MEETING SMITHFIELD TOWN HALL TOWN COUNCIL … · MEETING SMITHFIELD TOWN HALL TOWN COUNCIL CHAMBERS...

CLOSED SESSION AT 6:00 P.M.

SMITHFIELD TOWN COUNCIL

MEETING

SMITHFIELD TOWN HALL

TOWN COUNCIL CHAMBERS

64 FARNUM PIKE

TUESDAY, DECEMBER 20, 2016

6:00 P.M.

6:00 - 7:00 p.m. Citizens Collation

(Coffee and Refreshments)

Motion to convene in closed session pursuant to RI General Laws Sec. 42-46-5(a)(l), Personnel,

to interview David E. Russas, Jeanne M. Verity, and James Orenberg for possible appointment to

a Town Board or Commission, with the Minutes of the Closed Session to be sealed.

AGENDA

I.

II.

III.

IV.

V.

VI.

VII.

Regular meeting called to order at 7:00 p.m.

Prayer

Salute to the Flag

Emergency evacuation and health notification

Presentations: none

Minutes:

A. Move that the minutes of the December 5, 2016 Town Council meeting be

approved, as recorded.

B. Move that the minutes of the December 6, 2016 Town Council meeting be

approved, as recorded.

C. Move that the minutes of the December 6, 2016 Town Council meeting

closed session be approved, as recorded, and sealed.

Consider, discuss and act upon the following possible appointments:

1. Smithfield Housing Authority with a term expiring January 2022:

■ Claudette Kuligowski (reappointment)

2. Tree Warden with a term expiring December 2017:

■ Raymond Olson (reappointment)

3. Smithfield Town Sergeant with a term expiring November 2018:

■ Kenneth Brown, Sr. (reappointment)

VIII. Public Hearings:

A. Conduct a Public Hearing to consider approving a new B-Victualler

Beverage License (to include outdoor seating and bar service) for

Plymouth Realty, LLC, 332 Famum Pike, with the hours of operation to

be Monday through Sunday, 6:00 a.m. to 1:00 a.m., as applied, subject to

compliance with all State regulations, local ordinances, and a Certificate

of Good Standing from the Rhode Island Division of Taxation.

B. Consider approving a new Victualling License for Plymouth Realty, LLC,

332 Famum Pike, with the hours of operation to be Monday through

Sunday, 6:00 a.m. to 1:00 a.m., as applied, subject to compliance with all

State regulations and local ordinances.

C. Conduct a Public Hearing to consider approving a new B-V Limited

Beverage License for ALG 333 Enterprises, Inc. d/b/a "Piezoni's", 259

Putnam Pike, with the hours of operation to be Monday through Sunday,

6:00 a.m. to 1:00 a.m., as applied, subject to compliance with all State

regulations, local ordinances, final approval from the Rhode Island

Department of Health, the submission of TIP Cards, a Certificate of Good

Standing and a Permit to Make Sales at Retail both from the Rhode Island

Division of Taxation.

D. Consider approving a new Victualling License for ALG 333 Enterprises,

Inc. d/b/a "Piezoni's", 259 Putnam Pike, with the hours of operation to be

Monday through Sunday, 6:00 a.m. to 1:00 a.m., as applied, subject to

compliance with all State regulations, local ordinances, and final approval

from the Rhode Island Department of Health.

E. Conduct a Public Hearing to consider the renewal of the following

intoxicating Beverage License, as applied, subject to compliance with all

State regulations, local ordinances, and a Certificate of Good Standing

from the RI Division of Taxation:

CLASS B-VICTUALLER BEVERAGE LICENSES

1. Frostbite Cupcakes, LLC d/b/a "Tavolo Wine Bar & Tuscan Grille",970 Douglas Pike, Bldg. C

IX. Licenses and Permits:

A. Consider approving the renewal of sixteen (16) Entertainment Licenses, as

listed, as applied, subject to compliance with all State regulations and

local ordinances:

1. 970 Douglas Pike, LLC d/b/a "Condesa Mexican Restaurant", 970Douglas Pike

2. Armenucci, LLC d^/a "Blackie's Bulldog Tavern", 181 GeorgeWashington Highway

3. B'z Breakfast, Burgers & Beyond, LLC d^/a "B'z Breakfast, Burgers& Beyond", 970 Douglas Pike, Bldg. #A

4. BZB Enterprises, Inc. d/b/a "Parente's Family Restaurant", 1114Douglas Pike

5. Chelo's Steak House, Inc. d/b/a "Chelo's Steak House", 445 Putnam

Pike

6. Coach's Pub, Inc. d/b/a "Coach's Pub", 329 Waterman Avenue7. Copperfield's, Inc. d/b/a "Copperfield's Bar & Grill", 9 Cedar Swamp

