Microsoft Office Publisher 2007

part

IIIIIIIIIIVVVVVPart VII: Publisher

Publisher is a desktoppublishing program you canuse to design and produce avariety of publications. You cancreate anything from a simplebusiness card to a complexbrochure. Publisher installswith a large selection of pre-designed publications that youcan use as templates to buildyour own desktop publishingprojects. In this part, you learnhow to build and fine-tune allkinds of publications, and tapinto Publisher’s formattingfeatures to make eachdocument suit your owndesign and needs.

My SpaceReportby Jade Williams

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IIIIIIIIVVVVChapter 24: Publisher Basics ........................380

Chapter 25: Fine-Tune a Publication ..........392

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You can use Publisher to createall kinds of publications, suchas brochures, flyers, newsletters,and letterheads. Publisherinstalls with a wide variety ofpublication types, includingpreset designs that control thelayout and formatting of thepublication. To start a newpublication, simply select adesign from Publisher’s variedlist of publication types.

1 Launch Publisher.

The Welcome screen appears bydefault.

2 Click a publication category from thePublication Types list.

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My Space Report

by Jade Williams

Create a Publication

Create a Publication

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l You can use the scroll bar to scrollthrough the available publications.

l Click Newer Designs to view thenewest designs installed withPublisher 2007.

l Click Classic Designs to view classicdesigns.

l Click Blank Sizes to view blankdesign templates that you can use.

l You can drag the Zoom slider toenlarge or reduce the size of thesample display.

3 Click a publication design.

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How do I change the design of mypublication?You can click the Change Template buttonin the Format Publication pane to viewother templates that youcan apply to thepublication. To change thecolor scheme, click theColor Schemes tab andselect from a range ofpreset color schemes forthe publication. If the taskpane is not displayed, clickthe View menu and thenclick Task Pane.

DESIGNS DESIGNS DESIGNS

l Publisher displays the selected designhere.

l You can customize a design’s color schemeor fonts using these options.

4 Click Create.

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Publisher Basics chapter24

What design options can I control in apublication?Two of the most important design options thatyou can change to customize a publication arethe color scheme and font scheme of the design.The color scheme controls thecolors used throughout thedesign. You can select from awide variety of preset colorschemes to create just thelook you want. You can usethe font scheme to control thefont sets used for all of thevarious text elements in a designtemplate.

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l Publisher creates the publication.

l The Format Publication pane displaysoptions for changing the page elements,color scheme, and fonts.

l If the publication has more than one page,you can click a page number to view apage.

Note: After creating a publication, you can save it toreuse later. To learn how to open and save Office files, see Chapter 2.

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You can create a blankpublication, populate itwith your own text boxes,and design a layout to suityour project. For example,you might want to createyour own brochure orinvitation and customize it by adding your own textboxes and art objects.

1 Launch Publisher and click apublication category from thePublication Types list.

l If Publisher is already open, you canclick File, and then click New todisplay the Welcome screen.

2 Click Blank Sizes.

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l You can drag the Zoom slider toenlarge or reduce the size of thesample display.

l You can use the scroll bar to scrollthrough the available page sizes.

3 Click a page size.

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Can I create my own templates inPublisher?To turn any publication that youcreate into a template thatyou can reuse again, simplyclick File, and then clickSave As. The Save As dialogbox appears. Click the Saveas type and then clickPublisher template (*.pub).Give the file a unique nameand save it to the folder or drivewhere you keep your template files. The next timeyou want to use the file, open the template andreuse the information to create a new publication.

InvitationInvitation

TemplatesTemplates

BusinessBusiness

Category

OlderOlder

ackupsBackups

Greeting CaGreeting Card

Templat

Brochure

Brochure

TemplatesTemplates

Brochure

1

Brochure

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Brochure 2

l Publisher displays the selected size here.

l You can customize the color scheme orfonts using these options.

