MOBILE TELECOMMUNICATIONS LIMITED TITLE OF TENDER …_INSTALLATIONS_AND...financial proposals for...

MOBILE TELECOMMUNICATIONS LIMITED

Document: MTC Standard FRP template Template reviewed: 18 Aug 2015 Version: 4

Doc No: PROC/FR/253 CONFIDENTIAL of 12


TITLE OF TENDER DE-COMMISSIONING, INSTALLATIONS AND COMMISIONING OF MICROWAVE LINKS FOR MTC

TENDER NO: MTC41/18/O

DATE ISSUED: 04th OCTOBER 2018

BRIEFING MEETING 15th OCTOBER 2018 10:00 AM @ MTC Head office

CLOSING DATE: 26th OCTOBER 2018 : 14:30

TENDERER NAME

TOTAL TENDER AMOUNT (EXCL. VAT)




CONTENT

PART A – TENDER INVITATION ........................................................................................................ 3

1. INVITATION TO TENDER .......................................................................................................................................... 3

2. TENDER FORMAT .................................................................................................................................................... 3

PART B – GENERAL TERMS AND CONDITIONS .............................................................................. 4

1. TENDER CONDITIONS .............................................................................................................................................. 4

1.1 DEFINITIONS........................................................................................................................................................ 4

1.2 TENDER INVITATION ........................................................................................................................................... 4

1.3 GENERAL TENDER CONDITIONS .......................................................................................................................... 4

1.4 GENERAL EVALUATION CRITERIA ........................................................................................................................ 5

1.5 SUMMARY OF DEADLINES .................................................................................................................................. 6

1.6 QUESTIONS & ANSWERS ..................................................................................................................................... 6

1.7 TENDERER’S DESIGNATED LIASON ...................................................................................................................... 6

1.8 REFERENCE LIST .................................................................................................................................................. 7

1.9 SUCCESSFUL TENDERER’S PERFORMANCE MANAGEMENT ................................................................................ 7

2. DECLARATION OF INTEREST FORM ......................................................................................................................... 8

PART C – PROJECT SPECIFIC TERMS OF REFERENCE ................................................................ 9




PART A – TENDER INVITATION

1. INVITATION TO TENDER

MTC hereby invites offers:

CLIENT: MOBILE TELECOMMUNICATIONS LIMITED (MTC)

TENDER DESCRIPTION: DE-COMMISIONING, INSTALLATIONS AND COMMISIONING OF MICROWAVE LINKS FOR MTC

TENDER NUMBER: MTC41/18/O

CLOSING DATE 26th October 2018 : 14:30

ADDRESS TENDER TO: MTC Procurement, Manager Procurement

Cnr Mose Tjitendero & Hamutenya Wanehepo Ndadi Street

Olympia

Windhoek, Namibia

ALL INQUIRIES: Nghiidipaa Effaishe

Manager Procurement

Tel: +264 61 280 2019

Fax: +264 61 280 2057

Email: [email protected]

2. TENDER FORMAT

1.1.1 Tender documents must be in a sealed package as follows:

1. One (1) original, clearly marked “ORIGINAL”

2. One (1) soft copy in email or CD

1.1.2 All documents must clearly be marked:

TENDER NUMBER” MTC41/18/O. De-commission, installations and commissioning of microwave links for MTC

ALL TENDER DOCUMENTS MUST BE DEPOSITED INSIDE THE MTC TENDER BOX AT THE RECEPTION OF MTC HEAD OFFICES IN OLYMPIA, MOSE TJITENDERO AND HAMUTENYA WANAHEPO NDADI

STREETS.

mailto:[email protected]




PART B – GENERAL TERMS AND CONDITIONS

2. TENDER CONDITIONS

2.1 DEFINITIONS

2.1.1 In this Request for Proposal (Tender), unless the context clearly indicates the contrary, the following interpretation will apply to the terms stated below:

3. “MTC” shall mean Mobile Telecommunications Limited

4. “RFP” shall mean Request for Proposal (Tender)

2.1.2 This Request for Proposal is not a contract, and does not create an obligation on MTC’s part to purchase services from any company submitting a proposal. MTC reserves the right to reject any or all proposals in its sole and absolute discretion

2.2 TENDER INVITATION

2.2.1 MTC hereby invites offers from all relevant quantified companies to submit detailed technical and financial proposals for De-commissioning, installations and commissioning of microwave links for MTC for a period of 2 years.

2.2.2 This tender document shall consist of the following Appendices:

2.2.3 Appendix A – BEE Scorecard [This scorecard in not to be filled out, but to show the various elements that the company should be accredited by the Namibia Preferential Procurement Council (NPPC)]. The tenderer is required to approach the Namibia Preferential Procurement Council (NPPC), Telephone # 061 248 007 for accreditation and attach their accreditation certificate to the tender response.