Road

8. Cricket's Inc. d/b/a "Stillwater Tavern", 280 George WashingtonHighway

9. F & F, LLC d^/a "Sky Lounge", 55 Douglas Pike10. Four Aces, Inc. d/b/a "Twelve Acres", 445 Douglas Pike11. Frostbite Cupcakes, LLC d/b/a "Tavolo Wine Bar & Tuscan Grille",

970 Douglas Pike, Bldg. C12. Palio, Inc. d/b/a "Siena", 400 Putnam Pike

13. Tavern on the Water, LLC d/b/a "Tavern on the Water", 743 PutnamPike

14. Terrazza, LLC d/b/a "Terrazza", 645 Douglas Pike15. The Last Resort, Inc. d/b/a "The Last Resort", 325 Famum Pike16. Thirsty Beaver Smithfield, LLC cFb/a "Thirsty Beaver Pub & Grub",

45 Cedar Swamp Road

B. Consider approving the renewal of nine (9) Special Dance Licenses, as

listed, as applied, subject to compliance with all State regulations and

local ordinances:

1. 970 Douglas Pike, LLC d/b/a "Condesa Mexican Restaurant", 970Douglas Pike

2. Armenucci, LLC d/b/a "Blackie's Bulldog Tavern", 181 GeorgeWashington Highway

3. Coach's Pub, Inc. d/b/a "Coach's Pub", 329 Waterman Avenue4. Cricket's, Inc. d/b/a "Stillwater Tavern", 280 George Washington

Highway5. Four Aces, Inc. d/b/a "Twelve Acres", 445 Douglas Pike6. Smithfield Senior Center, 1 William J. Hawkins, Jr. Trail7. Tavem on the Water, LLC d/b/a "Tavern on the Water", 743 Putnam

Pike

8. The Last Resort, Inc. d^b/a "The Last Resort", 325 Famum Pike

9. Thirsty Beaver Smithfield, LLC d/b/a "Thirsty Beaver Pub & Grub",45 Cedar Swamp Road

X. Old Business:

A. Consider authorizing a bid award through the State of Rhode Island

Master Price Agreement for a 2016 John Deere Backhoe with the

necessary attachments for the Department of Public Works. Lease

purchase financing will be over a three-year period.

B. Consider authorizing a bid award through the National Joint Powers

Alliance Cooperative for a 2016 Elgin town road sweeper in the amount of

$199,689. Lease purchase financing will be over a three-year period.

XI. New Business:

A. Consider, discuss, and act upon the possible adoption of a Resolution

Opposing the Siting of the Clear River Energy Center in Burrillville,

Rhode Island.

B. Consider, discuss and act upon a Memorandum of Agreement with the

Fire Union lAFF Local 2050.

C. Consider, discuss and act upon the acceptance of public improvements and

bond release for Ridgeland Estates - Ridgeland Road and Crest Circle.

D. Consider, discuss and act upon the appointment of a Town Council liaison

to the Fire Feasibility Study Implementation Task Force.

E. Consider, discuss, and act upon the Rules of Procedure for the Smithfield

Town Council.

F. Consider, discuss, and act upon scheduling a Work Session in the Town

Council Chambers to discuss the FY 2018 Operating Budget process,

matters of interest to Council members, and a Fire Feasibility Task Force

presentation.

0. Consider authorizing a Request for Proposals on behalf of the School

Department for the installation of a chairlift at the Administration

Building.

H. Consider, discuss and act upon the assignment of a budget review project

to the Financial Review Commission pursuant to Town Ordinance Section

48-5.

1. Consider, discuss, and act upon a report concerning revenue availability,

expenditures to date, and forecasted expenditures for the Whipple Field

Lights Project.

J. Consider, discuss and act upon the rescinding of the Request for Proposals

for foundation drilling and installation of lighting at Whipple Field.

K. Consider, discuss, and act upon a request for additional Town funding for

the completion of the Whipple Field Lights Project.

XII. Public Comment

XIII. Announce any closed session votes required to be disclosed pursuant to RI

General Laws, Sec. 42-46-4.