4 Click Create.

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How do I select another publication tocreate?You can start a new Publisherpublication at any time, even ifyou are currently workingon an existing publication.To do so, click File, and then click New to return to Publisher’s Welcomescreen, where you can selecta publication type and design.See the “Create a Publication” taskto learn more.

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l Publisher opens the blank publication.

You can now add your own text boxes andpictures to the document.

Note: See the “Add a New Text Box” task, later in thischapter, to learn more about adding text to a blankpublication.

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You can use the Zoom feature tocontrol the magnification of yourpublication. By default, Publisherdisplays your document in azoomed-out view so that you cansee all of the elements on a page.When you begin working withthe publication and add text andformatting, you can zoom in tobetter see what you are doing.

SPECIFY A MAGNIFICATION

1 Click the area of the publication whereyou want to change the zoommagnification.

l When you click an object on the page,Publisher surrounds it with selectionhandles.

2 Click the Zoom .

3 Click a percentage.

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Zoom IN Zoom OUT

Zoom In and Out

Zoom In and Out

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Publisher changes the magnificationsetting for your publication.

l In this example, the publication ismagnified to 200 percent.

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How can I free up more workspaceon-screen?You can close the task pane to quickly freeup on-screen workspace. Click the pane’sClose button ( ), or clickView and then click TaskPane. A check mark appearsnext to the Task Panecommand name on theView menu when the paneis displayed. No check markindicates that the pane ishidden. To view the paneagain, click View and thenclick Task Pane.

HIDEHIDEHIDEHIDEHIDE

USE ZOOM BUTTONS

1 Click the area of the publication where youwant to change the zoom.

2 Click the Zoom Out ( ) or Zoom In ( )button.

You can click the Zoom buttons multipletimes to change the level of magnification.

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Is there a quicker way to zoommy publication?Yes. You can press on thekeyboard to quickly zoom in and outof a publication. To quicklyview the entire page inthe work area, press

+ + .

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F9F9SHORT

CUT SHORTCUT SHORTCUT

clickclickclickclickclick

PUBLISHER

Publisher changes the magnification settingfor your publication.

l In this example, the publication is zoomedout.

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When you create a new publicationbased on a design, Publisher insertsa layout for the text and displaysplaceholder text in the text boxes,also called objects or frames. Theplaceholder text gives you an ideaof the text formatting that isapplied by the design, and whatsort of text you might place in the text box. You can replace theplaceholder text with your own text.

1 Click the text object that you want toedit.

l You may need to zoom in first to seethe text object.

Note: See the previous task, “Zoom In and Out,” tolearn how to magnify your view.

l Publisher surrounds the selectedobject with handles, and highlights theplaceholder text within.

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Add Text......Choices

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Add Text

Add Text

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2 Type your own text.

Publisher replaces any placeholdertext with the new text that you type.

l You can click anywhere outside of thetext object to deselect the text box.

Note: To learn how to apply formatting to objects, seeChapter 25.

You can continue entering text to buildyour publication.

To edit the text at any time, you canclick the text box and make yourchanges.

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File Edit View Insert Format Tools Table Arrange Window Help

Publication1 - Microsoft Publisher - Print PublicationPublisher Tasks Address Franklin Gothic Medium B I UPage OptionsColor Schemes

Font SchemesPostcard Options

Add a New Text Box

You can add new text boxes to a publication and type your own text. For example, you may need to add a new text box to an empty area in your layout toinclude additional information,or you may need to add new textboxes to a blank publication.

1 Click the Text Box button ( ) on theObjects toolbar.

l If the Objects toolbar is not displayed,click View, click Toolbars, and thenclick Objects.

The changes to .

2 Click and drag the text box to the sizethat you want to insert.

Add a New Text Box Publisher Basics chapter24

PUBLISHER

387

3 Type the text that you want to insertinto the text box.

l You can apply formatting to the text.

Click anywhere outside of the textobject to deselect the text box.

Note: To apply formatting to objects and to move andresize text box objects, see Chapter 25.