2.2.4 Appendix B – Non Disclosure Agreement

2.2.5 Appendix C – Ceragon Certification Process.

2.2.6 Appendix D- Plan on pedestal mount foundation

2.3 GENERAL TENDER CONDITIONS

2.3.1 All tender documents must be submitted before or on the closing date and time as indicated on the cover page, should be returned and deposited in the tender box at the entrance of MTC Headquarters, Olympia No late tenders will be considered

2.3.2 Every tender document page must be initialled

2.3.3 MTC is neither bound to accept the lowest of any Tender nor to assign any reason for acceptance or rejection of such Tender

2.3.4 MTC reserves the right to change these dates and any other dates that may appear in this RFP. Such changes will be communicated as soon as they are made.

2.3.5 Notifications to companies will be in writing to the designated liaison person nominated by the firm.

2.3.6 From the submissions an evaluation will be performed highlighting a short list

2.3.7 If deemed necessary, negotiations may be entered into with the short listed candidates.

2.3.8 Companies that wish to tender should examine this RFP carefully and review all instructions contained herein. Companies should follow the instructions so that MTC can easily evaluate and compare all proposals received.

2.3.9 All prices must be in NAD and exclusive of all taxes




2.3.10 MTC in its sole and absolute discretion reserves the right to:

2.3.11 Reject any or all proposals, whether or not these instructions are followed

2.3.12 Reject any submissions not complying with the specified format

2.3.13 Award the contract based solely on a proposal received without entering into any further discussions.

2.3.14 Short list candidates

2.3.15 Not base the final decision solely on price.

2.3.16 No correspondence will be entered into should MTC decide to reject any proposals or to withdraw the RFP.

2.3.17 Each response must include a detailed discussion of each of the items below. Should responses not use the same heading and follow the same numbering as the RFP. MTC may automatically disqualify the company from the tender process.

2.3.18 MTC will make its decision based on the quality of the information contained in the proposal and no opportunity will exist for any company to enhance such information after closing date and time of the tender.

2.3.19 It is important to clearly note down any assumptions made in the proposal so that each proposal may be evaluated fairly against all other submissions.

2.3.20 This RFP outlines the requirements of MTC and the process to be followed by the prospective Tenderers in submitting a response.

2.3.21 Companies should provide a list of previous or current clients they served with similar projects. MTC reserves the right to contact any clients referenced

2.3.22 MTC reserves the right to exclude certain persons and legal entities in the event of poor performance; the tender offering or attempting to offer any bribe, promised a bribe, or any other consideration to any MTC employee involved with this tender or the tenderer has acted fraudulently and or in bad faith.

2.3.23 Any restriction imposed upon any such tenderer shall also apply to any other enterprise under the same or different name with which the person, firm or company is actively associated.

2.3.24 MTC may accept any tender in part or wholly with no obligation to explanation whatsoever.

2.4 GENERAL EVALUATION CRITERIA

2.4.1 Proposals will be evaluated by MTC using criteria in the RFP and as per the relevant questions asked. These categories are not necessarily listed in order of importance:

Price competitiveness, including any price discount provided in the proposal.

Project completion schedules and lead times proposed.

Warrantee conditions and handling of claims.

Availability of references from other customers and reputation of tenderer.

Availability of infrastructure for after sales support, both local and international

Compliance with local and international standards.

Certification and accreditations

Value added to MTC

2.4.2 The financial condition and trading record of the tenderer (Company profile, Latest financial statements of tenderer etc)

2.4.3 Tenderer degree of conformance to the Black Economic Empowerment Policy (A certificate from NPPC should be submitted to prove the BEE credential)

Alternatively, shareholder names and certificates must be attached.




Small and medium enterprises (SME’s) must submit their SME certificates issued by the Ministry of Trade and Industry.

2.4.4 The tenderer shall ensure that sufficient supporting documentation and information is supplied in his proposal to enable MTC to evaluate the proposal in respect of each of the abovementioned criteria.

2.4.5 As per the Communications Regulatory Authority of Namibia: Regulations in respect of Type approval and Technical Standards for Telecommunications Equipment, gazetted in the Government Gazette # 5659, General Notice # 22, the tenderer supplying equipment subjected to this regulations must ensure that all documentations required are obtained from the Regulator before importation. Failure to do so may lead to equipment being confiscated by Customs at the supplier’s risk, and MTC hereby distances itself from any confiscated equipment.

