Minutes– 2nd Meeting of 2015 of Governing Body, RCCIT Page 1 of 3

Minutes of the 2nd Meeting of 2015 (02/2015)

of Governing Body, RCCIT held on 21/04/2015

Sl.No. Agenda Resolution

Mandatory Items: Agenda 0.01:

- Quorum of the meeting - Meeting called in order - Welcome address by Chairman - Notice of the meeting, if already

served, be granted as read - Leave of absence be granted on

request - Permission to start business of the

meeting - Discussion of other than issues

listed, to be placed on table

- Quorum was formed - Leave of absence was granted to

absentee members – Prof.(Dr.) Sajal Dasgupta, ERO- AICTE, Mr. Rabi Choudhuri and Dr. Prem Kr Agarwal

Agenda 0.02:

Composition of the BOG as per guidelines of UGC, AICTE, Society

Noted

Agenda 0.03 To note and approve proceedings of last meeting

Noted & approved

Agenda 0.04:

To note and ratify Action Taken Report & follow-up pursuant to the proceedings of the last meeting

Noted & approved

Agenda 1.01:

Report resignation tendered by Principal on personal grounds

The Board noted & accepted the resignation tendered by Prof. (Dr.) Partha Bose with thanks and appreciated the best service rendered by him to the RCCIIT

Agenda 1.02:

Short Summary report of BOM Meeting, RCCIT Society held on 24.03.2015 for noting

Noted by the Board with appreciation

Agenda 1.03:

Ratification of action of the authority in giving adhoc, contractual, agency manpower support, releasing staff & faculty

Noted & approved

Agenda 1.04:

Status of extension of approval (EOA) and affiliation of AICTE for 2015-2016 and WBUT for 2014-2015

- Noted - WBUT affiliation is awaited

Agenda 2.00:

To report on prevention, adoption, compliance/ measures of regulatory acts, orders, ragging, and miscellaneous issues

The Board discussed on prevention issues on priority basis. Regarding the unfortunate case of ragging, it is here to inform that the case has already been closed by UGC and has also been duly resolved by AICTE

Agenda 2.01:

To note on surveillance, safety checks, fire prevention, electrical earthing system and safety measures taken

The Board noted the case with satisfaction

Minutes– 2nd Meeting of 2015 of Governing Body, RCCIT Page 2 of 3

Statutory Items:

Agenda 3:

Short Report of activities at RCCIIT

The Board noted with appreciation

Review, Deliberation and Discussion: Agenda 4.00:

To review status of NBA, NAAC, Autonomy, ISO Certification

Resolution: Chairman stated the probable visit date of NBA and that autonomy will be achieved after NBA accreditation. Members noted the status.

Agenda 4.01:

Institute and Industry Relationship

Resolution: Chairman requested Mr. Kallol Datta to help on Training & Placement Cell in this regard. Mr. Dutta assured of help particularly for AEIE Dept. Chairman also explained the collaboration effort with reputed international institutes like IIT-Kharagpur, Arizona State University (ASU), USA. Members noted this point with approval

Agenda 4.02:

Quality Education measures and Modernization and Removal of Obsolescence

Resolution: Members appreciated the activities with great pleasure.

Agenda 4.03:

Report creation of posts/ filling up of vacant posts

Resolution: Members agreed to the creation/ filling up of posts after some deliberation on the post of Steno-cum-Data Entry Operator. However, Chairman justified the creation of the post, which was finally agreed by all

Agenda 4.04: Formation of Selection Committee of Members for selection for the post of Principal

Resolution: Chairman asked the members about the process to be followed. Members suggested following AICTE norms.

Agenda 4.05:

Formation of Three Member Committee for policy guidance

Resolution: Members suggested Chairman to form the Three Member Committee with internal members. The Committee should review all requests/ plans/ suggestions/ issues raised by the employees for consideration by the BOG.

Agenda 4.06:

Miscellaneous issues: Resolution:

i. Reconstitution of Finance Monitoring Committee

i. Members agreed to the reconstitution of the Finance Monitoring Committee.

ii. Reconstitution of Building Committee

ii. Members agreed to the reconstitution of the Building Committee. Dr. S R Islam, Registrar (WBUT) suggested to include a PWD officer.

iii. Request for grant of remuneration iii. Members agreed to the proposal put

Minutes– 2nd Meeting of 2015 of Governing Body, RCCIT Page 3 of 3

for implementation of Service Books for all employees

forward

iv. Propose adhoc appointment for personnel in Training and Placement Cell

iv. One Sri Sujoy Chatterjee working in the Training & Placement Cell under agency for 3 years faced with an accident and has been bedridden for a long time. On humanitarian grounds & also because of satisfactory performance, Mr. Sujoy Chatterjee may be offered adhoc recruitment.

