Merritt College PASS Proposal Dr. Norma Ambriz-Galaviz

October 19, 2015

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PASS Fund Allocation Request & Approval Process for the 2014-15 Fiscal Year

• Per District Guidelines for 2014-15 Fiscal Year• Provide College of Alameda, Laney College, Merritt College and Berkeley City

College with the following: • Technology, facilities, human resources and financial support necessary for

high quality core academic programs including math, science and English• Train students for successful careers• Edu cate students to transfer to four year universities

• Original Funding:• Measure B revenues: $3.5 Million • $500,000 District-wide • Adhere to the 3 year rolling average college FTES for the remaining

or • $580,800 College of Alameda• $586,200 Berkeley City College • $613,200 Merritt College• $1,219,800 Laney College

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PASS Fund Allocation Request & Approval Process for the 2014-15 Fiscal Year

• District Criteria For Approval Funding Requests • First year cost• Total cost of ownership over a 5 year period• Number of students to be served or other appropriate numeric

measure• Impact on the quality of core academic programs including Math,

Science & English • Impact on the training of students for successful careers• Impact on edu cating students to transfer to four year universities• Impact on future college and district enrollment growth• Impact on the community, local industry & local economy

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Merritt CollegePASS Proposal Process

• PASS Proposals were submitted to Merritt College’s President’s Office (Q304)

• PASS Proposals were scored using a rubric and categorized with four areas: (Next Slide)

• Special Populations • Partnerships• Student Services/Instructional • Miscellaneous

• Approved Proposals were reviewed with the Administrative Team for funding and reported to the Governance Committees

• Merritt College President submits recommended proposals Chancellor’s Cabinet

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Merritt College Project Review Calendar

• June 1, 2014: PASS Proposals Funding Requests Due

• June 13, 2014: Merritt College is allocated $613,200

• June 15, 2014: College President and the Deputy Chancellor recommend project funding to Vice Chancellor, Finance & Administration

• June 30, 2014: Vice Chancellor, Finance & Administration prepare report and submit it to the Chancellor

• July 30, 2014: Chancellor selects final projects to be funded and informs the Vice Chancellor, Finance & Administration

• August 13, 2014: PASS Proposal reduced from $613,200 to

$435,700 ( -$177,500)5

Merritt College PASS Proposal Categories

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Merritt College PASS Proposal Rubric

# PASS Proposal Questions Score

1.

What are some of the unique elements of the proposed program/project that fulfill Merritt’s Mission?

2.

How is the proposed program/project utilizing campus services for student success (integration/collaboration)?

3.

How is the proposed program/project connecting students to become active leaders on campus and in the community (engagement)?

4.

How is the proposed program/project integrating students into the college community (mainstream)?

5.

What tangible results will this proposed program/proposal yield in changing the “Achievement Gap”?

6.

How will the proposed program/project measure student retention and success?

Total

7 Excellent = 5

Good = 4

Satisfactory = 3

Marginal = 2

Weak = 1

RUBRIC:

Merritt College PASS Proposals Submitted

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18 Proposals Received Proposal Name Budget Requested Administration of Justice Program $348,850.60

AFFIRM: Supporting African-American Student Success $1,631,900.00Altazor $5,000.00Child Development $72,000.00Citizens for Education $232,000.00DSPS-SAM Project $72,000.00Employment as Wellness – Coaching for Successful Job Placement $402,820.00

Financial Opportunity Center – Increasing Student Success Through Financial Literacy $91,743.43Fruitvale Education Center $198,354.00FYE/IMPACT $80,432.12Health Center/Personal Counseling Program $47,639.00Learning Center – Science Tutoring Area $15,921.99Pathway to Law School Program $275,000.00SANKOFA $87,000.00Street Scholars Peer Mentoring Program $49,440.00Student Services Hourly Classified $93,500.00Track and Cross Country $52,300.00Transitions/Outreach $19,000.00

Total $3,774,901.14

Merritt College Funds Requested vs. Funds Allocated

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Proposal Name Budget Requested Budget Received Administration of Justice Program $348,850.60 Not FundedAFFIRM: Supporting African-American Student Success $1,631,900.00 Not FundedAltazor $5,000.00 Not FundedChild Development $72,000.00 Not FundedCitizens for Education $232,000.00 Not FundedDSPS-SAM Project $72,000.00 $4,500.00Employment as Wellness – Coaching for Successful Job Placement $402,820.00 $75,000.00

Financial Opportunity Center – Increasing Student Success Through Financial Literacy $91,743.43 $40,000.00Fruitvale Education Center $198,354.00 $50,000.00FYE/IMPACT $80,432.12 $20,000.00

Health Center/Personal Counseling Program $47,639.00 $10,000.00

Learning Center – Science Tutoring Area $15,921.99 $16,000.00Pathway to Law School Program $275,000.00 $15,000.00SANKOFA $87,000.00 $87,000.00Street Scholars Peer Mentoring Program $49,440.00 $39,700.00Student Services Hourly Classified $93,500.00 $55,000.00Track and Cross Country $52,300.00 $4,500.00Transitions/Outreach $19,000.00 $19,000.00