2.5 SUMMARY OF DEADLINES

ACTION DUE DATE

Tender documents availability 4th October 2018

Submission of questions 12th October 2018

Briefing meeting 15th October 2018 @ 10 am @MTC Head office in Olympia

MTC response to questions 15th October 2018

Tender closing date 26th October 2018 : 14:30

2.6 QUESTIONS & ANSWERS

2.6.1 If required, companies may submit questions via email to the following e-mail address: [email protected] on or before the 12th October 2018.

2.6.2 All questions and answers thereto will be uploaded on the website by the 15th October 2018.

2.6.3 Communication between MTC and prospective companies, for the duration of this RFP, must only be through Ms E. Nghiidipaa @ 061 280 2019 or [email protected]. No direct communication or contact with any other party at MTC is permissible. Any such breach may disqualify the company.

2.7 TENDERER’S DESIGNATED LIASON

2.7.1 Companies must select a single designated contact person, through whom all communications between MTC and the company will take place:

Contact Name

Designation

Telephone

Fax

Email

Signature

mailto:[email protected]




2.8 REFERENCE LIST

Item Company Name Contact Person Contact Details Year of Service

1

2

3

4

5

2.9 SUCCESSFUL TENDERER’S PERFORMANCE MANAGEMENT

2.9.1 The successful tenderer/s are subjected to annual performance reviews to be completed by the respective MTC representative or Procurement Officer responsible for the purchase. The review will be done at intervals to be decided upon by the Procurement department.

2.9.2 The performance reviews will amongst others cover the following issues:

RELIABILITY: How reliably do you follow through on your commitments to MTC?

COST: How closely did your final total costs correspond to your expectations at the beginning of the transaction?

ORDER ACCURACY: How well did the product/service delivered matched your order specifications and quantity?

DELIVERY/TIMELINESS: How satisfied is the appraiser about the timeliness of the product/service delivery?

QUALITY: How satisfied is the appraiser about the quality of the product/service provided by your company?

DOCUMENTATION ACCURACY: Does your company present it’s all and correct documents with its deliveries

PERSONNEL: How satisfied is the appraiser about the attitude, courtesy, and professionalism of your company's staff?

CUSTOMER SUPPORT: How satisfied is the appraiser about the customer support she/he received from your company?

RESPONSIVENESS: How responsive is your company to information requests, issues, or problems that arose in the course of the transaction?




3. DECLARATION OF INTEREST FORM

Any deliberate omission in this declaration or the supplying of false information will be regarded in a serious light and may lead to an investigation and disqualification of the tender process.

Tenderer Name: Tender #:

Description of Tender:

RELATION TO MTC EMPLOYEES/ MANAGEMENT/ DIRECTORS

I herewith declare that I have/am related – i.e. spouse (also fiancé or boyfriend/ girlfriend), parent, child, any other relation with the following MTC Employee(s)/ Member(s) of Management/ Board of Directors: *

1. ________________________________________________________________________________ 2. ________________________________________________________________________________ 3. ________________________________________________________________________________ 4. ________________________________________________________________________________

5. ________________________________________________________________________________

6. ________________________________________________________________________________

CONFIRMATION OF FACTUAL INFORMATION

I confirm by signing this declaration that, to the best of my knowledge, the statements made above are factual and accurate and that I have taken note of all the sections. *

Full Name: Signature: Date:

* Please initial in each box where applicable.




PART C – PROJECT SPECIFIC TERMS OF REFERENCE

MICROWAVE AND VSAT WORKS

DESCRIPTION DETAILED SCOPE OF WORK

1 INSTALLATION of Micro-Wave LINKS *Excluding Basic Link Commissioning

Installation of Micro-Wave Links, EXCLUDING basic link commissioning Includes: - Installing Indoor Equipment & Power Cable - Outdoor Radio Equipment & If Cables or Ethernet Cables with connectors - Install MW Dish Mounting Brackets - Align the Dishes on both ends of the MW Link to obtain the desired Planning Levels (after Basic Link Commissioning done by MTC)

1.1 Install Complete MW Link with 0.3m Dishes & Alignment



1.4.1 Install Complete MW Link with 1.2m Dishes & Alignment

1.4.2 Install Complete SD MW Link with 1.2m Dishes & Alignment





2 INSTALLATION of Micro-Wave LINKS *Including Basic Link Commissioning

Installation of Micro-Wave Links, INCLUDING basic link commissioning Includes: - Installing Indoor Equipment & Power Cable - Outdoor Radio Equipment & If Cables or Ethernet Cables with connectors - Install MW Dish Mounting Brackets - Logging into the equipment and configure the Basic Radio Link parameters to the Micro-Wave link up - DCN Management configuration on equipment to obtain remote login to equipment - Align the Dishes on both ends of the MW Link to obtain the desired Planning Levels