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You can add digital photographsor other picture files to yourPublisher creations. For example,you might add a photo of yourcompany’s latest product to a new brochure, or includea snapshot of the new baby on a family e-mail newsletter.

1 Click the Picture Frame button ( )on the Objects toolbar.


2 Click Picture from File.

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Choices Price

Green Cocktail $5.75 Green Cocktail $5.75 Birthday Cake $9.95 Birthday Cake $9.95

Dessert Menu

Prices may change after Dec. 21st

Cheese Cake $4.75 Cheese Cake $4.75

Add a Picture to a Publication

Add a Picture to a Publication

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The changes to .

3 Click and drag the frame to the sizethat you want to insert.

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How do I fill in an existing pictureobject?If the publication design that you selectalready has a picture object in the layout,then you can replace the placeholder imagewith another picture file on yourcomputer. Double-click theplaceholder picture to displaythe Picture toolbar, and thenclick the Insert Picturebutton ( ). The InsertPicture dialog box appears,where you can select a filefrom your own computer touse in the publication.

The Insert Picture dialog box appears.

4 Navigate to the folder containing thepicture file that you want to use.

5 Click the filename.

6 Click Insert.

Note: You can also double-click the filename to insert theimage directly.

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How do I delete a picture object that Ino longer need?To remove an object from a publication,whether it is a picture, a text box, or anyother object, click the object to select it and press . Publisherimmediately removes the objectfrom the page. You can selectmore than one object todelete by pressing andholding while clicking each object.

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PUBLISHER

l Publisher inserts the picture file.

l The Picture toolbar appears.

You can move and resize the picture.

Note: To learn how to resize objects in Publisher, see Chapter 25.

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You can illustrate a publicationwith artwork from Publisher’sClip Art collection. You cansearch for a specific type of clipart to suit your project needs.The Clip Art collection includesa wide variety of clip art images.

1 Click the Picture Frame button ( )on the Objects toolbar.


2 Click Clip Art.

Note: You can also draw your own shapes to use as art.See Chapter 3 to learn how to use the Office drawingtools.

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Clip Art

Add Clip Art to a Publication

Add Clip Art to a Publication

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l The Clip Art task pane opens.

3 Type a keyword describing the type ofclip art that you want to insert.

4 Click Go.

Note: To learn more about inserting clip art into Officeprojects, see Chapter 3.

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I cannot find a clip art image to use. Isthere another place I can look for clipart?You can look for more clip artimages on the Web. Forexample, you can clickthe Clip art on OfficeOnline link at the bottomof the Clip Art pane tosearch the Microsoft Website for clip art to suit yourproject. You can also find free clip art imageson the Internet. Simply conduct a Web searchfor free clip art to find out what is available fordownloading.

l The Clip Art task pane displays anypossible matches.

l You can move the mouse pointer over animage to view the image properties.

If the search does not produce any results, you can try anotherkeyword.

5 Click the clip art that you want to insert.

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How can I add a border to my clipart?To add a border to your clip art, selectthe clip art object, clickthe Line/Border Stylebutton ( ) on thePicture toolbar, and thenclick a style. As soon asyou make a selection,Publisher adds the borderto the selected clip artimage. If the Picturetoolbar is not displayed, clickView, click Toolbars, and then clickPicture to open the toolbar.

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PUBLISHER

l Publisher inserts the clip art.

l The Picture toolbar appears.

You can move and resize the clip art.

Note: To learn how to resize objects in Publisher, see Chapter 25.

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You can control the font andsize of your publication text.By default, when you assign apublication design, Publisheruses a predefined set offormatting for the text,including a specific font andsize. You may need to changethe font or increase the size tosuit your own publication’sneeds.

1 Click the text object or select the textthat you want to format.

2 Click the Font on the Formattingtoolbar.

3 Click a font.

l You can also use the Font dialog boxto assign a font and size. Click Formatand then click Font to open the dialogbox.

