MM-2014-05-29 OPR Meeting - Dekker/Perich/Sabatini · is approved by the school board specifying...

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Meeting Minutes

Project No.: 14-0026.001

Project: GMCS │Ramah Elementary School Date: May 29, 2014

Place: D/P/S

Attending: Johnty Cresto – GMCS Ronald Triplehorn – GMCS Jeremy Jerge – PSFA Abbas Shirian – B&P Scott Surdahl – B&P Gil Rivera – B&P Patrick Durham – B&P Ilir Mesiti – B&P Benjamin Gardner – D/P/S Stephen Leos – D/P/S Noreen Kramme – D/P/S

By: Noreen Kramme Dekker/Perich/Sabatini, Ltd. 7601 Jefferson NE, Suite 100 Albuquerque, NM 87109

Copies To: Meeting Attendees Frank Chiapetti – Superintendent D/P/S file

Issue Date: June 8, 2014

Discussion Items:

1. Miscellaneous:

a. Utility services needed, GMCS & PSFA requested D/P/S facilitate acquisition of the services

i. Fire/Water Flow Test

ii. 3 Phase Power brought to site: Continental Divide Electric office in Grants is the Districts point of contact – specifically Jose Molina

b. Fire pump i. Electric fire pump requested ii. May need to be tied to electric generator, District prefers a propane generator in lieu of

diesel iii. a pump house is the preferred housing option iv. The Fire Marshall will determine the duration of the fire flow from the water tank

c. Water Tank i. Assessment of the existing water tank and water tank design will be part of Civil’s scope

d. Mechanical Controls i. District prefers Automated Logic ii. If District wants to specify sole source they will need to have a letter/memo on file which

is approved by the school board specifying their request e. Demolition phases should not affect the power of the other buildings on site. f. Teacherages are not within the project scope, keeping their utilities in service during demo is g. District to provide feedback if sinks are to be provided in Joint Use Spaces for breakfast and other

hand washing needs? PSFA may not be able to participate in sink cost(s) h. Flag pole and site lighting should not be any higher than 30’ i. Mechanical Room at ground level for loop manifold, and ideally below mechanical penthouse

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j. Stair access to mechanical penthouse would be ideal for maintenance k. PAC, not on board yet, PSFA to have them on board by DD l. Demolition will need to be phased, first phase will be HS site second phase will be existing

elementary site when new building is complete. i. The second phase may be handled as a bid lot during the construction bidding.

2. OPR outline

a. See attached Draft OPR document provided by D/P/S

Action Items:

1. District:

a. Provide electrical and propane usage to D/P/S & B&P b. Provide letter to make automated logic proprietary. c. Coordinate monitoring system with PSFA and Glen d. Confirm if kiln will be used at elementary school e. Have discussion about phasing of demolition f. Conductivity test/report g. Geotechnical report h. Asbestos survey (both sites) i. Review and provide feedback on Draft OPR document

2. PSFA: a. Provide solar panel info from APS including cost comparisons. b. Coordinate monitoring system with the District and Glen c. Acquisition of PAC by DD phase d. Review & provide feedback on Draft OPR document

3. D/P/S

a. After B&P contacts Continental Divide electric re: 3 Phase power, D/P/S can put together an additional service proposal to facilitate the design and installation. GMCS will contract through the utility for the installation.

b. Fire Flow Test: Provide Civil with Ramah water district contact information c. Provide Scott McGee with information from B&P regarding flow for water tank d. Talk to Calvin about VFD with bypass setting

4. B&P

a. Contact the Continental Divide electric re: 3 Phase power, time frame the week after next week b. Let D/P/S know what information they need for building flow c. Provide D/P/S with a generic footprint of mechanical room d. Investigate/document utilities to Teacherages for demolition drawings so they do not loose utilities

during adjacent building demo e. Provide examples of trap guards to District f. Provide edit to OPR document for Technology g. Review & provide feedback on Draft OPR document

5. Scott M McGee

a. Research fire pump/hydrant availability for the site through Ramah Water & Sanitation District Attachments:

1. Draft OPR 2. Existing Ramah Elementary gas & electric bill 3. GMCS: Construction Methods & System Preferences M&O 4. GMCS: Network Requirements for New Buildings and Building Additions 5. Attendance Record

This report is assumed to be a true and accurate account of this communication unless notice to the contrary is received within 10 calendar days of issue.

