MONITORING AND EVALUATIONBY OLASHORE EMMANUEL

DEFINITIONS

Monitoring involves the routine collection of data that measure progress toward achieving programme objectives using record keeping and regular reporting

EVALUATION

It is a collection of activities designed to determine the value or worth of a specific programme.

It focuses on measuring on whether planed outcomes and impacts are achieved. To know whether one is attaining the intended outcome and impacts

The monitoring system must be in place, and that is why M&E is always considered as one compact entity.

DIFFERENCE BETWEEN MONITORING AND EVALUATION

Features Monitoring Evaluation

Frequency Regular, routine Periodic either at the

beginning, middle or

even end

Focus Measures input,

process and output

variables

Measures outcome and

impact variables

Purpose To know the on

going status of a

program

To know the impact of

program

Those

involved

In house involving

program planners

External people

especially donors may

want to come for on the

spot check and

triangulation of

supplied data

Statistical

method

Purely quantitative Majorly qualitative

IMPORTANCE

To make informed decisions regarding on going programs

To ensure the most effective and efficient use of resources

To determine exactly whether a program is right on track and where changes need to be considered

To help stakeholders conclude whether the program is a success

To inform subsequent decisions about programsIn essence, M&E used: as a management tool for planning & implementation as an advocacy tool to raise awareness/ convince stakeholders to

act as an accountability tool for performance monitoring

What to monitor

INDICATOR Is a key or pointer showing the direction Is a variable that measures one aspect

of a program or project that is directly related to program objectives

A statement that tells us what it is that will be measured to determine whether or not a result has been accomplished

CRITERIA FOR SELECTING INDICATORS Is the indicator linked to the expected result Is the indicator defined in the same way over

time Are the data for the indicator collected in the

same way over time Will data be available for the indicator Is data collection cost effective Is this indicator important to most people i.e.

will the data collected provide sufficient information to both supporters and skeptics

Is the indicator measurable

QUALITIES OF INDICATOR

Measurable Related to goal and objectives Reliable (consistency) Credible Economical

TYPES OF INDICATORS

INPUT indicator OUTPUT indicator OUTCOME indicator IMPACT indicator

OBSERVATION IS KEY IN M&E

DATA

Data refers to raw observation. In its raw form, it makes no sense but when processed, it informs

The information derived from indicators and recorded or reported is what is referred to as data.

When programs are implemented through series of activities, these activities are captured in form of data.

It can be quantitative and qualitative.

QUALITIES OF DATA

Validity (internal and external) Integrity Timeliness Accuracy (Precision) Reliability

V-I-T-A-R

EXAMPLES OF DATA COLLECTING TOOLS Attendance sheet Referral loop Register Pictures Minutes Report

M&E PLAN Every project or intervention should have a

monitoring and evaluation (M&E) plan. This is the fundamental document that

details a program’s objectives, the interventions developed to achieve these objectives and describes the procedures that will be implemented to determine whether or not the objectives are met.

It shows how the expected results of a program relate to its goals and objectives, describes the data needed and how these data will be collected and analyzed, how this information will be used, the resources that will be needed, and how the program will be accountable to stakeholders

…CONTINUED

M&E plans should be created during the design phase of a program

Such a plan should be considered a living document and revised whenever a program is modified or new information is needed

Importance of M & E plans

State how a program will measure its achievements and therefore provide accountability;

Document consensus and provide transparency

Guide the implementation of M&E activities in a standardized and coordinated way

Preserve institutional memory

STEPS TO DEVELOP AN M&E WORKPLAN

Identify program goals and objectives

Determine evaluation questions, indicators and their feasibility

Design the methodology for monitoring the process

Resolve implementation issues: Who will perform the work? How will existing data and past evaluation studies be used

Identify internal and external evaluation resources and capacity

Develop an M&E workplan matrix and timeline

Develop plan to disseminate and used evaluation findings

M&E MATRIX

Program (Objectives)

Monitoring Evaluation Key responsible

Activities

Input Output (Immediate result of 1st level activities)

Outcome(Short-term effects/result at the level of goal)

Impact(Long-term effects)

Methodology

MOV TIME FRAME

VIELEN DANK

THANK YOU VERY MUCH