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Font and Size Changer

to change font and size

TextText

AA B

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Change the Text Font and Size

Change the Text Font and Size

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l Publisher applies the new font.

4 Click the Font Size .

5 Click a size.

Publisher applies the new size.

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Change the Text Style

You can change the style of yourpublication text by applying bold,italic, or underline formatting. Forexample, you might need to makea paragraph bold to stand out in anewsletter article, or change a flyerheading to italics for emphasis.


2 Click a formatting button on theFormatting toolbar.

Click Bold ( ) to make text bold.

Click Italic ( ) to italicize text.

Click Underline ( ) to add anunderline to the text.

l You can also use the Font dialog box toassign text styles. Click Format andthen click Font to open the dialog box.

Change the Text Style Fine-Tune a Publication chapter25

PUBLISHER

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Publisher applies the new style.

l This example applies bold and italicstyles to the phone number text.

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You can use Publisher’salignment commands tochange the way in whichtext is positionedhorizontally in a textobject box. Depending on the publication designthat you select, alignmentis preset to best suit thepublication type. You canchange the alignment tosuit your own needs.


2 Click an alignment button on theFormatting toolbar.

Click the Align Left button ( ) toleft-align text.

Click the Center button ( ) tocenter text.

Click the Align Right button ( ) toright-align text.

Click the Justify button ( ) to justifytext between the left and right marginsof the text object.

l You can also use the Paragraph dialogbox to change the alignment. ClickFormat and then click Paragraph toopen the dialog box.

Publisher applies the new alignment.

l In this example, the postcard bodytext is now centered in the text object.

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Change Text Alignment

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Change the color of text

Change Text Color

You can add color to your textto enhance the appearance of apublication or add emphasis toyour text. You can also use thenew Sample Font Color featureto duplicate colors in yourpublication. When selectingtext colors, be careful not tochoose a color that makes your text difficult to read.


2 Click the Font Color button ( ) onthe Formatting toolbar.

l You can also use the Font dialog box toassign a font and color. Click Formatand then click Font to open the dialogbox.

3 Click a color.

By default, Publisher displays colorsthat are associated with the design.

l To choose another color, you can clickMore Colors.

l You can assign the same color asanother element in the publication byclicking Sample Font Color and thenclicking the color that you want toduplicate.

Publisher immediately applies the colorto the text.

l This example applies purple to the text.

Change Text Color Fine-Tune a Publication chapter25

PUBLISHER

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You can control the way in whicha text object wraps text around apicture object or any other objectin a publication. For example,you may want a column of textto wrap tightly around a clip artobject.

1 Click the picture object or other objectthat you want to edit.

2 Click the Text Wrapping button ( )on the Picture toolbar.

l If the Picture toolbar is not displayed,click View, click Toolbars, and thenclick Picture to open the toolbar.

3 Click a text wrapping option.

l You can also click Arrange and thenclick Text Wrapping for textwrapping options.

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Control Text Wrap

Control Text Wrap

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Publisher immediately applies the textwrapping.

l This example applies tight textwrapping.

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Add a Border

You can add a border to anyobject in a publication, includingtext boxes, clip art, and pictures.You can also control the linethickness of the border.

1 Click the object that you want to edit.

2 Click the Line/Border Style button( ) on the Formatting or Picturetoolbar.

3 Click a line style.

l To remove a border, click No Line.

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Publisher immediately applies theborder to the object.

l This example adds a border to a clipart object.

l You can also change the color of anyborder or line using the Line Colorbutton ( ).

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You can move a publication object tobetter suit your layout. For example,when building a publication from ablank document, you may need tomove text objects or picture objectsaround to create a better layout.

1 Click the object that you want tomove.

l Publisher surrounds the selectedobject with handles.

2 Move the mouse over the edge ofthe object until changes to .

3 Drag the object to a new location.33

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Move a Publication Object

Move a Publication Object

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Publisher moves the object.

l This example moves a clip art object.