End of Minutes

Dekker/Perich/Sabatini - OPR Template for Schools Updated June 2012

GMCS │ Ramah ES Owner’s Project Requirements (OPR) Document Owner and user overview Program: The space program includes general classrooms, specialty classrooms, cafeteria, gymnasium / multi-purpose, library and administrative/support areas. Classrooms will be arranged in clusters around the joint use areas. This will be a replacement school on the former Ramah HS site; the existing ES will be demolished Project Budget and Schedule: The initial construction budget has been established as $7,100,889 or $267/sf. The contract schedule calls for construction documents to be complete at the end of January, 2015. Upon review of the schedule D/P/S has identified that it can be shortened and has a goal of completing Construction Documents in October, 2014. PHASE START DATE COMPLETION DATE DURATION Programming Phase March 03, 2014 May 09, 2014 (9.75wks) Schematic Design May 09, 2014 June 20, 2014 (6 wks) Design Development June 20, 2014 August 22, 2014 (9 wks) Construction Documents August 25, 2014 October 17, 2014 (8 wks) Bidding / Negotiation November 03, 2014 November 24, 2014 (6 wks) Construction Phase Begins November 25, 2014 Substantial Completion December 2015 Facility Use: Ramah ES will be primarily used by students, teaching staff, and admin staff for typical educations uses associated with the school day. They typical school day will be from 7:55 – 3:05. School schedule is decided by the school, start and finish of day can change. Staff will use the school before and after school hours on a daily basis. The school may be used afterhours for events such as parent/teacher meetings and PTA meetings.

• Staff access to internet • Church handles most of the community events. • Ramah High School is also capable of hosting events. • The new gymnasium in the elementary school will be used for play activities on bad weather

days.

Summer use (frequency, duration, uses, areas used) • Summer school June (18 days title 1 funded) & July jumpstart K-3+ (20 instruction days) half day

morning sessions • Half capacity. • Summer lunch prepped at elementary

Future expansion? (planned, potential, items needed to accommodate this) • No, not for a while • Provide stubouts for possible portable campus (electrical and special systems, no water or sewer

needed)


Site Utilities:

• Natural gas is unavailable to the site. No propane will be needed for the mechanical, plumbing, or kitchen systems

• Plastic sewer lines shall have tracer wire at pipe depth exposed at clean-outs. • Plastic water lines shall have tracer wire at pipe depth exposed at meter.

General:

• Perimeter fencing shall have 1 opening that is 40’ wide for portable building access. • When building on existing sites with utilities – contact New Mexico One Call before digging.

Sustainability goals This project is not pursuing LEED certification. PSFA requires this project to be designed to earn an ENERGY STAR rating. ASHRE K-12 Glen Ballard goes by. ASHRE on building envelope side of things. The design committee has expressed interest in pursuing sustainable strategies for energy, water, materials, and occupant health and comfort. There may be opportunities for making strategies visible as teaching tools was feasible. As part of the goal to create a great learning environment for students, the building should provide sufficient and well-controlled daylighting, flexible lighting, and views to the surrounding landscape. Classroom acoustics should be considered during selection of finish materials, location of mechanical equipment, and architectural detailing. Staff and students should be able to control the comfort of their own environment through features such as temperature controls in each classroom, and suitable window coverings. The feasibility of providing operable windows in each classroom and workroom should be evaluated. Facilities staff should weigh in on concerns about operable window maintenance. Main concern for operable windows is that staff often leaves the windows open after hours and weekends. Any particular targets for energy conservation or water conservation?

• None expressed

Other sustainability goals? (materials, site features, indoor environment, controllability, etc.)

• PSFA will provide info on an APS solar project and their panel cost comparisons. The District has not found that solar panels have a quick enough payback to be worthwhile. It could be an option to make the new building/site “solar ready” in case they want solar panels installed in the future.

• PSFA does not recommend putting solar panels on the roof. The District does not like them on the roof either for maintenance reasons.

• Continental Divide Electric is district power utility. They may need to provide solar review requirements. The school pays 49₵/KWH to CDE.

• Phase loss protection will be necessary because of frequent power outages. • Water harvesting at the site and roof is of interest to the District, but the feasibility and cost

effectiveness must be more fully addressed. • Low-maintenance/minimal landscaping is preferred. • Existing water tank may need to be rehabbed for potable water or fire protection. Mainly fire

protection. The tank currently is filled, but has not been used since HS was shut down in 2007.


• D/P/S to check the cost of remediation of the water tank vs. the cost of a new tank with Scott McGee. (The cost of remediating the tank in Thoreau, NM was approximately $98K)

• There is an interest in thermal solar – cost evaluation for domestic • GSHP may be utilized to supplement domestic water heating • GSHP may be utilized for concrete slab radiant heating at main entry points and service entry

Equipment & systems expectations All building systems should be of appropriate quality and maintenance requirements for school use.

