MINISTRY OF RAILWAYS HEAD OFF. & REGD. OFF. : 5, HIDE ROAD, CALCUTTA – 700 043,

TEL +91 33 2439-7415, 2439-4114, 2439-6613, 2439-7413.

E-mail : purchase@braithwaiteindia.com , FAX : +91 33 2439 7632 / 2439 5607

Tender No: PUR/KSR/Vegetables-Annual Contract/CW&VW/2019, Dated: 14.11.2019

Due on : 27.11.2019 To

M/s…………………………………………

……………………………………………..

……………………………………………..

Dear Sir,

“Sealed Quotations are invited in two bid type from the vendors for supply of Green Vegetables,

Potato, Onion, Ginger & Garlic at our Clive & Victoria Works’ Canteen, for a period of 12

(twelve) months, effective from 01.12.2019 to 30.11.2020 as per tender conditions.

The offers should be submitted in two bids i,e Part-I & Part-II

1) Part-I : Techno Commercial Bid & EMD

2) Part-II : Price Bid

All these parts shall be inserted separately in 2 sealed envelopes super scribing tender number and

Part number. All two parts shall be put in 3rd

envelope and all the envelopes shall be super scribed

with our tender No., part No. & due date.

Sealed tender addressed to HOD (Purchase), Braithwaite & Co. Ltd , 5, Hide Road, Kolkata: 700043

may be dropped in our Tender Box No: 2 ( in case of hand delivery) or may be sent by registered

post but must reach us positively by 27.11.2019 (due date) by 2.30 PM./14.30 hrs.

Techno Commercial bid of the tender shall be opened on 27.11.2019 at 3PM / 15.00Hrs. During

opening of techno commercial bid & EMD (Part-I ) and (Part-II), the bidders may depute their

authorized representatives to be present as witness. However, only the techno commercially

acceptable bidders will be intimated before opening of the price bid.

Note:

a) In case of tender due date falls on Sunday / Holiday, the same will be opened on

next working day.

b) Unconditional acceptance of all notes, terms & conditions of the tender shall be

given by the bidder(s).

c) Website bidders should submit the proof of their past experience for supply of

Canteen items to reputed organizations for the last 7 seven years ending 31.10.19

(viz. copies of work orders / contracts & trade license etc.)

For Braithwaite & Co. Ltd.

Page-2

LIST OF VEGETABLES FOR CW & VW UNITS FOR ONE YEAR: (Category-A)