XIV. Adjournment.

AGENDA POSTED; DECEMBER 16.2016

The public is welcome to any meeting of the Town Council or its sub-committees. Ifcommunication assistance (readers/interpreters/captions) or any other accommodation toensure equal participation is needed, please contact the Smithfield Town Manager's officeat 401-233-1010 at least forty-eight (48) hours prior to the meeting.

Memorandum

DATE: December 15, 2016

TO: Smithfield Town Council

FROM: Carol Banville - License Coordinator

SUBJECT: Public Hearing on a new Class B-Victualler Beverage License for Plymouth

Realty, LLC for the December 20^^ Town Council Meeting

BACKGROUND:

Conduct a Public Hearing to consider approving a new Class B-Victualler Beverage License forPlymouth Realty, LLC d/b/a "Plymouth Realty, LLC", 332 Famum Pike. Mr. Casciano appearedbefore the Town Council on Tuesday, October 18, 2016 for the approval of a liquor licensetransfer. Mr. Casciano was unable to obtain a Certificate of Good Standing due to outstandingtaxes due to the State by the previous owner. This application will not require Department ofHealth approval or a Permit to Make Sales at Retail, due to the fact that the restaurant iscurrently not in operation.

TOWN REVENUE:

The fee for a Class B-Victualler Beverage License is $600.00.

SUPPORTING DOCUMENTS:

Copy of applicationBCI - No Record

Notice of Public Hearing that appeared in the Valley Breeze (run dates were December 8^ andDecember 15^'^)Copy of radius map and abutter's listCopy of notice sent to abutters

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve a new Class B-Victualler Beverage License forPlymouth Realty, LLC, 332 Farnum Pike,with the hours of operation to be Monday throughSunday, 6:00 a.m. to 1:00 a.m., as applied, subject to compliance with all State regulations, localordinances, and a Certifcate of Good Standing from the Rhode Island Division of Taxation.

NOTICE IS HEREBY GIVEN, by the Town Council of Smithfield being theLicensing Board in said Town, that application for a License to sellintoxicating beverages under the provisions of Title 3, of the General Laws ofR.I., 1956, and any amendments thereto has been made to said Council asfollows:

CLASS B-VICTUALLER BEVERAGE LICENSE

Plymouth Realty, LLC 332 Famum Pike, in the Town of Smithfield.

The above named application will be in order for a hearing at a meeting offte Town Council on December 20,2016, at 7:00 P.M. in the Council Chamber,Smithfield Town Hall, 64 Famum Pike, Smithfield, at which time and place allremonstrants may make their objections. The public is welcome to anymeeting of the Smithfield Town Council. If communication assistance(readers/interpreters/captions) or any other accommodation to ensure equalparticipation is needed, please contact the Smithfield Town Manager's officeat 401-233-1010 at least forty-eight ( 48) hours prior to the meeting." By order of the Town Council: Carol A. Aquilante, CMC, Town Clerk

VTSiLtEY BRESE StOBSERVER

TOWN OF SMITHFIELDNOTICE OF A PUBLIC HEARING

i

i

Memorandum


Smithfield Town Council


SUBJECT: New Victualling License for Plymouth Realty, LLC for the December 20^'' TownCouncil Meeting

BACKGROUND:

Plymouth Realty, LLC has applied for a new Victualling License for their business located at

332 Farnum Pike.

TOWN REVENUE:

The cost of a new Victualling License is $50.00 per year.


Copy of License Application

Copy of BCI - No Record

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve a new Victualling License, for Plymouth

Realty, LLC, 332 Farnum Pike, with the hours of operation to be Monday through Sunday from

6:00 a.m. to 1:00 a.m., as applied, subject to compliance with all State regulations and local

ordinances.

Memorandum




SUBJECT: Public Hearing on a new Class BV Limited Beverage License for ALG 333,

Enterprises, Inc. d^/a "Piezoni's" for the December 20"' Town Council Meeting

BACKGROUND:

Conduct a Public Hearing to consider approving a new Class B-V Limited Beverage License forALG 333 Enterprises, Inc. (Ub/a "Piezoni's", for their new business located at 259 Putnam Pike.

TOWN REVENUE:

The fee for a Class B-Victualler Beverage License is $600.00.


