Mod 1 aeo role and routine

Parho Punjab Barho PunjabInduction TrainingModule 1: AEO Role and Routine

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AEO

role

and

rout

ine

Module Sections Description

1. Role of the Assistant Education Officer

2. Routine and process

• What are the TORs of an AEO?• What is an AEO expected to do?

• What is the AEO monthly routine?• What are the routine tasks that an AEO is expected to

undertake each month?• What is the support provided to the AEO to enable him

to execute his responsibilities?

Training agenda

3. Reporting structure

• What is the reporting structure of the AEO?

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Role of the Assistant Education Officer1

Assistant Education Officer (AEO) is:

• A mobile administrator who supervises the performance of schools in his markaz.

• Each AEO is assigned between 15 to 22 schools, collectively called a markaz, for

routine supervision and management.

• An AEO is judged on the performance of his/her markaz across a combination of access

and quality indicators.

• He/she must perform the following five core functions:

What is the AEO expected to do?

I. Ensure quality education is being delivered

II. Improve functionality of schools in their markaz

III. Implement SED initiatives on the field

IV. Maintain administrative and financial record

V. Community mobilization for school improvement

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Role of the Assistant Education Officer1What is the AEO expected to do?

1. Ensure that the classwork and homework is being assigned

2. Ensure fair conduct of school examinations

3. Suggest methods to improve the overall academic performance

4. Identify areas of weakness in teaching and recommend weak performing teachers to District Training and Support Center

5. Ensure quality education is being delivered

6. Take ownership of the results of students in his/her markaz in all formal assessments

7. Ensure progress reports are being given to students on a regular basis

I. Ensure quality education is being delivered

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Identify areas of weakness in teaching and recommend weak performing teachers to District Training and Support Center

A

B

D

C

Take ownership of the results of students in his/her markaz in all formal assessments

Ensure progress reports are being given to students on a regular basis

Give homework to students and mark notebooks

Lets challenge our understanding of the AEO’s role

Which of the following is not part of AEOs’ responsibilities?Q

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Identify areas of weakness in teaching and recommend weak performing teachers to District Training and Support CenterA

B

D

C

Take ownership of the results of students in his/her markaz in all formal assessments

Ensure progress reports are being given to students on a regular basis

Give homework to students and mark notebooks



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1. Regulate teachers’ attendance and STR2. Encourage use of textbooks and teacher guides3. Aim for 100% enrolment and retention of 5-9 year olds in markaz4. Make the school atmosphere child friendly and conducive to

learning5. Visit schools in markaz regularly and conduct activities outlined in

the logbook6. Assess the performance of teaching and non-teaching staff and

recommend action7. Organize co-curricular and extra curricular activities8. Support the head teacher in maintaining school records9. Mentor head teacher for preparation of annual non-development

budget10. Check the functioning of ECE rooms including but not limited to

availability of ECE inventory and teaching plan of ECE rooms

II. Improve functionality of schools in their markaz

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Regulate teachers’ attendance and STRA

B

D

C

Make the school atmosphere child friendly and conducive to learning

Visit schools in markaz regularly and conduct activities outlined in the logbook

Collect the monthly fees from students and use it for improving school’s infrastructure



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Regulate teachers’ attendance and STRA

B

D

C

Make the school atmosphere child friendly and conducive to learning

Visit schools in markaz regularly and conduct activities outlined in the logbook

Collect monthly fees from students to improve school’s infrastructure



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III. Implement SED initiatives on the field1. Disseminate and implement all policies of the School Education

Department (SED) at the markaz level

2. Provide support in conducting grade-V Punjab Examination Commission (PEC) exams

3. Attend Pre-DRC meetings each month, prepared to present or explain progress against performance indicators.

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1. Create a school file containing complete record of school activities

2. Manage all service related matters such as service record, and Performance Evaluation Reports (PERs)

3. Support Head teacher in developing annual NSB utilization plan and ensure the funds are being utilized

4. Audit accounts FTF, NSB, salaries and stocks of schools to control the occurrence of irregularities

5. Report and monitor the progress of all school related development schemes in their markaz

6. Identify development schemes within schools for Annual Development Plan (ADP)

IV. Maintain administrative and financial record in schools

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Create a school file containing complete record of school activities

A

B

D

C

Provide schools with bank statements each quarter

Support Head teacher in developing annual NSB utilization plan and ensure the funds are being utilized

Report and monitor the progress of all school related development schemes in their markaz



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Create a school file containing complete record of school activities

