MINUTES OF EXECUTIVE COMMITTEE MEETING OF … of EC Meeting held on 14 Aug 2018.pdfMINUTES OF...

MINUTES OF EXECUTIVE COMMITTEE MEETING OF EQUESTRIAN FEDERATION OF INDIA HELD ON 14 AUG 2018 AT MANEKSHAW CENTRE, DELHI CANTT

1. The Executive Committee Meeting of Equestrian Federation of India was held on 14th Aug 2018, at 1630hrs at Manekshaw Centre, Delhi Cantt under the Chairmanship of Lt Gen Ashok Ambre, AVSM**,SM President EFI & QMG. 2. Following members attended the meeting:-

(a) Lt Gen A J Singh, VSM - Vice President (Vet)

(b) Brig SS Kashyap - Vice President (Sports Devp)

(c) Col R K Swain - Secretary General (d) Brig Deep Ahlawat, VSM - Member Eventing

(e) Comdt Naresh Tehlan - Member Jumping (f) Col NS Sandhu - Member Northern Region (g) Col CS Sohal (Retd) - Member Endurance

(h) Col Tarsem Singh - Member Tent Pegging

(l) Dr Sanjay Gupta - Member Central Region (j) Mr Kishor Futnani - Member South Region

(k) Col S S Ahlawat,VSM -Member Dressage

SPECIAL INVITEES

(l) Brig Sameer Lanba, VSM - Member Selection Committee

(m) Col RK Dahiya - Member Selection Committee

(n) Lt Gen PR Venkatesh, ADG RVS - Special Invitee

(o) Col Ravi Rathore - Special Invitee

(p) Lt Col MM Rehman - Special invitee

ABSENT

(a) Lt Gen M H Thakur ,VSM -Vice President (Adm)

(b) Mr Jitu Virwani - Vice President (Fin)

(c) Brig G S Puri - Vice President (Tech)

(d) Brig M A Kelkar -Member Med Control

(e) Col M S Sandhu -Joint Secretary

(f) Col PP Singh (Retd) -Member Eastern Region

(g) Mr Siddharth Sharma -Member North East Region

(h) Col Rajesh Pattu,VSM (Retd) -Member Western Region

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3. Opening Address by the President: - The President welcomed all the EC members and the special invitees to the EC Meeting. The President conveyed his displeasure in regard to the low attendance in the EC Meeting and directed that advisories be sent to all members conveying Para 11 of Chapter IV of Statutes of EFI wherein membership of EC Members could be terminated on missing consecutive three meetings. He also conveyed that the EC members not interested should make way for members who can contribute meaningfully to the federation. Thereafter, he requested the Secretary General to proceed with the agendas.

Points Decision Action to be taken by

Remarks

AGENDA-I

1. New Membership. The Secretary General flashed the names of all new applicants (Indl/Life/Clubs) for EFI Membership before the house. List of new memberships is attached at Appx ‘A’.

Decision of EC. The house perused the list and approved the membership of the applicant. The President directed that all regional members must encourage the states in their region to create State Association and obtain membership of EFI.

Secy Gen Regional Members

AGENDA-II 2. Secretary General’s Briefing. 2.1 Office Bearers of the Secretariat. The Secy Gen informed the house that the Joint Secy and Treasurer of the federation have resigned and both the posts lie vacant. These post need to be filled by nominating a member till such time the election is held during the next AGM.

Decision of EC:- The EC approved the resignation of both the office bearer. Lt Gen AJ Singh, AVSM, VSM (Retd), Vice President (Vet) proposed the name of Lt Col MM Rahman to be nominated for the post of Joint Secy till formal election for the post is held in the next AGM. The house unanimously approved the same. The house further proposed that the Treasurer to be elected in the next AGM and till such time Joint Secy will perform the duties of Treasurer.

Secy Gen Joint Secy

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Remarks

2.2 Selection of Indian Team for 18th Asian Games at Jakarta, Indonesia from 18th Aug to 02nd Sep 2018. The Secy Gen informed the house regarding the final selection of Eventing and Show Jumping teams for the 18th Asian Games scheduled to be held in Jakarta wef 18th Aug to 02nd Sep 2018. The selected team and officials are as under :- Eventing (Team) Maj Ashish Malik Swr Jitender Singh Swr Rakesh Kumar Mr Fouaad Mirza Show Jumping (Team) Mr Kaevaan Setelvad Mr Zahan Setelvad Mr Chetan Reddy Officials Col RK Dahiya – Team Manager Rodolphe Scherer – Eventing Coach Mr Edourd Couperie- Show Jumping Coach Jerome Thevenot – Vet Doctor

Decision of EC:- The house perused and approved the same.

2.3 Transportation of Horses. The Secy Gen apprised the house that the horses were located at the following places :-

Eventing Horses France – 03 Germany – 01 Show Jumping Horses Netherlands – 01 Thailand – 03

Decision of EC: - Col SS Ahlawat, VSM (Retd), Member Dressage raised the point that in case the budget not approved by the Govt then what happens to the funds paid out of Federation account fund. The Secy Gen informed the house that the MYAS has given consent for transportation of horses and budget would be released accordingly.

VP (Fin) Secy Gen

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Remarks

The Secy Gen informed the house that the 04 Eventing horses located in Europe have been transported to Jakarta by Logistic Agent Peden and Bloodstock and 03 Show Jumping horses also been transported from Thailand to Jakarta by Trans Air Cargo Pvt Ltd. The balance 01 Show Jumping horse located in Netherlands would be transported to Jakarta on 20th Aug 2018 by Peden and Bloodstock. The Secy Gen also informed that 01 horse Tethys De Beauvul which was earmarked as reserve Show Jumping horse could not be transported to Jakarta as the animal developed Colic at the time of transportation and horse Capella Marienshof Z which was a nominated horse for the games has been transported to Jakarta and efforts are on to include this horse as reserve horse. The Secy Gen informed the house that Rs 91,50,151/- has been paid to Peden and Bloodstock for transportation of 05 horses from Europe to Jakarta and back and Rs 41,30,223/- has been paid to Trans Air Cargo Pvt Ltd for transportation of 03 horses from Thailand to Jakarta. A total of Rs 1,32,80,374/- has been paid from the Federation Fund by encashing a fixed deposit of Rs 53,00,000/- as approval of budget from MYAS has not been confirmed. Subsequently, when the funds are released from the Govt. the same will be reimbursed to the Federation account. Since, sanction of the budget from the govt is likely to take time expenses for transportation of 03 horses from Jakarta to Chennai would have to be also borne by the Federation which is likely to cost approximately 75 lakh rupees for which another fixed deposits up to Rs 80,00,000/- is likely to be encashed.

President enquired about miscellaneous expenditures likely to incur during the games. The Secy Gen informed the house that the Team Manager Col RK Dahiya is carrying a travel card of Rs 5,00,000/- to cater for Feed and miscellaneous expenditure.

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Remarks

2.4 Asian Games Budget Proposed to MYAS. The Secy Gen apprised the house of the detailed budget for the 18th Asian Games which has been forwarded to MYAS for approval and release of payment. The details of budget is attached as Appx ‘B’.

