Minutes of Community Services Committee Meeting - 21 ... · The City’s Manager Library and...

CITY OF ARMADALE

MINUTES

OF COMMUNITY SERVICES COMMITTEE HELD IN THE COMMITTEE ROOM,

ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON TUESDAY,

21 JANUARY 2020 AT 5.30PM.

PRESENT: Cr K Busby (Chair)

Cr C A Campbell JP (Deputy Chair)

Cr H Jones

Cr G Nixon

Cr S Peter JP

Cr D M Shaw

Cr M Silver

APOLOGIES:

OBSERVERS: Cr R Butterfield

Cr JH Munn CMC from 5.33pm

IN ATTENDANCE: Mr N Kegie A/Executive Director Community Services

Ms L Jarosz Executive Assistant Community Services

Ms J Abbiss Chief Executive Officer

PUBLIC: 0

“For details of Councillor Membership on this Committee, please refer to the City’s website

– www.armadale.wa.gov.au/your council/councillors.”

COMMUNITY SERVICES 2 21 JANUARY 2020

COMMITTEE ORDINARY COUNCIL MEETING 28 JANUARY 2020

DISCLAIMER

As there were no members of the public present, the Disclaimer for protecting Councillors

and staff from liability of information and advice given at Committee meetings was not read.

DECLARATION OF MEMBERS’ INTERESTS

Nil

QUESTION TIME

Nil

DEPUTATION

Nil

CONFIRMATION OF MINUTES

RECOMMEND

Minutes of the Community Services Committee Meeting held on 3 December 2019 be

confirmed.

Moved Cr G Nixon

MOTION CARRIED (7/0)

ITEMS REFERRED FROM INFORMATION BULLETIN

Report on Outstanding Matters – Community Services Committee

No items from the information bulletin were raised for discussion or required clarification or a

report for a decision of Council.

.

CONTENTS

COMMUNITY SERVICES COMMITTEE

21 JANUARY 2020

1. LIBRARY & HERITAGE SERVICES

1.1 CONFERENCE ATTENDANCE -2020 AUSTRALIAN LIBRARY AND

INFORMATION ASSOCIATION (ALIA) NATIONAL CONFERENCE ......................................4

2. MISCELLANEOUS

2.1 CCTV ................................................................................................................................................7

2.2 DONATION - AUSTRALIAN FIRES (NSW,QLD,VIC,SA) .........................................................9

3. COUNCILLORS’ ITEMS

NIL ............................................................................................................................................................ 13

4. EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT

NIL ............................................................................................................................................................ 13

SUMMARY OF ATTACHMENTS ............................................................................................................. 14


COMMITTEE - Library & Heritage Services ORDINARY COUNCIL MEETING 28 JANUARY 2020

1.1 - CONFERENCE ATTENDANCE -2020 AUSTRALIAN LIBRARY AND

INFORMATION ASSOCIATION (ALIA) NATIONAL CONFERENCE

WARD

: ALL In Brief:

The Australian Library and Information

Association (ALIA) National

Conference is to be held in Sydney from

May 4 to 8 2020.

A summary of the program for the

conference is outlined in this report and

a copy of the full program is attached.

This report seeks nominations for

Councillor attendance as a delegate to

the 2020 Australian Library and

Information Association (ALIA)

National Conference.

FILE No.

: M/808/19

DATE

: 28 November 2019

REF

: LJ/GD

RESPONSIBLE

MANAGER

: Executive Director

Community Services

Tabled Items

Nil

Decision Type

☐ Legislative The decision relates to general local government legislative

functions such as adopting/changing local laws, town planning

schemes, rates exemptions, City policies and delegations etc.

☒ Executive The decision relates to the direction setting and oversight role of

Council.

☐ Quasi-judicial The decision directly affects a person’s rights or interests and

requires Councillors at the time of making the decision to adhere to

the principles of natural justice.

