MLPS Presentation of the Steering Committee Session of 8 May 2015

Meeting of the Steering Committee

Reporting period: October 2014 – March 2015

8 May 2015

Modernization of Local Public Services in the Republic of

Moldova

Implemented by

• Based on bilateral government negotiations Moldova-Germany November 2009

• Duration 6 years: 1/2010 – 12/2015• Main Institutional Counterparts: Ministry of Regional Development

and Construction and the Regional Development Agencies• Total budget of ‘Modernization of Local Public Services in the RM’: EUR

23.8 million:• German contribution: EUR12.6 million• Government of Sweden - EUR 5.5 million• Government of Romania - EUR 0.7 million• European Union - EUR 5.0 million

• German Investment Support: EUR 7.3 million (Government of Germany)

Modernization of Local Public Servicesin the Republic of Moldova

Implemented by

• Improvement of local public services delivery in the Republic of Moldova, by supporting regional

and local actors in connecting local needs to regional and national priorities.

General objective of the project

Implemented by

Intervention Area 1 – Local public services

Progress 1 October 2014 – 31 March 2015Priorities for 1 April – 30 June 2015

Modernization of Local Public Servicesin the Republic of Moldova

Chisinau, 8 May 2015

Implementat de

• Planned activities lead to achieving the Result ofIntervention Area 1:

Local Public Authorities effectively cooperate and manage improvements of

local public services (water supply and sanitation, solid waste management and energy efficiency in

public buildings) in the selected communities in pilot rayons

Basic Assumption

Implemented by

Main indicators:

• In 35 communities, 50% of the measures implemented in 3 priority sectors of the project have improved women's access to local public services.

• LPAs have signed 70 formal agreements for joint provision of local public services in 3 priority sectors of the project.

• 25 pilot measures planned to improve local public services were implemented in 3 priority sectors of the project (WSS, SWM, EE).

Implemented by

• A transfer of ownership on pilot projects at regional and local level was conducted by signing the Memoranda of Understanding with partners for 6 investment projects in the 3 sectors (WSS, SWM, EE).

• Local Steering Committees were created and organized their first sessions for each pilot project. Similarly, local project managers were selected.

• A Memorandum of Understanding was signed with Moldovan Water Supply Association (AMAC) and the Congress of Local Authorities of Moldova (CALM).

Achievements

Implemented by

Progress achieved within pilot projects of IA1 for the period1 January - 31 March 2015

Implemented by

Estimated % of overall implementation (2010-2015)

85% 42% 52% 50% 75% 61%


78% 20% 53% 40% 45% 47%


60% N/A 5% 5% N/A N/A


90% 80% 75% 65% 65% 75%


50% 98% 45% 50% 45% 58%


37% N/A 56% 80% 25% 50%


50% N/A 25% 24% 14% 28%


69% 68% 51% 52% 53% 59%

100% 100%

2 3

EE Tătărăuca Veche

Overall rating of progress 1 January - 31 March


N/A N/A N/A N/A N/A

100% 100% 100%


3

TOTAL

3 2 2 3 3

N/A

EE Nisporeni

3 N/A 2 2 2 2

EE Orhei

3 N/A 3 3Overall rating of progress

1 January - 31 March


100%

2

SWM Florești

3 3 1 2 3Overall rating of progress


4

SWM Șoldănești și

Rezina

4 2 2 2 4 3

WSS Leova

3 N/A 4 4 N/AOverall rating of progress



2

WSS Rîșcani

3 1 2 2 4 2

WSS Cahul

3 1 2 3 3Overall rating of progress



Field of activity CM TotalLPP IMC INV CD

Improvement of Water and Sanitation Services in Riscani rayon

Improvement of Water and Sanitation Services in Cahul rayon

Modernisation of Water Supply Public Services in Leova rayon

Increasing Energy Efficieny in Orhei Regional Hospital

Energy Efficient Street Lighting in Tatarauca Veche commune, Soroca

rayon

Improvement of Solid Waste Management in Floresti rayon

Improvement of Energy Efficiency in Nisporeni Rayon Hospital

Harta sursă: MDRC

Improvement of Solid Waste Management in Soldanesti and

Rezina rayons

Implemented by

Support Model

Comprehensive Approach

… for enhancedsustainability

Implemented by

• Support to LPAs from Cahul (4 LPA I) and Riscani (11 LPA I) rayons in updating WSS Chapters from local plans.