Decision of EC :- The house perused the budget forwarded to the MYAS and asked the Secy Gen to keep a constant liaison and expedite for early release of the budget for the 18th Asian Games.

Secy Gen

Additional Point. Before the Secy Gen could move to the next agenda point of his briefing Lt Gen AJ Singh, AVSM, VSM, Vice President (Vet) proposed to discuss one additional point pertaining to Asian Games to which the President accorded permission. Lt Gen AJ Singh, AVSM, VSM, Vice President (Vet) proposed the name of Brig Deep Ahlawat, VSM to be included as the Assistant Coach for the Eventing Team of Asian Games and made mention of one email received from Mr Rodholphe Secherer, Indian Eventing Team Coach addressed to EFI recommending name of Brig Deep Ahlawat, VSM to be included as Assistant Coach for Eventing Team.

Decision of EC :- The Secy Gen apprised the house that the said proposal was received from Lt Gen AJ Singh, AVSM, VSM, Vice President (Vet) on 13th Aug 2018 and the same was forwarded to Selection Committee members for comments. The Selection Committee members namely Brig AA Mahmood, Brig Sameer Lanba, Col HR Sunil, Col RK Dahiya did not approve the proposal and the same has been communicated to the President. Till the time of going to the EC meet comments from Mrs Anisha Bhandari were not received. Col SS Ahlawat, VSM (Retd), Member Dressage was of the opinion that Brig Deep Ahlawat, VSM be appointed as the Assistant Coach keeping in mind his contribution towards the sport and we don’t have an Indian Coach in the team. Brig Sameer Lanba, VSM member Selection Committee questioned the timing and intent of the mail sent to EFI. He himself was in Europe for five days alongwith Rodolphe but no such mention of Assistant Coach was made. Neither was any mention made of Assistant Coach during any of the Selection Committee meeting held so far.

Secy Gen

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Remarks

Dr Sanjay Gupta made a mention that coaches play a vital role and Brig Deep Ahlawat, VSM if appointed as Assistant Coach would play a beneficial role for the Indian Eventing Team. Col Tarsem Singh Warriach, Member Tent Pegging said that it is doubtful how beneficial it would be to appoint Assistant Coach at this point of time. Lt Gen AJ Singh, AVSM, VSM, Vice President (Vet) requested to forward the mail under mention from Rodolphe to Selection Committee member for comments.

2.5 Stabling Charges. The Secy Gen informed the house regarding representations received from various riders regarding over charging of stabling cost at various horse show locations. The Secy Gen requested the house to take a decision as whether to have fixed stabling charges vis a vis variable stable charges.

Decision of EC :- The house unanimously decided to leave the issue of stabling charges to the Organising Committee (OC) of the event wherein details should be provided in the General/ Technical instructions provided by the OC after due consultation with EFI and Technical Delegate of EFI to verify facilities provided. Basic facilities of over head shelter, light, water and disposal of litter and toilets of adequate nature should be provided by the OC.

Secy Gen Organising Committee VP (Tech)

2.6 Annual General Body Meeting (AGM). The Secy Gen proposed to conduct the AGM on 30th Sep 2018 at Manekshaw Centre, Delhi Cantt from 1100hrs onwards.

Decision of EC :- The house perused the same and approved it.

Secy Gen

2.7 Posts Vacant for Election During Upcoming AGM. The following posts of EFI Secretariat lie vacant due to resignation of the respective incumbents.

(a) Joint Secretary. (b) Treasurer. (c) Member South Region.

Decision of EC :- The house approved election of the mentioned posts during the next AGM.

VP (Adm) Secy Gen

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Remarks

2.8 FEI Course for NF Secretary General’s & NF Administrators. The Secy Gen informed the house that FEI is conducting a course for Secretary General and NF Administrators at Lausanne, Switzerland wef 22-26 Oct 2018 in which Secretary General, EFI and Assistant Secretary, EFI have been invited to attend. Out of 134 NFs, 17 NFs have been invited amongst which our NF is included.

Decision of EC :- The house perused the invitation and congratulated the Secy Gen for the efficient functioning of the Federation and approved the attendance of both the Secy Gen and Assistant Secy to the FEI Course for NF Secretary General’s & NF Administrators.

Secy Gen

2.9 1st Asian Equestrian Federation (AEF) U-21 Dressage Championship 2018. The Secy Gen informed the house that the 1st Asian Equestrian Federation (AEF) U-21 Dressage Championship 2018 which is scheduled to be held at Doha, Qatar wef 15-17 Nov 2018. He also informed the house a Zonal qualifiers is scheduled to be held on 09 Oct 2018 at Jaipur wherein judges detailed by AEF would evaluate the riders.

Decision of EC :- Mr Kishor Futnani, Member South Region suggested to have qualifier in both North India as well as South India, In response to the above the house proposed and suggested to Secy Gen to see the feasibility of two locations one in South India and other in North India keeping in view the geographical layout of the country.

Secy Gen VP (Tech)

2.10 Neesha Khatau (Court Case). The Secy Gen informed the house that a court case was filed by Mrs Neesha Khatau on behalf of her daughter Ms Smarah Malaney. The individual has levelled charges that the Selection Trials parameter for Dressage have not been invoked equally for riders abroad and in India. The individual participated in four trials and did not qualify and feeling aggrieved filed a Petition on 19 Apr 2018 and subsequently withdrew the case on 11 Jul 2018 and the case was disposed off by the Hon’ble High Court as such. Legal expenses towards the case Rs 1,78,200/-

Decision of EC :- Dr Sanjay Gupta, Member Central Region apprised the house that the federation has got a number of lawyer as members and such legal issues can be referred to them for suggestions. Col SS Ahlawat, VSM (Retd), Member Dressage questioned as to how a member can file a petition in the court without referring the matter to Dispute Resolution and Disciplinary Committee. Such members should be fined / membership terminated for such undisciplinary acts.

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Remarks

2.11 Balaji Vijayshankar and Yashaan Khambata (Court Case). The Secy General informed the house that Balaji Vijayshankar, Yashaan Khambata and Sehaj Singh Virk under took exclusive trials at Luxembourg which were not recognised FEI/ National Events based on which the trials were not considered by the Selection Committee of the 18th Asian Games 2018. In grievance to the above, Balaji Vijayshankar and Yashaan Khambata filed a writ petition in the High Court on 25th Jun 2018 and a 2nd petition on 2nd Jul 2018. Finding no merit in case the High Court disposed off the case on 09th Jul 2018. Legal expenses towards the case is Rs 10,50,000/-.

Decision of EC :- The house pointed out that the legal expenses towards defending the case were exorbitantly high and referred to point discussed in the Para of 2.10. The President clarified that help was sought from several members and well wishers but was conveyed that it would be against a premium. Since time and pressure to select and finalise the team was on the anvil and decision had to be got in favour of the federation, the best available lawyer was engaged to defend the case. The matter had to be very conclusive so that repetitions do not occur in future. The results are here in front of you.

