had to create one? OR

Have you ever read and had to follow a poorly created one?

PROCEDURES MANUAL

Single spacing On numbered and bulleted list, single space if all items

in the list consist of 1 line Report format Header on every page Footer on every page

Question: How do you place text in a header and

footer in Microsoft Word?

A LITTLE INFORMATION ABOUTHEADERS AND FOOTERS…

In Word 2007:On the Insert

Ribbon, click on Header and or Footer.

On the Built In window that displays: Click to select the type

of header/footer formatting that you want.

LANGUAGE ARTSYou will notice that almost every

chapter has a Language Arts section.These sections are important to read

and study; this will help you prepare for the Language Arts mid-term and final.

AGREEMENTUse singular verbs and pronouns with

singular subjects; use plural verbs and pronouns with plural subjects.Jan was happy with her writing.Allan and Mary were upset about

the newspaper article.Among the items discussed were

our raises and benefits.

This rule can be easily broken in written communication…always read what you

have written before sending it to a client/supervisor.

WHAT IS DUE WEEK 3?

Seminar Discussion – Agendas Timed Writing - Supplementary Timed Writing

#3 (SB28).

WEEK FOUR You will be creating business letters, such

as multipage letters. We will also be discussing several special

letter features, such as:On-arrival notationsSubject linesBlind copy notationDelivery notationPostscript

THE END! Thank you, and have a great evening!