Microsoft® Lync Online™Web App

This course covers:• Lync Web App Overview• Join Online Meeting Experience• Meeting Audio • Manage Your Meeting • Appendix

Lync Web App Overview

Capability If logged in as Attendee

If logged in as Presenter

Audio Telephone only Telephone only

In-meeting instant messaging

Yes Yes

Sharing screen No Yes

Add Attachments No Yes

Upload a PowerPoint deck No No*

Use Webcam No No

Share Whiteboard or Poll No Yes

Record Meeting No No

* Presenters can move the slides if already uploaded by another presenter by using Lync client. Any attendee can also be promoted to a presenter during the meeting.

• Lync Web App is a browser- based client for joining a Lync Online meeting, if you don’t have Lync Online client or an account.

• Using Lync Web App, you don’t have to install additional software to attend and participate in an online meeting.

• Lync Web App requires Microsoft Silverlight. If not detected on your computer, the installation point is offered when you’re joining the meeting.

• Telephone Conferencing for audio is available if the organizer’s account is enabled with audio conferencing.

Meeting Join Experience

• Under Join as a guest, type your name, and then click Join Meeting.

• Your browser automatically searches for Silverlight, which is a browser plug-in that helps deliver web applications. If it isn’t installed, you’ll be provided the option to “Download and Install Microsoft Silverlight” from http://go.microsoft.com/fwlink/?linkid=217410.

• You might be temporarily directed to the meeting lobby, if this option is enabled by the organizer.

• After you click the meeting link, select to join the meeting by using your web browser on the Join page.

Audio and Instant Messaging

• After you sign in to the meeting, click the Phone tab to access the audio information.

• To connect to the meeting audio:

Call the conferencing number using a phone.

Or

Type your number, and then click Call Me for the conference to call you. Note that this feature is only available if the organizer’s account has been set up with an audio conferencing provider.

TIP: You can also find the conferencing number and passcode in your invitation.

• Click the IM button to use the in-meeting instant messaging. Keep in mind that instant messages are visible to all participants.

Managing your meeting

Tasks performed by presenters

• Manage Meeting Participants

• Share Desktop and Programs

• Insert a Whiteboard and Poll Slides

• Add Files and Attachments

Manage Meeting Participants

• Use the People Options menu to manage your participants.

Invite additional participants.

Make all participants attendees, if you want to be the only presenter.

Disconnect all participants and end the meeting.

Desktop Sharing

• Share your desktop when you have a live demonstration and have to switch between applications and windows. Be aware that everything on your desktop is visible to all participants.

1. Click Share, and then click Desktop.

Stop SharingGive Control to share control with another participant

Note: If this is the first time that you are sharing, you’ll

be prompted to install the Sharing Plug-in.

2. When you start sharing, notice the sharing bar at the

top of the screen.

3. Click Stop Sharing on the sharing bar when you’re

finished.

Program Sharing

• Share a Program when you’ll be working

within one application only. The applications

that you’ve selected will be visible to the

participants, and no one can see any other

programs that you navigate to.

Stop SharingGive Control to share control with another participant

1. Open the program that you want to share.

2. Click Share in your meeting, and then click Program.

Note: If this is the first time you are sharing, you’ll be prompted to install the Sharing Plug-in.

3. Double-click the program. Notice the sharing bar at the top of the screen.

4. To stop sharing your application at any time, click Stop Sharing.

Insert a Whiteboard

Use the whiteboard to post a note to everyone in the meeting or use as a fresh page on which to brainstorm. Everyone in the meeting can write and draw on the whiteboard.

1. Click Share in your meeting, and then click New Whiteboard.

2. Start writing or drawing , using the

tools at the bottom of the meeting,

such as text, lines, arrows and laser

pointer.

3. To see who added the content, hold

the mouse pointer over the content.

4. The whiteboard is automatically saved in the meeting. To save a local copy

on your computer, click the Save button.

5. Click Stop Sharing when you’re finished.

Insert a Poll Slide

Polling is a great way to get people to interact in your meeting, find out what they think about the ideas, or ask questions on any topics to gather information and compile preferences

1. Click Share in your meeting, and then click New Poll.

2. Type the poll name, a question, and the choices.

3. Click OK when you’re done.

4. Participants select the options to answer your question.

5. Use the control buttons at the bottom of the poll page to manage the poll page, such as open, close, show or hide results.

6. To save the poll locally on your computer, click the Save button.

Add or View Attachments (file transfer)

Add a file to your meeting, such as a handout or your presentation, for the participants to download locally on their computer.

1. Click Add or view attachments, and then click Add Attachments.

2. Select a file, and then click Open.

3. By default, everyone in the meeting can save the attachment locally. To control access, click the arrow next to the file, point to Make Available to, and then select one of the following: Meeting Organizer, Presenters, Everyone.

4. Participants in the meeting can click the Add or View Attachment button, and then click the file to download it locally.

Appendix

Lync Web App Terms and Definitions

Term Definition

Meeting Attendees • Attendees can only view content.

• Attendees are not allowed to share content/files/desktop/whiteboard.

• Attendees can invite other contacts to a meeting.

Meeting Presenters • Includes all Attendee privileges.

• Presenters can share desktop/ apps.

• Presenters can upload content and save content locally.

• Presenters can create whiteboards.

• Presenters can admit people from lobby.

• Presenter can eject other participants except the Organizer.

• Presenter can promote Attendees.

• Presenter can demote other presenters except Organizer.

• Presenters can mute other participants.

• Presenters may have the ability to browse content.

• Presenters can lock a meeting.

Meeting Organizer • Has all the privileges of Presenters.

• Organizer cannot be ejected from a conference.

• Organizer cannot be demoted.

• Organizer can never be made to wait in the Lobby.

• There is no special icon or text indicating an organizer role in roster.

• The role of organizer is not transferrable, which means, there is no concept of “promote to

organizer.”

Meeting Participants • Collective term for Presenter, Organizers ,and Attendees.

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