2.12 Angad Sahlot (Court Case). The Secy Gen informed the house that Mr Angad Sahlot has filed criminal case against Col Rajiv Kumar Dahiya who was the then Joint Secretary of the Federation. The court ordered Secy Sports to hear both the parties and resolve the issue. Mother of Angad Sahlot made a request to Secy Sports to include her son’s name in the 18th Asian Games Show Jumping Team despite not having competed in any of the Asian Games trials held. The Secy Sports disposed the case finding no merit in the case. Legal expenditure of the case so far is Rs 2,09,000/- . Secretary General further informed the house that a quashing petition has been filed in the High Court to close the case.

Decision of EC :- The house perused the matter and directed the Secy Gen to make an all out effort to close the case at the earliest possible.

Secy Gen

2.13 FEI Solidarity Coaching Camp : Show Jumping. The Secy Gen informed the house that 02 FEI Solidarity Coaching Camp were held in APRC, Delhi and AEN c/o RVC Centre and College, Meerut with participation of 23 and 24 riders respectively. Coach for both the Coaching Camp was Mr John Steels from UK.

Decision of EC :- The house perused the details and applauded the federation for smooth conduct of the both camps.

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Remarks

2.14 FEI Solidarity National Coach Development Programme. The Secy Gen apprised the house that a coach development programme has been sponsored by FEI with financial assistance of CHF 10,000/- over period of two years. The aim of the programme is development of National Coach Education and Certification. The programme is scheduled to be held at Meerut from 10-14 Sep 2018 under coordinator Jean-Phillippe Camboulives.

Decision of EC :- The house perused and approved it.

Secy Gen

2.15 Improvement In Website. The Secy Gen informed the house that improvements have been carried in the EFI Website with inclusion of online payment portal. The website is being upgraded to IOS compliant. New EFI Mobile app has also been launched for quick update of information.

Decision of EC :- The house approved the same and praised the Secy Gen for his initiatives.

2.16 FEI World Jumping Challenge Final 2018. The Secy Gen informed the house that 02 riders have qualified for FEI World Jumping Challenge which is scheduled to be held at Tashkent, Uzbekistan from 05-09 Sep 2018 and on behalf of the federation Mr Nitin Gupta would accompany the rider Mr Rishab Mehta and Lt Col Sandeep Dewan (Retd) as Coach cum Manager after being selected by the Selection Committee. Secretary General further informed the house that one of the athlete Lt Col Sandeep Dewan (Retd) has expressed his reservation against selection of Mr Nitin Gupta.

Decision of EC :- Col SS Ahlawat, VSM (Retd) informed the house that Mr Nitin Gupta is the coach of Mr Rishabh Mehta and detailing him as the coach of two riders would induce a conflict of interest as the competition is going to be on borrowed horses drawn out of lots. Brig Deep Ahlawat, VSM made a mention that no practicing coach to be part of Indian contingent as there will be conflict of interest. At this Juncture both the Selection Committee member present in the house replied that Lt Col Sandeep Dewan (Retd) has expressed that he does not need a coach and is capable of coaching himself. However, Mr Rishab Mehta has requested for Mr Nitin Gupta being his personal coach, therefore the selection of Nitin Gupta was unanimous by the Selection Committee. Further, it is not a team event therefore the draws will be in individual capacity hence the apprehension of biasness by both Col SS Ahlawat & Brig Deep Ahlawat are unfounded. After detailed discussion the house approved the selection of Nitin Gupta.

Secy Gen

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Remarks

2.17 Master Tent Pegging : South Africa. The Secy Gen informed the house that the official invitation received from South African Equestrian Tent Pegging Association for Grand Masters Competition which is scheduled on 08th Sep 2018.

Decision of EC :- Due to paucity of time required for selecting and training a team the house suggested not to field a team.

2.18 International Friendly Tent Pegging Germany. The Secy Gen informed the house that official invitation for friendly Tent Pegging Event at Germany was received, however the invitation has been declined.

Decision of EC :- The house perused and approved it.

2.19 Rider Representation : Lt Col Sandeep Dewan (Retd). The Secy Gen informed the house regarding representation made by Lt Col Sandeep Dewan (Retd) attached as Appx ‘C’.

Decision of EC :- The President clarified that no arbitrary decision is being taken in the federation. In respect to the EFI Calendar, which was put in the Website long time ago for comments and ratification but however no comments/ suggestions were received in due time. The moment the calendar was finalised a lot of representation started coming up which is not in good spirit. In reference to the comments made by Lt Col Sandeep Dewan (Retd) against the Secretary General the same has been investigated by VP (Adm), VP (Vet) and no fault of the federation and Secy Gen has been found. The President informed the house that there are few members writing frivolous letter to malign the Secy Gen and the Federation and this speaks very poorly of individuals indulging in such unwarranted actions. He advised members to desist from such acts and contribute constructively towards functioning of the federation.

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Remarks

2.20 State of Fund and Fixed Deposits. The Secy Gen apprised the house about the state of funds of the federation which are as under :- (a) Cash in hand - Rs 38,709.00 (b) Cash in Bank - Rs 42,86,027.14 (c) FD’s - Rs 5,22,79,448.10

Decision of EC :- The house perused the same.

2.21 Affiliate Membership (AFM). The Secy Gen informed the house at present the following Affiliate Membership (AFM) with EFI and proposed to convert them into club members/ discontinue.

(a) All India Marwari Horse Society of India - AFM-01 (b) Indigenous Horse Society of India - AFM-02 (c) Para Equestrian Society of India - AFM-03

Decision of EC :- The house after detailed discussion directed the Secy Gen to write to these organistion and seek their willingness whether to convert their membership or discontinue and take action as per their willingness.

Secy Gen

2.22 Various Committees. The Secy Gen informed the house that the tenure of the following committees have expired and there is a requirement to nominate the members for various committees.

(a) Advisory Committee

(b) BID Evaluation Committee

(c) Membership Screening Committee

(d) Media & Publicity Committee

(e) Dispute Resolution and Disciplinary Committee

Decision of EC :- The house conveyed that the proposal be sent to all EC members to nominate names of representative of various committees. The President directed that members nominated to various committees should be active and ready to deliver, as on date most of the committees are defunct. The President also asked EC members to have a healthy representation from all walks of life and regions to maintain a national character of the federation.

All EC Member Secy Gen

2.23 Bid Form. The Secy Gen put forward the new bid form for the perusal of the house. The same is also attached as Appx ‘D’.

Decision of EC :- The house perused and approved the same.

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Remarks

2.24 Regional Equestrian League (REL) Guidelines and Course Plans. The Secy Gen informed the house for reformation of Regional Equestrian League (REL) Guidelines and Course Plans. The Secy Gen also apprised the house regarding representation received from some members objecting to IMA/OTA/NDA Cadets being exempted from qualifying in 02 RELs to be eligible for JNEC.

Decision of EC :- The house unanimously decided to remove the clause which exempted IMA/OTA/NDA/BSC Cadets to qualify in REL to be eligible for JNEC. The President directed that the Academies/ Centres must conduct RELs in their respective Academies/ Centres to enable cadets to qualify. The amended REL Guidelines attached as per Appx ‘E’.