• The Teacherages are currently on the Domestic Line • FMS – monitor freezer & cooler with temp sensor, walk in coolers spec

What issues (operational, maintenance, performance) has GMCS experienced in the past?

• See attached document from Johnty • Ground source heat pump, heat pump locations

o Wants in penthouse for easy maintenance o Look at ground temps, they are lower here, design needs to take that into account. 50-

52deg vs 58-59deg. Design around heat load and not cooling load. See Miyamura HS as a good example of effective ground source heat pumps.

o Locate geothermal well field. LCCA, provide low efficiency and high efficiency comparison.

o The District would rather not have a 2 story building because of the expensive costs of elevator maintenance and because of past experience where they have not received the proper equipment for handicapped students to be able to access staircases in an emergency. Ramah HS does have an elevator, this would save money for regular maintenance but it would be much more expensive if there are unexpected problems with the elevator in between scheduled maintenance for both schools.

Mechanical and control systems:

• Place fresh air intakes away from prevailing winds. • Clear walking/working clearance on 3 sides of boiler • WebCTRL controls (or must integrate seamlessly with our existing system) • Refrigerated air-conditioning for libraries • Refrigerated A/C units shall have head pressure condenser fan controls • Split system DX units for IT rooms • Thermostats in classrooms, offices and other non public spaces to have temperature indicated on

it along with temperature control. All other thermostats to be flush plate recessed type. • DDC control system monitored at the District office – include a zone temperature readout so that

teachers can see it • Geo-exchange circuit piping will enter the building in the mechanical room located in first floor. • DDC controls will be sole sourced to Automated Logic Controls per District request. • Design team needs further clarification on how to implement new PSFA M&V Plan and interface

with Automated Logic Controls. PSFA to provide direction.


• A by-pass three-way valve will be specified to decouple building heat pump water loop with onsite geo-exchange loop.

• Use temperature sensor only (with no display and/or control) in common areas, restrooms.

Is life cycle assessment of systems required? (PSFA requires LCA of at least 3 systems) • Yes

o Ground coupled heat pump o VRF

Water quality:

• Hard water at site o 21 grains/gallon is exceptionally hard water and we will recommend that all water

entering the school be softened with the exception of water used for irrigation and food preparation purposes.

What type of systems does the district have experience with? Other systems they are open to

considering, or want to avoid considering? The District is comfortable with the use of ion exchange water treatment, but they are willing to entertain alternate solutions (electromagnetic, electrostatic, phosphate, catalytic, mechanical, etc.) if the design team feels there is merit in another approach.

What are the districts main maintenance/operational concerns with systems? (such as maintenance access without disrupting classes, spare units for hot swapping, issues with roof penetrations, etc.) Ground coupled heat pump- Issues:

o Changing filters & time between (solution: spec a sensor that warns when there is a dirty filter)

o Recovery time o Poor access for filter changes

Good: o Penthouse location for mechanical room o Ground loop bypass building loop for more efficient for building. o Shutoff valves both in and out of the building. o Manifolds located in mechanical room on ground floor o Locate penthouse above mechanical room with exterior stair for access o VFD should have a bypass setting, the VFDs will only be for pumping systems o Meter and building systems should be tied into the central management systems

What rooftop equipment is allowable?

• KitchenExhaust fans and make-up air unit, small split condesgin units

Any district standards or preferences for manufacturers (for each major type of equipment)?

• No preferences, district has mix. • Most trouble from Trane which requires special software to diagnose. • System must work with Automated Logic (manufacturer).


o District needs to produce a letter approved by school board to identify that Automatic Logic is standard system.

Does the district have any existing maintenance contracts for HVAC systems?

• none

Will building systems need to tie into central management systems? What is in place now, and what is needed, to make this happen?

• Yes o Include meters for energy management program to tie into FMS o Walk in freezer and cooler on FMS, including temp as part of controls package

What type of alarm notifications and trending data does district want to see? Who will look at this, and from where?

• R+P control spec • Standardized through automated logic • Into network server anyone with access can see

Harmonics: DPS reports that excessive harmonics have been an issue at some other recently constructed schools, causing burnouts of variable frequency drives (VFD’s). As mentioned above, all VFD’s will have bypass switches to allow constant volume/speed on the controlled motor (in the event the VFD burns out.) And all VFD’s will be specified with harmonic filtering. Temperature sensors are the only equipment that can be in common areas. Plumbing/Gas:

• Grates on all in-floor sinks. • No floor clean-outs in classrooms or offices. Locate FCO’s only in hallways. • JCH was working with the district on maintenance for propane-fired generators. • No floor drains in staff restrooms. • Water supply shall be able to be isolated from Ramah water supply (poor water quality at times,

boil order). Tank may be used with local/onsite water treatment. • Ferrell Gas is source for propane.

