MIIS Reorganization - March 2009

8/9/2019 MIIS Reorganization - March 2009

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MIIS Reorganization

Next Steps

Follow Up from the RetreatsMarch 16, 2009


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Table of Contents

Achieving One MIIS (Takeaways from the Retreats)

Desired Outcomes: Academic Year 2009-10

Planning Process and Structure

Timeline and Milestones


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The retreats of last month began a process that will carry us through asuccessful reorganization, enabling MIIS to achieve its goals of excellence inlearning, teaching and professional development

In seeking to create a whole that is truly greater than the sum of the parts, we

must continue to strengthen the parts

The task forces and working groups described in the following pages arecharged with:

Ensuring rigor, focus and relevance in our academic programs

Realizing the promise of Monterey Way 2.0

Weaving a strong fabric of connections among programs, departments and schools Achieving synergies and efficiencies that will enable all of us to work smarter

Being the solution

MIIS Reorganization: Looking Ahead


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A chieving One MIIS(Takeaways from the Retreats)


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G S T ILE

Members of the MIIS community want to learn more about one another

Faculty want to collaborate across our curricula on projects such as interdisciplinarycourses; joint degrees/certificates in teaching T&I, and educational policy; MontereyModel courses; enhanced language offerings; and exploration of PhD possibilities

Faculty can share expertise across our curricula in improved language assessmentpractices, training of teachers, and enhanced non-degree program offerings

Our curricula must help students meet professional objectives that are market driven

MIIS students gain invaluable professional experience by interacting and workingwith the local community

A chieving One MIIS

GSIPM and GSTILE must have a seamless relationship with Advising, Career & Student Services for MIIS to achieve success


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Ad vising, Career an d Stu d ent Services

Advising, Career and Student Services (ACSS) must provide a seamless advisingexperience from prospective students to alumni with high-touch communications

Students can access expanded job and career resources, including the experiencesand networks of our MIIS alumni and the broader Middlebury network

Faculty advising and mentoring roles are enhanced while relationships among faculty,students, and professional advising staff are transparent and effective

Students can both feel support and exercise individual choice and responsibility

MIIS should maintain and build upon current community building efforts

Success also means embedding inter-disciplinary relationships in programs

The schools must communicate and articulate effectively and consistently with ACSS

A chieving One MIIS


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Running One MIIS

Well-designed infrastructure (human and technological) contributes to clear andefficient work processes

Efficient, transparent work processes and effective communication save timethat can be devoted to strategic thinking and innovation

Elegant and consistent assessment methodologies inform data drivendecision-making

A positive, appreciative community generates confidence and pride in MIIS andinspires people to want to give, and give back

A chieving One MIIS


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D esire d Outcomes: A ca d emic Year 2009-10


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G SIPM


Several curriculum and program innovations that demonstrate Monterey Way 2.0learning and positive impact on student career development, student and facultyrecruitment, and institutional advancement

A transparent and efficient decision system that is capable of allocating limitedresources to the best ideas for course, curriculum and program changes

An organizational system in place that facilitates a cultural change from excellence inclassroom teaching to excellence in student-centered learning

Smooth transition from the current structure to ensure promises made to students

and alumni are delivered, particularly vis--vis ACSS


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Increased awareness of colleagues interests, enthusiasms, and areas of expertise

Several well-articulated proposals that link curricula across programs

Improved language assessment practices

Curriculum design that implements teacher training across programs

Formal assessment and optimization plans for all non-degree programs

Well-researched understanding of market forces that impact program planning anddevelopment for meaningful student experiences and employment

Collaborative interactions and information sharing with ACSS

G S T ILE



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Implementation of Advising 2.0: advising blogs, podcasts, and e-file for each student

Advising syllabus with degree/track specific outcomes

Centralized career resources and data

Staff of cross-trained advising generalists and specialists

Ability for students to make online advising appointments

Peer to Peer Mentoring Program

Alumni Mentoring Program




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Side-by-Side Analysis and Recommendations: current practices; required changes for Fall 2009; changes for June 2010; and allocation of roles and responsibilities


Running One MIIS

Functions

Ad missions : recruiting strategy, publications, web presence, criteria, forms, process,articulation with advising/schools, financial aid, visit days

Ad vising : testing, academic advising, career advising, career information/resources,employer relations

Community Buil d ing : new student orientation, international student orientation, staff advisory team, innovation process

Stu d ent Information Systems : automation of registration, grading, transcripts

Classes : course scheduling, testing, pre-registration, registration, drop/add process

G ra d uation : degree audits, diplomas


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Running One MIIS (cont d )

Functions (cont d )

Faculty : recruitment and hiring, faculty development, faculty evaluation, reviews andpromotions

Faculty G overnance : Faculty Senate, FEC, APSIC, representation, rights andresponsibilities

Curriculum : program reviews (internal/external), outcomes-based assessment, market-aware planning

Resources : teaching resource allocation, budget process

Maintenance of A ccre d itation : AACSB, NEASC

Ad vancement : fundraising priorities

Technology: support for MW 2.0 teaching/learning; advising and communicationsinfrastructure; web presence for marketing and community building

Side-by-Side Analysis and Recommendations: current practices; required changes for Fall 2009; changes for June 2010; and allocation of roles and responsibilities


