Minutes - Balranald Shire...Minutes— Ordinary Meeting — Tuesday 19th March 2019 MINUTES OF THE...

Minutes

of the

Ordinary Meeting of Council

Held

19th March 2019

Balranald Shire Council Minutes— Ordinary Meeting — Tuesday 19th March 2019

Minutes of the Ordinary Meeting of the Balranald Shire Council held in Council Chambers, Market Street, Balranald on Tuesday 19th March 2019. Commencing at 5pm.

PRESENT: Cr Alan Purtill (Mayor), Cr Leigh Byron (Deputy Mayor), Cr Jeff Mannix, Cr German Ugarte, Cr Trevor Jolliffe, Cr Steve O'Halloran and Cr Doug Allen

General Manager Michael Kitzelmann, Director Infrastructure Ray Davy, Finance Manager Kris Kershaw and Senior Executive Assistant Carol Holmes were also in attendance.

APOLOGIES: Cr Jo Roberts

DISCLOSURE OF INTERESTS Nil

CALENDAR OF EVENTS

Calendar of Events February - March

March

19 Council Meeting @ 5pm

21 FSWJO Meeting — Broken Hill

April

2 Euston Beautification @ 9am

2 Tourism Committee Meeting @ 5pm

3 Balranald Beautification Committee @ 7pm

8 SEGRA — Wagga Wagga

16 FWSJO Meeting - Balranald

16 Council Meeting @ 5pm

This is of the Minutes of the Ordinary Monthly Meeting of Balranald Shire Council held in the Council Chambers, Market Street, Balranald on Tuesday 19th March 2019.


CONFIRMATION OF MINUTES

Recommendation: That:

"The minutes of the Ordinary Meeting of Council held on Thursday 21st February 2019 copies having previously been circulated to each Councillor be taken as read and confirmed."

03.19.4516 RESOLVED on the motion of Cr Ugarte and Allen that the Minutes of the Ordinary Meeting be read and confirmed.

PRESENTATION/DELEGATIONS

Kerry-Anne — Executive Director South West Arts

Youth Council - Mayor Jackson Bialobrzeski

MAYORAL MINUTE/REPORT

Mayoral Report — March 2019

18th March Our Rivers Our Region — We are extremely excited to be a part of the shared Commonwealth Regional Growth Fund for $1.026M with seven other shires in the district these being Swan Hill, Buloke, Gannawarra, Loddon, Murray River, Edward River and Balranald. Balranald Riverfront and Market Streetscape Revitalisation project will receive $1,026,156.

Another exiting announcement received by the Minister for Regional Services, The Hon. Bridget McKenzie yesterday. Under the Round 4 of the Mobile Blackspot Program, 54 new mobile base stations will be installed in NSW with Claire and Mungo being two of them.


Balranald Shire Council Minutes- Ordinary Meeting - Tuesday 19th March 2019

COMMITTEE REPORTS FOR ADOPTION

MINUTES OF THE BALRANALD SHIRE LOCAL EMERGENCY MANAGEMENT COMMITTEE HELD AT THE BALRANALD SHIRE DEPOT ON THURSDAY 14th February 2019, commencing at 11am.

PRESENT: Sgt Narelle Tucker (NSW Police), Cr Steve O'Halloran (Balranald Shire Council), Acting Inspector Prue Burgun (NSW Police), Ray Davy (Balranald Shire Council), Graenne Manning (Balranald Rescue Squad) Paul Hadlow (Balranald Rescue Squad), Paul Murphy (SES), Peter Bath (Fire NSW) Rex Scott (Rural Fire Service), Justin Ryan (Rural Fire Service), Scott Fullerton (NSWPF REMO), Greg McMahon (NSW REMO), Steven McEvoy (Balranald Shire Council), Kathryn Ferguson (NSW Ambulance) and Carol Holmes (Balranald Shire Council)

APOLOGIES: Lee Mannix (LLS), Craig NIcIntryre (SES), Julie McLure (Balranald Hospital), Michael Kitzelmann (BSC) and Stuart Gordon (NSW Police).

Recommendation: that the Local Emergency Management Committee Report be received and noted.

BALRANALD SHIRE COUNCIL EUSTON BEAUTIFICATION & TOURISM COMMITTEE MINUTES OF A MEETING HELD AT THE EUSTON COURTHOUSE ON TUESDAY, 5th MARCH, 2019, AT 9.00 A.M.

Meeting opened: 9.05 am

Present: Ken Barnes (Chair), Barry Watts, Geoffrey Windmill, Ian Bolt, Ray Davy (DID BSC), Vivienne McEvoy (Manager Community & Tourism Services BSC).

Apologies: Bev Harbinson, Vicki Barnes, Edna Price, Peter Smith.

Recommendation that the Tourism Committee Report be received and noted.



MINUTES OF THE COMMUNITY SAFETY PRECINCT MEETING, HELD IN THE MEETING ROOM AT EUSTON CLUB ON FRIDAY 8TH MARCH 2019, COMMENCING AT 2:06PM.