Water Quality: • 21 grains/gallon is exceptionally hard water and we will recommend that all water entering the

school be softened with the exception of water used for irrigation purposes • Food service / dietary salt concerns:

o Raw water line to pot and kettle filler in kitchen

Toilet preferences, floor-mounted vs wall-hung toilets • Wall mounted in gang restrooms • Floor mount is OK in staff restrooms

Sink preferences, wall hung vs counter top • Wall mounted countertop with individual sinks • Removable ADA skirt to conceal p-trap, water heater, auto faucet control, etc.

District standards/preferences for fixture manufacturers? • No response. However, first tier, institutional quality product is desired.


Desired/allowable flow rates? Are low flow fixtures desired? • Toilets

o Dual flush, 1.1/1.6 GPF at the Staff restrooms o Single flush, 1.1/1.6 GPF at the Gang restrooms

• Urinal, 0.5 GPF, no waterless o o Sinks - 0.5 gpm aerators o Shower - 1.5 gpm. Showers shall be built-up with tile and grout rather than prefabricated.

Flush valve preferences? • Exposed Sloan style flush valves, handle type, manual

Are faucet sensors desired? Hardwired or battery? • The District has no preference for electronic faucets. However, if sensors are used they ask that

they be hardwired. • The District requests that wing handled faucets be avoided to the degree possible due to over-

torquing concerns. If manual faucets are needed, only required ADA quantity of paddle faucets be used.

Preferences for types of fountains/electric water coolers? Any manufacturer preferences? Are water bottle fillers desired?

• Drinking fountains o no cooler o no filtering (water is already be softened) o no brand preference o Hydration stations should only be used in areas proximate to the Administration areas.

Bottle fillers should be used in lieu of deck-mounted bubblers at the countertop sinks in the classrooms.

If classrooms have sinks, are fountain attachments desired? • (see above)

Any locations (such as art rooms) that may require hot water at sinks, that would not already be code-required to have hot water?

• (the latest UPC requires HW at all sinks where washing will occur)

Piping standards for: • Domestic supply

o copper • Sanitary and storm sewer below slab

o Solid wall PVC � District ok with kitchen PVC, they use low temp dishwashers and

enzymes/chemical treatment for grease � If no crawl space then PVC is requested by district. If there is a crawl space then

cast is ok • Sanitary and storm sewer above slab

o Solid wall PVC o District ok with cast iron with no-hub couplings.

• Fire protection piping


o Piping 3-inch and larger = sch 40 carbon steel. Piping 2-1/2-inch and smaller = schedule 10. No lighter wall materials will be accepted. Flex head sprinkler connections are acceptable to the District.

o Fire Marshall Andy Wilson 505.870.4904 (this is an acceptable approach to all AHJ’s in this region)

• Above grade natural gas piping o No propane or LPG piping on this project.

Trap guards vs trap primers? • Trap guards are potentially acceptable

o B&P has requested the factory representative provide samples to district • Staff restrooms and janitor’s closets shall have no floor drains • Gang restrooms shall be provided with floor drains.

Any valve standards or brand preferences?

• Accessible isolation valves for cold & hot water lines shall be incorporated into the designs. • Ball valves as manufactured by Nibco, Stockham, similar as acceptable.

Sanitary sewer requirements? (slope, cleanouts, etc. beyond code?) • None beyond code • Cleanouts

o 100’ spacing max o Only in hallways (not classrooms, offices, etc)

• Walkable pipe chases not required

Domestic heating – on demand or storage type? Centralized or circulating? Electric or gas? Any concerns about water hardness? Any special requirements for kitchens or other areas (higher temp)? Any redundancy requirements?

• Tank-less, electric, point of use water heaters will be used at all countertop sinks and lavatories. (except in the kitchen)

• Electric storage-type heaters will be used in the kitchen and at all service sinks.

Is a grease interceptor required? Any past issues? Is an aeration system/digestion system needed? If there is a kitchen, is a can wash needed?

• Yes, concrete precast or plastic interceptors are acceptable. • Aeration systems are no longer available • Interior can wash needed, service sink with hose for #10 (30gal trash cans) 36” utility sink

Fire dept connections – any special requirements? (theft-resistant plugs, backflow preventer, PIV, etc.)

• Locate FDC’s away from entry points • Network space fire protection – wet pipe ok with District. • Wet pipe in IT rooms. Locate

Wall hydrants – at typical intervals? Any special location needs? Separate shutoff for these? Are hose bibs desired in restrooms? Loose-key type?

• Provide dedicated shut off valves to facilitate winterization. • Provide loose key handles at all hydrants. • No hose bibs in the restrooms.