• FS Leova finalised and approved by Leova RC; technical documentation and specifications submitted for approval.

• Support provided to Floresti Rayon Council in developing SWM chapter of SEDS.

• Support for 23 LPA 1 from Soldanesti and Rezina in updating SWM Chapter from local plans.

• Support in developing the EE in public buildings Chapter from Orhei rayon SEDS.

• Support in developing Energy Efficiency Programmes and the Action Plan for public buildings from Orhei and Nisporeni rayons.

Local planning and programming - achievements

Implemented by

• Support activities for institutionalising a regional WSS service operator in Cahul and Riscani rayons.

• 8 of 23 founders of JSC ‘Sanitation Soldanesti’ veered in the share capital of the Company.

• Shares of JSC ‘Floresti Sanitation Services’ were issued and registered by the National Commission for Financial Markets.

Inter-municipal cooperation - achievements

Implemented by

• Orhei Hospital: Re-launching for the 3rd time public procurement for external heating networks; Prenatal block insulation; installing solar panels.

• Nisporeni Hospital: Postponing public procurement until the situation is clarified on identifying resources for the ventilation system.

• The sanitation system in Rosu v.: Re-launching for the 3rd time public procurement.

• Rehabilitation of drinking water purification plant in Cahul: Re-launching public procurement for the 3rd time.

• The sanitation system in Duruitoarea veche: Re-launching public procurement for the 2nd time.

• Reconstruction and modernization of waste water treatment station in Costesti, Riscani: Bids are in the process of technical evaluation.

• Expansion of sanitation system in Costesti, Riscani: The contract is signed with the company winning the tender and submitted for approval to the Public Procurement Agency.

• Purchase of containers for Soldanesti; Floresti: The contract is submitted for approval to the Public Procurement Agency.

Investments measures - achievements

Implemented by

• Workshops for the staff of SWM service operator in different areas of management and administration are implemented.

• Operational Manual and business plan of the SWM service operator approved by the Administration Council of JSC ‘Sanitation Soldanesti’.

• Operational Manual and Internal Regulation of SJSC ‘Floresti Sanitation Services’ approved by the Administration Council.

Capacity Development of LPAs and Services Operators- Achievements

Implemented by

• SWM Information campaign in Floresti and Soldanesti rayons - 70 thousand citizens.

• LCC held over 20 meetings with citizens in the localities covered by the project.

• WSS awareness campaign launched in Riscani, Prut cluster;

• Organizing 15 public hearings with citizens when updating local plans in Riscani and Cahul rayons.

Community mobilization - achievements

Implemented by

• The practical guide on effective street lighting in rural areas of Moldova was finalized - 1000 copies.

• 16 rayon energy managers attended the theoretical part of the EUREM training programme conducted by CCI RM.

• 6 training modules of WSS service operators are under development.

• WSS operators training in accounting - 80 participants.

• Practical Guide on Public Property Management was developed.

• 3 workshops on the development of public services through inter-municipal cooperation were organized in micro-regions.

• Support in the organization of Women Mayor Day by CALM.

Cross-cutting aspects - achievements

Implemented by

• The need to promote economic benefits of inter-municipal cooperation regarding the provision of services.

• The need for establishing a concept for the regionalization of services at national level and the need for capacity development and continued support.

• Hesitation of local councils in approving regionalization of services and creation of regional service providers.

• The need to develop the legal and regulatory framework regarding inter-municipal cooperation for public services provision.

• Delaying the collection of information necessary for the development of EE Programmes in Orhei, Nisporeni and Soroca rayons, because of LPA’s lack of capacities and experience.

Main challenges in implementing pilot projects

Implemented by

• In the process of organizing public procurement of construction works, the MLPS project has faced three main challenges:

• The quality of technical documentation prepared on behalf of LPAs;

• A relatively small number of bids that meet the formal requirements;

• Outdated rules and standards.

• Identifying local experts for the development of training materials in WSS sector.

• Lack of institutional responsibility for the implementation of the legal framework regarding the payment of set public service tariffs.

• In the development of SWM service areas, it is necessary a common understanding by the Ministry of Environment and MRDC.

• The requirement of clarity on institutional commitment to launch the support for EEF projects.

Main challenges in implementing pilot projects

Implemented by

SUPPORT for RDA and LPA:

• Update the SWM chapter from local plans in 23 LPA Soldanesti.

• Develop EE Programmes in Orhei, Nisporeni and Soroca.