2.1 Install Complete MW Link with 0.3m Dishes & Alignment (Including Basic Link Commissioning)












3 De-Commissioning of Micro-Wave LINKS De-Commissioning of Micro-Wave Links include: The recovery and transportation of the equipment to MTC Warehouse. The equipment to be recovered, include - the Indoor Equipment - power cable - outdoor radio equipment (Dish and RFU) - IF Cable - Micro-Wave Dish Mounting Bracket

3.1 Recover a Complete MW Link with 0.3m Dishes






4 Supply and Install Micro-Wave Dish Mounting Brackets

4.1 Micro-Wave Dish Mounting Bracket - 0.3m to 0.9m

4.2 Micro-Wave Dish Mounting Bracket - 0.9m to 1.8m

4.3 "Face Mount" Micro-Wave Dish Bracket for Lattice Towers - 1.8m to 2.4m

5 Existing Micro-Wave Dish Replacements/SWOPS Rig down the EXISTING Micro-Wave dish from the Tower and install the new Micro-Wave dish * RECOVERED EQUIPMENT TO BE RETURNED TO MTC WAREHOUSE

5.1 Replace/SWOP Existing 0.3m Micro-Wave Dish with 0.9m

5.2 Replace/SWOP Existing 1.2m Micro-Wave Dish with 2.4m

6 Existing Micro-Wave Link Upgrades

6.1 Replace/SWOP existing Micro-Wave Outdoor Unit (RFU) and Indoor Unit with new equipment

Swap indoor and outdoor radio equipment only (may include Spider bracket and transition on back of dish to be replaced, as well as IF cable and or Ethernet cables) * RECOVERED EQUIPMENT TO BE RETURNED TO MTC WAREHOUSE * RE-USE EXISTING DISH

6.2 Upgrade Micro-Wave Links (1+0 to 2+0; 2+0 to 3+0; 3+0 to 4+0)

Swop or Add additional indoor and outdoor radio equipment (may include Spider bracket and transition on back of dish to be replaced, as well as IF cable and or Ethernet cables to be replaced or added to the existing) *RE-USE EXISTING DISH




7 Minor Micro-Wave Links' Maintenance Items

7.1 Replace damaged IF or Ethernet cable for existing MW Link

Replace only the Damaged IF or Ethernet cable between indoor and outdoor units including connectors.

7.2 Re-Align existing Micro-Wave Link Dishes Re-align the physical Micro-Wave dish on both sides of the Micro-Wave link to obtain targeted receive levels for the link

8 VSAT WORKS

8.1 Complete VSAT Transmission Installation (1.8-2.4M Dish) ** Permanent Installation

Complete VSAT Installation, includes: - Cast concrete plinth @ 25mpa. See attached detailed pedestal mount foundation Plan, complete pole mounting bolts - Mounting of Pole and Dish (Horn-Feed, BUC & LNB) - Installation of Indoor & Outdoor VSAT equipment

8.2 Complete VSAT Transmission Installation (1.8-2.4M Dish) ** Temporary Installation

Complete VSAT Installation, includes: - Erect/Assemble Non-Penetrating mount steel structure (supplied by MTC) - Mounting of Pole and Dish (Horn-Feed, BUC & LNB) - Installation of Indoor & Outdoor VSAT equipment

8.3 Complete VSAT Transmission Installation Recovery

Complete VSAT Installation Recovery includes: - The recovery and transportation of the equipment to MTC Warehouse - The dismantling and recovery of the Indoor & Outdoor VSAT equipment - Dismantling and recovery of the VSAT Dish - Dismantle and recover the mounting pole - Dismantle and recovery of the Non Penetrating Mount steel structure




NOTES

For Ceragon Micro-Wave Link Installation and commissioning only companies / Installers who are, certified Ceragon installers will be considered.

Tenderers/Installers must therefore attach their Ceragon “Installation certification” as proof.

The Ceragon certification Process is attached here in for interested tenderers. Companies must contact and be certified by Ceragon at their own cost and time.

The commercial offer must be a rate per item specified.

For transport/travel costs, the tenderer will provide per kilometre rate, for each type of vehicle to be used, such as a Truck and Bakkie, as maybe required to transport materials to site.

Accommodation, MTC shall pay for accommodation cost if be required subjected to MTC request for contractor to stay overnight.

Tenderers must provide comprehensive proposals to demonstrate their experience and capability to do the installation for MTC’s Huawei and Ceragon links.

MOBILE TELECOMMUNICATIONS LIMITED TITLE OF TENDER …_INSTALLATIONS_AND...financial proposals for...

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