Module 1 - Ms Excel 2010 Training

8/19/2019 Module 1 - Ms Excel 2010 Training

1/74

Bl i tz I .T. So lu t ion

MS Excel 2010Training

R e g i n a r d C . F a j a n o y , M I TBS Computer Science | Programming NCIV | Visual Graphics NCIII

Cel#: 0925 00 !9!9 | "mail: rca$ano%&gmail'com

google'com()*eginar+Castillano,a$ano%-pec

Module 1Module 1- Advance

Function

mailto:[email protected]://www.google.com/+ReginardCastillanoFajanoyOpechttps://www.google.com/+ReginardCastillanoFajanoyOpechttps://www.google.com/+ReginardCastillanoFajanoyOpecmailto:[email protected]


2/74

l Basics! – Forulas and Functions

Formula- is an expression which

calculates the value of a cell

Function- are predened

formulas.


3/74


ExcelFormula

Cell A3 below contains a formula whichadds the value of cell A1 to the value of cellA2.


4/74


5/74


Stes in entering Excel

Forula1. Select a cell.2. $o let Excel %now that &ou want to enter

a formula' t&pe an e(ual si"n )*+.

3. For example' t&pe the formula A1,A2.

$ip - nstead of t&pin" A1 and A2' simpl&select cell A1 and cell A2


6/74

iting Excel Forula

- /ote# Excel shows the value or formulaof the cell in the formula bar.


7/74

iting Excel Forula

$o edit a formula' clic%in the formula bar andchan"e the formula.

0ress Enter to view the

result.


8/74

rator #recedence $ M%AS

- Excel uses a default order in which calculations occur. f a part of theformula is in parentheses' that part will be calculated rst. t then

performs multiplication or division calculations. nce this is complete'Excel will add and subtract the remainder of &our formula.

- First' Excel performs multiplication )A1 A2+.- /ext' Excel adds the value of cell A3.


9/74

rator #recedence $ M%AS

-

First' Excel calculates the part in parentheses )A2,A3+.- /ext' it multiplies this result b& the value of cell A1.


10/74

' and #aste a Forula

- Enter the formula shownbelow into cell A.

- Select cell A' ri"ht clic%'and then clic% Cop& )or

press C$56 , c+- Select cell 7b' ri"ht clic%'

and then clic% 0aste under80aste ptions#8 )or pressC$56 , v+.

9hen &ou cop& a formula' Excel automaticall& ad:usts the cellreferences for each new cell the formula is copied to


11/74

' and #aste a Forula

- ;ou can also dra" theformula to cell 7


12/74

ste "tions

$his example illustrates the various paste options in Excel. Cell 7 belowcontains the S! function which calculates the sum of the ran"e 72#7


13/74

ste "tions

#aste $he 0aste option pastes ever&thin".

1. Select cell 7' ri"ht clic%' and then clic% Cop& )or press C$56 , c+.2. /ext' select cell F' ri"ht clic%' and then clic% 0aste under 80aste ptions#8)or press C$56 , v+.


14/74

ste "tions

(alues $he >alues option pastes the result of the formula.

1. Select cell 7' ri"ht clic%' and then clic% Cop& )or press C$56 , c+.2. /ext' select cell 7?' ri"ht clic%' and then clic% >alues under 80asteptions#8

/ote# to (uic%l& replace the formula in cell 7 with its own result' select cell7' press F2 )to edit the formula+ and press F?.


15/74

ste "tions

ForulasFormulas option onl& pastes the formula.

1. Select cell 7' ri"ht clic%' and then clic% Cop& )or press C$56 , c+.2. /ext' select cell @' ri"ht clic%' and then clic% Formulas under 80asteptions#8


16/74

ste "tions

Foratting $he Formattin" option onl& pastes the formattin".

1. Select cell 7' ri"ht clic%' and then clic% Cop& )or press C$56 , c+.2. /ext' select cell 7' ri"ht clic%' and then clic% Formattin" under 80asteptions#8

/ote# the Format0ainter cop&Bpastes

formattin" even (uic%er.


17/74

ste "tions

#aste Secial $he 0aste Special dialo" box oers man& more paste options. $o launch the

0aste Special dialo" box' execute the followin" steps.1. Select cell 7' ri"ht clic%' and then clic% Cop& )or press C$56 , c+.2. /ext' select cell @' ri"ht clic%' and then clic% 0aste Special.