Secy Gen VP (Tech)

2.25 FEI Technical Delegate Promotion Course. The Secy Gen informed the house that Comdt Naresh Tehlan attended the FEI Technical Delegate Promotion Course held at MINSK, Balarus wef 26-29 Jul 2018 and has been approved for promotion to FEI2* TD.

Decision of EC :- The house congratulated Comdt Naresh Tehlan on attaining the required qualification.

2.26 FEI General Assembly 2018. The Secy Gen informed the house that the FEI General Assembly is scheduled to be held a Manama, Bahrain wef 16-20 Nov 2018 and proposed the President and Secy Gen, EFI to attend the same.

Decision of EC :- The house perused and approved the same. The house unanimously requested the President to attend the FEI AGM which he accepted.

Secy Gen

AGENDA PT – III 3. EFI Calendar 2018-19. The Secy Gen put forward the EFI Calendar 2018-19 for perusal of the house.

Decision of EC :- The house perused the proposed calendar and passed the calendar as attached as Appx ‘F’.

AGENDA PT – IV 4. Agenda for AGM-2018. The Secy Gen informed the Agenda of the 57th Annual General Body Meeting (AGM) 2018. The Agendas are attached as Appx ‘G’.

Decision of EC :- The house perused the agenda and approved the same.

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Remarks

AGENDA PT – V 5. Proposed Budget for 2018-19. The Secy Gen briefed the house for proposed budget for the financial year 2018-19. The same attached as Appx ‘H’.

Decision of EC :- The house perused and approved the same.

AGENDA PT – VI 6. Statute Amendment. The Secy Gen informed the house that some changes are required in Statutes as a result of instructions received from MYAS. The same are attached as Appx ‘J’.

Decision of EC:- The house perused and approved the changes.

AGENDA PT – VII 7. Amendment to Technical Guidelines-2016. The Secy Gen informed the house that there is no input received from Members Disciplines inspite of request by the Secretariat.

Decision of EC :- President directed that all the members Discipline alongwith VP (Tech) must carry out necessary amendment to Technical Guidelines consequent to change in certain rules by FEI.

VP (Tech) Members Discipline Secy Gen

AGENDA PT – VIII 8. Points received from Members. Decision of EC :- Col CS Sohal (Retd), Member Endurance apprised the house that Endurance as a sports has not got much popularity and needs support from the federation to promote it. Army has not conducted any Endurance event in the recent past. In regard to Bid by Sagar Equestrian Academy, Jaipur for the NEC Endurance event, Member Endurance suggested to the house that the bid be given to Sagar Equestrian Academy, Jaipur. Member Endurance further suggested to the house that all Endurance event above 40kms be conducted as per FEI Guidelines & Endurance below 40km be conducted as RELs for Endurance for selecting riders to participate in events above 40km. The Member Endurance suggested that since riders and horses of Endurance discipline are of a separate grade and do not participate in any of the other Equestrian events, the calendar for Endurance should be promulgated separately.

Decision of EC :- Lt Gen AJ Singh, AVSM, VSM (Retd), VP (Vet) apprised the house that all Endurance should be conducted under strict guidelines and supervision keeping in view timelines and weather condition to minimise casualties. The house approved suggestions made by Member Endurance and VP (Vet).

VP (Tech) Secy Gen Member Endurance

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Remarks

AGENDA – IX

9. Important letters/ Emails received from various members/ organizations. 9.1 Email recd from Mr Ahmed Afsar.Attached as Appx ‘K’.

Decision of EC:- After detailed discussion EC approved only 04 disciplines for the JNCE i.e. Lance (Indl), Sword (Indl), Lemons& Peg (Sword) and Rings & Peg (Lance).

VP (Tech) Secy Gen Member

Tent Pegging

9.2 Letter recd from Rajasthan Equestrian Association. Attached as Appx ‘L’.

Decision of EC:- The EC perused the letter and decided that status quo be maintained as the case has been taken up with MYAS for a transition period to comply with the NSDCI-2011. Further the EC suggested that the state association must take active part in federation functioning by conducting various REL events.

VP (Adm) Secy Gen

9.3 Email recd from Indignous Horse Society of India. The email received from Col Sarpartap Singh was read out by the Secy Gen and the matter was discussed by the house. Attached as Appx ‘M’.

Decision of EC:- The house perused the letter. Secretary General informed the house that separate events for indigenous horses were planned during RELs of last calendar. However, the participation was negligible. House directed the Member Endurance to coordinate with IHSI to incorporate their demands in separate Endurance calendar.

9.4 Email recd from Mr Raghuvendra Singh Dundlod. Mr Dundlod represented that last time NEC Endurance was conducted medals were not given to the winners. Attached as Appx ‘N’. Mention of State of Participants in the Certificate issued by EFI.

Decision of EC:- The members of EC clarified that though participants could be placed as 1st , 2nd , 3rd , etc but medals would be only awarded to participants who would have met the minimum qualification requirements i.e. speed and time. The EC members were of the opinion that event entry is individual based and not on behalf of the states hence no need to mention state of participants. In case state associations feel they can help the athlete, they may do so after verifying the domicile certs of the medal winners of various National Championships.

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Remarks

9.5 Email recd from Col Sarpartap Singh (Retd) Attached as Appx ‘O’. .

Decision of EC:- EC clarified that all results pertaining to FEI events are forwarded to FEI. Regarding FEI Clinics in India. EC was of the opinion that we should conduct our own clinics through our own qualified officials and once we achieve certain level of standards then we can bid for FEI level clinics. Participation of Indigenous Horse in Endurance. EC welcomed the participation. Training of Civilian Vets. Civilian vets must come forward to get on the job training and get certified during Endurance events.

9.6 Email recd from Pradeep Agrawal, Charted Account. Attached as Appx ‘P’.

Decision of EC:- The previous EC had passed the proposal to procure a suitable property to house the federation office out of surplus fund available with the federation and as suggested by the CA. The President further requested the committee formed to expedite and finalise the proposed property for office space at the earliest.

VP (Fin) Secy Gen

9.7 Email recd from Lt Col Bharat Singh Rathore. Attached as Appx ‘Q’.

Decision of EC:- EC perused the contents and directed member Endurance to take note of the suggestions while preparing the Endurance Calendar.

9.9 Email recd from Mrs Neesha Khatau. Attached as Appx ‘R’.

Decision of EC : The EC perused the points suggested by Mrs Nisha Khatau and after detailed discussion was of the opinion that a lot of deliberation has been done while preparing the calendar keeping the interest of all riders and events of other discipline. Requirement of one single individual can not dictate the preparation of EFI Calendar.

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Remarks

9.10 Email recd from Lt Col Sandeep Dewan (Retd). Attached as Appx ‘S’.

Decision of EC : The EC perused the letter and was of the opinion that there is no need to futher discuss the issue as the same has been addressed adequately by the President at Para No 2.19.

AGENDA PT X 10. Any other points with the Permission of Chair.