Roof Drains • Keep roof drain discharge points away from entry points. Locate roof drain discarges away from

north and east exposures. • Provide rough-in for heat trace

Sub-metering need for water • water

**Thermal solar, if it can be used the district is interested. May be used during summer to charge the ground for winter loading Provide costs to PSFA to review for sharing cost

Water harvesting

• garden and landscape use

Electrical/Lighting:

• The project site has no natural gas. District does not wish to use liquid propane (LP) due to high costs, therefore most/all HVAC, domestic water heating, cooking, etc will be electrically-powered.

• Need for a fire protection booster pump has yet to be determined, but is anticipated to be likely. The District has had a difficult experience maintaining diesel-driven pumps/generators; also it’s very expensive to pay for ongoing maintenance on diesel engine systems at this location. Therefore, the District prefers that if a fire pump ends up being required, then it should be an electric pump, and also a liquid propane (LP) fueled generator would be specified that feeds into an automatic transfer switch, which would allow the fire pump to be operated using 3-phase utility power when present, but would transfer to the LP generator source whenever the utility power is inadequate (phase loss, total loss, under/over-voltage condition, etc.)

• District requires automatic cut-out devices for all mechanical motor loads (and sensitive electronic loads) that activate upon any phase loss. All such devices shall automatically turn back on, upon complete restoration of power.

• Power quality issues: District reports that there are occasional problems with voltage swells, sags, and surges. Some sensitive equipment has been damaged or lost in the past. Patrick recommended a 2-tier surge protection scheme – Type 1 surge protective device (SPD) installed at the main service equipment; and Type 2 SPD’s (aka TVSS’s) installed at all panelboards which supply vulnerable loads. This approach will provide a high degree of affordable protection. (The project budget would not support a complete conditioning of power, such as that ensured by line-reactive UPS’s. Therefore B&P will not specify these.)

• Electrical provisions for heat trace (in roof drains) on east and north side. A 120V weatherproof receptacle near each such drain will be provided, with dedicated circuit. This will allow District to provide their own plug-in type heat trace equipment.

• Snow melt at main entrance and dock, water to water heat pump – domestic water heater/thermal solar panel

• There may be a kiln, but this needs to be verified by the District • Main electrical room – 1hr rated panic hardware on 6’-0” wide double outward-swinging door.

Service will be 1000amp min at 480-volt. Room needs to be 150 – 200 sf. A main service disconnect switch on exterior of building will likely be required bythe Fire Marshal. (This should be verified with fire marshal.)


• If the District plans to reuse old kitchen equipment from the existing elementary school, then any such equipment that operates on 240-Volt may not work in the new building’s 208-Volt system. (240-Volt cooking & mixing appliances and 208-Volt power systems are often not interchangeable, and vice-versa.)

• Temperature sensors are the only equipment that can be in common areas. •

Who is the local utility? Contact point? Need info on negotiated rates, peak rates, incentives, etc.

• Continental Divide Electric Jose Molina is the contact. B&P has distributed his information.

Any preferences on manufacturers for electrical panels, fire panels, etc? • Hinged Panels (door-in-door trim). Square D is preference • Silent night for fire alarm standard, comparable or better

Any interior lighting standards or preferences for classrooms, high bay areas, etc? Any special requirements for special ed, Gym, joint use, or other areas?

• Classrooms - no preference. B&P recommends suspended direct/indirect light fixtures assuming ceiling heights are 9’-6” or higher. District has had good experience with this type of lighting in past. (The alternative would be recessed lay-in 2’x4’ troffers which might also be acceptable.)

• High bay – LED or T5HO 54w • Exterior – LED • Interior lighting – LED for all recessed “can” downlighting. Linear fixtures will utilize T8 32w

fluorescent lamp sources. No compact fluorescent will be used at all. • Color temp – no preference. B&P recommends 4100 deg.K. (Alternative would be 3500 deg.K.)

What are classroom dimming requirements?

• Continuous “full-range” dimming not required. • Zone-controls with bi-level “step-dimming” control in classrooms is fine. (Push-button “scene”

controls will be specified for ease of use – see comment below about basis-of-design manufacturer.)

• Direct/indirect lighting is fine. • Occupancy sensor required per code. B&P will specify “manual on / automatic off” operation (aka,

“vacancy mode” operation.)

Are occupancy sensors and/or timer control desired? In what spaces? What type?