Officer Interest Declaration

Nil

Strategic Implications

4.1 Visionary Civic leadership and sound governance

4.1.3 Support the role of the elected body

4.1.3.2 Facilitate appropriate training and development opportunities for

Councillors

Legislative Implications

General assessment of relevant legislation (e.g. Local Government Act) has not revealed any

restrictions.

Council Policy/Local Law Implications

Assessment of Policy/Local Law indicates that the following are applicable:



Council Policy ADM3 – Conferences and Training

Council Policy EM1 – Reimbursement of Councillor’s Expenses

Budget/Financial Implications

Allowances for Councillor and officer attendance at conferences have been made within the

2019/20 Budget and Long Term Financial Plan estimates.

Consultation

Intra Directorate.

BACKGROUND

The biennial Australian Library and Information Association national conference is the peak

conference for the information profession in Australia and will be held in Sydney in May

2020. The conference is attended by library managers and operational staff across all sectors

including academic, specialist, school, as well as public libraries. The conference seeks to

provide a program designed to stimulate and challenge industry professionals.

Nominations for Councillor attendance are requested at this Community Services Committee

Meeting, to be presented to the January 28, 2020 Ordinary Council Meeting, in order to

facilitate timely registrations.

DETAILS OF PROPOSAL The theme of the 2020 conference is Courageous and Audacious. Libraries across all

sectors continue to face a range of funding uncertainties and fundamental changes in usage

patterns. The theme reflects key topics which underpin the increased need for libraries to be

courageous in supporting those who are disadvantaged, marginalised, and unable speak for

themselves, and to tackle projects which are outside their comfort zone.

Libraries are also continually striving to be audacious in developing and progressing new

ideas, taking risks, and being resilient in the case of failure.

COMMENT

The conference themes resonate strongly with the City’s Library Service as it seeks to

implement the guiding principles of the Library Strategic Plan – minimising barriers to

library use, partnering with under-represented user groups to ensure library services meet the

needs of existing and emerging users, and ensuring that the City’s libraries and their services

are accessible and inclusive, reflecting the communities they serve.

Keynote speakers at the 2020 conference include Indigenous author and historian Bruce

Pascoe, State Librarian of Victoria Kate Tomey, Professor of Sociology and Social

Infrastructure expert Eric Klinenberg, and anthropologist Professor Marcia Langton AM.

Some of the conference papers identified as being of interest will examine issues such as:

Positioning the Library as a Place of Cultural Safety

Creating dementia friendly libraries

Inclusive and creative approaches to library community engagement

Merging innovation and community in new libraries



Each of these topics is an area being actively explored by the City’s Library & Heritage

department. In addition to the formal program, the conference also provides the opportunity

to interact with colleagues from library sectors across the country and discuss cross-sector

solutions to the challenges facing the profession.

The City’s Manager Library and Heritage Services has been a personal member of the

Australian Library and Information Association (ALIA) for over 20 years. The City is not a

Corporate Member of ALIA.

Attendance costs for full non-member registration including travel and accommodation

amount to approximately $3,200.

CONCLUSION

The Australian Library and Information Association national conference is held biennially

and offers a program of interest to the library sector, including public libraries. The

conference brings together library and information professionals from across Australia to

share best practice, innovation, and discuss industry trends.

Attendance at the conference is considered beneficial as the Library & Heritage service faces

new challenges of increased and diversified demand.

ATTACHMENTS

1.⇩ Australian Library and Information Association 2020 National Conference program

RECOMMEND C1/1/20

That Council:

1. Nominate Councillor …….…..…… as a delegate to the 2020 Australian Library &

Information Association Conference.

OR

Should no nomination be received, then the recommendation is as follows:

Make no nomination for Councillor attendance at the 2020 Australian Library &

Information Association Conference.

2. Note the attendance of the Manager Library & Heritage Services as a delegate to

the 2020 Australian Library & Information Association Conference.

Moved Cr D M Shaw



COMMITTEE – Miscellaneous ORDINARY COUNCIL MEETING 28 JANUARY 2020

Cr Munn joined the meeting at 5.33pm.