A

B

D

C

Provide schools with bank statements each quarter

Support Head teacher in developing annual NSB utilization plan and ensure the funds are being utilized

Report and monitor the progress of all school related development schemes in their markaz



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1. AEO is responsible for implementation of School Council Policy issued by the School Education Department

2. Ensures School Councils meetings are convened at least once every month

3. Attend and monitor School Council meetings and ensure that all the members effectively contribute in school improvement (improving retention, parent teacher engagement etc)

4. Devise strategies for parent teacher engagement for improving retention and enrolment

5. Conduct surveys for out of school children in the markaz and report the findings to SED

V. Community mobilization for school improvement

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Which of the following is not part of AEOs’ responsibilities?

A

B

D

C

Attend and monitor School Council meetings and ensure that all members effectively contribute in school improvement

Ensure School Councils meetings are convened at least once every month

Devise strategies for parent teacher engagement for improving retention and enrolment


Q

Discuss challenges related to data collection in remote areas

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Which of the following is not part of AEOs’ responsibilities?

A

B

D

C

Attend and monitor School Council meetings and ensure that all members effectively contribute in school improvement

Ensure School Councils meetings are convened at least once every month

Devise strategies for parent teacher engagement for improving retention and enrolment


Q

Discuss challenges related to data collection in remote areas

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Routine school inspections by

MEAs

PMIU shares monthly District

Report Cards with districts

Pre-DRC meeting: Chaired by EDO

Administrators (EDO - AEOs) take action on

issues discussed in Pre-DRCs

DRC meeting: Chaired by DCO

Routine school visits by

administrators and DTEs (ongoing)

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5

6

4

3

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Routine and processesWhat is the typical monthly routine of education staff in districts?

2

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Routine and processesWhat are the routines and processes that the AEO follows in his day-to-day activities?

There are three activities that the AEO routinely undertakes each month:

A. School visits

B. Pre DRC meetings

D. Other administrative duties and meetings

C. DRC meetings

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Routine and processes: School VisitsWhat is the AEO expected to do during a school visit?

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School visits

Routine Expected AEO behavior▪ Use the AEO check list to make the visit

thorough and productive

▪ Discuss and troubleshoot challenges identified in monthly meetings and district data packs with the head teacher

▪ Assign targets to the head teacher and track progress

▪ Report progress of schools to the Deputy DEO on regular basis

▪ Prioritize visiting weak schools, followed by visiting all the remaining schools

Description

A

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Routine and processes: Pre DRC meetingWhat is the AEO expected to do in a pre DRC meeting?

2

Pre DRC meeting

Routine Expected AEO behavior

• Take ownership of the markaz and its performance on the indicators in previous month

• Be able to understand and prioritize weak areas of the markaz based on the data packs

• Be able to identify low performing schools of the markaz based on the data pack

• Come prepared to explain their observations and remedial actions on the weak areas of the markaz

• Present proposed set of actions against the performance of markaz

▪Monthly meeting chaired by the EDO to discuss district performance with the education officials

▪Detailed discussion on performance and future action items

Description

B

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Routine and processes: DRC meetingWhat is the AEO expected to do in a DRC meeting?

2

DRC meeting

Routine Expected AEO behavior

• Explain the actions taken on the highlighted areas of pre DRC meeting

▪Monthly meeting chaired by the DCO to discuss progress on education indicators

▪Decision making and oversight by district leadership

Description

C

Other dutiesD

▪Based on department priorities and focus

• Other assignments like enrolment campaign, survey of dangerous school buildings, data collection etc will be part of AEOs’ responsibilities

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Routine and ProcessesWhat is the support provided to an AEO?

2

▪ Gives structure to a school visit▪ Ensures the visit is thorough

and productive

▪ Deliberate on low performing indicators and design remedial measures

▪ Raise issues with district leadership

Supporting material and routine

AEO log book

Monthly meetings (Pre DRC and DRC meetings)

District data packs

▪ Inform the district education officer about the progress of schools

Details

Log book and data packs will be discussed in depth in the following sessions.

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Reporting Structure

EDO education (District)

DEO (Secondary Wing)

DEO (Male Wing)

DEO (Female Wing)

Tehsil Coordinators/ Zonal heads

DDEOs Male (Tehsil)

DDEOs Female (Tehsil)

AEO Male (Markaz)

AEO Female(Markaz)

Head teachers (School)

Head teachers (School)

3What is the reporting structure of an AEO?

Mod 1 aeo role and routine

Education

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