Copy of applicationBCI-No Record

Notice of Public Hearing that appeared in the Valley Breeze (run dates were December 8' andDecember 15"^)Copy of radius map and abutter's listCopy of notice sent to abuttersCopy of lloor planCopy of menu

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve a new Class BV Limited Beverage License forALG 333 Enterprises, Inc. d/b/a "Piezoni's", 259 Putnam Pike, with the hours of operation to beMonday through Sunday, 6:00 a.m. to 1:00 a.m., as applied, subject to compliance with all Stateregulations, local ordinances, final approval from the Rhode Island Department of Health, thesubmission of TIP Cards, a Permit to Make Sales at Retail, and a Certifcate of Good Standingboth from the Rhode Island Division of Taxation.

iiOTIGE lS REREBV GIVEN, by the Town Council of Smithfield being theIjc^Qsihg in said Town, that application for a License to sellihtnxicating beverages under the provisions of Title 3, of the General Laws ofILL, 1956, and any amendments thereto has been made to said Council asfollows:

CLASS BV-UMITED BEVERAGE UCENSE

ALG 33 Enterprises Inc. to be known as "Kezoni's", 259 Putnam Pike,in the Town of Smithfield.

The above named application will be in order for a hearing at a meeting ofthe Town Council on December 20,2016, at 7:00 P.M. in the Council Chamber,Smithfield Town Hall, 64 Famum Pike, Smithfield, at which time and place allremonstrants may make their objections. The public is welcome to anymeeting of the Smithfield Town Council. If communication assistance(readei^nterpreters/captions) or any other accommodation to ensure equal[jarticipation is needed, please contact the Smithfield Town Manager's officeat 401-233-1010 at leeist forty-eight ( 48) hours prior to the meeting.

By order of the Town Council: Carol A. Aquilante, CMC, Town Clerk

TOWl'^' Or SMITHFIELDNOTICE OF A PUBLIC HEARING

NOTICE IS HEREBY GIVEV, by the Town Council of SmithfieJd being thelicensing Board in said town, that application for a License to sellntoxicating beverages under the provisions of Title 3, of the General Laws ofLI., 1956, and any amendments thereto has been made to said Council asoUows: ^

CLASS BV-UMITED BEVERAGE UCENSE

ALG 33 Enterprises Inc. to be known as ̂^l^ezonrs" 259 Putnam Pike,n the Town of Smithfield.

The above named application will be in order for a hearing at a meeting ofhe Town Council on December 20,2016, at 7:00 P.M. in the Council Chamber,Jmithfield Town Hall, 64 Famum Pike, Smithfield, at which time and place allemonstrants may make their objections. The public is welcome to anyneeting of the Smithfield Town Council. K communication assistancereade^mte^reters/captions) or any other accommodation to ensure equal»artidpation is needed, please contact the Smithfield Town Manager's officeit 401-233-1010 at least foity^ight ( 48) hours prior to the meeting.

By order of the Town Council: Carol A Aqullante, CMC, Town Clerk

Memorandum



FROM: Ceirol Banville - License Coordinator

SUBJECT: New Victualling License for ALG 333 Enterprises, Inc. d/b/a "Piezoni's", for the

December 20^ Town Council Meeting

BACKGROUND:

ALG 333 Enterprises, Inc. d^/a "Piezoni's", has applied for a new Victualling License for their

business located at 259 Putnam Pike.

TOWN REVENUE:

The cost of a new Victualling License is $50.00 per year.


Copy of License Application

Copy of BCI - No Record

RECOMMENDED MOTION;

Move that the Smithfield Town Council approve a new Victualling License, for ALG 333

Enterprises, Inc. d/b/a "Piezoni's" , 259 Putnam Pike, with the hours of operation to be Monday

through Sunday, 6:00 a.m. to 1:00 a.m., as applied, subject to compliance with all State

regulations, local ordinances, and final approval from the Rhode Island Department of Health.

Memorandum

December 15, 2016



SUBJECT: Annual renewal of an Intoxicating Beverage License for the December 20^ TownCouncil Meeting

BACKGROUND:

Intoxicating Beverage Licenses are due for renewal. There are several more businesses that have

submitted completed paperwork, but have not yet received their Certificate of Good Standing.

TOWN REVENUE:

The cost to renew a Class B-Victualler and Class BV-Limited License is $600.00. The cost to

renew the C-Bar License is $600.00.

APPROVAL STATUS:

All paperwork is complete for renewal by the Town Council.

