MM Overview

SAP AG 1999

Organizational Levels in the Procurement Process

Client

Company Code

Plant

Storage Location

Purchasing Organization/Purchasing Group

SAP AG 1999

The client is a commercial, organizational unit withinthe R/3 System, with its own data, master records, andset of tables.

From a business perspective, the client forms acorporate group.

Client

SAP AG 1999

Company Code

The company code is the smallest organizational unitfor which you can have an independent Accountingdepartment within external Accounting.

A company code represents an independentaccounting unit, for example, a company within acorporate group (client).

SAP AG 1999

Plant

A plant is an organizational logistics unit thatstructures the enterprise from the perspective ofproduction, procurement, plant maintenance, andmaterials planning.

A plant is a manufacturing facility or branch within acompany.

SAP AG 1999

The storage location is an organizational unit thatallows the differentiation of material stocks within aplant.

Inventory Management on a quantity basis is carriedout at storage location level in the plant.

Physical inventory is carried out at storage locationlevel.

Storage Location

SAP AG 1999

ClientClient 400 400

CompanyCompany codecode00010001

CompanyCompany codecode00020002

Plant 1000Plant 1000 Plant 1100Plant 1100 Plant 2000Plant 2000

SLocSLoc00030003

SLocSLoc00020002

Lagerort002

SLocSLoc00010001

SLocSLoc00020002

SLocSLoc00010001

Organizational Levels in Inventory Management

SAP AG 1999

3000

Company code Plant

Valuation areaValuation area

Valuation Area

............ ............

................ ........

........

SAP AG 1999

Purchasing Organization / Group

Purchasingorganization

A purchasing organization is an organizational levelthat negotiates conditions of purchase with vendors forone or more plants. It is legally responsible for completingpurchasing contracts.

A purchasing group is the key for a buyer or group ofbuyers responsible for certain purchasing activities.

SAP AG 1999

Plant-Specific Purchasing Organization

PurchasingPurchasingorganization 1organization 1

Company code

Plant 2Plant 2Plant 1Plant 1

PurchasingPurchasingorganization 2organization 2

SAP AG 1999

Cross-Plant Purchasing Organization


Company code

Plant 2Plant 2Plant 1Plant 1

SAP AG 1999


Company code 1

Plant 1Plant 1 Plant 2 Plant 2

Plant 3Plant 3

Company code 2 Company code 3

Cross-Company-Code Purchasing Organization

SAP AG 1999

Purch. req.

ProcurementProcurement

Determination of reqmtsPayment processing 1188

Vendor selection33

Source determination22

PO processing44

Purch. ord.

10

20

30

Goods receipt66

Invoice verification77

Invoice

??

PO monitoring55

Procurement Cycle

Purchaseorder

10

20

30

SAP AG 1999

RFQPurchasing

Master dataMaster data

MRPMRP

Outlineagreement

Purchaseorder

PurchaserequisitionManualManual

Purchase Requisitions

SAP AG 1999

Purchaserequisition

Quotation

Purchaseorder

RFQ

Sourceof

supply

Vendor AVendor A

Vendor BVendor B

Vendor CVendor C

Rejectionletter

Purchasing


RFQ / Quotation

SAP AG 1999

Purchaserequisition

RFQ

Purchaseorder

PurchasingPurchasing

Vendor

Other plant


Purchase Order

SAP AG 1999

Goods Receipt

Purchaseorder

Material document

Accountingdocument(s)

GR areaGR area

Ext. vendor orother plant

SAP AG 1999

PaymentPaymentprogramprogram

InvoiceInvoice

Invoice verification

Purchaseorder

Mat. doc. forgoods receipt

Invoicedocument


Invoice Processing

SAP AG 1999

Order Processing

Requisition


6

4

2

1

3

10

20

30

Purch.order

10

20

30

5

Source determination

Requirement determination

8 Payment

Vendor selection

Order processingPurchase order monitoring

Goods receipt

7

Vendorinvoice

Purch.order

10

20

30

?

Invoice Verification

SAP AG 1999

Purchase Order

PO history for item 20: PO history for item 20:

Goods receipt:

Jan. 21.98 5 PCs ...Jan. 23.98 3 PCs ...Jan. 27.98 2 PCs ...

Invoice receipt:

Jan. 30.98 10 pcs ...

Manual

Purchase orderQuotation

Purchaserequisition

Reference

10

20

30

............................

