Migrating Custom 11i Reports to Release 12

Paul Wintersteinpaul.winterstein@noetix.com

Director, Product ManagementNoetix Corporation

What To Expect

• Emphasis on “porting” custom 11i queries• Focus on Oracle Financials subject areas• More technical than functional• What we see companies doing about

reporting

About Noetix

• BI solutions experts since 1994

• Offices in North America, Europe and South Asia

• Certified with all leading BI Platforms

• 2007 Product Awards: KMWorld, eWEEK, DMReview

• 1400+ customers globally

PARTNERSHIPS

Industry Recognition

• 100 Companies that Matter in Knowledge Management, KMWorld

• Codie Award for Best Business Intelligence or Knowledge Management Solution, SIIA

• Top 100 Companies in the Business Intelligence Industry, DM Review

• Trend Setting Products 2007, KMWorld

• Finalist, Excellence Award – Analytics and Reporting, eWeek

• Top 100 Private Companies Award, Red Herring

• Washington Technology Fast 50, Deloitte and Touche

• Washington’s Best 100 Companies to Work For, Washington CEO Magazine

AWARDS

Oracle Reporting Experts

Oracle E-Business Suite

Siebel CRMPeopleSoft

NoetixViewsNoetixAnswers

Noetix PlatformOracle DatabaseOracle Discoverer

Cognos BIBusiness ObjectsOracle Business Intelligence EE

Everything Starts with a Query

• ETL routines– To replicate the data, to transform it into a

different model, and usually to create stored aggregations

• Reporting tool’s repository– Discoverer EUL, OBI EE Repository, BO Universe,

Cognos Framework Mgr. Model, …• Database views

– Virtual transformation of data into a denormalized model without replicating the data

– For direct access• The information in this presentation is applicable to

all approaches

E-Business SuiteOLTP Tables

BI Suite Cognos 8 BIDiscoverer /BI Suite EE

Crystal ReportsWeb Intelligence

Reporting Tool Repositories

Topics Models / PkgsEnd User Layer/Repository

Business ViewsUniverse

Master FileMetadata

BI Suite Cognos 8 BIDiscoverer /BI Suite EE

Crystal ReportsWeb Intelligence

Common Data Access Layer

EBS Tables

Database Views

End User Layer/Repository Topics Models / Pkgs Business Views

UniverseMaster FileMetadata

Common business terminology

Reuse complex SQL logic

Improved maintainability

Improved “time to query”

Subject Areas

Funds Disbursement via new Payments applicationSuppliers & Trading Community ArchitectureBanks & Trading Community ArchitectureSubledger AccountingAlso…Collections & customer correspondence via

Collections application Tax Calculations via the new E-Business Tax appl.XML Publisher

Impact of Release 12 to your 11i queries: Very little complete rewrite

Funds Disbursement

Funds Disbursement

• Moved from Payables to new Payment module

– Creation & validation of payments– Aggregation of payments into files– Format & transmission of files

• Selection & approval of invoices remains in Payables

Funds Disbursement Changes

• Invoice payments IBY_DOCS_PAYABLE_ALLAP_INVOICES_ALLAP_PAYMENT_SCHEDULES_ALL

Release 1211i

• Payments IBY_PAYMENTS_ALLAP_CHECKS_ALL

• Banks CE_BANK_ACCT_USES_ALLAP_BANK_ACCOUNT_USES_ALL

Co-existing Tables

Obsolete Tables

• Instructions, batchesIBY_DOCS_PAYABLE_ALLIBY_PAY_SERVICE_REQUESTSIBY_PAY_INSTRUCTIONS_ALL

AP_INV_SELECTION_CRITERIA_ALL

• Payment documents CE_PAYMENT_DOCUMENTSAP_CHECK_STOCKS_ALL

• Supplier & customer bank accounts

IBY_EXTERNAL_PAYEES_ALLIBY_EXT_BANK_ACCOUNTS IBY_PMT_INSTR_USES_ALL

AP_BANK_ACCOUNTS_ALL

Suppliers & Trading Community Architecture

Suppliers & TCA

• Supplier, supplier site, & supplier contact information migrated to TCA tables

• Three new AP tables containing supplier-unique data, with links to TCA tables

AP_SUPPLIERSAP_SUPPLIER_SITES_ALLAP_SUPPLIER_CONTACTS

• Three old PO Vendors tables obsolete– Views provided for backward compatibility