• Yes o Dual technology in all rooms that are typically “occupied” o Timer in mechanical room with blink announcement o Timer can be set for 1 hour or 12 hour max countdown, with several buttons for

incremental countdown durations (eg, the 1-hour timer has buttons for 5 mins, 15 mins, 30 mins, 45 mins, 60 mins, and OFF.) Johnty and Ron indicated 1-hour (max) is sufficient.

o Timer for lights centrally located o Off-hours schedule override will be made using keyed switches in corridors (switch

located near each entry/exit point).


o No automatic “on” at gym; instead, occupant must manually turn on lights; lights will be programmed to automatically shut-off at preset time, eg, 10 PM with a blink warning beforehand.

o Most occupied spaces, with occ sensors, will also function as “manual on / automatic off” (vacancy mode) to reduce wasted energy and make the occupant more conscious of when the lights are truly needed.

o Gymnasium lights will be relay-switched using same system as used for exterior lights & corridor/common-area lights. These relays will be controlled using the key-switches within gym. Gym lights will be zoned and dual-circuited to allow multiple levels of lighting control.

o Occupancy sensor in restrooms will be dual-technology type (passive infrared + ultrasonic/microphonic) to reduce unwanted shutoff when room is still occupied.

o Vestibules will be on the corridor circuits o B&P will specify some fixtures in vestibules/corridors to be continuously “on” – aka 24hr

fixtures – for security purposes. (These should be located near security cameras if there are any.)

• Wattstopper will be basis of design (DLM for individual room controls; LightingControl relay panels for exterior lights and corridor/common-area lights.)

Are daylighting sensors desired? In what spaces? What type?

• Possible natural light dimming / daylight harvesting o Classrooms: Look into window coverings and what teachers put on windows, may be

added cost with no pay back if windows are covered all the time o Skylights: Might be good area to use an indoor photocell sensor to shut off fixtures in

skylights or light wells during daytime hours.

Exterior lighting standards?

• Height under 25ft for parking lot pole-mounted fixtures. B&P will plan to specify 20ft high pole, mounted to a 30” high concrete base.

• Pedestrian areas might have shorter poles, ie 10-15 ft high. Height of concrete footing/base to be determined based on vehicular exposure.

• LED will be specified for all exterior lights (including those mounted to building.) 4000-4200 deg.K (color temp) will be specified.

Preferences for type of emergency lighting?

• Hybrid option recommended by B&P, and accepted by District: Combination of decorative “bug-eye” fixtures (aka “emergency lighting units”) on walls within learning areas (ie, classrooms & labs), and battery ballast units built-into fixtures within public corridors and circulation areas.

• District does not desire a full, centralized battery system (UPS or “lighting inverter”) • For high-bay fixtures (eg, gymnasium) that are difficult to reach, emergency lighting will be

supplied by a small (eg, 2000-Watt) lighting inverter located in nearby electrical room. This will facilitate testing of egress lighting in this type of area.

Preferences for type of light switches? Are any keyed switches needed for areas such as hallways? (if so, actual key or post type?)


• Pushbutton control in classrooms - basis of design is WattStopper’s “DLM” (Digital Lighting Management) system.

• Hallways slot key (Leviton brand has been District standard.) • Gym slot key (similar to above)

Any special metering or submetering requirements? Built into panel, or tied to FMS?

• Comply with PSFA • Relay panels are controlled on a time schedule in corridors and photocell for the exterior. Gym

lights don’t have auto-on only auto-off • Restroom occupancy sensor is for gender specific parts of the restroom. The lights leading into

the vestibule portion of large restrooms, will be circuited with the adjacent corridor lights. (Don’t want the vestibule to go dark whenever the occ sensors cut out.)

Material requirements for feeders? Branch circuits? (all copper? Or copper circuits with aluminum feeders?)

• Copper other than on the largest service feeders over 100 amps. “Feeders” will be explicitly defined and clarified to be per NEC – ie, a “feeder” only supplies a stationary panel or switchboard (or similar); whereas a “feeder” does NOT supply a mechanical unit even if the mechanical unit takes a large circuit (say 150 Amps), instead this is technically a “branch circuit”. Aluminum will be prohibited on all branch circuits, no matter what size/ampacity.

Any unusual need for dedicated circuits? Backup power or generators? Fire alarm system type?

• Individual phase protectors on 3 phase motors/compressors • Surge protection on P.A./Fire Alarm panels • Separate panels for computer circuits • 4-20 amp circuits in teacher lounge area • Computer On Wheels (COW) charging located in multiuse areas • Power conditioning: critical controls need to be protected from brown/blackouts, all 3 phase

pumps need power conditioning • Fire alarm and intercom – 2 tier protection • IT room equipment: 2 hour battery UPS for backup; this will be District-provided equipment.

