Mount Auburn Hospital, Information Systems 1 Mount Auburn Hospital Meditech MOX (Magic Office)

Mount Auburn Hospital, Information Systems

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Mount Auburn Hospital

Meditech MOX (Magic Office)


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Topics- Review of function keys- Cabinets

- Library and Yours

- Mail Routines- For you

- Deleted by You

- Send

- Sent by You

- Employee Register- Tips and Short cuts- Advanced Topics


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Function KeysPC Terminal

Save/File Information F12 F20

Exit w/out saving F11 F19

Look up F9 F17

Previous field F6 F12

Delete whole line F10

Recall deleted info F5 F18

Format paragraph F3


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MOX Main Menu

Number of mail messages you have. * indicates a new message.


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MOX CabinetsUsed to: Organize and share important information.

CabinetDrawersFiles


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12. Library

Use the arrow keys to move

around in cabinets.

Use to: Access shared hospital

information


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11. Yours

Use to Manage Your:

Cabinets

Drawers Files


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Your Cabinet Verb Strip - Select the yellow highlighted character to perform the function

- Only highlighted functions are available.

• Open

• Edit

• Create

• Delete

• Print

• Mail

• List

• Rename

• Transfer

• Options

• Exit


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Cabinet CommandsOpen: See the contents of the cabinet, drawer or text file

Edit: Edit the contents of a text file

Create: Create a new cabinet, drawer or text file

Delete: Delete a cabinet, drawer or cabinet (cabinet & drawer must be empty in order to delete)

Print: Print a paper copy of a text file

Mail: Send a MOX message of a text file

List: List the drawers and files within a Cabinet

Rename: Change the name or access for a cabinet, drawer or text file

Transfer: Move a file from one cabinet or drawer to another

Options: Change the order, Sort or Search

Exit: Exit back one drawer/cabinet until you exit from cabinets.


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11. Yours

- Select 11. Yours- Enter ‘C’ (create command)

- Name the Cabinet- Define Access Private, Read-Only or Open

- Define groups or individual users that can access.

How to: Create Cabinets

Dist Group and User can only be added if access is Open or Read-Only.


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11. Yours

- Select 11. Yours- Use arrows to select the Cabinet

to put the drawer in to- Enter ‘C’ - Name the Drawer - Define the Type: DRAWER- Define groups or individual users that can access.

How to: Create Drawers


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11. Yours

- Select 11. Yours- Arrow to select the Cabinet

and/or drawer. - Enter ‘C’ - Name the Text file- Define the Type: TEXT- Define groups or individual users that can access.

How to: Create Files


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Mail Routines

Routine Function

1. For You Read your mail (old and new)2. For This Terminal N/A3. Deleted By You Access mail you deleted4. Sent By You Access mail sent by you5. For Someone Else N/A6. Send Send a new message

8. Saved by you Access a saved draft message


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1. Mail For You

Use to: Read, Respond, Forward and Transfer mail messages


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Verb Strip

- Select the highlighted character to perform the function

- Only highlighted functions are available.

• Delete

• Transfer

• Print

• View

• Send

• Forward

• Acknowledge

• Locate

• Exit


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Mail For You Commands

Delete: Remove from ‘Mail for You’ and xfer it to ‘Deleted by you’

Transfer: Move or copy the message to a Cabinet

Print: Print a hard copy of the message

View: See the entire message if longer than 20 lines

Send: Reply to Sender or Forward to another Recipient

Forward: Reply to sender or send the message to another recipient

Acknowledge: Acknowledge receipt of certified mail

Locate: Links to Employee Locator screen

Exit: Exit from the message and return to the Main Menu


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3. Deleted by You

Review and Reactivate messages that you deleted.


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Deleted by You

Restore: Move the message back in to Mail for You

Delete: Remove the message completely from system.

All other Commands function the same as Mail for You.


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6. Send Mail


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Send MailRecipient: Enter the name(s) of the people to send the

message to.

Groups: F6 from recipient field to access Groups.