SL. No

NAME OF THE VEGETABLE Required for CW

Required for VW

Total Qty. Requirement

1 Amra (Sweet) 60 Kgs 50 Kgs 110 Kgs

2 Barbati 200 Kgs 250 Kgs 450 Kgs

3 Beet Root 250 Kgs 80 Kgs 330 Kgs

4 Bhendi 850 Kgs 300 Kgs 1150 Kgs

5 Brinjal (Large) 850 Kgs 300 Kgs 1150 Kgs

6 Cabbage 650 Kgs 200 Kgs 850 Kgs

7 Carrot 325 Kgs 80 Kgs 425 Kgs

8 Cauliflower (Without Leaf) 850 Kgs 300 Kgs 1150 Kgs

9 Chana Sattu 50 Kgs 0 50 Kgs

10 Chichinga 325 Kgs 60 Kgs 385 Kgs

11 China Badam 50 Kgs 30 Kgs 80 Kgs

12 Coconut 110 Pieces 50 Pieces 160 Pieces

13 Cucumber 3600 Pieces 2500 Pieces 6100 Pieces

14 Dhaniya Patta 150 Kgs 10 Kgs 160 Kgs

15 French Beans 450 Kgs 70 Kgs 520 Kgs

16 Gram 125 Kgs 20 Kgs 145 Kgs

17 Green Banana 6000 Pieces 1800 Pieces 7800 Pieces

18 Green Chillies 350 Kgs 90 Kgs 440 Kgs

19 Green Jack Fruit 700 Kgs 70 Kgs 770 Kgs

20 Green Mango 200 Kgs 40 Kgs 240 Kgs

21 Green Papita 1200 Kgs 300 Kgs 1500 Kgs

22 Green Peas 500 Kgs 0 500 Kgs

23 Horse Radish (Mooli) without leaf 400 Kgs 80 Kgs 480 Kgs

24 Jhinga 1100 Kgs 250 Kgs 1350 Kgs

25 Kankroll 500 Kgs 150 Kgs 650 Kgs

26 Karela (Bitter Gourd) 900 Kgs 250 Kgs 1150 Kgs

27 Kumro (Red Pumpkin) 650 Kgs 200 Kgs 850 Kgs

28 Laal Sag 400 Kgs 0 400 Kgs

29 Lau (White Pumpkin) 1000 Kgs 300 Kgs 1300 Kgs

30 Lemon (Pati) 10,000 Pieces 3500 Pieces 13500 Pieces

31 Madras OLL 700 Kgs 50 Kgs 750 Kgs

32 Methi Saag 300 Kgs 0 300 Kgs

33 Neem Patta 15 Kgs 0 15 Kgs

34 Note Saag 250 Kgs 100 Kgs 350 Kgs

35 OL Kabi 200 Kgs 70 Kgs 270 Kgs

36 Olive 50 Kgs 50 Kgs 100 Kgs

37 Palang Saag 500 Kgs 100 Kgs 600 Kgs

38 Pine Apple 200 Pieces 150 Pieces 350 Pieces

39 Piyaj Kali 400 Kgs 60 Kgs 460 Kgs

40 Potal 1100 Kgs 500 Kgs 1600 Kgs

Contd..P/3

Page-3

LIST OF VEGETABLES FOR CW & VW UNITS FOR ONE YEAR: (Category-A)

SL. No

NAME OF THE VEGETABLE Required for CW

Required for VW

Total Qty. Requirement

41 Pui Saag 350 Kgs 200 Kgs 550 Kgs

42 Ranga Alu 110 Kgs 40 Kgs 150 Kgs

43 Sajna Danta (Drum Stick) 330 Kgs 70 Kgs 400 Kgs

44 Seem 200 Kgs 60 Kgs 260 Kgs

45 Tamarind (Raw) 20 Kgs 0 20 Kgs

46 Tomato 850 Kgs 350 Kgs 1200 Kgs

47 Chana Besan 100 Kgs 40 Kgs 140 Kgs

48 Tamarind (Ripe) 50 Kgs 10 Kgs 60 Kgs

49 Biscuit 0 5 Kgs 5 Kgs

50 Tomato Sauce 0 6 Kgs 6 Kgs

51 Chilly Sauce 0 5 Kgs 5 Kgs

52 Kundri 0 150 Kgs 150 Kgs

53 Capsicum 0 100 Kgs 100 Kgs

54 Aloo Bakra 0 30 Kgs 30 Kgs

55 Amada 0 4 Kgs 4 Kgs

56 Maida 0 35 Kgs 35 Kgs

LIST OF Potato, Onion, Ginger & Garlic FOR CW & VW UNITS for One Year: (Category-B)

SL. No

NAME OF THE VEGETABLE Required for CW

Required for VW

Total Qty. Requirement

01 POTATO 9000 Kgs 2500 Kgs 11500 Kgs

02 ONION 3000 Kgs 750 Kgs 3750 Kgs

03 GARLIC 250 Kgs 20 Kgs 270 Kgs

04 GINGER 800 Kgs 70 Kgs 870 Kgs

General Terms & Conditions:

1. EMD: Rs.10,000./- (Rupees ten thousand) EMD is required to be deposited as Bid Security and

to be submitted in the form of DD/ pay order/ Bank Guarantee in favour of Braithwaite & Co.

Ltd payable at kolkata. However, for SSI Units with single point registration with NSIC, RDSO,

MSME & DGS&D registered vendors for the tendered items; payment of EMD can be

considered for exemption to the extent of monetary limited granted on submission of valid NSIC

registration certificate. Copy of the valid NSIC/MSME Registration Certificate should be

furnished. PSU bidders are also exempted from submission of EMD.

The earnest money is liable to be forfeited, if the tenderer withdraws or amends impairs or

derogates from the tender in any respect within the period of validity of this tender.

EMD will be returned on submission of required Security Deposit for successful bidder(s) and

after finalization of order, for unsuccessful bidders.

Note: No offer shall be considered without submission of EMD along with Techno-

commercial Bid (Part-I).