2.1 - CCTV

At the Council meeting held on 16 December 2019, Cr Peter referred the following matter to

the Community Services Committee.

That the matter of the possibility of a report to install CCTV in Brookdale be referred to the

Community Services Committee.

Comment from Cr Peter

The crime rate in Brookdale is significantly high compared to other suburbs in Ranford Ward

due to many reasons. Many studies showed that the crime prevention effect of the CCTV is

significant. The number of robberies, thefts and home breakage in the area with CCTV

installed reduced moderately.

I have personal experience in the effect of CCTV in our estate. Last year there was a high rate

of home breakage and robberies in Hilbert, and there is a significant reduction the incidents

after the Developer has installed the CCTV in the main entrance to the estate.

I am humbly requesting the officers to look into the matter in conjunction with current

Federal Grant option and please report back to the committee for the installation of CCTV in

the following highlighted locations.

1. Intersection of Harbor Drive and Wungong Road

2. Intersection of Massell Way and Wungong Road.

3. Intersection of Edsell Entrance and Wungong Road.

4. Intersection of Ninth Road and Wungong Road.

5. Intersection of Harber Drive and Ninth Road.

Officer Comment

The City’s CCTV is guided by Policy ENG18 which states:

The purpose of the CCTV and MCCTV system is to assist in deterring and detecting

instances of crime and anti-social behaviour, and to reduce the public’s perception of

crime and the fear of crime.

The CCTV and MCCTV system will not be monitored by the City on a real time basis

for the purposes of alerting and deploying relevant person/s agencies, rather the system

will be used by the City to aid in gathering evidence against offenders after the event.

The City’s CCTV system comprises 177 fixed and pivotal/zoom cameras which are located

internally in City Buildings and externally in locations throughout the Armadale CBD. The

shopping centres and other selected stores also have their own CCTV cameras in the CBD.

There is an annual allocated maintenance and minor works budget of $100,000 which is

sufficient to maintain the current cameras and provide a workable system for use by the WA

Police.



The City, in very limited cases when required, can also deploy a mobile CCTV (MCCTV)

camera to a specific problem area outside the fixed camera network to address issues such as

illegal waste dumping or the monitoring of the trial opening of the Wymond Road

Emergency Gate during the current bushfire season.

The Armadale Police and Armadale Detectives (Level 2 Orchard House) have wireless visual

access to the external cameras which are used to pinpoint specific camera times and locations

for recording of incidents. The wireless visual access also allows police to view camera

footage live so that they can determine what response is required and where. This occurs at

major events such as Australia Day. Any requests for copies of CCTV footage are made in

writing and as per the City’s policy, footage cannot be provided directly to any member of

the public. The City has a Memorandum of Understanding (MOU) with the Armadale Police

in respect to the CCTV system.

The demand for CCTV cameras in general throughout society is increasing and it is not

currently possible to have cameras in every area of the City of Armadale. The City’s current

camera locations have been developed in consultation with the Armadale Police. If Council

were to determine to investigate expanding the CCTV system then the WA Police would be

consulted on locations.

There are State and Federal grants available for the upfront costs of installation of CCTV,

however Council has previously not been supportive of expanding the CCTV program

because of the recurrent asset costs and the uncertainty of the effectiveness.

Committee Discussion

Councillor Peter spoke to his item and Committee were in general agreeance that there are

numerous suburbs within the City that could benefit from CCTV. If the matter was to be

further considered, then it would need to be evidence based, using current statistics to ensure

the appropriate areas could be addressed, using a staged, whole of City strategic approach.

The Acting Executive Director clarified that funding opportunities for CCTV present from

time to time, however there are no programs open at this time.

A new Strategic Community Plan is currently in development, and the desire for a strong

focus on community safety has been indicated based on recent community engagement

feedback.

With that in mind, Committee determined that the matter should be deferred to a future

Community Services Committee once further progress has been made on the Strategic

Community Plan and as such, the recommendation was considered accordingly.

ATTACHMENTS

There are no attachments for this report.