• Launching public procurement for Leova-Iargara water pipe.

• Monitoring the implementation of construction works in pilot projects.

• Creating Cahul regional operator.

• Organise 2 trainings in partnership with AMAC for 15 WSS operators.

• Support to AMAC and 30 WSS service operators from RM to participate in EXPO APA Bucharest in June 2015.

• Conducting the information campaign in Prut cluster.

Priorities for the period 1 April – 30 June 2015

Implemented by

Modernization of Local Public Services in the Republic of Moldova

Intervention area 2 – Regional planning and programming



Implemented by

• Planned activities lead to achieving the Result of

Intervention area 2:

Regional and local public authorities effectively plan strategic investments in selected priority sectors:

energy efficiency in public buildings (EE); solid waste management (SWM); water supply and

sanitation (WSS); regional and local roads (RLR).

Basic assumption

Implemented by

Activity sectors

Implemented by

Regional sector planning

• Regional sector programmes (RSP) developed and approved:

• Energy Efficiency in public buildings - 3• Solid waste management - 2• Water supply and sanitation - 3• Regional and Local Roads - 3

• RSP were developed through a broad participatory process under the auspices of MRDC and RDAs and is a result of joint efforts.

Implemented by

Sector Possible Project concepts

Viable Project Concepts

Energy efficiency in public buildings

3313 (developing) + 2 hospitals (GIS)

Solid waste management 6 3 (developing)

Water supply and sanitation

33

12 approved by the Inter-ministerial Commission for

development (February 2015)

Regional and local roads 26 identified corridorsTo be reviewed and

prioritized by the inter-ministerial Commission

RSP implementation/projects’ development

Implemented by

SectorRegional sector working groups

meetings

Formation of project working

groups

Project working groups

meetingsStudy visits


A: 6B: 6/C: 0

A: 0B: 13/C: 8

A: 0B: 26/C: 13

A: 0B: 1/C: 0

Solid Waste Management

A: 4B: 6/C: 0

A: 3B: 0/C: 0

A: 7B: 9/C: 1

A: 3B: 1/C: 0

Water Supply and Sanitation

A: 6B: 6/C: 3

A: 0B: 12/C: 3

A: 0B: 33/C: 3

A: 0B: 1/C: 0

Regional and local roads

A: 12B: 6/C: 0

A: 0B: 12/C: 0

A: 0B: 24/C: 0

A: 0B: 1/C: 0

*A – 2014 (currentl); B – 2015 (planned); C - Q1, 2015 (current)

Capacity building

Implemented by

Overview of the progress achieved within IA2 during the period 1 January – 31 March, 2015

Implemented by

Estimated % of overall implementation (2010-2015) 100% 70% 65% 78%




Estimated % of overall implementation (2010-2015) 60% N/A 60% 60%


CPSS4 N/A 4 4

Overall rating of progress 1 January-31 March

TOTAL4 3 3 3


RLR4 3 1 3


WSSN/A 4 3 4


EE in public buildings

N/A 3 2 3Overall rating of progress

1 January-31 March

SWMN/A 3 3 3


Activity Area/RSP PD CD Total

IA2

• Measuring the satisfaction level of LPAs involved in regional/local planning and programming regarding the facilitation of this process by the Regional Development Agencies.

• Evaluation of awareness related to the regional development process in general and of the activities carried out in this field by the main actors in particular (MRDC, RDA, RDC).

• Measuring the information level regarding this regional development process, identifying the interest for information and of best ways of information.

* http://serviciilocale.md/public/files/sondaj/2015_02_03_Raport_final_sondaj_CIVIS_RO_46.pdf

Satisfaction Survey* - goals

Implemented by

• Most respondents (direct and indirect beneficiaries) consider that the regional development process is carried out in a positive direction, while the regionalization provides a more efficient handling of national and foreign investments in the country.

• There is an increase in the satisfaction level of the direct beneficiaries with regard to RDA performance in the last two years. The LPAs involved in regional planning and programming are generally satisfied with how RDA facilitates the regional development process (66%).

• Also, a number of deficiencies were identified which have to be considered for the future (more transparency is required in the management of financial sources; there is a need to develop mechanisms of cooperation between LPA at different levels; exclusion of the prevailing of political factors in decision making; a better information of the indirect beneficiaries, etc.).