Kiln – district to look into it being in use Night time use, there will be doors closing off the classroom wings. (Hold-open door hardware will be required.) Electric hand dryers in multi occupancy restrooms. IT/AV/Security:

• Keep AC for IT under 3 ton- o 1ton should be fine

• No UPS for all emergency batteries

Does the district have a current Technology Plan? (get a copy) • Yes, see attached- we have


Network switching standard/manufacturer?- by owner Phone service – VOIP or conventional? Will there be phones in classrooms?- VOIP- Yes phones in classrooms Intercom systems – standalone or networked? Manufacturer preference? Local installer?- Teradon is district standard- they have local vendor. Is a centralized clock/bell system desired? Yes- part of intercom system District fiber standards? Who does cabling? Cable trays? In GC contract. Electrical does corridor cable trays # data outlets required in a typical classroom for teacher use, student use, projection, printing? Classrooms are a minimum of 9 data connections Is any storage/charging area required in classrooms for mobile devices? District standard for classroom presentations? Do they use document cameras, projectors, smart boards, mimios, etc? Manufacturer standards? If projection screens, any preference for wall vs ceiling mounted, or types? Existing standard is no longer available by manufacturer. BPCE will propose replacement system What devices will remain in the classroom, vs be checked out and need storage elsewhere? Does the district have an on-demand content system? Is all content through computer/projector? Any special equipment needs in computer labs, media center, gym, etc? Is an FM/amplification system used in any spaces? no # data outlets in offices? 2 faceplate minimum depending on size Are power and data needed at point of sale in cafeteria? no Will any areas require floor boxes? As needed Will any servers be housed locally? no Security: Are any alarm systems desired? Intrusion? Access control? Security cameras?

• Building alarm with motion sensor in building not sure • Access control – main entry, card access at classroom doors instead of key- rough in at exterior

doors • PSFA will only supply card access equipment at the entry, but will run electrical to anywhere in

the building for the rest of the equipment.


• Security vestibule- Door lock down planned • security cameras rough in with cabling

o Hallways at ends o Office reception o Exterior entry points (all locations can be better plans when floor plans are created)

**Current schools do not have a lot of problems with vandalism Providing just pathway/conduit for these or future systems? yes Action Item: The District will share lockdown procedure documents. Roofing: (must follow PSFA specs on PSFA projects)

• Standing seam sloped roof • Stay away from flat parapet minimize except where ventilation needed. • Higher pitched roof in the classrooms for more useable space would be encouraged

Any requirements other than PSFA specs?

• no

District preferences on manufacturers, materials, etc? Any past issues? • 80 mil tpo

Preferences on gutter/downspout vs internal drains? Bifunctional drains? Any desire for water capture? • No roof drains on north side • Roof drains must be easy to clean • Water capture, roof and site

Any possibility of future PV panels on roof or site which will require conduit? • May consider PV • Not roof mounted • Thermal solar for hot water may be ok

Finish materials: Any maintenance pet peeves? What materials are they used to?

• Limit stucco o graffiti issues, may be up high

• No Linoleum flooring • no polished concrete

o cracks o cost o **only exception would be to put polished concrete in small strategic locations

• VCT is standard and carpet tiles custodians strip and wax every summer • Metal panels - ok • CMU - ok • Fiber reinforced concrete panels - ok • Concrete panels - ok


• Minimal stacked stone • Barn wood • Pre-cast is ok to reduce labor/cost just as long as it doesn’t look like a prison.

Any established standards/preferences for flooring (classroom, hall, science, food service, restroom)? Ceilings? Paint products or colors? Ceramic tile? Others?

• Classrooms no carpet, area rugs will be used • Food service – minimal seams, resin, minimal texture • Restrooms – tile floor, tile wall to above dividers all walls • Corner guards – all outside corners, 48” min • Impact resistant gyp public, light to medium texture. • Ceiling tiles – 2x2 look Armstrong or USG, Gallup lumber, Bubany lumber local suppliers.

Any preference for tiled walls in restrooms (partial height, full height, only wet walls, etc) • Kitchen – FRP floor to ceiling • Restrooms – see above • Shower stall – Tile walls & floor

Are we providing FF&E services? If not, who is? • PSFA still holding on D/P/S additional service for FF&E at this time until furniture audit is

complete. To be complete before end of SD.

Window covering standards and preferences? • UV resistant mini blinds preferred for classrooms • Office, media may have roller shades

Casework standards or preferences? • Teaching wall • Countertops

o Wet areas - solid surface o All others - laminate

Any preferences for type/manufacturer of toilet partitions? Known issues? • Resin partitions • Miyamura wall panels • Ceiling hung preferable

Does district have a contract or service for restroom accessories or supplies? Will accessories be in construction contract, or provided by vendor?