18/74

ste "tions

e 0aste Special dialo" box appears.

/ote# here &ou canalso nd the pasteoptions describedabove. ;ou can alsopaste commentsonl&' validationcriteria onl&' use thesource theme' allexcept borders'column widths'formulas and number

formats' values andnumber formats. ;oucan also use the0aste Special dialo"box to perform (uic%operations' s%ip

blan%s andtranspose data.


19/74

sert a Function

Ever& function has the same structure. For example' S!)A1#A


20/74

sert a Function

Search for a function orselect a function from acate"or&. For example'choose C/$F from theStatistical cate"or&.

F i


21/74

sert a Function

- $he 8Function Ar"uments8dialo" box appears.

-Clic% in the 5an"e boxand select the ran"eA1#7


22/74

sert a Function

As a result' Excel counts the number of cells thatare "reater than or e(ual to .

t &)


23/74

rcent &)ange

$he percent chan"e formula is used ver& often in Excel. For example' tocalculate the !onthl& Chan"e and $otal Chan"e.

Step 1# Select cell @<and enter the formulashown above.

Step 2# Select cell@< and appl& a

0ercenta"eformat.

t &)


24/74

rcent &)ange

9e don8t need to repeat step 1 and step 3 ten more times.

Step 3# Select cell @


25/74

rcent &)ange

Chec% if ever&thin" went alri"ht.

t &)


26/74

rcent &)ange

Step 1A# n a similar wa&' we can calculate the $otal Chan"e. $histime we x the reference to cell C3. Select cell E< and enter theformula shown above.

t &)


27/74

rcent &)ange

Step 17# Select cell E< and appl& a 0ercenta"e format.Step 1C# Select cell E


28/74

rcent &)ange

Step 1@# Chec% ifever&thin" went alri"ht.

Explanation# when we dra" the formula down' the absolute reference )GCG3+ sta&s the same' while the relative reference )C


29/74

es in Forulas

+aed ,ange

$o create a named ran"e' execute the followin" steps.1. Select the ran"e A1#A.2. n the Formulas tab' clic% @ene /ame.

es in Forulas


30/74

es in Forulas

3. Enter a name and clic% .

es in Forulas


31/74

es in Forulas

$here8s an even (uic%er wa& of doin" this.


32/74

es in Forulas

+aed &onstant $o create a named constant' execute the followin" steps.1. n the Formulas tab' clic% @ene /ame.2. Enter a name' t&pe a value' and clic% .

es in Forulas


33/74

es in Forulas

3. /ow &ou can use this named constant in

&our formulas.

/ote# if the sale rate chan"es' use the /ame !ana"er to edit the nameand Excel automaticall& updates all the formulas that use Salesrate.

es in Forulas


34/74

es in Forulas

+ae Manager

$o edit and delete dened names' execute the followin" steps.1. n the Formulas tab' clic% /ame !ana"er.

es in Forulas


35/74

es in Forulas

2. For example' select Sales5ate and clic% Edit.

naic +aed ,ange


36/74

naic +aed ,ange

A d&namic named ran"e expands automaticall& when &ou add a valueto the ran"e.

1. For example' select the ran"e A1#A and name it 0rices.2. Calculate the sum

naic +aed ,ange


37/74

naic +aed ,ange

3. 9hen &ou add a value to the ran"e' Excel does not update the sum.

$o expand the named ran"e automaticall& when &ou add a valueto the ran"e' execute the followin" the followin" steps.

naic +aed ,ange


38/74

naic +aed ,ange

. n the Formulas tab' clic% /ame !ana"er.

. Clic% Edit.

naic +aed ,ange


39/74

naic +aed ,ange

. Clic% in the H5efers toH box and enter the formula*FFSE$)Sheet=GAG1'I'I'C/$)GA#GA+'1+

Explanation# $he set function ta%es ar"uments. 5eference# GAG1'rows to oset# I' columns to oset# I' hei"ht# C/$)GA#GA+' width# 1.C/$)GA#GA+ counts the number of values in column A that are notempt&. 9hen &ou add a value to the ran"e' C/$)GA#GA+ increases. Asa result' the named ran"e expands.

naic +aed ,ange


40/74

naic +aed ,ange

. Clic% and Close.J. /ow' when &ou add a value to the ran"e' Excel

updates the sum automaticall&.

tatus Bar


41/74

tatus Bar

$he (uic%est wa& to see the avera"e' count' numerical count' minimum'maximum or sum of selected cells is b& ta%in" a loo% at the status bar.