Survey results – assessment of regional development process

Implemented by

Objectives to be achieved by the end of 2015

Implemented by

Implemented by

Project conceptualisation

Project conceptualisation

Project outline design

Project outline design

Project elaboration

Project elaboration

Project finalisation

Project finalisation

2

VPCPPC RTG

0 1 3 4

Note: PPC = Posible Project Concept; VPC = Viable Project Concept; RTG = Ready To Go Project Note: PPC = Posible Project Concept; VPC = Viable Project Concept; RTG = Ready To Go Project

Financing needs /

investments

Project development process

Estimated value of investments for the funding of selected projects

Sector Documentation

Number of projects (with

the perspective of becoming projects to be implemented)

EUR million (indicative

value)


Development of documentation equal to feasibility studies in conformity with standards established by the GIZ Construction Department.

13 11,8

Solid Waste Management

Pre-feasibility phase is covered by the regional sector programmes. Development phase includes feasibility studies, analysis of impact on environment and conceptual blueprint.

3 26,1

Water supply and sanitation

Development phase includes feasibility studies, Environmental Management Plan and conceptual blueprint.

12 25

Regional and local roads

Development phase includes the equivalent of the feasibility study, Environmental Management Plan and conceptual blueprint.

12 x 15 km (180km)

40

40 102,9

Implemented by

• Organization of workshops with RSWG and of project working groups meetings for each sector.

• Support in development of projects and project portfolio management.

• Promoting to the donor community the ideas / concepts of regional projects identified in RSP.

• Assistance in strategic planning at national and regional levels.

• Support in the development of regional operational plans (consultation on the integration and promotion of projects identified in RSP, evaluation of technical designs and funding applications, etc.).

• Environmental Impact Analysis; social and gender aspects.

Planned activities

Implemented by

Main challenges

• The need to advocate for a politically structured dialogue, coordinated on a national / regional / local levels, as well as in relations with the development partners.

• Fragmented funding sources, the requirement to harmonize priorities of the regional sector programmes with donor expectations.

• Continuous need for capacity building of RDA in identifying, developing and managing of projects and development of human capital.

• Poorly developed inter-municipal cooperation.

Implemented by

Question and Answers

Implemented by

Modernization of local public services in the Republic of Moldova

Interdisciplinary issues



Implemented by

In close cooperation with the Chamber of Commerce and Industry:

• Cooperation Agreements between RDAs and CCI branches in Orhei, Hincesti and Soroca were signed.

• An annual action plan for each development region was approved.

• The Chamber of Commerce and Industry updated the database of the sector enterprises.

• 244 economic operators from 3 development regions took part in 9 training and information sessions on ‘SME Capacity building regarding public procurement issues”

• A Guide on public procurement for the private sector was developed.

• 2 study visits to Poland and Germany were organised in order to get acquainted with the public procurement system and establish relationships with companies advanced in environmental and energy efficiency technologies.

Complementary Private Sector Support - achievements

Implemented by

• Organization of the national conference ‘Cross-border Cooperation: achievements and perspectives for the Republic of Moldova’.

• Finalization of the documents necessary for the establishment of internal and management control system aimed at cross-border cooperation programmes for 2014-2020.

• The following courses were organised for LPAs I and II:

• Planning and Programming at local and regional level (2 courses).

• Regional development (2 courses).

• Leadership development in the public administration (2 courses).

• The following courses were organised for the APA, MRDC and RDA trainers:

• Regional development: conceptual framework and examples of best practices.

• Regional Marketing – regional development tool.

Academy of Public Administration (APA) - achievements

Cross-border Cooperation - achievements

Implemented by

Capacity development in the field of communicationsAchievements•A study visit to Estonia was organised for communications specialists from MRDC and RDAs.

•44 MRDC and RDAs officials were trained how to use an operational communication mechanism.

•The promotional materials for the ‘Building the future at home’ Campaign were developed.

•Talk shows on regional development were held on Radio Moldova and Radio Chisinau supported by the Independent Press Association (IPA).

•The MRDC Communication Strategy for 2015-2018 was developed and is in the process of internal consultation.

•By MRDC Order, the application of SIADR - an information management system was piloted and established in the 3 RDAs.

•The capacity building of MRDC and RDA representatives in the field of communication on regional development issues was continued.

Implemented by

• The final report on integration of RBM issues into the M&E system on national and regional level was completed and presented/approved by MRDC/RDA.

• 2 workshops in the RBM field for MRDC, RDA, LPA I and II representatives were organised, during which assistance was provided in applying the RBM for 7 pilot projects in the 3 sectors (WSS, SWM and EE in public buildings).