PRESENT: Inspector Stuart Gordon (NSW Police), Superintendent Paul Smith (NSW Police), Acting Inspector Trent Swinton (NSW Police), Senior Constable Gemma Samoun (NSW Police), Mr Michael Kitzelmann (General Manager, Balranald Shire), Ray Davy (Director of Infrastructure and Development, Balranald Shire) Mrs Vicki Barnes (Kyalite Hotel), Jennifer Bax Alvarado (EA Balranald Shire)

APOLOGIES: Mr Paul Hadlow (VRA), Cr Jeff Mannix, Sgt. Narelle Tucker (NSW Police), Mr Wayne Whitby (General Manager Balranald District Ex-Services Memorial Club Ltd)

Recommendation: That the Community Safety Precinct Report be received and noted.

03.19.4517 RESOLVED on the motion of Cr Ugarte and Allen that the Reports of the Committees be read and confirmed.

DELEGATES REPORTS

Cr Jolliffe 22 Febraury

- Western Division Conference in Bourke - General Manager's Performance Review - Community Safety Precinct Meeting in Euston - Extraordinary Confidential Meeting

- Western Division Conference in Bourke

- General Manager's Performance Review - Destination Riverina Murray

Meeting in Renmark with MDA regarding the Catchments and Communities, Menindee to the Murray mouth.

Meeting in Renmark with MDA regarding the Catchments and Communities, Menindee to the Murray mouth

Pipeline from Murray River (Wentworth) to Broken Hill tap turning on.

Cr Byron — 23 February 6 March 8 March 14 March

Cr Mannix 23 February

Cr Ugarte 6 March

Cr O'Halloran 22 February

23 February



NOTICES OF MOTION/RESCISSION Nil

GENERAL MANAGER'S REPORTS (Incorporating all Staff Reports)

PART A - ITEMS REQUIRING DECISION

General Manager's Reports

Item G - 1 NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENT

Document Number: D19.13779

Reporting Officer: Michael Kitzelmann, General Manager

Operational Plan Objective: Pillar Six: Our Leadership — A community that values and fosters leadership, lifelong learning, innovation and good governance.

Officer Recommendation:

That the Mayor and General Manager attend the National General Assembly of Local Government. That Council formulate any motions to the NGA for submission by close of Business 29 March 2019.

03.19.4518 RESOLVED on the motion of Cr Jolliffe and Allen that;

Mayor Cr Alan Purtill, Cr O'Halloran and the General Manager attend the National General Assembly of Local Government.

That Council formulate any motions to the NGA for submission by close of Business 29 March 2019.

Purpose of report To advise Council of the upcoming National General Assembly of Local Government.



Item G -2 2019 BUSH BURSARY / CWA SCHOLARSHIP PROGRAM

Document Number: D19.14329

Reporting Officer: Michael Kitzelmann — General Manager

Operational Plan Objective:


That council decline to participate in the Bush Bursary/CWA Scholarship program for 2019 or That council prepare a budget variation to support the Bush Bursary/CWA scholarship program for 2019

03.19.4519 RESOLVED on the motion of Cr Byron and Allen that Council decline to participate in the Bush Bursary/CWA Scholarship program for 2019.

Purpose of Report Council participation in 2019 Bush Bursary/CWA Scholarship Program

Corporate and Community Development Report

Item C - 1 DRAFT BUSINESS ETHICS POLICY

File number:

Reporting Officer: Terri Bilske, Director Corporate and Community Services

Operational Plan Objective: Our Leadership 6.3.2 (a) provide good governance, prudent financial management and effective support services for all its activities.

Officer Recommendation: That Council endorse the reviewed Draft Business Ethics Policy to go on public exhibition for a period of 28 days seeking comments from the public before final adoption at April Ordinary Meeting.

03.19.4520 RESOLVED on the motion of Cr Allen and Ugarte that the report be received and recommendation be adopted.

Purpose of Report The purpose of this report is to seek Council endorsement of the Draft Business Ethics Policy to go on public exhibition for public comment.



Item C- 2 BALRANALD RESCUE SQUAD Document number: D19.14273

Reporting Officer: Director Corporate and Community Services

Operational Plan Objective: Pillar 1: Our People — A Community that is proactive, engaged, inclusive and connected.


That Council:- Approve a monetary donation to the Balranald Rescue Club Inc. for the amount of $2,500 as requested.

03.19.4521 RESOLVED on the motion of Cr O'Halloran and Allen that the report be received and recommendation be adopted.

Purpose of Report To advise Council of the outcome of a 'Question Without Notice' taken at the Council Meeting held on 21 February regarding monetary donations and rate contributions to the Balranald Rescue Squad Inc.

PART B - ITEMS FOR INFORMATION

General Manager's Reports

ITEM G —3 CORRESPONDENCE

Reporting Officer: General Manager — Michael Kitzelmann

Operational Plan Objective: Pillar 1: Our People — A community that is proactive, engaged, inclusive and connected

Officer Recommendation: For information.

03.19.4522 RESOLVED on the motion of Cr Allen and Mannix that the report and correspondence be noted.

Purpose of Report

To advise Council of recent correspondence of interest.