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Planning Process an d Structure


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1. Council of Program Chairs for GSIPM, chaired by Dean-designate Yuwei Shi; its work willinvolve broad consultation with all stakeholders in the curriculum development process

2. Council of Program Chairs for GSTILE, chaired by Dean-designate Renee Jourdenais; DeanJourdenais will issue a call for curricular ideas, and faculty and staff will be invited tovolunteer for smaller ides-development sub-groups

3. Task Force for Advising, Career and Student Services, appointed and chaired byDean-designate Tate Miller, with representation from students, faculty and staff, and inputsought from the entire community via a public wiki

4. A Reorganization Working Group of volunteers, open to all areas of the community and

chaired by Amy McGill, Executive Director for Planning and Special Projects, to analyze andmake recommendations on organizational and infrastructural issues regarding thereorganization to two schools, and in the transition to full integration with Middlebury in 2010

Four groups will be forme d to gui d e the process

A my San d s, MIIS Provost, will have broa d oversight responsibilities over reorganization activities,especially the three groups associate d with G SIPM, G S T ILE, an d Office of A CSS


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1. Form the Council of Program Chairs as the primary entity responsible for curriculum and program planning and change

2. Create liaisons with Advising (participating in the Advising Task Force) and

Faculty Senate to collaborate on curriculum, program and organizationalchanges

Develop draft guidelines for innovative proposals for new courses, curriculaand programs

Finalize the guidelines through discussions among all stakeholders withinMIIS

Implement, review and modify the guidelines by end of Academic Year 2009-10

G SIPM


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1. Initiate community building activities (ALL ideas welcome)

2. Program Chairs identify/seek one or two faculty/staff who would be interested inparticipating in each of the above-mentioned endeavors (themselves included)

Small teams explore possibilities, reporting back to colleagues and ProgramChairs for feedback during monthly meetings

Program Chairs and Dean examine feasibility of endeavors

Implement ideas

Form new groups as new ideas are generated repeat process

G S T ILE


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1. Establish 8-12 person Task Force of faculty, students, and staff Meet every two weeks to develop one year advising plan based upon retreat

takeaways, desired outcomes and goals

2. Task Force will use advising planning wiki (already in place) for Institute-wide inputand formally liaise with Program Chairs, Provost, Student Council and others

3. Task force hands off final approved plan for implementation

4. Dean of Advising, Career and Student Services posts monthly progress reports onadvising blog, and reports to Task Force and Provost

5 . Task Force monitors, evaluates and adjusts plan for one year



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1. Issue call for volunteers to establish working group for infrastructure issues:ideally includes representation from admissions, registrars office, businessoffice, advancement, HR, IT, TLC, and innovations incubator, plus interestedfaculty and students

2. Assign appropriate functions to the working group to achieve side-by-sideanalysis and develop reorganization implementation plan (see next slide)

Develop focused sub-groups as appropriate

3. Assign appropriate functions to other MIIS groups: Faculty Senate and facultycommittees; Advising Task Force; GSIPM and GSTILE Councils of ProgramChairs (see next slide)

4. Conduct analysis in consultation with other groups, as required

5 . Each group issues a report and recommendations to academic leadershipby August 1 5 , 2009

Running One MIIS


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Running One MIIS (cont d )

Functions G roups responsible for analysis

Ad missions Working group

Ad vising Advising Task Force

Community Buil d ing Advising Task Force

Stu d ent Information Systems Working group

Classes Working group

G ra d uation Working group

Faculty Faculty Senate, committees

Faculty G overnance Faculty Senate, committees

Curriculum GSIPM and GSTILE Councils of Program ChairsResources Working group

Maintenance of A ccre d itation Working group

Ad vancement Working group

Technology Working group


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T imeline an d Milestones


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Establishment of the Council of Program Chairs(and liaisons)

Draft of guidelines for curricula changeavailable for discussion

Finalization of the guidelines

Introduction of new course, curriculum or program

Review of new offerings and the guidelines

G SIPM

Apr 2009

Jul 2009

Sep 2009

Oct 2009

Feb May 2010


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Coffee with Colleagues*

Shared meetings

Identification/self-selection of facultyand staff groups

Feasibility studies

Implementation

G S T ILE

Starting Now

Starting Now

Aug 2009

Fall 2009/Spring 2010

Fall 2009/Spring 2010

A s i d easare rea d y


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Advising blog goes live

Grand Opening: Center for Advising & Career Services

One year plan completed

Individual advising E-file Advising syllabus for each degreeTen additional career advising podcasts

Non-credit five week career course for all newstudents + advising portal on new MIIS website

Peer to Peer Advising and Mentoring Program

Institute-wide career fair


Apr 1 5 , 2009

May 1, 2009

May 1 5 , 2009

Aug 1 5 , 2009

Sep 1, 2009

Feb 1, 2010

Mar 31, 2010


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Working group formed

Issues assigned to working group, AdvisingTask force, Faculty senate and committees,

and Councils of program chairs for analysisand recommendations

Analysis and recommendations completed

Running One MIIS

April 1, 2009

April 1, 2009

August 1 5 , 2009

MIIS Reorganization - March 2009

Documents

Transcript of MIIS Reorganization - March 2009