RECOMMEND C2/1/20

That Council defer the matter of CCTV to a future Community Services Committee

meeting until the current review of the Strategic Community Plan has been completed.

Moved Cr S Peter




2.2 - DONATION - AUSTRALIAN FIRES (NSW,QLD,VIC,SA)

WARD

: ALL In Brief:

Council has indicated it wishes to

consider a financial donation to support

the communities affected by the 2019/20

Australian eastern state fires.

Recommend that Council make a

donation of $50,000

FILE No.

: M/4/20

DATE

: 8 January 2020

REF

: YL

RESPONSIBLE

MANAGER

: Executive Director

Community Services

Tabled Items

Nil

Decision Type

☐ Legislative The decision relates to general local government legislative

functions such as adopting/changing local laws, town planning

schemes, rates exemptions, City policies and delegations etc.

☒Executive The decision relates to the direction setting and oversight role of

Council.

☐ Quasi-judicial The decision directly affects a person’s rights or interests and

requires Councillors at the time of making the decision to adhere to

the principles of natural justice.

Officer Interest Declaration

Nil

Strategic Implications

Community

1.1 A strong sense of community spirit

1.2 Active community life that is safe and healthy

Legislation Implications

Nil

Council Policy/Local Law Implications

Policy COMD 6 Assistance in relation to a natural of other disaster

Budget/Financial Implications

The City has a Donations budget of $20,600 for the current financial year of which $26,000

has already been expended. Whilst the Donations budget usually has small overspend each



year, this year there has been a greater number of requests for sporting and recreation

participation which will result in a greater overspend than in past years. This year’s

Donations budget overspend will be reported in the Mid-Year review and with the amount

varying depending on Council’s decision to donate to the Australian Fires (NSW, VIC, QLD,

SA).

Consultation

1. Councillors

2. Executive Leadership Team

3. WALGA – (Emergency Support Program)

4. City of Perth – (Lord Mayors Distress Relief Fund

BACKGROUND

Council has indicated that it wishes to consider a donation to support and assist the

communities affected by the unprecedented fires so far this season that has led to significant

property losses and human impact in many communities in Australia’s eastern states.

Policy COMD6 – Assistance in relation to natural or other disasters provides guidance for

how Council considers providing assistance to communities that have been significantly

impacted by an emergency emanating from fire, flood, earthquake of other disaster.

Council may determine to provide assistance, financial or other (staff/equipment) either

directly to a Local Government that shares a common interest with the City of Armadale (eg

bordering, National Area Alliance), or through a recognised relief fund such as the Lord

Mayors Distress Relief Fund (LMDRF) and/or to WALGA’s Emergency Support Program.

Council has made previously made the following donations in response to natural disasters:

2009 City of Whittlesea $50,000

2011 LMDRF – Augusta Margaret River Fires $20,000

2014 LMDRF – Parkerville Fires (Mundaring) $20,000

Discussion with WALGA has noted that the Emergency Support Program is not currently

operational and have provided Local Governments with a list of organisations who are

providing aid to firefighting efforts or to disaster relief and recovery. LMDRF applies to

disasters only in WA so is not an option currently.

There are over 40 Local Governments currently affected by the fires and the extent and level

of damage will still be being assessed, so difficult to ascertain which or how many Local

Governments Council would wish to consider.

Council may consider donating directly to the State Fire Services and Brigades such as:

NSW Rural Fire Service

VIC State Country Fire Association

QLD Fire and Rescue

SA Country Fires Service.

or to a Disaster Relief Fund such as:

Australian Red Cross Disaster Relief and Recovery Fund

St Vincent De Paul Vinnies Bushfire Appeal

https://donate.vinnies.org.au/appeals-nsw/vinnies-nsw-bushfire-appeal-nsw



Salvation Army Disaster Appeal

Victorian Bushfire Appeal

Kangaroo Island Mayor’s Relief and Recovery Bushfire Fund

Foundation for Rural and Regional Renewal Disaster Resilience and Recovery Fund

or to a combination of the above.