Nil 11. Closing Address by the President. The President thanked the Secy Gen of the federation and Selection Committee member who have gone through a lot of ups and downs during the selection process of the Asian Games teams. Despite numerous hurdles we have been able to send teams for Show Jumping and Eventing disciplines. The President put on record the tremendous amount of effort and mature advice put in by the Secy Gen, Assistant Secy and Vice President (Vet) during selection of the teams. The President on behalf of EFI wished goodluck to each participating athlete and the team manager and is looking forward that the athletes will make the country proud. The President appreciated the efforts put in for the Coffee Table Book and progress on the same was as per schedule. The President asked for a meeting in respect to the Coffee Table Book to be scheduled on 27th Aug 2018. The President in his closing address mentioned about too much of in-fructuous correspondence by the members with an aim to malign the federation & its office bearers which is un warranted. President advised members to refrain from such activities and improve the sport in a positive manner. The President congratulated Col SS Ahlawat, VSM (Retd) & Col PP Singh (Retd) on being selected as International Officials for 18th Asian Games to be held at Jakarta, Indonesia.

Sd-x-x-x-x-x-x- Case No : 074/EC/2018 (R K Swain) Colonel Station : Delhi Cantt-110010 Secretary General Dated : 25 Aug 2018

Appendix ‘A’

EFI NEW MEMBERSHIP

1. Indl Membership (a) Lt Col MM Rahman

2. Life Membership (a) Mir Ismail Jawad (b) Md Sameer Islam (c) Lucie Kumarova (d) Lt Col Umesh Maral (e) Maj Arti Rawat (f) Raj K.R. Bhatia (g) Lt Col Vivek Mahajan (h) Abdeali Masaliya (i) Prashant Narendra Gunjalkar (j) Jagmahinder Singh (k) Sukh Mishral (l) Capt Bhagirath (m) Sandeep Sharma (n) Vivek Kumar (o) Chandan Singh (p) Mahboob Husain Arastu (q) Prasant N Gunjalkar (r) Deepak Singh Bhadoriya (s) Saswat Kumar Rout (t) Sandeep Prakash (u) Pradyumma Prashan Dhumal

3. Club Membership (a) Army Public School, Samba (b) Sagar Equestrian Academy (c) Taurian Equestrian Centre (d) Elite Sports Academy

4. Association Membership (a) Equestrian Association of Meghalaya

Appendix ‘B’

EQUESTRIAN FEDERATION OF INDIA

APPROXIMATE EXPENDITIUREES STATE FOR 18thASIAN GAMES (JAKARTA)

S.

No. Expenditure Details Date of

Transport Accounting Total Cost

Transportation Charges of 05 Horses from Europe to Jakarta & back 1 Local Transportation from their stable

to Airport and back. Horse Feed tack 200 kgs and Stable /Vet & Blood Test etc

11 Aug 2018

4000 Euro/horse 750 Euro/horse 750 Euro/horse

2 Transportation charges of 05 (five) horses from Stable to Airport Liege (Belgium) to Jakarta (Indonesia) and back (including shipping charges of horses, (Excluding Custom Clearance) from present location to airport

11 Aug 2018

US$26,300/-per horse Additional US$ 1200/-

US$26,300/=@ 69 INR 18,14,700 x 5 = INR 90,73,500/- = INR 82,800/- TOT INR = 91,56,300/-

Transportation Charges of 03 Horses from Chennai to Jakarta & back 3 Quarantine at Chennai Airport for 03

horse proceeding to Thailand 11 May 18 to 26 Jun 18

Rs. 52752.00 per horse

INR 52752.00 x 3 = INR 1,58,256/-

4 Transportation of 03 (Three) horses from Chennai to Thailand.

26 Jun 2018

Rs 44,28,000/- Rs 3,30,981/- Rs 1,96,447/- (Total expdr for 4 horses) Rs 12,38,857/- per horse

INR 12,38,857 x 3 INR 37,16,571/-

5 Transportation of 03 (Three) horses from Thailand to Jakarta(Indonesia) (including shipping charges of horses (Excluding Custom Clearance) and back to Chennai (India)

11 Aug 2018

US$59,845/- for 3 horse

US$ 59,845 @ 69 = INR 41,29,305/-

Local Transportation from Stable in Thailand including feed in transit

11 Aug 2018

4000 Euro/horse 750 Euro/horse 750 Euro/horse

5500 Euro x @81 INR 4,45,500 x 3= INR 13,36,500/-*

6 Transportation of 03 (Three) horses from Jakarta to Chennai.

02 Sep 2018

US$1,00,000/- 1,00,000 x @ 69 = INR 69,00,000/-*

Cost of feed, medication, vaccination & lab charges 7 Cost horse feed/additives for 08

horses for 20 days Euro 50 x @81 x

20 days x 8 Rs 6,48,000/-*

8 Medicines and lab testing fee EDFZ Pre export Station &at Jakartaetc

8 Horses Rs4,00,000/-*

Remuneration charges of Coaches, Team Vet & Grooms 9 Remuneration of EventingTeam

Foreign Coach @ 1000/- Euro per day for Game Period wef 16-30 Aug 2018

@ Euro 1000/- per day

@ Euro 1000 x 81 x 15 days = Rs 12,15,000

TOTAL

INR 2,98,87,432/-

2

S. No.

Expenditure Details Date of Transport

Accounting Total Cost

BBF INR 2,98,87,432/-

10 Remuneration of Show Jumping Team Foreign Coach @ 1000/- Euro per day for Game Period wef 16-30 Aug 2018

@ Euro 1000/- per day

@ Euro 1000 x 15 days x @81= Rs 12,15,000

11 Remuneration of Team Foreign Vet Doctor @ 500/- Euro per day for Game Period wef 16-30 Aug 2018

@ Euro 500/- x 15 dayx@81= Rs 6,7,500/-

@ Euro 500 x 15 days x@81 = Rs 6,07,500/-

12 Remuneration of Team Farrier Foreign @ 300/- Euro per day for Game Period wef 16-30 Aug 2018

@ Euro 300/- x 15 dayx@81= Rs 3,64,500/-

@ Euro 300 x 15 days x@81 = Rs 3,64,500/-

13 Remuneration of 07 Horse Grooms @ 150/- Euro per day for Game Period wef 12-31 Aug 2018

@ Euro 150/- x 07x 20 day@81= Rs 17,01,000/-

@ Euro 150 x 20 x 07 x@ Rs 81= Rs 17,01,000/-

Air fare charges of the Equestrian contingent to be booked by Balmer& Laurie 14 Air fare charges of riders, Grooms,

Coaches and Official From Delhi/Bengaluru to Jakarta & back to destination @ Rs 32,000/-

(a) Officials-01(Team Manager) (b) Riders -04

Rs32,000x 5 =

Rs1,60,000/- *

15 Air fare charges of riders, Grooms, Coaches FromThailand to Jakarta & back to destination (Chennai)

(a) Riders -02 @ Cost 25,000/- (b) Officials-01(Team Coach SJ)

Grooms – 02 (Show Jumping)

Rs 25,000x5 = Rs 1,25,000/-*

16 Air fare charges of riders, Grooms, Coaches and Official From Liege (Belgium) to Jakarta & back to destination @ Rs 70,000/-