Contd..P/4

Page-4

2. Security Deposit: @ 5% of the order value only in the form of DD/ pay order/ Bank Guarantee

from Indian Nationalized Bank to be submitted by the successful bidder within 15 days from the

date of receipt of Purchase order. However, exempted for NSIC, MSME & DGS&D registered

vendors.& PSU bidders However SD can be submitted 50% by the bidder & balance 50% can be

adjusted against their R/A Bills. Security Deposit will be discharged and returned to the supplier

only after successful completion of supplier’s obligation under the contract.

As and when an amendment is issued to the contract, the supplier / contractor shall within 15

days of the receipt of such an amendment furnish to the purchaser an amendment to the security

deposit and / or Bank Guarantee rendering the same valid for the contract as amended.

Security deposit will be discharged and returned to the supplier / contractor on completion of

supplier’s / contractor’s obligations under the contract including any warranty obligation as

specified in the contract.

3. Performance Bank Guarantee:

You shall submit a Performance Guarantee @ 5% of contract value in the form of Bank

Guarantee obtained from a Nationalized / Scheduled Bank in a prescribed format of BCL before

the receipt of first payment. The PBG shall remain valid up to Guaranty / Warranty period. The

Security Deposit, if submitted may be converted to Performance Bank Guarantee and no separate

PBG is required to be submitted. PBG shall be refunded /returned only after successful

completion of obligations under the contract.

NOTE:

(i) In case, Security Deposit / Performance Guarantee is not submitted in time, a penalty of

1.5% of value of SD / PBG per month or per thereof, will be applicable for the delay period

which will be deducted from party’s bill.

(ii) MSE vendors may opt for submission of S.D. or PBG as per their choice.

4. Payment: 100% Payment will be made after 30 days of submission of bills with relevant

documents duly certified by respective Canteen In-charges of CW & VW units.

5. Validity: Offer should remain valid for a period of 90 days from the date of opening of techno-

commercial bid.

6. Quoted/order rates should remain firm till completion of the job and price variation shall not be

entertained during the currency of the contract.

7. Rejection: Items, if found rejected, shall be replaced within 2 hours free of charges.

8. Quality of items supplied must be Fresh, Hygienic & 100% fit for human consumption.

9. Supply of vegetables, Potato, Onion, Ginger & Garlic to our Clive Works & Victoria Works’

Canteen shall be on all working days except Sunday / Holiday within 7 AM of every day as per

requirement of In-Charge of Clive & Victoria Works’ Canteens.

Contd..P/5

Page-5

10. Quantity variation: Tendered quantities are tentative. However, BCL reserve the right to enhance the order quantities up to 30% maximum + at the same rate, terms & Conditions of

original P.O. Order quantity may vary ± 30%. BCL also reserves the right to place repeat order

for 75% of original order quantity at the same rate & terms of original order for which, consent

of the supplier will be taken before placing the repeat order.

11. All corrections (if any) must be signed at the appropriate place by the signatory of the bidder;

otherwise, tender will be considered as invalid.

12. Liquidated Damages: In the event of failure to complete the job within the stipulated date,

BWT reserve the right to recover a sum of 0.5% for every week or part thereof by way of LD

subject to maximum limit of 10% of the ordered value.

13. Risk Purchase: In the event of your failure to complete the job, BWT reserve the right to

procure the items mentioned in our Purchase order from alternative source on Risk Purchase

Basis and recover the extra thereof, if incurred, from you.

14. Arbitration: All question, disputes or difference whatsoever shall arise between the Purchaser

and the supplier upon or in relation to or in connection with the contract either the party may

forthwith give to the other notice in writing of the existence of such question dispute or

difference and the same shall be referred to the adjudicator of sole Arbitrator. Managing

Director/CMD shall have the right and authority to appoint any officer of the Company as

Arbitrator not below the rank of General Manager who is not directly connected with the

Purchase Order.

Such a reference submitted to the Arbitrator shall be deemed to be the submission to the

Arbitrator within the meaning of the Arbitration and Conciliation Act, 1996 statutory

modification thereof. The processing’s of the Arbitration shall be held in Kolkata.

15. Jurisdiction- Any legal dispute that may arise will be settled within the jurisdiction of court of

Kolkata.