ITEM G —8 ACTION SHEET

Reporting Officer: General Manager — Michael Kitzelmann

Officer Recommendation: That Council receive and note the report.

03.19.4523 RESOLVED on the motion of Cr O'Halloran and Jolliffe that the report and noted.

Purpose of Report

To bring forward for Councillors information the Action Report with actions taken on previous council resolutions.

Corporate and Community Development Division

Item C - 3 STATEMENT OF FUNDS: 28 February 2019 File number: D19.14384

Reporting Officer Director of Corporate and Community Development

Operational Plan Objective: Pillar Six: Our Leadership — a community that values and fosters leadership, lifelong learning, innovation and good governance

Officer Recommendation: That Council receive and note the Statement of Funds for the period ending 28 February 2019.

03.19.4524 RESOLVED on the motion of Cr Byron and Ugarte that the report be received and noted.

Purpose of Report

The purpose of this report is to:

To advise Council of the balance of funds and investments held for the month ending 28 February 2019; Certify that Council's investments have been made in accordance with the Local Government Act 1993 (Section 625), the Local Government (General) Regulation 2005 (Section 212) and Council's Investment Policy, which was adopted by Council on the 17 October 2017.



Item C -4 FINANCIAL REVIEW — FEBRUARY 2019

File number: D19.14390

Reporting Officer: Director of Corporate & Community Development

Delivery Program and Long Term Financial Plan Objective: Pillar 6: Our Leadership 6.3.2 — Provide good governance, prudent financial management and effective support services for all its activities.

Officer Recommendation: That the report on the Financial Review against Council' Operational Plan and the December Quarterly Budget Review to 28 February 2019 be received and noted.

03.19.4525 RESOLVED on the motion of Cr Byron and Ugarte that the report be received and noted.

Purpose of Report

The purpose of the Financial Review report is to provide Council with accurate and timely reporting of revenue and expenditure against the adopted Operational and Capital Works budget.

Item C —5 BIDGEE HAVEN HOSTEL — FEBRUARY 2019 FINANCIAL REPORT


Reporting Officer Director of Corporate and Community Development

Operational Plan Objective: Pillar Six: Our Leadership — a community that values and fosters leadership, lifelong learning, innovation and good governance

Officer Recommendation: That Council

Note the February 2019 Financial Report

03.19.4526 RESOLVED on the motion of Cr Allen and Ugarte that the report be received and noted.

Purpose of Report To provide Council with an update regarding the financial operations of the Bidgee Haven Hostel (the Hostel) as at 28 February 2019.



Item C -6 TOURISM REPORT - March 2019


Reporting Officer: Director of Corporate & Community Services

Operational Plan Objective: Pillar 3: Our Economy - 3.2.1 Tourism


That Council accept the February 2019 Tourism report for information.

03.19.4527 RESOLVED on the motion of Cr Byron and Allen that the report be received and noted.

Purpose of Report

To provide Council with a progress report on Tourism activities.

Infrastructure and Development Reports

Item I - 1 PLANNING ADMINISTRATION

File: D19.14249

Reporting Officer: Director Infrastructure and Development - Ray Davy

Operational Plan Objective: Pillar 5: Our Infrastructure - A community that maintains and strengthens its natural and built environment

Officer Recommendation: That the report be noted.

03.19.4528 RESOLVED on the motion of Cr Byron and Jolliffe that the report be received and noted.

Purpose of Report

To advise Council of activities in the Planning area.



Item I -2 MAINTENANCE AND CONSTRUCTION PROGRAM File: D18.11716

Reporting Officer: Director of Infrastructure and Development — Ray Davy

Operational Plan Objective: Pillar 5: Our Infrastructure — A community that maintains and strengthens its natural and built environment

Officer Recommendation: That the report be noted.

03.19.4529 RESOLVED on the motion of Cr Jolliffe and Ugarte that the report be received and noted.

Purpose of Report

To provide Council with a progress report on works currently in hand.

QUESTIONS ON NOTICE - There were no questions on notice.

03.19.4530 RESOLVED on the motion of Cr Ugarte and Allen that Council go into closed committee to discuss the confidential reports.

CONFIDENTIAL MATTERS

Item CC — 1 GOLF CLUB LEASE File number:

Reporting Officer: Director Corporate & Community Development — Terri Bilske

Operational Plan Objective: Pillar 3: Our Economy — 3.1 Strengthen the capacity and opportunities for our local community.

Reason for Confidentiality This report is CONFIDENTIAL in accordance with Section 10A (2) (c) of the Local Government Act 1993, which information that would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

Purpose of Report

To provide Council with background regarding the leasing of the Golf Club.

03.19.4533 RESOLVED on the motion of Cr O'Halloran and Byron that the resolutions of the Confidential Report be adopted.



CLOSURE: There being no further business the meeting closed at 7.05pm.

Confirmed, Chairman of the Ordinary Meeting of the Balranald Shire Council held on Tuesday 16th April 2019 at which the meeting the signature was subscribed hereto:

Chairman


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