Supplier Changes

HZ_PARTIESAP_SUPPLIERS

Release 12 TCARelease 12 Payables

HZ_PARTY_SITESHZ_LOCATIONSAP_SUPPLIER_SITES_ALL

• SuppliersRelease 1211i

AP_SUPPLIERSPO_VENDORS

Co-existing Tables

Obsolete Tables

HZ_PARTIESHZ_PARTY_SITESHZ_RELATIONSHIPSHZ_ORG_CONTACTS

AP_SUPPLIER_CONTACTS

• Supplier sites AP_SUPPLIER_SITES_ALLPO_VENDOR_SITES_ALL

• Supplier contacts AP_SUPPLIER_CONTACTSPO_VENDOR_CONTACTS

• Suppliers

• Supplier sites

• Supplier contacts

Oracle’s Supplier / TCA Model

Supplier Contacts

• Single occurrence of each supplier contact

• Supplier contacts now shared across operating units

Banks & Trading Community Architecture

Banks Data in R12

• Setup in Cash Management (CE)– Bank, bank account setup– Shared with Payables, Receivables, Treasury, &

Payroll• Banks & bank branches now represented as TCA

parties– 11i AP bank data moved to TCA HZ_PARTIES table

• Three key CE tables– CE_BANK_ACCOUNTS for bank accounts– CE_BANK_ACCT_USES_ALL for account uses by

Operating Units & Legal Entities– CE_GL_ACCOUNTS_CCID for bank account use

accounting data

Bank Data in TCA

HZ_PARTIES

Release 12 TCA

HZ_PARTY_SITESHZ_LOCATIONS

• Bank, bank branch, account attributes, contact persons

• Bank sites & locations

HZ_ORGANIZATION_PROFILES• Change history & additional attributes

HZ_CONTACT_POINTS• Contact details & methods

HZ_ORG_CONTACT• Contact titles

HZ_ORG_CONTACT_ROLES• Contact purpose or role

Subledger Accounting

Subledger Accounting

• All accounting performed before transfer to the GL

• User-definable accounting rules• At the data level, it’s a big change for all the

subledgers, though there is a first generation in 11i Payables “Accounting Events”

Oracle’s Slide on SLA 1 of 3

Oracle’s Slide on SLA 2 of 3

Oracle’s Slide on SLA 3 of 3

Receivables Accounting in 11i

• Final accounting data not generated prior to transfer to GL

– Distribution level information GL• Three distinct distributions tables

– Customer transactions• Invoices / Credit Memos / Debit Memos / …• Accounting class & amounts, but not debits & credits

– Receipts & Adjustments• Unapplied, applied• Both debits & credits

– Misc. Cash Receipts• Both debits & credits

• “View Accounting” is a report against distributions

11i AR Database

ra_cust_trx_line_gl_dist_all

ar_distributions

misc_cash_distributions

gl_interfacesTransfer

to GL

Receivables

GL

Cross-functional Views

•Adjustment distributions•Customer transaction distributions

•Miscellaneous receipt distributions•Standard receipt distributions

Payables Accounting in 11i

• Accounting data generated and stored in “Accounting Events” tables prior to transfer to GL

– Run “Create Accounting” to populate accounting events tables

– Accounting event tables GL

11i AP Database

gl_interfacesTransferto GL

invoices

invoice_distributions

CreateAccounting

ae_events

ae_headers

ae_lines

Payables GL

Cross-functional Views

•Invoice distributions •Payment distributions

Subledger to Ledger Reporting in 11i

• Complete, final accounting only available in the GL

– All debits and credits– All journal entries– All balances

• Challenge: Difficult to link summarized accounting data with source details

Release 12 Subledger Accounting

• All subledger accounting data generated and stored in shared SLA tables prior to transfer to GL