• Vendor will supply contractor will install o Toilet tissue dispensers o Soap dispensers o Paper towels staff restrooms , classrooms o District prefers hand dryers for gang restrooms o Kimberly Clark o Electric hand dryers

• District to provide cut sheets

Janitor’s closets: Any special requirements for sinks, storage, etc?


• Floor basin • Potential access to penthouse through janitor closet • Storage for floor scrubber, mop • Jan mop rack • FRP behind sink • Any future shelving necessary for storage will be provided by the District.

What custodial equipment needs to be stored onsite? • Floor scrubber walk behind 3’x5’ • Floor buffer • Snow removal – small blower

Doors and Windows: What are district lockdown requirements? What does this mean for classroom doors, sidelites, etc?

• District to provide lockdown procedure • Hollow metal exterior doors • Classrooms – sidelite & door lite wood, no blinds • Offices – sidelite and door lite • Removable mullions at double doors • Kitchen 4ft doors • Storefront ok for public entries • Gym, no roll up door to exterior • Continuous hinges on exterior doors • Door closures that can be locked open • Card readers at classroom doors or keyed at both sides • There is not a required tint for glass, standard tint that won’t be discontinued is fine • Laminated glass on exterior side of double pane windows

Any special delivery requirements (width, removable mullion, etc)? Where? • Removable mullions at double doors

Any standards/preferences for door material, hinges, hardware, etc? Conventional locks or swipe? • Schlege & Vanduprin hardware

Are operable windows desired, neutral, banned? • Minimal • Storefront • Window size 4x5 max size • Laminated glass

Signage: Any standards for interior room signs? Exterior building name signage?

• Changeable room signs • Exterior text • Marquee changeable text sign

Is a site marquee needed? Conventional or LED type? Any standards? • No LED signage


Any special requirements for building/dedication plaque?

• School board that approves the building • Current super • PSFA a • Year project was built • **There is a list on the District website

Irrigation:

• Part of the design strategy is to divert erosion issues of drainage on the site.

Any previous issues with irrigation? Known pressure or supply issues?

• Water provided for football field from water tank due to low municipal pressure

Will the existing water tank be reused for irrigation? • Water tank refurbished or replaced for potable

Is reclaimed water available/proposed for this site? Any onsite water capture? • Yes, look into it

Any preferred manufacturers for equipment or controls? • Rainbird

What level of irrigation controls are desired? (timer, ET controller, weather station, etc.) • timer • no weather station

Is a separate irrigation meter desired? (or just standard backflow preventer)

• no

Kitchen equipment:

• No outside vendor • Restroom and custodial closet need to be adjacent, but RR cannot can’t open into the kitchen

space • Grease trap required

Washable trays or disposable trays? (need dishwashing room? Or foam melter?)

• Washable • Provide info to district for foam melter • Yes dishwashing room • Re-review with district current standard

Scullery requirements? • Typical setup

Baking area requirements? • Range


• Double oven not being used • Convection oven used (2)

Meat prep requirements?

• standard

Vegetable prep requirements?

• standard

Cookline requirements?

• standard

Serving line requirements? • pass through cooler , warmer behind serving line • steam table • tray slider on inside staff side • milk cooler before serving line • ticket taken for computer for payment

Storage requirements?

• Secure within kitchen can be open but needs within a cage • Cold deliveries 3 weekly, frozen 2 weekly • 1 week & 3 days worth of food storage • Walk in cooler, exterior box • Walk in freezer, exterior box • 4 lockers in restroom, no door into kitchen per code.

Trash requirements? Is anything recycled? Is can wash needed? • No recycling, no one to pickup • Can washer, interior • Dumpster enclosure – no gates, but install high bollards for future gates

Any maintenance contracts? Manufacturer preferences?

• Southwest training systems through CES - training and chemical supplies

Occupant and O&M personnel requirements Who will monitor system performance?

• GMCS at district office in Gallup and anyone they provide access to for remote login

Who will perform minor ongoing maintenance such as filter replacement and troubleshooting?

• District maintenance

Who will perform major maintenance or respond to serious system issues (failures, performance problems, refrigerant leaks, etc.)?


• District maintenance

Number of facilities staff? Number of electrical, mechanical? Backgrounds? Certifications? Training? Who will be responsible for custodial maintenance? Number of staff? Onsite or off?

• Onsite staff

Any special training requirements for staff?

• Snow melt at main entry and at delivery area. Hot water circulation point of use. Etc. • Tack strips may be preferred • Tack boards for posters

MM-2014-05-29 OPR Meeting - Dekker/Perich/Sabatini · is approved by the school board specifying...

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Transcript of MM-2014-05-29 OPR Meeting - Dekker/Perich/Sabatini · is approved by the school board specifying...