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Bui lding a Birdhouse

23232323 24242424

Bui lding a Birdhouse

As a result, you should always make sure that you clean the bird feeder regularly, and that you changethe bird seed often.

The Cardinal The cardinal is a bird with many different traits. I doubtanyone will read this article so I will just talk about the first thing that come up in my mind. I went fishing this weekend with my best friend Jason Kaeppel. We both caught a bass but mine was a throw back. Jason’s fish was a keeper but he didn’t feel like cleaning I have been playin a lot of golf lately so that is pretty fun. I’m still not very good but I can drive the ball around 300.

Resize a Publication Object

You can resize a publicationobject to improve the appearanceof the object or the layout. Forexample, you may need to resizea clip art object to make itbigger, or resize a text object tofit more text into the box.

1 Click the object that you want to resize.

l Publisher surrounds the selected objectwith handles.

2 Move the mouse over the edge ofthe object until changes to .

3 Click and drag a handle to resize theobject.

l You can also rotate an object byclicking and dragging the greenrotation handle at the top of theselected object.

When you release the mouse button,Publisher resizes the object.

l This example resizes a clip art object.

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You can link text boxes to createa relationship between the text ineach box. For example, you maywant to connect two text boxesso that the text flows from oneto the other, such as twocolumns in a newsletter. You canalso break a text box connectionto turn a grouped text box intotwo separate boxes. You can usethe Connect Text Boxes toolbarto navigate and connect textboxes in a publication.

LINK TEXT BOXES

1 Click the first text box that you want toconnect.

2 Click the Create Text Box Linkbutton ( ) on the Connect TextBoxes toolbar.

l If the toolbar is not displayed, you canclick View, click Toolbars, and thenclick Connect Text Boxes to openthe toolbar.

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3 Click the text box to which you wantto link (the changes to ).

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What happens if my text exceeds the size ofmy text box?When you add too much text to a text object, it iscalled overflow. You can correct overflow text byconnecting the text box to an adjacent text boxand flowing the text into it using theConnect Text Boxes toolbar. Anotheroption is to click the Format menuand then click AutoFit Text,which allows you to choosefrom three text-fitting options.You can also enlarge the sizeof the current text box orreduce the font size of the textto make it fit.

l Publisher links the two boxes, and movesany extra text from the first box into thesecond text box.

l You can click the Previous Text Boxbutton ( ) to return to the previoustext box.

l You can click the Next Text Box button( ) to go to the next text box.

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Why does Publisher reduce my font size to fit my text in a box?With some publication designs,AutoFitting is turned on bydefault, and Publisher tries tofit your text into the spaceprovided. To turn this featureoff, right-click the text boxand click Format Text Boxto open the Format Text Boxdialog box. Click the TextBox tab and click the Do not fit option ( changes to ) to turn the feature off.

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BREAK A LINK

1 Click the first text box that you want todisconnect.

2 Click the Break Link button ( ) on theConnect Text Boxes toolbar.

Publisher breaks the link.

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You can change the backgroundof your publication page byassigning a new backgroundcolor, gradient effect, or texture.You can apply a background tothe current page, or to all of thepages in your publication.

1 Click Format.

2 Click Background.

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l The Background pane opens.

3 Click a background tint.

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How do I remove a background that Ino longer want?To remove a background, reopen theBackground pane and click the No Coloroption — the selection with alarge × in the middle.Publisher immediatelyremoves the backgroundand returns thepublication to theoriginal backgroundsetting.

Publisher displays a list of backgrounds inthe list box.

l You can use the scroll bar to scroll throughthe list of background selections.

4 Click the background that you want toapply.

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Can I assign backgrounds other thanwhat is shown in the Background pane?Yes. You can assign color backgrounds, turn apicture into a background, and more. To add acolor background, click the More colors link inthe Background pane andchoose a color. Click theMore backgrounds link toopen the Fill Effects dialogbox, where you can assigna different gradient effector background texture, orturn a picture into abackground.

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Publisher assigns the background to thepublication.

l This example adds a gradient backgroundto the page.