From: Your username defaults in here. To send mail under a

different name, enter it here.

Taken by, Date and Time: Defaults, cannot be edited

Special Handling: Will be reviewed in Advanced topics

Subj: Enter a brief description of the message

Text: Enter your Free text message

Send: F12 to send message when complete.


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4. Sent by You

Use to: Review messages that you sent.

Note: Messages are removed from your Sent by You folder when all recipients have deleted the message.


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Sent by You

- Deleting a message in your Sent by You folder, removes the message from the recipient’s mailbox.

- Messages are removed from your Sent by You folder when all recipients have deleted the message.

Note: For permanent record of a message, include yourself as a recipient and transfer it from your

Mail for You in to a cabinet.


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23. Employee Locator


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Intermediate Topics- Delete multiple messages

- Special Handling - Certified Mail

- Track Sent Mail

- Special Handling - Auto Send/Delete

- Canned Text

- Message drafts (Mail you Saved)

- Share Cabinets/Files

- Sorting Cabinets

- Downloading MOX files to PC


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Delete Multiple Messages

- Right <Ctrl> key to Check/Uncheck individual messages or

- <Shift> and Right <Ctrl> to Check/Uncheck ALL messages.

- Enter the command (i.e.;“D” to delete) to perform on all checked messages.


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Special Handling

Enter ‘Y’ at Special Handling to access pop up menu


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Certified Mail

Use to: Have recipient acknowledge message

Confirmation that an important message is received


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Track Sent MailUse to: find out if recipient has read message

How to:

Select the Mail You Sent Routine

Use arrow keys to yellow highlight the message

Enter the command ‘R’


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Auto Send/Delete

How to: - Access Special Handling Menu

- Enter the date that you want the message Sent and/or Deleted.

- Message will be Delivered/Deleted the morning of the date entered.

Use to: Send a reminder Delete time sensitive messages


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Canned Text

How to Create New Canned text: - Select option 31. Extras

- Select option 12. Canned Text Dictionary

- Enter a Mnemonic, Active ‘Y’ and a Description.

- Enter the text to appear when this canned text is selected.

Use to: Store a frequently used template.


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Canned Text

How to use Canned text: - Access Send Mail routine or create a Text file.

- Select the F4 (Get) key

- Arrow down to Your Canned Text

- Select the mnemonic from the look up.

- Text defaults in

Use to: Default text into Mail or Text files.


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Message DraftsUse to: Save a message that you started but cannot

finish right now.


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8. Saved by YouUse to: Access a saved message


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Sharing Cabinets/Files

Use to: Share useful information with co-workers.

How to: -Highlight the desired Cabinet,

Drawer or Text file.-Select the ‘R’ command from the

cabinet verb strip-Access must be OPEN or Read-Only -Enter either the Dist Group or the Individual User names.


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Sorting CabinetsUse to: Rearrange the order of cabinets/drawers/files

How to: -Select the ‘O’ (Options) command from the cabinet verb strip-Enter to select Sort (it will be yellow highlighted)-The sorting cabinets Verb Strip appears-Use the arrow keys to highlight the cabinet/file to

move.-Enter <Shift> and the arrow key to move the

cabinet up or down to the desired position.


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Downloading MOX files to PCs

How to: - From the Print On? Prompt- Enter: DOWNLOAD

- Suppress: Both

- Select the location on your PC to save the document

Use to: Save Mail or files on your PC


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Short Cuts & Tips- Entering Recipients:

- Use partial name look up or enter the person’s phone extension.

- Enter the person’s phone extension

- To reply to the sender enter <Spacebar> & <Enter> at the recipient field to default the sender’s name

- To reply to all recipients, enter <Spacebar> <Spacebar> & <Enter> to default all names.

- Type MAIL at any Print on prompt to send a MOX message of report output. (Print on? MAIL)

Mount Auburn Hospital, Information Systems 1 Mount Auburn Hospital Meditech MOX (Magic Office)

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