16. Delivery/Completion period: All Supplies shall be made to our Clive Works’ & Victoria

Works’ Canteen, must be free from any delivery charges and to be completed within 30.11.2020

/ as per requirement of our respective Canteen in-charges.

17. Contract period will remain valid for 12 (Twelve) months i.e. from 01.12.2019 to 30.11.2020.

Part – II PRICE BID

1. The rates will remain firm till completion of supply.

2. The rates should be quoted both in figures and words. In case of difference, rate quoted in

Words will be considered.

3. Over writing in price figure of the quotation will be rejected.

4. The rates for both the categories shall be submitted in the following format.

5. Lowest bid will be evaluated category-wise on the basis of Lowest Total Amount obtained

(all inclusive) 6. Rates are to be quoted considering free delivery to our Clive & Victoria Works.

Contd..P/6

Page-6

PRICE FORMAT

LIST OF VEGETABLES FOR CW & VW UNITS FOR ONE YEAR: (Category-A)

SL. No

NAME OF THE VEGETABLE Total Qty. Requirement

Unit Rate all inclusive

Total amount (all inclusive)

1 Amra (Sweet) 110 Kgs

2 Barbati 450 Kgs

3 Beet Root 330 Kgs

4 Bhendi 1150 Kgs

5 Brinjal (Large) 1150 Kgs

6 Cabbage 850 Kgs

7 Carrot 425 Kgs

8 Cauliflower (Without Leaf) 1150 Kgs

9 Chana Sattu 50 Kgs

10 Chichinga 385 Kgs

11 China Badam 80 Kgs

12 Coconut 160 Pieces

13 Cucumber 6100 Pieces

14 Dhaniya Patta 160 Kgs

15 French Beans 520 Kgs

16 Gram 145 Kgs

17 Green Banana 7800 Pieces

18 Green Chillies 440 Kgs

19 Green Jack Fruit 770 Kgs

20 Green Mango 240 Kgs

21 Green Papita 1500 Kgs

22 Green Peas 500 Kgs

23 Horse Radish (Mooli) without leaf 480 Kgs

24 Jhinga 1350 Kgs

25 Kankroll 650 Kgs

26 Karela (Bitter Gourd) 1150 Kgs

27 Kumro (Red Pumpkin) 850 Kgs

28 Laal Sag 400 Kgs

29 Lau (White Pumpkin) 1300 Kgs

30 Lemon (Pati) 13500 Pieces

31 Madras OLL 750 Kgs

32 Methi Saag 300 Kgs

33 Neem Patta 15 Kgs

34 Note Saag 350 Kgs

35 OL Kabi 270 Kgs

36 Olive 100 Kgs

37 Palang Saag 600 Kgs

38 Pine Apple 350 Pieces

39 Piyaj Kali 460 Kgs

40 Potal 1600 Kgs

Contd..P/7

Page-7

LIST OF VEGETABLES FOR CW & VW UNITS FOR ONE YEAR: (Category-A)

SL. No

NAME OF THE VEGETABLE Total Qty. Requirement

Unit Rate all inclusive

Total amount (all inclusive)

41 Pui Saag 550 Kgs

42 Ranga Alu 150 Kgs

43 Sajna Danta (Drum Stick) 400 Kgs

44 Seem 260 Kgs

45 Tamarind (Raw) 20 Kgs

46 Tomato 1200 Kgs

47 Chana Besan 140 Kgs

48 Tamarind (Ripe) 60 Kgs

49 Biscuit 5 Kgs

50 Tomato Sauce 6 Kgs

51 Chilly Sauce 5 Kgs

52 Kundri 150 Kgs

53 Capsicum 100 Kgs

54 Aloo Bakra 30 Kgs

55 Amada 4 Kgs

56 Maida 35 Kgs

LIST OF Potato, Onion, Ginger & Garlic FOR CW & VW UNITS for One Year: (Category-B)

SL. No

NAME OF THE VEGETABLE Total Qty. Requirement

Unit Rate all inclusive

Total amount (all inclusive)

01 POTATO 11500 Kgs

02 ONION 3750 Kgs

03 GARLIC 270 Kgs

04 GINGER 870 Kgs

For Braithwaite & Co. Limited