Total $3,774,901.14 $435,700.00

Balance Difference -$3,339,201.14

Distribution of Funds by Phase I & Phase II

Phase I: Proposals Budget AllocatedDSPS-SAM Project $4,500.00

Learning Center – Science Tutoring Area $16,000.00Student Services Hourly Classified $55,000.00

Total $75,500.00   

Phase II: Proposals Budget AllocatedEmployment as Wellness - Coaching for Successful Job Placement $75,000.00Financial Opportunity Center – Increasing Student Success Through Financial Literacy $40,000.00Fruitvale Education Center $50,000.00FYE/IMPACT $20,000.00Health Center/Personal Counseling Program $10,000.00Pathway to Law School Program $15,000.00SANKOFA $87,000.00Street Scholars Peer Mentoring Program $39,700.00Track and Cross Country $4,500.00Transitions/Outreach $19,000.00

Total $360,200.00

Phase I $75,500.00Phase II $360,200.00

Total $435,700.00

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Merritt College

Program Achievements

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Merritt College Financial Opportunity Center

• Amount Allocated: $45,000.00

• Program Description: The Financial Opportunity Center incorporates a 3-pronged approach to serve students• 1. Introductory Workshops

• Financial literacy, financial aid and student loans

• 2. In-Depth Workshops • Credit reports, banking, credit cards, budgeting, bankruptcy, investing, financial

aid planning and student loans

• 3. One-on-One Coaching

• Points of Success• 1,430 students served (Program Goal: 350) • 50 students received One-on-One Coaching • Over 1,000 students were taught basic financial literacy facts through the

Introductory Workshops• 56.87% of students increased their understanding of secured credit cards

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Merritt College Financial Opportunity Center

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Merritt College Street Scholars Peer Mentoring Program

• Amount Allocates: $39,700.00

• Program Description: Street Scholars is a peer-mentoring program designed to support student success and address underlying issues beyond the classroom, e.g. substance abuse, that affect formerly incarcerated students’ achievement at Merritt College.

• Additional Funding: Alameda County Innovations in Re-entry Fund

• Points of Success: • Enrolled 26 formerly incarcerated students (Program Goal: 25)• 10 formally incarcerated students completed 2 semesters with:

• No failing grades • No drug or alcohol relapses that disrupt academic progress• No rearrests or incarcerations

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Merritt College Street Scholars Peer Mentoring Program

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When I first came here [to Merritt] -- lost -- I was sitting at the computer in the career

center trying to pick my classes, and I can’t even remember the last time I sat in front

of a computer. It had to be at least 12 years. And this dude walked up to me and said,

“What you trying to do, get your life together?” “Yeah, I am really!” And that’s what I said! At first, it kind of shocked me,

because this dude kind of big…And he gave me the game…And now it’s like you wouldn’t believe -- in 18 months…now it’s like I’ve got my home here. And that dude was one of the Street Scholars. That’s what

peer mentoring is.

- Will, Street Scholar

Merritt College Employment as Wellness

• Amount Allocated: $75,000.00

• Program Description: The Employment as Wellness Program focuses in 3 areas: • Provide support services to better serve disadvantaged students enrolled in technical certificate

programs • Fulfill or expand student support in the Career Center that is not fully funded by the District• Provide coaching to students on Working the Hidden Labor Market (HLM) and assist in building

skills so that students in the program can successfully secure employment through the Coaching for Successful Job Placement model

• Points of Success: • Enrolled 159 students:

• 90 students in Clinical Medical Assisting (CMA) • 69 students in the Administrative Medical Assisting (AMA) Programs

• 159 students received coaching for successful job placement • 20 local healthcare providers attended the Merritt College Medical Assisting Job Fair on April

29, 2015 which offered students the opportunity to develop their own externship and job placements

• 16 healthcare/clinic community partners have entered into a fully executed 2-year externship partner agreement with the Merritt College Medical Assisting programs

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Merritt College Employment as Wellness Students

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“I have 24 hours left to do on my externship and was asked by Mr. Maples yesterday if I would be interested in continuing to work with them in the office after my externship

was over. Of course, I didn’t hesitate to answer a very happy YES!”

-Dvoshe Walkowiak

Merritt College Allocation for FY 2015-2016

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PASS Proposal NameAllocation for

FY2015-16

Employment as Wellness-Coaching for Successful Job Placement

$69,975.00

Fruitvale Education Center $50,000.00

FYE/IMPACT $8,974.00

SANKOFA $65,566.00

Track and Cross Country $1,465.00

Transitions/Outreach $12,758.75

Reserve - President's Cost Center $31,643.87

Merritt College PASS Proposal

• Approved PASS Proposals (FY 2014-2015) received funding: October 2014

• 6 - PASS Proposals have a remaining balance which will be rolled over to the next fiscal year 2015-2016. Notification have been sent to Administrative Leads and Project Leads from the President’s Office

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Merritt College PASS Proposals Future Plans

• Evaluation of PASS Proposals for Institutionalization: 2015-16

• Community Partnership Possibilities: • Department of Labor• Alameda County Innovations in Re-entry Fund• Oakland Unified School District

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