...10 pcs of SL-01

............................

. . .

. . .

. . .

SAP AG 1999

Header dataHeader data

Item:Item: 10 10

Document number Payment conditions Purchase order date

Item:Item: 20 20

Item:Item: 30 30

Purchase order

10 .....................

20 .....................

30 .....................

Vendor Currency ...

Material number Short text Order quantity

Delivery date PO price ...

Purchase Order Format

SAP AG 1999

Item Qty. reques Short TextMaterial I A

10

20

30

40

Item Qty. requesShort TextMaterialI A

10

20

30

40

Table Control

SAP AG 1999

Change the orderof columns


10

20

30

40


10

20

30

40

Save the configuration for the transaction as standard

Change the sizeof a column

Configuration by Table Control

SAP AG 1999

Item Category

Purchase requisition

RFQ

Purchaseorder

Outlineagreement

Item CategoriesItem Categories

W

U

K

L

M

S

T

D

B

Standard

Limit

Consignment

Subcontracting

Material unknown

Third-party

Text

Stock transfer

Material group

Services

SAP AG 1999

OutputPrinterPrinter EDIEDI

E-mailE-mailFaxFax

TelexTelexTeletexTeletex

Purchasing doc.Purchasing doc.

Printout Deliveryschedule

Expeditor/Reminder

Rejectionletter

Orderacknmtexpeditor

Issuing Messages

SAP AG 1999

Goods Receipt

Requisition


6

4

2

1

3

10

20

30

Purch.order

10

20

30

5



8 Payment

Vendor selection


Goods receipt

7

Vendorinvoice

Purch.order

10

20

30

?


SAP AG 1999

Goods Receipt for Stock Material

Goods receiptGoods receiptWarehouseWarehouse

Purchaseorder

VendorVendor

GRslip

PrintoutPrintout

(optional)(optional)

Item:123

1 ______2 ______3 ______

SAP AG 1999

Return delivery to the vendor

122122

101101

Goods receipt to the warehouse

Movement Type: Examples

SAP AG 1999


Requisition


6

4

2

1

3

10

20

30

Purch.order

10

20

30

5



8 Payment

Vendor selection


Goods receipt

7

Vendorinvoice

Purch.order

10

20

30

?


SAP AG 1999

Theil & SöhneMartinsplatz 3960049 Frankfurt

IIDES AGÜberseering 11022045 Hamburg April 7, 1999

With reference to your purchase order 45000895 fromMarch 3, 1999, we delivered the following goods:

10VGE-roh 1 1,000 pcs UNI 2,500VGE-hal 1 300 kg UNI 1,500

UNI 4,000

plus 10% tax UNI 400

UNI 4,400

Payable within 20 days of invoice date.2% cash discount for payment within 10 days.Acct no. 11223344, MBS Bank (code 300 210 55).

Theil & SöhneMartinsplatz 3960049 Frankfurt

IIDES AGÜberseering 11022045 Hamburg April 7, 1999

With reference to your purchase order 45000895 fromMarch 3, 1999, we delivered the following goods:

10VGE-roh 1 1,000 pcs UNI 2,500VGE-hal 1 300 kg UNI 1,500

UNI 4,000

plus 10% tax UNI 400

UNI 4,400

Payable within 20 days of invoice date.2% cash discount for payment within 10 days.Acct no. 11223344, MBS Bank (code 300 210 55).

T SSS

Purchase order

Invoice items

Material

Quantity

Unit of measure

Payment conditions

Document date

Vendor

Bank information

Tax rate

Invoice amount

Tax amount

Amount per item

Information in an Invoice

SAP AG 1999

Invoice Verification with Reference to PO

Purch.ord.

Item:1 __________2 __________3 __________ ?

Delivery note numberDelivery note numberDelivery note number

Purchase order numberPurchase order numberPurchase order number

Bill of lading numberBill of lading numberBill of lading number

Invoice

Item:1 __________2 __________3 __________

SAP AG 1999

Selection screenSelection screen

X 4500012345 100X 4500012345 100

Access viapurchase order

PurchPurch.. ord ord..

GR 1 5050 GR 2 4040 GR 3 1010

Incominginvoice

Purchase order no. 4500012345

Goods receiptGoods receipt

Purch. ord.

100 pcs

GR-IV

Goods receiptGoods receipt Goods receiptGoods receipt

Reference to Purchase Order

MM Overview

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