1. Select a ran"e of cells.

2. 6oo% at the status bar at the bottom of &our window to see the sumof these cells.

tatus Bar


42/74

tatus Bar

3. 5i"ht clic% the status bar to add the avera"e' count' numerical count'minimum or maximum.

5esult#

ic "erations


43/74

ic "erations

se the 80aste Special perations8 to (uic%l& perform operations on a ran"eof cells in Excel.

1. Select cell @2.2. 5i"ht clic%' and then clic% Cop&.

ic "erations


44/74

ic "erations

3. Select the ran"e A1#7J.


45/74

ic "erations

. Clic% .

/ote# all values are increased b& 1I percent. 9ithout this feature'&ou would have to create a temporar& ran"e )with formulas thatmultipl& the values in the ran"e A1#7 b& 3.3+ and then replace theran"e A1#7 b& cop& and pastin" the temporar& ran"e as values.

nt and Su Functions


46/74

nt and Su Functions

$he most used functions in Excel are thefunctions that count and sum. ;ou cancount and sum based on one criteria ormultiple criteria.

nt and Su Functions


47/74

nt and Su Functions

&ount $o count the number of cells that contain numbers' use the C/$ function.

nt and Su Functions


48/74

nt and Su Functions

&ounti/ $o count cells based on one criteria )for example' hi"her than 1I+' use the

followin" C/$F function.

nt and Su Functions


49/74

nt and Su Functions

&ounti/s $o count cells based on multiple criteria )for example' pineapples and hi"her

than 1I+' use the followin" C/$FS function.

nt and Su Functions


50/74

nt and Su Functions

Su $o sum a ran"e of cells' use the S! function.

nt and Su Functions


51/74

nt and Su Functions

Sui/ $o sum cells based on one criteria )for example' hi"her than 1I+' use the

followin" S!F function )two ar"uments+.

nt and Su Functions


52/74

nt and Su Functions

Sui/

$o sum cells based on one criteria )for example' melon+' use thefollowin" S!F function )three ar"uments' last ar"ument is the ran"eto sum+.

gical Functions


53/74

gical Functions

6earn how to use Excel8s lo"icalfunctions such as the F' A/@ and 5

function.

gical Functions


54/74

gical Functions

I/ Function $he F function chec%s whether a condition is met' and returns one value if

$5E and another value if FA6SE.1. Select cell C1 and enter the followin" function.

$he F function returns Correct because the value in cell A1 is hi"herthan 12.

gical Functions


55/74

gical Functions

And Function $he A/@ Function returns $5E if all conditions are true and returns FA6SE if

an& of the conditions are false.1. Select cell @1 and enter the followin" formula.

$he A/@ function returns FA6SE because the value in cell 71 is nothi"her than 2I. As a result the F function returns ncorrect.

gical Functions


56/74

g

"r Function $he 5 function returns $5E if an& of the conditions are $5E and returns

FA6SE if all conditions are false.1. Select cell E1 and enter the followin" formula.

$he 5 function returns $5E because the value in cell A1 ishi"her than 12. As a result the F function returns Correct.

gical Functions


57/74

g

ther operators &ou could use are

when usin" A+% and ",#

1.* E(ual to2.D Kreater $han3.L* 6ess than or e(ual to


58/74

Cell references in Excel are ver&important. nderstand the dierence

between relative' absolute and mixedreference' and &ou are on &our wa& tosuccess.

ll ,e/erences


59/74

,elative ,e/erence7& default' Excel uses relative reference. See the formula in cell @2 below.

Cell @2 references )points to+ cell 72 and cell C2. 7oth references arerelative.

Step 1# Select cell @2' clic% on the lower ri"ht corner of cell @2and dra" it down to cell @.