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You can use Publisher’s DesignGallery to add all kinds of extratouches to your publicationprojects. For example, you canadd a calendar to a newsletter,or a graphical marquee to aletterhead. The Design Galleryfeatures a wide variety of designobjects, such as mastheads,borders, boxes, and evencoupons and logos.

INSERT A DESIGN GALLERY OBJECT

1 Click the Design Gallery Objectbutton ( ) on the Objects toolbar.

l You can also click Insert, and thenclick Design Gallery Object.

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Add a Design Gallery Object

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The Design Gallery dialog boxappears.

2 Click a category.

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Can I customize a Design Gallery Object?Yes. Many of the Design Gallery objects are madeup of simple lines and shapes. You can customizethe appearance of an element by selectingindividual parts of the object and making changesto the element’s formatting. Forexample, you might change theborder of an object or changethe fill color. To learn moreabout formatting drawnobjects in Microsoft Office,see Chapter 3.

3 Click a style.

4 Click Insert Object.

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I want to customize an object. How do I selectan individual line or fill color to edit?You may need to ungroup an object in order to editindividual elements, such as lines, fills, and shapes. Toapply the Ungroup command, click the object, click theArrange menu, and then click Ungroup. Dependingon the complexity of the object, you may need toactivate the command more thanonce to free all of the individualelements that comprise theobject. Once you finish makingyour edits, you can apply theGroup command to turn themback into a single object.

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l Publisher adds the object to yourpublication, applying the color scheme thatis assigned to the publication design.

You can move and resize the object to suityour layout.

Note: See the “Move a Publication Object” and “Resize aPublication Object” tasks to learn more.

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If you find yourself using the sameelements in each publication thatyou create, you can save theelements in Publisher’s ContentLibrary. Anything placed in theContent Library is accessible fromany other Publisher files that youopen. For example, if you use thesame pull quote or headline inevery publication that you create,you can save the element in theContent Library and insert it anytime that you need it.

ADD AN ITEM TO THE CONTENTLIBRARY

1 Click the element that you want tosave.

2 Click Insert.

3 Click Add to Content Library.

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Content LibraryContent LibraryContent Library

Use the Content Library

Use the Content Library

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The Add Item to Content Librarydialog box appears.

4 Type a name for the item.

5 Click a category to which you want toassign the item ( changes to ).

6 Click OK.

Publisher adds the item to the ContentLibrary.

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How do I remove an item that I no longerwant to keep in the Content Library?To remove an item, display the Content Librarytask pane by clicking the Insert menu and thenclicking Item from Content Library, or by clickingthe Item from Content Library button ( ) onthe Objects toolbar. Once the librarydisplays, move the mousepointer over the item that youwant to remove, click thearrow next to the item, andthen click Delete. Publisherasks you to confirm thedeletion. Click OK to deletethe item.

Content LibraryContent LibraryContent Library

PLACE AN ITEM FROM THE CONTENTLIBRARY

1 Click the Item from Content Librarybutton ( ) on the Objects toolbar.

l You can also click Insert, and then clickItem from Content Library.

l Publisher displays the Content Library taskpane.

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Can I create new categories for the ContentLibrary?Yes. The Content Library installs with three defaultcategories: Business, Personal, and Favorites. Youcan create new categories or edit existingcategories. To do so from the ContentLibrary pane, move the mousepointer over an item in thelibrary, and then click EditCategory List. The EditCategory List dialog boxappears, where you can add new categories, movecategories in the list, and editexisting categories.

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Category

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BusinessBusiness

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ackupsBackups

Favorit

Favorite

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Personal

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PUBLISHER

2 Double-click the item that you want to add.

l Publisher places the item in the document.

You can move and resize the item to bestfit the publication.

Note: See the tasks “Move a Publication Object” and “Resizea Publication Object” to learn more.

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Microsoft Office Publisher 2007

Education

Transcript of Microsoft Office Publisher 2007