• The ToR for the evaluation of the NSRD for 2013-2015 and RDS for 2010-2016, were developed, agreed with MRDC representatives and published. The winning company was selected. The evaluation process is initiated.

• The ToR for the development of the new NSRD for 2016-2020 were prepared, agreed with MRDC representatives and published. The winning company was selected. The development process is initiated.

Monitoring and results based evaluation (RBM)

Achievements:

Implemented by

Overview on the progress achieved within IA2, interdisciplinary issues, during October 2014 – March 2015 period

Implemented by

86% 82% 90% 75% 70%Estimated % of overall

implementation (2010-2015)

4 4 3 4 4Overall rating of progress 1 January - 31 March 2015

Intervention Area 2APA CBC Communication M&E

Inter-disciplinary aspects of the RD

• Trainings and information activities in the field of public procurement for the private sector representatives.

• Organisation of two trainings on leadership development for local public administration representatives.

• Implementation of the model course ‘Funding of the regional development measures’ for the Academy of Public Administration – using the call of proposals of the Territorial Cooperation Programme Republic of Moldova - Ukraine, funded under the Eastern Partnership.

• Distribution of the communication campaign promotional materials.

• Carrying out of thematic talk shows on radio and TV, development and broadcasting of promotional reports with IPA support.

• Approval of communication strategy and continuous advice in its implementation.

• Activities to support MRDC in the evaluation of the NSRD/RDS and development of new policies in the regional development field.

Main interdisciplinary issues planned for April – June 2015

Implemented by

General conclusions and recommendations

Implemented by

• Promoting a consistent message of the Government of the Republic of Moldova to the donor community and development banks with regard to the relevance of the Regional Sector Programmes – both for regions and sector ministries.

• In case of pilot projects it is recommended that RDAs take over the implementation of the projects according to the Model of Efficient Public Service based on the 5 pillars and the Memorandum of Understanding.

• It is recommended that the State Chancellery keeps developing the legal and regulatory framework, as well as the operational tools for the regionalisation of public services, especially the water supply and sanitation and solid waste management.

• Facilitation of the participation of international companies in public procurement procedures by excluding the discriminatory factors.

Conclusions and recommendations

Implemented by

• It is recommended that MRDC synchronizes the national standards and regulations in construction with the relevant European standards as soon as possible.

• It is recommended that MRDC together with relevant institutions promote the establishment of efficient procedures/tools for the organisation of tax and fee collection for public services based on cost recovery and taking into consideration the penalties on local level.

• It is recommended that Ministry of Economy, MRDC, MLPS Project and Sweden Embassy jointly decide on if / how to proceed with the support proposed for the Energy Efficiency Fund.

Conclusions and recommendations

Implemented by

Questions and Answers

Implemented by

• MLPS Progress Report No. 12 can be accessed on: http://serviciilocale.md/doc.php?l=ro&idc=69&id=1112&t=/Rapoarte-de-progres/Raport-de-progres-nr-12-octombrie-decembrie-2014-proiect

• MLPS Progress Report No. 13 can be accessed on: http://serviciilocale.md/libview.php?l=ro&idc=69&id=1114&t=/Rapoarte-de-progres/Raport-de-progres-nr-13-ianuarie-martie-2015-proiect

• Regional Sector Programmes can be accessed on: http://serviciilocale.md/pageview.php?l=ro&idc=94&id=694&t=/Cadru-legal-si-institutional/Dezvoltare-regionala/Programe-Regionale-Sectoriale/

• Work Plan for 2015 can be accessed on: http://serviciilocale.md/public/files/2014_12_22_MLPS_Annual_Plan_2015_LB_RO.pdf

Key documents for the SC Meeting

Implemented by

As a federal enterprise, GIZ supports the German Government in achieving its objectives in the field of international cooperation for sustainable development.

Published byDeutsche Gesellschaft fürInternationale Zusammenarbeit (GIZ) GmbH

Registered offices, Bonn and Eschborn, Germany

‘Modernization of Local Public Services in th Republic of Moldova’ ProjectChișinău, 66 Bernardazzi str

T + 373 22 22-83-19

F + 373 22 00-02-38I www.giz.de, www.serviciilocale.md

Project cofinanced by

Implemented by

In cooperation with

MLPS Presentation of the Steering Committee Session of 8 May 2015

Documents

Transcript of MLPS Presentation of the Steering Committee Session of 8 May 2015