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve the renewal of the following Intoxicating

Beverage License, as applied, subject to compliance with all State regulations, local ordinances,

and a Certificate of Good Standing from the RI Division of Taxation.

INTOXICATING BEVERAGE LICENSE RENEWAL

2016-2017

CLASS B-VICTUALLER BEVERAGE LICENSE

1. Frostbite Cupcakes, LLC d/b/a "Tavolo Wine Bar & Tuscan Grille", 970Douglas Pike, Bldg. C

Memorandum

DATE; December 15, 2016



SUBJECT: Annual renewal of Entertainment Licenses for the December 20^^ Town

Council Meeting

BACKGROUND:

Entertainment Licenses are due for renewal. The businesses listed below have filed their

application for renewal.

TOWN REVENUE:

The cost to renew an Entertainment License is $50.00.

APPROVAL STATUS:

All paperwork is complete for renewal by the Town Council.

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve the renewal of sixteen (16) Entertainment

Licenses, as listed, as applied, subject to compliance with all State regulations and local

ordinances.

1. 970 Douglas Pike, LLC d/b/a "Condesa Mexican Restaurant", 970 Douglas Pike

2. Armenucci, LLC d/b/a "Blackie's Bulldog Tavern", 181 George Washington Highway

3. B's Breakfast, Burgers & Beyond, LLC d/b/a "B'z Breakfast, Burgers & Beyond", 970 Doulgas

Pike, Bldg. #A

4. BZB Enterprises, Inc. d/b/a "Parente's Family Restaurant", 1114 Douglas Pike

5. Chelo's Steak House, Inc. d/b/a "Chelo's Steak House", 445 Putnam Pike

6. Coach's Pub, Inc. d/b/a "Coach's Pub", 329 Waterman Avenue

7. Copperfield's Inc. d/b/a "Copperfield's Bar & Grill", 9 Cedar Swamp Road

8. Cricket's, Inc. d/b/a "Stiliwater Tavern", 280 George Washington Highway

9. F & F LLC, d/b/a "Sky Lounge", 655 Douglas Pike

10. Four Aces, Inc. d/b/a "Twelve Acres", 445 Douglas Pike

11. Frostbite Cupcakes, LLC d/b/a "Tavolo Wine Bar & Tuscan Grille", 970 Douglas Pike, Bldg. C

12. Palio, Inc. d/b/a "Siena", 400 Putnam Pike

13. Tavern on the Water, LLC d/b/a "Tavern on the Water", 743 Putnam Pike

14. Terrazza, LLC d/b/a "Terrazza", 645 Douglas Pike

15. The Last Resort, Inc. d/b/a "The Last Resort", 325 Famum Pike

16. Thirsty Beaver Smithfield, LLC d/b/a "Thirsty Beaver Pub & Grub", 45 Cedar Swamp Road

Memorandum

DATE: December 15,2016



SUBJECT: Annual renewal of Special Dance Licenses for the December 20' Town CouncilMeeting.

BACKGROUND;

The businesses listed below have filed their application for renewal.

TOWN REVENUE:

The cost for a Special Dance License is $1.00.


All paperwork is complete for renewal for the Town Council.

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve the annual renewal of nine (9) SpecialDance Licenses, as listed, as applied, subject to compliance with all State regulations andlocal ordinances:

1. 970 Douglas Pike, LLC d/b/a "Condesa Mexican Restaurant", 970 Douglas Pike2. Armenucci, LLC d/b/a "Blackie's Bulldog Tavern", 181 George Washington Highway3. Coach's Pub, Inc. d/b/a "Coach's Pub", 329 Waterman Avenue4. Cricket's, Inc. d/b/a "Stillwater Tavern", 280 George Washington Highway5. Four Aces, Inc. d/b/a "Twelve Acres", 445 Douglas Pike6. Smithfield Senior Center, 1 William J. Hawkins, Jr. Trail7. Tavern on the Water, LLC d/b/a "Tavern on the Water", 743 Putnam Pike8. The Last Resort, Inc. d/b/a "The Last Resort", 325 Farnum Pike9. Thirsty Beaver Smithfield, LLC d/b/a "Thirsty Beaver Pub & Grub", 45 Cedar Swamp

Road

TOWNOFSMlTHFM.n

DEPARTMENT OF PUBLIC WORKSPHONE (401)233-1034 FAX: (401)233-1075

MEMORANDUM

Date: December 14, 2016

To: Honorable Town Council

From; Charles Walsh Acting, DPW Director

RE: Request For Proposals using The State Master Pricing Agreement

BACKGROUND:

Request approval to use State of Rhode Island Master Price Agreement, for the purchase a2016 John Deere 710L Backhoe with attachments.