(a) Riders -01 (b) Groom -06 (including 01

Farrier) (c) Officials- 01

(d) Vet Doctor- 01

Rs 70,000 x 9 Rs 6,30,000/-*

Cost of Horse equipment & Riders equipment 17 Cost of Playing Equipment required

for Riders and Horses for Asian Games

As per Annex-I & II attached

Rs 7,25,100/-

GRAND TOTAL Rs 3,54,15,532/-

Note :* All expenditures which have been marked as * are estimated costs and payment would be made on actual expenditure on production of proper bills & vouchers

(Rupees three crore fifty four lakhs fifteen thousand five hundred thirty two only)

REQUIRED FOR SUPPORTING EQPTS/PERSONE/EXPORT OF HORSES FOR 18TH ASIAN GAMES: JAKARTA (INDONESIA)

Projections made by the federation are as under:-

S. No.

Supporting Equipments No of Details Total Estimated

1. Cost of equipmentof sporting horses required for Asian Games

8 horses As per Annexure-I Rs 4,49,300/-

2. Requirements of Sports Equipments for Team/Individual riders taking part in 18th Asian Games

7 riders As per Annexure -II Rs2,75,800/-

Total Amount Rs7,25,100/-

Appendix ‘C’

Appendix ‘D’

Appendix ‘E’

REGIONAL EQUESTRIAN LEAGUE (REL) GUIDELINES: SHOW JUMPING, TENT PEGGING AND JNEC

Introduction 1. Unlike other sports, equestrian field does not have Distt / State level championship due to lack

of infrastructure, as a result of which many a time naïve horse-rider combinations have participated in National championships thereby diluting the sanctity of the National Level competition. REL concept has been developed to offer more opportunities to riders to participate in various competition within the region and qualify themselves to compete at National level.

Objective 2.

(a) Promote Equestrian sports at Regional Level by empowering Regional Members.

(b) Promote more civilian organizing committee & civil venues to hold equestrian events. (c) Popularize the sports throughout the country. (d) Offer more competitions to horse-rider combinations in their own region thereby reducing the burden of transportation cost. (e) Select horse rider combination worthy of participation at National level.

Concept 3. To achieve the above objectives, holding of Equestrian competitions at regional level is proposed on the lines of World Challenge Jumping (WCJ) for which the country will be divided into following zones: -

(a) North Zone (J&K, Himachal Pradesh, Punjab, Haryana and Union Territories of Chandigarh and Delhi). (b) East Zone (West Bengal, Bihar, Jharkhand and Orissa). (c) West Zone (Maharashtra, Goa, Gujarat, and Rajasthan). (d) South Zone (Tamil Nadu, Kerala, Karnataka, Andhra Pradesh, Telengana and Puducherry). (e) Central Zone (UP, Madhya Pradesh, Chhattisgarh and Uttrakhand). (f) North East Zone (Assam, Manipur, Nagaland, Sikkim, Arunachal Pradesh, Tripura, Meghalaya and Mizoram).

4. Respective Zonal Members shall be responsible to organize regional championships.

-2- 5. One EFI Rep (CD/Jury as per the request of OC) shall be detailed for each horse show to ensure that the desired levels are not diluted. 6. Course plans for show jumping will be provided by EFI to be followed at all venues so as to have uniformity in level of competition for all and for Dressage and Tent Pegging uniform standards as per tech guidelines of EFI will be followed.

7. The MER as per appx will be followed and rider must participate at minimum of two venues and achieve 02 MERs to be eligible to participate in NEC/ JNEC. 8. To qualify for the Nationals, rider may participate in any number of competitions being held at various venues all over the country to achieve the desired MER. 9. At present REL is introduced only for the following categories:

(a) Seniors: Only in Show Jumping (Novice & Grade III) and Tent Pegging. (b) Juniors: Only in Show Jumping and Dressage (Junior, Children I & Children II).

10. Rest of the categories except mentioned above will not be included in REL and the riders can participate directly in NEC/JNEC as applicable. 11. Expenditure on transportation, accommodation & hospitalities of officials shall be borne by the organizers. 12. Organizers to use their own infrastructure.

13. Course Plans and Dressage tests for these categories are attached as appx ‘A’ to ‘F’ Incentive 14. Incentive will be given by EFI to a club once in a calendar year. Rs 50,000/- will be given if participation of over 25 riders and Rs 25,000/- to be given for less than 25 riders. Procedure 15. Interested organizers may forward their bids to EFI after due consultation with Regional Member regarding the exact dates of event. The recommendation of Member Region is mandatory. On receipt of the bids the same will be evaluated by the Bid Evaluation Committee for allotment of events. On allotment of the event the same will be included in the EFI Calendar for 2018-19 which will facilitate all horse-rider combinations to plan their move to various venues and participate to achieve MER to qualify for NEC. 16. Organizers will have to deposit a refundable security of Rs 50,000/- alongwith bid which will be refunded with incentive mentioned in Para 15 on successful completion of event. In case of non completion of event as per EFI guidelines security deposit will not be returned.

MER REL

Ser No

Discipline MER No of MERs required

Remarks

1. Show Jumping Seniors Max 08 penalties excluding

time penalties in 01 round 02 Same horse-rider combination

needs to achieve MER Juniors Max 08 penalties excluding

time penalties in 01 round 02 MER is only for the rider, not for

the combination Children I Children II

2. Dressage Juniors Min 57% score in REL 02 MER is only for the rider, not for

the combination Children I Children II

3. Tent Pegging

Three run with Lance Two run on 6cm Peg One run on 4cm Peg

Three run with Sword Two run on 6cm peg. One run on 4cm peg

Min score of 24 excluding time penalties

02 Same horse-rider combination needs to achieve two MER

REGIONAL EQUESTRIAN LEAGUE 2018-19 : GRADE III & NOVICE Table : A

Height :

Gde-III = 1.05/1.20m Novice = 0.95/1.10m Speed : 325 m/min Length : 430m Time Allowed : 80 Sec Time Limit : 160 Sec Obstacles : 1 to 11 Efforts 13

28m

28m

35m 24.50m

Gde III – 21.50m Novice -21.00m Gde III – 7.70m

Novice -7.60m

Gde III – 7.60m Novice -7.50m

REGIONAL EQUESTRIAN LEAGUE 2018-19

Grade-III Novice Height Spread Height Spread

1.05/1.10 1.10 0.95/1.00 1.05

1.15 X 1.05 X

1.15/1.15 1.20 1.05/1.05 1.10

1.20 X 1.10 X

0.60/0.90/ 1.20

1.40 0.50/0.80 /1.10 1.25

1.20 X 1.10 X

1.15/1.15 1.20 1.05/1.05 1.10

1.10/1.10 1.25 1.00/1.00 1.10

1.20 X 1.10 X

1.15/1.15 1.20 1.00/1.00 1.10

1.20 X 1.10 X

1.15/1.15 1.20 1.05/1.05 1.10

1.20 X 1.10 X

REGIONAL EQUESTRIAN LEAGUE 2018 : JNEC

Jump Type Junior Children-I Children-II Obstacle’s Materials

Height Spread Height Spread Height Spread

1 Oxer 0.90x0.95m 1.00m 0.70m 0.95m 0.60m 0.90m

2 Vertical 0.95m X 0.75m X 0.65m X

3 Oxer 0.95m 1.10m 0.80m 1.00m 0.70m 0.90m

4 Oxer 1.00m 1.10m 0.85m 1.00m 0.75m 0.90m


6 Oxer 1.00m 1.10m 0.85m 1.00m 0.75m 0.90m

7a Vertical 0.95m X 0.85m X 0.75m X

7b Oxer 1.00m 1.10m 0.85m 1.00m 0.75m 0.90m


REGIONAL EQUESTRIAN LEAGUE 2018-19: JNEC

Table : A Height :