The Board empowered the Chairman and noted the case as a special case without creating future precedence.

v. Propose evacuation of premises (leather tannery & quarters)for backing up infrastructure deficiencies for forthcoming NBA visit

v. Members advised not to follow legal path rather go for amicable solution through negotiation. Mr. J Saha agreed to help in this issue.

vi. Biometric & Auto attendance System with ID card

vi. Agreed by the members

vii. Arrangement for student amenities for a playground

vii. Chairman requested Mr. Jiban Saha to act as Chairman of a committee to mediate between Bangabeer club and RCCIIT and arrive at a feasible solution. Chairman agreed to bear the expenses to and appreciated.

viii. Student welfare

viii. - Noted - Already Student Committee exist

and all kinds of facilities have been given to students (Refer Annex.)

ix. Faculty & staff welfare ix. - Noted - A proposal is pending for

formation of co-operative society for RCCIIT employees

Agenda 4.07:

Matters relating to ongoing activities under TEQIP-II Project

Resolution:Members noted and appreciated the progress and passed the TEQIP-II sponsorship of two faculty members of RCCIIT for potential collaboration which is a requirement of TEQIP-II. Note: Details annexed <Annexure-I>

Agenda 4.08:

Any other matter with the permission of the Chair

Resolution

- None raised

The meeting ended with the vote of thanks to the Chair.

ANNEXURE – I

Minutes– 2nd Meeting of 2015 - Governing Body, RCCIT (Activities u/TEQIP-II Project) Page 1 of 4

Minutes of the 2nd Meeting of 2015 (02/2015)

of Governing Body, RCCIT held on 21/04/2015

(TEQIP-II Project related agenda)

Sl.No. Agenda Resolution

Agenda 4.07:

Matters relating to ongoing

activities under TEQIP-II Project

Resolution:

Agenda 4.07.01:

Progress/Activities under TEQIP-II

Project

The activities under TEQIP-II Project

were reported.

Members noted and appreciated the

progress and passed the TEQIP-II

sponsorship of two faculty members of

RCCIIT for potential collaboration with

foreign university.

Agenda 4.07.02:

Teaching Assistantship

Resolution:

Teaching Assistantship under TEQIP-II:

Based on committee

recommendation, total 24 students

have been selected for M. Tech

Teaching Assistantship Program, for

the academic session 2014-2015

under TEQIP-II Project with effect from

March 2015, for which Rs. 31,00,000.00

may be transferred from the head of

IOC to the Head of Teaching

Assistantship under TEQIP-II.

It was reported that until any

additional fund provisions are created

for M.Tech Teaching Assistantship

under TEQIP-II Project, no more M.

Tech T.A. can be imparted from the

academic session 2015-2016.

The Board noted and agreed to the

proposal.

Agenda 4.07.03: Finishing School Resolution:

Finishing School is an essential part in

enhancement of employability of final

year students of the institute.

It was proposed that Finishing School

Program for unemployed graduates

be implemented by hiring experts, to

which Board agreed.

Agenda 4.07.04:

Feedback system (Faculty

appraisal by student)

Resolution:

It was reported that online feedback

system is permissible under the

Institutional reforms head of TEQIP-II

Project guidelines. The system may be

developed/integrated with existing

ANNEXURE – I

Minutes– 2nd Meeting of 2015 - Governing Body, RCCIT (Activities u/TEQIP-II Project) Page 2 of 4

online system of admission system, for

which technical expert may be hired

to guide/design/develop the online

feedback system.

Expert honorarium/fees in this case,

may be given maximum of Rs. 3000/-

per day and service may be availed

for maximum 15 days only.

The Board endorsed the above.

Agenda 4.07.05:

Faculty and Staff Development

Program

Resolution: Faculty and Staff

Development Program is an essential

element of TEQIP-II Project

implementation. It was discussed in

vivid details by the Board. The

following was placed for noting and

due approval of the Board:

Applicability and participation: To

ensure equity assurance, any

faculty/staff members willing to

participate in not more than five (05)

programs during the entire TEQIP-II

Project period (Training, conference

etc, organized outside the campus)

by means of TEQIP-II Project

sponsorship.