FINANCIAL IMPACT:

Funding for the 2016 John Deere 710L Backhoe is through the Municipal Capital improvementsAccount for a three year lease purchase. This purchase will be made through the Municipal CapitolImprovement Account for an amount of $171,500.00.

RECOMMENDATION:

Request That the Smithfield Town CouncU authorize the Public Works Director to utilize the State ofRhode Island Master Price Agreement for the purchase of a 2016 John Deere 710 Backhoe withattachments in the amount of $171,500.00 to Schmidt Equipment based on a three year lease purchasewith funds available through the Municipal Capital Improvements Account. Capital Improvement monieswere approved for the first of three payments of $44,000 in the 2017 Budget.

3 Sprofiueville Rd Smithfield, RI02917

TOWNOFSMlTIiFIELD

DEPARTMENT OF PUBLIC WORKSPHONE: (401) 233-1034 FAX: (401) 233-1073

MEMORANDUM



From: Charles Walsh Acting, DPW Director

RE: Request For Proposals using The State Master Pricing Agreement

BACKGROUND:

Request approval to use State of Rhode Island Master Price Agreement to purchase a2016 John Deere 410L Backhoe with attachments.

FINANCIAL IMPACT:

Funding for the 2016 John Deere 41OL Backhoe is through the Municipal Capital ImprovementsAccount for a three year lease purchase. This purchase will be made through the Municipal CapitolImprovement Account for an amount of $120,000.

RECOMMENDATION:

Request That the Smithfield Town Council authorize the Public Works Director to utilize the State ofRhode Island Master Price Agreement for the purchase of a 2016 John Deere 410 Backhoe withattachments in the amount of $120,000.00 to Schmidt Equipment based on a three year lease purchasewith funds available through the Municipal Capital Improvements Account. Capital Improvement monieswere approvedfor the first of three payments of $44,000 in the 2017 Budget.

3 Spra^ueville Rd Smitklield, RI02917

National Joint Powers Alliance

TOWNOFSMITIiHELD

DEPARTMENT OF PUBLIC WORKSPHONE (401) 233-1034 FAX; (401) 233-1073

MEMORANDUM



From: Charles Walsh Acting, DPW Director

RE: Request For Proposals using the National Joint Powers Alliance (NJPA)

BACKGROUND:

Request approval to use National Joint Powers Alliance Cooperative purchasing agreement toEnter into a 3 year lease/purchase of a 2016 Elgin Sweeper Through C.N. Wood Co. INC..

FINANCIAL IMPACT:

Funding for the 2016 Elgin Sweeper is through the Municipal Capital ImprovementsAccount for a three year lease purchase. This purchase will be made through the Municipal CapitalImprovement Account for an amount of $199,689.00.

RECOMMENDATION:

MOVED: That the Smithfield Town Council authorize the Public Works Director to utilize the NationalJoint Powers Alliance Pricing Agreement for the purchase of a 2016 Elgin Sweeper from C.N. Wood Co.INC., with a purchase price of $199,689.00 and in addition enter into a three year lease purchaseagreement in the amount of 60,000.00. Funds are available through the Municipal Capital ImprovementsAccount in the amount of $60,000.00.

3 Spraguevill© Rd Smitliheld.RI02917

Cotcin of ̂ mitl)fielti64 FARNUM PIKE

SMITHFIELD, RHODE ISLAND 02917

ENGINEERING, PUBLIC

WORKS & PLANNING

DEPARTMENT

Telftnhnne

Fax

MOn 9.33-1017

(401)233-1041

(401)233-1091

MEMORANDUM

DATE:

TO:

FROM:

RE:

December 5, 2016

Town Council, c/o Dennis Fi

Kevin Cleary, PE, USlT, Town EngineerMichael Phillips, T&wn Planner/Administrative OfficerCharles Walsh, Public Works Director

Acceptance of Public Improvements & Bond ReleaseRidgeland Estates - Ridgeland Road & Crest Circle

Annese Construction, the developer of the Ridgeland Hills subdivision has requested theacceptance of Ridgeland Road and Crest Circle as Town Accepted Roadways.