There have been suggestions that the City establishes its own fund for residents to contribute.

Whilst achievable, it is not supported given there are so many agencies already established

that donations can be made though. These are being promoted through the City’s social

media for community awareness. In addition, the City is investigating how it can support

recognised agencies who may wish to take the Australia Day event as an opportunity for

collections.

DETAILS OF PROPOSAL

It is proposed that Council consider a donation of $50,000 to the Australian Red Cross

Disaster Relief and Recovery Fund to support the communities affected by the 2019/20 fires

in Australia’s eastern states.

COMMENT

Donations for natural disasters are assessed on an individual case by case basis. The size and

significance of the fires on Australia’s eastern states, makes it complicated to determine the

best option for donating as all agencies as noted in this report are worthwhile and will

ultimately benefit individuals or the response and recovery efforts.

The proposal of the Australian Red Cross Disaster Relief and Recovery Fund is made with

the view that the organization is recognised as a major co-ordinator and facilitator in

Australian natural disasters.

OPTIONS

Council has a number of options that it could make including varying amounts to varying

organisations or it has the option of not making a donation.

CONCLUSION

Determining how to donate financially to such a significant natural disaster event is not easy

as all organisations are involved in assisting communities either through response or recovery

efforts. It is appropriate for Council to consider a donation on behalf of its residents as an

indication of its understanding and support of communities impacted, given the City’s own

experiences in the 2011 Roleystone/Kelmscott bushfire.

OFFICER RECOMMENDATION

That Council donate $50,000 to the Australian Red Cross Disaster Relief and Recovery Fund

to support the communities affected by the 2019/20 fire’s in Australia’s Eastern States.

https://www.salvationarmy.org.au/

https://www.vic.gov.au/bushfireappeal

https://www.kangarooisland.sa.gov.au/notice-board/latest-news/ki-mayoral-relief-and-recovery-bushfire-fund

https://www.frrr.org.au/



Committee Discussion

Committee considered the report and expressed a strong desire to assist the recovery effort.

The following points were raised and discussed;

The City’s assistance should be targeted to local governments and in particular any outer

growth councils which are affiliated with Armadale through the National Growth Areas

Alliance (NGAA)

Based on the City’s experience with the 2011 Kelmscott/Roleystone fire and the assistance

that was provided by other councils in making officers available in specialised areas,

enquires be made to affected Council/s to investigate the option of making one or more

officers available to assist the recovery, or how best to provide financial assistance in line

with the City’s Policy COMD6 – Assistance in relation to natural or other disasters.

Again, based on the City’s experience in understanding that the recovery effort will take a

considerable time, there is no imperative to make an immediate decision and so taking some

time to investigate the most beneficial way to assist in the recovery will not adversely impact

communities affected by the fires.

The recommendation was amended accordingly.

ATTACHMENTS

There are no attachments for this report.

RECOMMEND C3/1/20

That Council defer consideration of a donation to enable the City to engage with

Council/s affiliated with the City of Armadale through the National Growth Areas

Alliance on how to best provide assistance to support the communities affected by the

2019/20 fires in Australia’s eastern states.

Moved Cr D M Shaw



COMMITTEE ORDINARY COUNCIL MEETING 28 JANUARY 2020

COUNCILLORS’ ITEMS

Nil

EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT

Nil

MEETING DECLARED CLOSED AT 5.57pm


COMMITTEE

COMMUNITY SERVICES COMMITTEE

SUMMARY OF ATTACHMENTS 21 JANUARY 2020

ATT

NO. SUBJECT PAGE

1.1 CONFERENCE ATTENDANCE -2020 AUSTRALIAN LIBRARY AND INFORMATION

ASSOCIATION (ALIA) NATIONAL CONFERENCE

1.1.1 Australian Library and Information Association 2020 National Conference program 15

Community Services 15 ATTACHMENT 1.1.1 COMMITTEE - 21 January 2020

Minutes of Community Services Committee Meeting - 21 ... · The City’s Manager Library and...

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