Participation Costs sponsored under

TEQIP-II Project:

For attending Conferences

It was reported the following expenses

are permissible for attending

conferences sponsored under TEQIP-II

Project:

Permissible costs:

i. Registration fee

ii. To and fro shortest train fare as

per entitlement

iii. Accommodation/ logistic

charges as per entitlement

Non-Permissible costs:

i. No local travelling expenses

furthermore will be permissible

ii. No air fare will be permissible

for faculty or staff members for

participating in any training

program sponsored by TEQIP-II

Project with an exception to

attending official programs.

For attending Training programs:

To join any training program where

organizer will provide to and fro fare,

accommodation cost, registration fee

etc at free of cost, faculty and staff

members should avail those facility.

The Board approved the proposal.

ANNEXURE – I

Minutes– 2nd Meeting of 2015 - Governing Body, RCCIT (Activities u/TEQIP-II Project) Page 3 of 4

Agenda 4.07.06:

International Travel/Approval of

Foreign tour

Resolution: Details have been

reported and approved by the Board.

Application for Arizona State University

(ASU) Tour involving international

travel by Dr. Anirban Mukherjee was

approved by the Chairman.

Chairman nominated Mr. Biswanath

Chakraborty, TEQIP-II Project

Coordinator to accompany Dr.

Mukherjee for the proposed tour at

ASU, USA.

Agenda 4.07.07:

Arrangement of remedial classes

for academically weak students

or to enhance employability

Resolution: To arrange classes for

employability, classes may be arrange

by external expert and by internal

faculty, Rs. 500/- per hour may be

given to internal faculty members if

they conduct classes after officer

hours and in holidays only. External

expert may be paid maximum of Rs.

3000/- for full day program. TEQIP-II

Project Coordinator and Nodal Officer

(FSD or Academic) will be in charge

for framing rules regarding the said

course of action.

Agenda 4.07.08:

Any changes of Nodal Officers

and Coordinator TEQIP-II

Resolution:

The following nominatons were

placed to the Bard for the respective

positions of Nodal Officer (Faculty and

Staff Development) and Nodal

Officer (Academic activities):

- Dr. Anirban Mukherjee as Nodal

Officer (Faculty and Staff

Development)

- Dr. Tirtha Sankar Das as Nodal

Officer (Academic activities)

The Board resolved that the said

nominations will be with effect from

May, 2015.

Agenda 4.07.09:

Industrial visit for students

Resolution:

The matter was placed and the

following was noted. The Board

approved the following proposal.

Maximum expenses under the

overhead of food as permissible (per

day basis) in the case of students was

proposed as Rs 200/-, which is subject

to production of actual bills This shall

be in effect from May 2015.

Agenda 4.07.10:

Regarding recruitment in the

post of MIS officer under TEQIP-II

Resolution: The matter was placed

before the Board. The Board resolved

that Mr. Biswanath Chakraborty,

TEQIP-II Project Coordinator is directed

to continue as MIS officer with his

ANNEXURE – I

Minutes– 2nd Meeting of 2015 - Governing Body, RCCIT (Activities u/TEQIP-II Project) Page 4 of 4

other additional charges as TEQIP-II

Project Coordinator and Nodal Officer

(M&E).

Agenda 4.07.11:

Hiring of car for TEQIP-II cell Resolution: It was resolved that a

provision of car is permissible for TEQIP-

II Project Cell. It was resolved that car

hiring is permissible on monthly basis @

60km per day or 5 L oil per day.

Agenda 4.07.12:

Appointment and re-

appointment of Jr. Assistants

under TEQIP-II

Resolution: During performance

evaluation of Jr. Assistant’s under

TEQIP-II, committee recommended to

increase 6% of the salary for Mr.

Swarup Kr. Paul and Mr. Partha Pratim

Biswas only. Based on their

performance and regular work

pressure it recommended to increase

salary from Rs. 8000/- to 10000/- per

month for all three Jr. Assistants under

TEQIP-II with effect from their last

contractual appointment under

TEQIP-II. The Board approved the

proposal.

Agenda 4.07.13:

Miscellaneous TEQIP Phase-II

Project matters

Resolution:

The following matters were placed

and duly ratified by the Governing

Body:

i) All expenditures under TEQIP Phase-II

Project until 31/03/2015 were ratified

by the Board

ii) Appointment and re-appointment

of Junior Assistants under TEQIP

Phase-II Project, RCCIIT were

reported and ratified by the Board.