– Run “Create Accounting” to populate SLA tables

• User can “View Accounting” only after “Create Accounting” is run

The Create Accounting processTools Create Accounting

From Distributions to SLA

SLA Events,Headers,& Lines

CreateAccountingDistributions

• Create Accounting process– Applies accounting rules– Loads SLA tables, GL tables– Creates detailed data per accounting rules,

stores in SLA “distribution links” table

SLA Distributions Links

• SLA Distribution Links Table– Holds distribution details…finest granularity of

accounting data– Must join through to get true Distribution SLA

journals matches– Multiple distributions may be aggregated into a few

SLA journal lines

SLA Events,Headers,& Lines

DistributionsSLA

DistributionLinks

R12 Accounting Structures

gl_interfacesTransferto GL

CreateAccounting

VariousSubledger

DistributionsTables

Subledgers GLSLA

xla_events

xla_headers

xla_lines

xla_distribution_links

Distribution Links Sample Data

0Round24718CAD11984

158.2Rec12833CAD11984

1.2Tax18170CAD1.23Tax11984

6Tax18170CAD63Tax11984

0.4Tax18170CAD0.42Tax11984

2Tax18170CAD22Tax11984

20Rev12871CAD202Line11984

0.6Tax18170CAD0.61Tax11984

3Tax18170CAD31Tax11984

5Freight13053CAD51Freight11984

20Freight13053CAD201Freight11984

100Rev12871CAD1001Line11984

AmtAcct.Class

CCIDCurrencyExtAmt

Line #Line Type

Trx #

123.93158.2Receivable1305311984

0.010Rounding1283311984

94.01120Revenue1287111984

19.5925Freight2471811984

10.3413.2Tax1817011984

Acct. CR

Acct. DR

Entered CR

Entered DR

Acct. ClassCCIDTrx #

SLA Je LinesDistributions

DistributionLinks

2.35310.3413.2CADTax1817011984

1.57210.3413.2CADTax1817011984

4.7610.3413.2CADTax1817011984

0.470.610.3413.2CADTax1817011984

0.31.0410.3413.2CADTax1817011984

0.941.210.3413.2CADTax1817011984

0.0100.010CADRounding2471811984

78.3412094.01120CADRevenue1287111984

15.672094.01120CADRevenue1287111984

123.93158.2123.93158.2CADReceivable1283311984

15.672019.5925CADFreight1305311984

3.92519.5925CADFreight1305311984

UnroundedAcct. DR

UnroundedAcct. DR

UnroundedEnteredCR

UnroundedEnteredDR

SLAAcct.CR

SLAAcct.DR

SLAEnteredCR

SLAEnteredDR

CurrAcct.Class

CCIDTrx #

View Accounting reportTools View Accounting

Tie It All Together

• Data flows from distributions, thru distribution links and SLA tables, to GL

• Three key stages– Distributions (before accounting applied)– SLA (in draft or final form)– GL

• Three key views of the data– Distributions only– Tie distributions to SLA to GL– Tie GL back to distributions

AR_Tran_Dist_SLA_GL_JeGL_Je_SLA_AR_Tran_DistReceivables transactions (all)

AR_Std_Rcpt_SLA_GL_JeGL_Je_SLA_AR_Std_Rcpt_DistReceivables standard receipts

AR_Misc_Rcpt_Dist_SLA_GL_JeGL_Je_SLA_AR_Misc_Rcpt_Dist

Receivables miscellaneous receipts

AR_Adj_Dist_SLA_GL_JeGL_Je_SLA_AR_Adj_DistReceivables adjustments

AP_Pmt_Dist_SLA_GL_JeGL_Je_SLA_AP_Pmt_DistPayables invoice payments

AP_Inv_Dist_SLA_GL_JeGL_Je_SLA_AP_Inv_DistPayables invoices

Subledger GLCross-Functional View(Final and draft accounting data)

GL SubledgerCross-Functional View(Final accounting data only)

Accounting Subject Area

Noetix Support for Oracle SLAPayables & Receivables

The Impact?

• Some 11i queries will easily migrate to Rel. 12– Some with no changes at all– Some will need table name changes

• Some 11i queries will need moderate attention

– Data moved to TCA will require query re-writes, but the basic reports can remain the same

• Some 11i queries won’t migrate 1:1 to Rel. 12– SLA may require new reports, queries &

ETL routines

Report Strategies

• Best practice: Establish a common data access layer between queries and OLTP tables

– Use common business terms for query objects, data elements, and the descriptions of both

– Persist this “business metadata” between database upgrades

– Remap the “technical metadata” (SQL)• OLTP database views

– Common data access layer– Usable by reporting & query tools, & ETL

• Reporting tools’ metadata repositories– Map to data access layer in the OLTP database

Thank You!

Paul Wintersteinpaul.winterstein@noetix.com

Director, Product ManagementNoetix Corporation