MIIS Reports and More!...The MIIS updates immunization data sent electronically based on what is in...

MIIS Reports and More!

What you can learn from the MIIS

10/17/2019 MIAP Conference 2019 1


MIIS Reports!

HL7 & Quarterly Data Quality Emails

My Site Features

Data Reporting Methods

Agenda


Data Reporting Methods


Flat File 0.07% GUI/Roster17.00%

HL7 83.00%

Flat File

GUI/Roster

HL7

Provider Data Reporting Methods


Roster 1%

Flat File 35.5%

GUI 1.5%

HL7 62%

Roster

Flat File

GUI

HL7

MIIS Data by Reporting Method


My Site Features

System Usage Dashboard


Provides data trends and totals

Useful information about the practice including shot, patient and user information

Data trends and totals

PDF export available

Data Quality Dashboard


Provides feedback and an overall grade for Data Quality!

Breakdown of:• Completeness• Timeliness• Accuracy

HL7 Admin Console


Helps Providers and DPH Users Monitor Data

Message quality Missing data Message counts

Provides Access to the “Raw” HL7 messages


HL7 Summary Email &

Quarterly Data Quality

HL7 Summary Email


SUCCESS: Displays the total number of HL7 messages successfully received.

SUCCESS WITH WARNINGS: Displays the total number of HL7 messages successfully received but had warnings. A warning is a missing or invalid field value that is not essential for the message. Please have your technical contact review these messages, and make corrections.

ERRORS: Displays the total number of HL7 messages that failed. Failed messages are not uploaded to the system. These messages require attention and resubmission. Please have your technical contact review these messages and resubmit.

HL7 Email Next Steps


Take note of your success/error rate and message count

If the error rate is greater than 5%, contact your IT/EHR vendor to report the failures

If the message count is lower than expected, use the Trouble Shooting Missing Data Guide and report issues

Gather additional information by logging into the MIIS and accessing the HL7 admin console


Quarterly Data Quality Email Overview

Hello,

This email is to provide the quarterly data quality metrics for immunizations that were submitted electronically to the MIIS by 14862.

The MIIS updates immunization data sent electronically based on what is in the provider's state supplied inventory in order to improve

the data quality in the MIIS. The table below is a summary of the updates made to the specified fields over the last quarter. Please take

a moment to review the information and follow-up with your electronic medical record (EMR) vendor or IT department if the results

are different than you would expect.

Field Number of Administered Immunizations Updated Percent of Administered Immunizations Updated

Lot Type 19 63.3%

Lot Number 0 0%

Vaccine 0 0%

Manufacturer 15 50%

Trade Name 24 80%

NDC 24 80%


The table below is an overview of what data elements were included for the reported immunizations. Please take a moment to review

the information. If the counts are different than what you would expect, please check with your electronic medical record (EMR)

vendor or IT department.

Description Value

Number of administered immunizations given to patients >= 19 0 (0.0%)

Number of historical immunizations given to patients >= 19 0 (0.0%)

Number of administered immunizations given to patients < 19 29 (100.0%)

Number of historical immunizations given to patients < 19 25 (100.0%)

Total Immunizations 54

Unmapped NDC 29 (100.0%)

Vaccine Code (CVX) does not match the CVX derived from NDC 0 (0.0%)

Vaccine manufacturer (MVX) does not match the MVX derived from NDC 0 (0.0%)

Total # of Administered Immunizations for each CVX code

DTaP-HepB-IPV (110) 2 (6.9%)

HepA-Peds 2 Dose (83) 7 (24.1%)

HepB-Peds (08) 1 (3.4%)

HPV9v (165) 5 (17.2%)

IPV (10) 2 (6.9%)

MCV4-D (Menactra) (114) 3 (10.3%)

MenB-4C (Bexsero) (163) 4 (13.8%)

MMR (03) 1 (3.4%)

Td (09) 1 (3.4%)

Tdap (115) 1 (3.4%)

Varicella (21) 2 (6.9%)


MIIS Reports

What Reports?


Coverage Reports

Practice Population

Report

Patients Vaccinated

Report

Invalid Dose Report

Reminder Recall

Inventory Decrementing

Tool

Coverage Reports


Custom Coverage Report

• Ages (any) Evaluates at either Age (any) or Date (any)

Standard Childhood Coverage Report

• Ages (24-35 months inclusive) Evaluates at age 24 months

Standard Adolescent Coverage Report - NEW

• Ages (13 years inclusive) Evaluates as of 13 years

Adolescent 13-17-year-old Report

• Ages (13-17 Years inclusive) Evaluates as of (date indicated)

Practice Population Report


Allows providers to see a complete listof their patients in the MIIS

Patient status can be managed in bulk from this report

Managing patient status will help with all reports and deduplication queues!

Available in PDF output


Practice Population Report

Patient’s Vaccinated Report


Providers may see who and how many patients they vaccinated within a time frame

Providers may run this report for one vaccine, several vaccines, or all vaccines

Available in PDF Export


Patient’s Vaccinated Report

Invalid Dose Report


Totals doses that are invalid in the MIIS for

their patients

Great tool for identifying administration errors and ensuring

patients are properly protected

Available in PDF or Excel

outputs

Reminder Recall


Allows providers to run reminder recalls for their patients directly from the MIIS

Letters, Postcards and mailing labels are available to print

Reminder recalls can be exported via PDF or Excel


Reminder Recall

Inventory Decrementing Tool


Generates a list of vaccines that were not deducted from a provider’s inventory when saved to a patient’s record.

Allows users to correct errors to the immunization record and correctly deduct vaccine doses from their inventory.

Historical Immunizations

Do Not Decrement!

Private immunizations do not decrement *unless* you

manually add your private inventory to the MIIS


Inventory Decrementing Tool


MIIS Help DeskP: 617-983-4335F: 617-983-4301

W: www.contactmiis.infoE: [email protected]

MIIS Reports and More!...The MIIS updates immunization data sent electronically based on what is in...

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