Cell @3 references cell 73 and cell C3. Cell @< references cell 7< and cell C


60/74

Asolute ,e/erenceSee the formula in cell E3 below.

Step 1# $o create an absolute reference to cell M3' place a G s&mbol infront of the column letter and row number of cell M3 )GMG3+ in the formula ofcell E3.

Step 2# /ow we can (uic%l& dra" this formula to the other cells.

$he reference to cell M3 is xed )when we dra" the formula down and

across+. As a result' the correct len"ths and widths in inches are calculated.

ll ,e/erences


61/74

Mixed ,e/erenceSometimes we need a combination of relative and absolute reference )mixed

reference+.1. See the formula in cell F2 below.

2. 9e want to cop& this formula to the other cells (uic%l&. @ra" cell F2across one cell' and loo% at the formula in cell K2.

ll ,e/erences


62/74

@o &ou see what happensN $he reference to the price should bea xed reference to column 7. Solution# place a G s&mbol in front of thecolumn letter of cell 72 )G72+ in the formula of cell F2. n a similar wa&' when

we dra" cell F2 down' the reference to the reduction should bea xed reference to row . Solution# place a G s&mbol in front of the rownumber of cell 7 )7G+ in the formula of cell F2.

/ote# we don8t place a G s&mbol in front of the row number of 72 )this wa&

we allow the reference to chan"e from 72 )man"oes+ to 73 )pineapples+when we dra" the formula down+. n a similar wa&' we don8t place a Gs&mbol in front of the column letter of 7 )this wa& we allow the referenceto chan"e from 7 )Oan+ to C )Feb+ and @ )!ar+ when we dra" theformula across+.

ll ,e/erences


63/74

Step 3# /ow we can (uic%l& dra" this formula to the other cells.

$he references to column 7 and row are xed.

Activit' Tie!


64/74

'

Create an excel le that will accept user input for SalesmanPs /ame'SalesmanPs $&pe' Kross Salar& and !inimum Amount for Salar&. Create a@&namic /amed 5an"e for $otal Kross Salar&' $otal 7unos' $otal /et

Salar&' and /amed Constant for 7unos with a value e(uals to 1IQ. $heexcel le will automaticall& compute the $$A6 Kross Salar&' $$A67unos and $$A6 /et Salar& usin" @&namic /ame 5an"e and /amedConstant. f the Kross salar& entered is e(ual or hi"her than the minimum5 the SalesmanPs t&pe is A or 7 then it will compute for the bunos RKrossSalar& 7unos otherwise the bunos is I.

Solution!


65/74

Solution!


66/74

Solution!


67/74

Solution!


68/74

Solution!


69/74

te Tie Functions


70/74

$o enter a date in Excel' use the HBH or H-H characters. $o enter a time' use theH#H )colon+. ;ou can also enter a date and a time in one cell.

/ote# @ates are in S Format. !onths rst' @a&s second. $his t&pe offormat depends on &our windows re"ional settin"s.

te Tie Functions


71/74

3ear4 Mont)4 %a'

$o "et the &ear of a date' use the ;EA5 function.

%ate Function

/ote# use the !/$M and @A; function to "et the month and da&of a date.

1. $o add a number of da&s to a date' use the followin" simple formula.

te Tie Functions


72/74

2. $o add a number of &ears' months andBor da&s' use the @A$E function.

/ote# the @A$E function accepts three ar"uments# &ear' month andda&. Excel %nows that , 2 * J * Au"ust has 31 da&s and rolls over tothe next month )23 Au"ust , ? da&s * 1 September+.

te Tie Functions


73/74

&urrent %ate Tie

$o "et the current date and time' use the /9

function.

/ote# use the $@A; function to

"et the currentdate onl&. se/9)+-$@A;)+ to"et the currenttime onl& )andappl& a $ime

format+.5our4 Min4 Seco return the hour' use the M5 function.

/ote# use the!/$E and

SEC/@ functionto return theminute andsecond.

te Tie Functions


74/74

Tie Function

$o add a number of hours' minutes andBor seconds' use the

$!E function.

/ote# Excel adds 2 hours' 3,2I * minutes and 1,1I * 2seconds.

Module 1 - Ms Excel 2010 Training

Documents

Transcript of Module 1 - Ms Excel 2010 Training