Ridgeland Road and Crest Circle were originally part of two subdivisions; Hoxie Farms andHighridge Estates and were recorded as "Ridgeland Hills" on March 19, 2010. As a result of therecording the applicant posted sufficient bonding to cover incomplete items of work associatedwith the finish construction of both new roads and associated public improvements.

Please see the attached bonds (3) posted as surety from Companion Property and CasualtyInsurance Company in September, 2013.

In accordance with the Land Development and Subdivision Regulations the Planning Board hasreviewed the matter and has made a recommendation to release the bonds and accept the publicimprovements (See attached motion). Likewise, we recommend release of the three bondsposted as surety for the project and recommend that the roadways and other associated publicimprovements be accepted for ownership and maintenance by the Town of Smithfield.

Motion: The Smithfield Town Council hereby accepts all public improvements associatedwith Ridgeland Road and Crest Circle as depicted on as-built drawings of Ridgeland EstatesSubdivision dated August 4, 2016. In accordance with Section VI Article B (j) 4 of the LandDevelopment and Subdivision Regulations, the Town of Smithfield accepts Ridgeland Road andCrest Circle as part of the municipal street system whereby from this date forward the Town of

Smithfteld shall permanently own, repair and maintain said road and associated improvements.Furthermore, the Town Council hereby authorizes release of said surety bonds totaling an

value of $339,775.

Cc: Dennis Finlay, Town ManagerCarol Aquilante, Town ClerkDavid Annese, Annese Construction, LLC.Scott Baird, Companion Casualty Insurance

December 13, 2016


FROM: Dennis Finlay

SUBJECT: Rules Of Procedure

The Rules of Procedure will be an agenda item at your December 20^^ TownCouncil meeting. The last adoption of these rules was in 2010 and should be

updated periodically.

Please review the enclosed rules for applicability in order that you may

offer suggestions at your meeting.

RESOLUTION TO ADOPT RULES OF PROCEDURE

FOR THE SMITHnELD TOWN COUNCIL

RESOLVED: To establish Rules of Procedure for Town Council Meetings, as follows:

SECTION 1. The order of procedures herein contained shall govern deliberations and theconduct of meetings of the Town Council.

SECTION 2. Regular meetings of the Town Council shall be conducted on the first andthird Tuesdays of each month. Meetings shall take place at the SmithfieldTown Hall, unless the Town Council President designates a different location.

SECTION 3. Special meetings may be called at any time by the President of the Council orby three (3) or more members, subject to availability of a quomm and withnotice to each member at least forty-eight (48) hours in advance (forty-eight(48) hours notice is waived in the case of an emergency).

SECTION 4. At all meetings of the Council, a majority of its members shall constitute aquorum for the transaction of business. Votes made at all meetings shall berecorded by the Clerk or Clerk Pro Tempore. No action of the Town Council,except for filling vacancies or compelling attendance of absent members inaccordance with Sections 2.07 and 2.11 of the Charter, shall be valid orbinding unless adopted by the affirmative vote of three (3) or more membersof the Council.

SECTION 5. All meetings of the Council shall be presided over by the Council President, orin his or her absence, by the Council Vice President; in the absence of both, aPresident Pro Tempore may be appointed by the members in attendance at themeeting.

SECTION 6. The Town Clerk shall serve as the Clerk of the Town Council, or in his or herabsence, the Dq>uty Clerk. In the absence of both, the Council shall appoint aClerk Pro Tempore for the official recording of Council business at allmeetings of the Council.

SECTION 7. The order of business at all meetings of the Council and for those specialmeetings open to the public, shall be as follows:

(1) Call to order by the presiding officer,(2) Prayer and Salute to the Flag;(3) Emergency evacuation and health notification;(4) Presentations;(5) Consider approving minutes of previous meetings;(6) Consideration of all items on the agenda;

(7) Opening of meeting for comments from the public;(8) Adjournment

NOTE: (Public Hearings shall be held in the sequence in which they appear on theagenda unless a majority of the Council members in attendance at themeeting decide otherwise).

SECTION 8. No person, not a member of the Council, shall be allowed to address the samewhile in session without permission of the presiding officer. Public commenton any matter shall generally be limited in the discretion of the presidingofficer to the comment period reserved for interested citizens and to the publicdiscussion period on a particular agenda item, if one is authorized by thepresiding officer. Speakers shall identify themselves by name and address.

SECTION 9. Motions made at any session shall be reduced to writing if so requested by anyother Council mem^r. Resolutions shall be reduced to writing in all casesand entered into the official minutes of the meetings kept by the Clerk of theCouncil.

