Microsoft Office 2007- Illustrated

Using Advanced Features

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Objectives

• Use templates and add comments

• Send and review a presentation

• Use advanced slide show options

• Create a custom show

• Prepare a presentation for distribution

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Objectives

• Save a presentation for the Web

• Package a presentation

• Create a photo album

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Using Templates and Adding Comments• Two types of templates

• Installed with PowerPoint• Microsoft Office Online

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Using Templates and Adding Comments (cont.)• Using comments

• Add by clicking the New Comment button on the review tab

• Edit comment• Review comments• Show markup

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Using Templates and Adding Comments (cont.)

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Sending and Reviewing a Presentation• Use Microsoft Outlook to send a

presentation using e-mail• The PowerPoint presentation is

attached to the e-mail message• Open Outlook directly from PowerPoint• Reviewer can open the presentation,

make comments and return the presentation

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Sending a Presentation for Review (cont.)

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Using Advanced Slide Show Options

• With PowerPoint, you can create a slide show that runs automatically• A self running presentation on a stand-

alone computer is called a kiosk• Viewers can advance slides with an

action button or a hyperlink • Use a narration behind the presentation• Set automatic or manual slide timings

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Using Advanced Slide Show Options (cont.)

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Using Advanced Slide Show Options (cont.)

• Hiding a slide during a slide show• Hidden slides are not deleted from the

presentation• Right-click a slide thumbnail in Normal

view or Slide Sorter view, then click Hide Slide

• A gray box appears over slide number

Hide slide icon

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Using Advanced Slide Show Options (cont.)• Using Presenter View

• Special view that allows you to run a presentation in two monitors

• One monitor that you see on your computer

• Second monitor your audience sees

• Designed for easy navigation for the presenter

• Computer must have multiple monitor support

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Creating a Custom Show

• Create a custom show for different audiences• Choose which slides to show in a

custom slide show• A custom show is not saved as a

different file

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Creating a Custom Show (cont.)

Slides in the custom show

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Creating a Custom Show (cont.)

Custom show

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Creating a Custom Show (cont.)

• Using action buttons to hyperlink to a custom slide show• Use an action button to switch from the

“parent” show to the custom show• Draw an action button from the Shapes

gallery• Set the hyperlink in the Action Settings

dialog box

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Preparing a Presentation for Distribution

• Prepare a presentation for others• Set security password• Make sure the presentation is

backwards compatible• Some features (SmartArt) are not

compatible in earlier versions of PowerPoint

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Preparing a Presentation for Distribution (cont.)

Compatibility Checker

Encrypted password

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Preparing a Presentation for Distribution (cont.)

• Creating a strong password• Strongest password is a random

complex string of characters• Basic password rules

• Make password long; 8 or more characters• Use both uppercase and lowercase letters• Use words or phrases you remember• Keep passwords secret• Regularly change passwords

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Saving a Presentation for the Web

• Use PowerPoint to create a presentation for viewing on the Web• Save as an HTML file• Create a single file, which includes all

supporting files• Create a presentation as a Web page,

which creates a separate folder with all supporting files

• Publish to a Web server

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Publishing a Presentation for the Web (cont.)

Publish as Web Page dialog box

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Publishing a Presentation for the Web (cont.)

Slide titles appears as titles

Browser menu and toolbars

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Packaging a Presentation

• Use the Package for CD feature to transport everything you need to view a presentation on another computer• Compresses and packages all

necessary files• Use the PowerPoint Viewer if the

computer does not have PowerPoint installed

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Packaging a Presentation (cont.)

Runs Compatibility Checker

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Packaging a Presentation (cont.)

• Using the Microsoft PowerPoint Viewer• A program used to show a presentation

on a computer that doesn’t have PowerPoint installed

• Free program distributed by Microsoft• Open the PowerPoint Viewer, locate the

presentation you want to see, then run a slide show

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Creating a photo album

• A PowerPoint photo album is a specially designed presentation• Set up with specific formats• To create a photo album, click Insert on

the menu bar, point to Picture, then click New Photo Album

• Customize the layout of the photo album by adding title text to slides and applying frames

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Creating a photo album, (cont.)Picture in photo album

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Creating a photo album, (cont.)