Junior = 0.90/1.00m Ch-I = 0.70/0.85m Ch-II = 0.60/0.75m

Speed : 325m/min

Length : 320m Time Allowed : 59 Sec

Time Limit : 118 Sec

Obstacles : 8 Efforts : 9

28.0m

7.30m

32m

b

Appendix ‘F’ EQUESTRIAN CALENDAR : 2018-19

S No Tentative Dates Discipline Events Venue Organizer Remarks

1. 04-05 Aug 2018 REL all discp NEC and JNEC REL Bangalore EIRS REL 2. 18 Aug to02 Sep 2018 All Discipline 18th ASIAN GAMES

JAKARTA(INDO) Jakarta AEF

3. 16-25 Aug 2018 Jumping Coaching Camp Bangalore EIRS 4. 01-10 Sep 2018 Dressage Coaching Camp Meerut RVC C&C 5. 11-14 Sep 2018 Coach Trg Coaching of Coaches Meerut RVC C&C To be confirmed by FEI 6. 15-16 Sep 2018 REL all discp NEC and JNEC REL Chennai Tamil Nadu

Horse Riders Association

REL

7. 15-20 Sep 2018 Dressage All discipline REL

NEC 2017-2018 & REL Meerut AEN c/o RVC C&C

REL

8. 22-23 Sep 2018 REL all discp NEC and JNEC REL Hyderabad TSEA REL 9. 29-30 Sep 2018 REL all discp NEC and JNEC REL Bangalore EIRS REL 10. 28 Sep to 08 Oct 2018 All discipline REL Chinkara Horse Show &

REL Jaipur 61 Cav REL

11. 06-07 Oct 2018 REL all discp NEC and JNEC REL Gurugram Chetak Equestrian Horse Riding Club

REL

12. 09-11 Oct 2018 Dressage (Junior) 1st U-21 AEF Dressage Championship Zonal Qualifiers

Jaipur & Chennai

61 Cav & Madras Equestrian Academy

13. 10-25 Oct 2018

All Discipline AEC Pre Novice, Novice including CIC* & CCI* & REL

Jaipur 61 Cav REL

14. 13-21 Oct 2018 Coaching Camp Coaching Camp for Children & Junior Rider Dressage

Jaipur 61 Cav

15. 15-24 Oct 2018 Tent Pegging Coaching Camp Delhi APRC 16. 20-21 Oct 2018 REL all discp NEC and JNEC REL Bangalore EIRS REL 17. 03-04 Nov 2018 Dressage & REL all discp FEI World Challenge

Dressage & REL Jaipur 61 CAV Judges clinic & REL

18. 05-06 Nov 2018 Dressage & REL all discp FEI World Challenge Dressage & REL

Bangalore ASC C & C REL

19. 03-11 Nov 2018 Eventing Coaching Camp Delhi 61 CAV/APRC 20. 17-22 Nov 2018 Jumping NEC 2017-2018 &

CSI1* Bangalore EIRS REL

2

S No Tentative Dates Discipline Events Venue Organizer Remarks 21. 17-18 Nov 2018 Jumping FEI Children’s

International Classics (Silver/Bronze) tour * REL

BHOPAL MPSEA REL

22. TBD All Discipline (REL)

Southern Star Horse Show and REL & International Tent Pegging

Pune Southern Command

REL

23. 24 -25 Nov 2018 REL all discp NEC and JNEC REL Hyderabad TSEA REL 24. 29 Nov -02 Dec and

08-09 Dec 2018 Jumping FEI World Challenge

Jumping Cat-A,B,C-2018 & REL Judges Clinic Show Jumping

Bangalore

EIRS / ASC C&C REL

25. 01-04 Dec 2018 & 10-11 Dec 2018

Jumping FEI World Challenge Jumping Cat-A,B,C-2018 & REL Judges Clinic Show Jumping

Meerut AEN c/o RVC C&C

REL

26. 06-08 Dec 2018 REL Regional Equestrian League

Gurgaon Equestrian Sports Academy, Gurgaon

REL

27. 10-16 Dec 2018 Tent Pegging REL followed by NEC Delhi Equestrian Sports Academy, Gurgaon

NEC Tent Pegging & REL

28. 10-19 Dec 2018 Show Jumping Coaching Camp for Children & Junior Rider Show Jumping

Kolkata Tollygunge Club

29. 20-21 Dec 2018 REL (JNEC) & All India Prelim

REL Kolkata Tollygunge Club REL

30. 22-30 Dec 2018 All Discipline Junior National Equestrian Championship

Kolkata Tollygunge Club

31. 01-07 Jan 2019 Dressage Coaching Camp Delhi APRC/61 CAV 32. 08-11 Jan 2019 Dressage NEC 2019 Delhi APRC/61 CAV

3

S No Tentative Dates Discipline Events Venue Organizer Remarks 33. 13-23 Jan 2019 Eventing Coaching Camp Meerut AEN c/o RVC

C&C

34. 27 Jan – 07 Feb 2019 Eventing/Jumping REL

Eventing all grades Pre Novice, Novice, CI*, CI**, REL


REL

35. 05-15 Feb 2019 Jumping Coaching Camp Meerut AEN c/o RVC C&C

36. 16-23 Feb 2019 Jumping REL Show Jumping followed by NEC Show Jumping 2019 & CSI1*


REL

37. 05-14 Mar 2019 Eventing Coaching Camp Bangalore ASC C&C 38. 15-25Mar 2019 Eventing NEC- 2019, Bangalore

Horse Show (Pre Novice, Novice, CI* & CI**)

Bangalore ASC C&C

39. 28-31 Mar 2019 Jumping CSI (AM)/CSI B Bangalore EIRS 40. 05-15 Apr 2019 All Discipline Delhi Horse Show Delhi APRC/61 CAV

Appendix ‘G’

AGENDA FOR AGM-2018

S NO AGENDA NO POINTS

1. AGENDA - I CONFIRMATION OF THE MINUTES OF LAST GENERAL BODY MEETING AS CIRCULATED AND UPLOADED ON WEBSITE

2. AGENDA – II SECRETARY GENERAL’S REPORT

4. AGENDA - III PASSING OF AUDITED STATEMENT OF ACCOUNTS 2017-18

3. AGENDA - IV APPROVAL OF PROPOSED ANNUAL EXPENDITURE 2018-19

5. AGENDA - V APPROVAL OF CALENDAR OF EVENTS 2018-19

6. AGENDA - VI AMENDMENT IN STATUTES

7. AGENDA-VII AMENDMENT IN TECHNICAL GUIDELINE

8. AGENDA - VIII NEW MEMBERSHIP

9. AGENDA - IX POINTS RECEIVED FROM MEMBERS

10. AGENDA - X FELICITATION (IF ANY)

Appendix ‘H’ PROPOSED BUDGET FOR 2018-2019

S No

Head Budget Allotted for

2017-2018

Expenditure for 2017-

2018

Proposed expenditure for 2018-19

Remarks

1. Establishment incl salary and allowances (incl PF) to Office Staff

8,50,000/- 8,95,204/- 10,00,000/- Asst Secy/Office Messenger and Data Entry Operator (expdr increased due to increase in DA/Salary). The salary of Asst Secy is being claimed from SAI on quarterly basis.

