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![Page 1: MeGIF Overview Joint initiative between Microsoft and the Victorian State Government Primary purpose of MeGIF is to: –Stimulate productivity & efficiency.](https://reader036.fdocuments.in/reader036/viewer/2022062517/56649ebf5503460f94bc95d4/html5/thumbnails/1.jpg)
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MeGIF Overview• Joint initiative between Microsoft and the
Victorian State Government
• Primary purpose of MeGIF is to:– Stimulate productivity & efficiency using Microsoft technologies; – Support best practices in deployment & operational activities; – Stimulate growth within local Microsoft solution provider
community; and – Stimulate improved inter-relationships and collaborations
between agencies.
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EPM Presentation – 31 March 2005
Paul Galea
Program Director, CTO
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Agenda• Why is EPM beneficial to OCIO and
CTO?
• Current systems used by CTO
• What is EPM?
• EPM Solution Architecture
• Project Work in Progress Report
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CTO Current Systems• CREST– In-house developed standalone system– Non-scalable– Resource intensive
• Project Management Methodology– PRINCE2
• OCIO and CTO interaction process– Strategy Implementation Process (SIP)
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BUSINESSREQUIREMENTS
CONCEPT&
FEASIBILITY
PLANNING PROCUREMENT DEPLOYMENTESTABLISH
OPERATIONS
POSTIMPLEMENTATION
REVIEW
ProjectMandate
OCIOAccountability
CTOAccountability
OCIO/CTOJoint
Accountability
STRATEGY IMPLEMENTATION PROCESS - DRAFT Work in Progress
PRINCE2 Docs- Budget Plan &Brief- Research Report- Potential Options- Preferred Options- Initial BC- Approval Go/No Go
GATE 1
PRINCE2 Docs- Establish Project Team- Scope & Expected Outcomes- Agreed Approach- Project Schedule- Project Authorisation & Planning Docs- Approval Go/No Go
GATE 2
PRINCE2 Docs- Resource Planning- Draft Requirements- Endorse Requirements & Success criteria- Endorsed Requirements & Success criteria- Approved Specification, Evaluation criteria & weightings
PRINCE2 Docs- Procurement Implementation Plan
GATE 3
- Tender Documents- Approved Shortlist
GATE 4
- Executed Contract
PRINCE2 Docs- Approved Deployment Plan- Approved Governance & Contract Mgt- Components and/or Services Ready to test
GATE 5
- Components and/or Services Accepted- Approved MOU with Agencies- Education & Training delivery- Approved Change Mgt Plan
PRINCE2 Docs- Approved Ops Establishment Plan- Operational Readiness for facilities- Established Operational Procedures- Staff Training Plan- Approved Operations Plan and Budget- Customer Satisfaction information
GATE 6
PRINCE2 Docs- Recommended Actions- Process Performance Information- Process Improvements
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Benefits to OCIO and CTO
• Align projects with business goals• Improve project delivery across the
enterprise• Support optimal resource allocation• Centralise and integrate best
practices• Track and justify value of project
management
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Short Term Benefits• Systems standardisation opportunity• Automated traffic light notification
for projects• Centralised project information
source• Validate feasibility of ‘proof of
concept’ EPM initiative
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Medium/Longer Term Benefits• Innovative inter-departmental communications• Supports WoVG standardisation strategies for
systems and processes that “touch” departments
• Retire legacy systems• Live Executive Reporting • Functionality scalable to promote cultural
change – underpins success of SIP
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Analogy
Mining Industry
• Enterprise Architecture• Applications Environment• Security Architecture• Technology Environment(s)
• Enterprise Architecture• Applications Environment• Security Architecture• Technology Environment(s)
The bhpbilliton and WMC graphics are registered trademarks and/or logos of their respective companies.
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Analogy
Government
• Enterprise Architecture• Applications Environment• Security Architecture• Technology Environment(s)
DPC• Enterprise Architecture• Applications Environment• Security Architecture• Technology Environment(s)
DOI
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Challenges• Lengthy requirements definition prior to
planning
• IT Requirements
• Technical complexity
• Staff training requirements
• Relatively ‘new’ to Australian industry
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EPM Presentation – 31 March 2005
Jamie Potter
Director, SDM
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SDM (Strategic Data Management)• Adelaide, Melbourne and Sydney offices with national
coverage– 6 years old with over 60 staff
• Microsoft Gold Certified Partner– Business Intelligence Solutions– Information Worker Solutions– Business Solutions
• Blue chip corporate and government clients
• Australian Owned / Operated
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Specialised Delivery• Data Management
– SQL Server database design and support, data warehousing ( SQL Server, Analysis Services, Scorecard & Excel Add-ins, Notification Server, SQL Reporting Services, Business Intelligence (Aladdin)
• Application Development– .NET, web and mobile application development and systems integration
(VS.NET, MSMQ, Biztalk and Web Services)
• Business Solutions – Great Plains, CRM, and Small Business Server
• Knowledge Management– Project Server, SharePoint Portal Server, Windows SharePoint Services,
InfoPath and Content Management Server
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What is EPM?
Your BusinessYour BusinessProcessesProcesses
Your Your PeoplePeople
Your Your OrganisationOrganisation
Your Software Your Software Technology & Technology &
ToolsTools
Enterprise Project ManagementEnterprise Project Management
……It’s an approach to integrate processes, people, organisation It’s an approach to integrate processes, people, organisation and technology to manage projects on an enterprise wide basisand technology to manage projects on an enterprise wide basis
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EPM Outcomes• Enterprise wide viewpoint
– Portfolio management– Managing enterprise project resources
• Align projects to strategic initiatives• Introduce Project Management processes• Integrate project costs across a portfolio• Collaboration between team members• Obtain better project and portfolio reports• Integrate with line of business applications
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How it is pre-EPM• Multiple communication channels
• Latest information?– Accuracy of information issues– Reporting nightmares
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Team Member 1 Team Member 2 Team Member 3
P.M.1 P.M. 2 P.M.3
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Project Server
P.M.
Team Members
Project Plan Doc. Mgmt.
Executive
External Team Members
Track Plan
Issues Risks
Extranet
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EPM Solution Architecture
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OCIO/CTO Portfolio Views• Modification of the “Project Centre”
views, based on SIP (Strategy Implementation Process) specific data
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Project Templates (PRINCE2)• Development of Enterprise
Templates that are PRINCE2 compliant
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Screenshot
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Project Workspaces• “Out of the box” Project Workspace
template has been configured for OCIO / CTO’s needs
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Document Workspaces• Libraries configured to support the
SIP process
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Customised Risks & Issues• Supporting the SIP and PRINCE2
Project Processes
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Custom Reports• Custom Reports to satisfy Weekly
Status reports to Department Managers
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Technical Innovation• Architecture across 2 separate
domains (DOI, DPC)
• Delivery of both a web and rich client experience through Citrix and direct connectivity
• Further consideration when ECM delivered / “Shared Services” focus
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Conclusion• Exciting project
• Innovative in both technical solution and possible cultural changes
• Promotes standardisation
• Scalable functionality per iterations, reducing implementation risk
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OCIO/CTO Move Forward Strategy
• Apr 05 – Proof of Concept Implementation
• Three (3) iterations:– Iteration 1, “proof of concept”– Iteration 2, migration & interfacing– Iteration 3, “time sheet” reporting
• MeGIF application for each iteration
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Questions – Direct to:Brad [email protected], 9286 3212
Paul [email protected], 9651 7783
Jamie [email protected], 9684 0110
Gina [email protected], 9651 7744