2. Postage stamps and courier 30,000/- 21,742/- 30,000/-

3. Office Maintenance/Rent 1,50,000/- 1,66,600/- 1,70.000/-

4. Legal & Professional Expense

1,50,000/- 1,05,127/- 25,00,000/- Expdr being incurred for Court cases pertaining to Ms Angad Sahlot, Ms Neesha Khatau and Mr Balaji Vijay Shankar

5. Telephone/Internet/Fax/ Website

2,50,000/- 3,90.051/- 3,00,000/- Addl expdr for Rs 1,13,016/- has been incurred in connection with trg for NF IT platform workshop wef 24 and 25 Oct 2017 held at Lausanne (Switzerland) the same was attended by project manager

6. Payment of Subscription to FEI/AEF/ITPF/IOA

2,50,000/- 3,14,752/- 3,50,000/- Incl amount paid for registration fee, annual subscription, calendar fee etc

7. Annual General Assembly FEI/AEF

4,00,000/- 5,66,125/- 5,60,000/-

8. International Events in India and Abroad, Foreign coaches, foreign competition, conduct of Trials coaching, Training and Asian Games expdr

60,00,000/- 43,20,563/- 65,00,000/- Additional budget required for 18

th Asian Games held at

Jakarta wef 26 Aug 18 to 02 Sep 18 (Horse feed, local tptn of horse, air tickets of grooms/officials etc) Rs 21,85,012/- claimed for 04 trails with SAI and 1

st trails

amt Rs 5,55,806/- has been recd out of 04 trails, remaining 03 trails will be recd shortly Show Jumping coaching camp claim for Rs 6,16,372/- recd from SAI and Travel expense of Ms Agnieszka Jolanta in connection with FEI WDC of Rs 1,13,855/- recd from FEI

9. Electricity & water charges, etc

Nil - -

2

S No

Head Budget Allotted for 2017-2018

Expenditure for 2017-

2018


Remarks

10. National events (Medals, Rosettes, Momentos & Certificates)

3,00,000/- 93,506/- 5,00,000/- Two national events not conducted due to glanders, hence the amt could not be utilized fully

11. Travel expenses of officials detailed by EFI

1,50,000/- 1,07,350/- 1,50,000/-

12. Publicity & Media 1,00,000/- 74,970/- 2,00,000/-

13. Stationery and Printing 2,50,000/- 2,84,733/- 2,50,000/- Printing of New Statutes, New Horse Pass Ports and round regn tag sets (Rs 1,61,419/-)

14.

Visit EFI Officials abroad

2,50,334/- 4,33,263/- 2,50.000/- Addl expdr for visit of Col HR Sunil, SC member at Le Puget France (Rs 1,49,992/-) and air fare of Col PP Sing (Retd) visit at France (Rs 51098/-)

15. Financial Assistance for REL

5,00,000/- 6,75,000/- 10,00,000/- As per para 5.19 of minutes of Annual General Body Meeting 2016 a new scheme/policy of incentive of Rs 50,000/- (Rupees fifty thousand only) to the units/organisations conducting REL has been introduced with effect from Equestrian Calendar 2016-17

16. Financial Assistance to Army Units for organising events

13,00,000/- 9,00,000/- 13,00,000/- As per para 7.14 of EC Meeting 03 Nov 2016 a new policy has been introduced to give financial assistance to Army units for organising NEC/JNEC, CIC*/CCI of various disciplines with imdt effect.

17. Miscellaneous Expenditure (AGM / ECM, repair & maintenance of computer & other expenditure)

5,00,000/- 5,71,296/- 6,00,000/-

18 Financial Assistance to the officials who are detailed by the EFI to attend any course at abroad

2,00,000/- 50,000/- 2,00,000/- As per para 5.21 of minutes of Annual General Body Meeting 2016 a new scheme/policy of financial assistance of Rs 25,000/- (Rupees twenty five thousand only) to the officials who are detailed by the EFI to attend any course abroad was approved to be made effective with effect from 01 Apr 2016.

3

S No

Head Budget Allotted for 2017-2018

Expenditure for 2017-2018


Remarks

19. Bal payment for 17th Asian Games

- 16,07,930/- - Bal outstanding payment made to M/s Guido Klattee, Europe and RE Rogers India Pvt Ltd

20 Payment for notice of demand under section 156 of the Income Tax Act 1961

- 14,74,250/- - Paid to Income tax department

Total 1,16,30,334/- 1,30,52,462/- 1,58,60,000/-

Appendix ‘J’

STATUTE AMENDMENT

Article Para Previous Recommended

15 1 The Selection Committee consisting of five members will be elected by the General Assembly. Only members who have won medals in any of the equestrian disciplines in the National Equestrian Championships are eligible. Their tenure will be of one/two/three/four years but must co-terminus with the Asian Games. The term will terminate at the AGM. Election succeeding the Asian Games. They can seek reelection for another term by simple majority. The President shall nominate the chairman of the Selection Committee to conduct the proceeding of the meeting. All proceedings will be recorded. The Secretary General can attend meetings but without voting rights and will record all proceedings and obtain signature of all attending Selection Committee members. Signed copies will be sent to all committee members by Secretary General within 10 days of convening a meeting. Copies will also be sent to all Executive Committee members and placed in the federation reading file.

The Selection Committee shall consists of

(a) President of the National Federation as the Chairman.

(b) National Coach if appointed.

(c) 05 members elected by the General Assembly.

Members who have won medals in National Equestrian Championship/ eminent sports person / Arjuna awardees are only eligible to be elected as Selection Committee members. Their tenure will be of one/two/three/four years and must be co-terminus with the Asian Games. The term will terminate at the AGM succeeding the Asian Games. The Secretary General can attend meetings without voting rights. All proceedings of the Selection Committee will be recorded and signed by members and further sent to EC members within 10 days for approval.

Note : Proposed change is in accordance to Mininstry of Youth and Sports letter No F.NO. 12-1/2018-SP-III dated 08 Jan 2018

023 15 Add Para The Secretary General is authorised to sign all legal documents on behalf of the Federation.

Appendix ‘K’

Appendix ‘L’

Appendix ‘M’

Appendix ‘N’

Appendix ‘O’

Appendix ‘P’

Appendix ‘Q’

Appendix ‘R’

Appendix ‘S’

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