SECTION 10.

SECTION 11.

SECTION 12.

SECTION 13.

SECTION 14.

SECTION 15.

Motions to reconsider any matter previously resolved by vote shall beentertained only from a Council member who voted wi^ the majority at thetime of the initial decision at the next regular Council Meeting afterappropriate notice of the motion to reconsider.

The Clerk shall keep a correct record of all Council meetings, and, at therequest of any Council member, on any vote taken shall record verbatim anydissenting opinion rendered.

All questions of order shall be decided by the presiding officer. Any Councilmember may appeal such a procedural ruling to the full Council for a finalmling. All questions of procedure not provided for in these Rules shall bedecided by reference to Robert's Rules of Order, Newly Revised.

The presiding officer may, at his or her discretion, call upon any member totake the chair temporarily for the purpose of allowing said former presidingofficer to make a motion on any issue.

It shall be the duty of each Council member to vote on all matters put to theCouncil; except when a Council member has a personal or financial interest inthe matter, whether direct or indirect, he or she shall recuse from such vote.

All meetings of the Council, exc^t those exempted by the open meetings law,shall be conducted publicly, and no ordinance, resolution, rule, regulation.

SECTION 16.

SECTION 17.

SECTION 18.

SECTION 19.

order, or directive shall be adopted at any session except a regular or specialmeeting that has been properly noticed.

A motion to adjourn, or to recess for a stated period of time, shall always be inorder and shall be entertained by the presiding officer.

The rules and procedures of this Resolution may be altered, amended, ortemporarily suspended by the affirmative vote of three (3) or more members ofthe Council.

In order to conduct Town Council investigations and inquiries pursuant toCharter Section 2.09 or to compel the attendance of an absent Councilmember pursuant to Charter Section 2.11(c), the Council may authorize itsPresident or Vice President to issue subpoena(s) commanding the presence ofwitness(es) or an absent Council member at any meeting of the Council. ACouncil member failing to comply with a duly authorized subpoena shall besubject to censure by a majority vote of the remaining Council members.

The Town Manager shall forward the Council Meeting Agenda to all Councilmembers by the Friday preceding a regular Coimcil meeting for review.

SECTION 20. It shall be the duty of the presiding officer at any Council Meeting to:

(1) Call the meeting to order;(2) Keep the meeting to its order of business;(3) Re-state each motion made and require a second to that motion before

allowing discussion;(4) Control discussions to assure order by:

(a) Enforcing the provisions of this Resolution;(b) Allowing all Coimcil members wishing to speak the opportunity to

do so, one at a time;(c) Giving pro and con speakers alternating opportunities to speak,

if feasible;(d) Controlling public participation in accordance with Section 8

hereof;(e) Requiring all speakers to maintain a civil, non-confrontational tone

of voice and to direct their comments to the Council;(f) Closing the discussion and putting the issue to a vote when it is

clear the matter has been adequately addressed by all CouncilMembers;

(g) Permitting audience participation when appropriate;(h) Keeping discussions to the question or issue only;(i) Suggesting, but not making, motions for recess or adjournment.

.SECTION 21. An item may be placed on the agenda of a regular meeting of the TownCouncil provided such item is presented to the Town Manager, by a memberof the Council, in writing, by 12 noon of the Thursday prior to the regularCouncil meeting.

SECTION 22. All proposed ordinances shall be in the form required by Charter Section2.13(a), shall be approved as to form by the Town Solicitor prior tointroduction, and shall be advertised in accordance with the Charter prior tothe public hearing.

SECTION 23. All regular and special Town Council meetings shall adjourn no later than11:00 P.M., unless the Council temporarily suspends this requirement for aparticular meeting in accordance with Section 17 hereof.

Michael J. Flynn, Towq^ouncil PresidentDecember 7,2010

Proposed Motion:

That the Smithfield Town Council hereby authorizes a Work Session on at

PM In the Town Council Chambers for a Fire Feasibility Task Force presentation, a discussion

on the 2018 Operating Budget process and matters of interest to the Council members.

December 15, 2016


FROM: Randy R. Rossi

SUBJECT: Request for Proposals - Incline Wheelchair Lift Installation (SmithfieldSchool Department)

On behalf of the School Department we are requesting authorization to advertise for aRequest for Proposals for an incline wheelchair lift at the school administration building.

The School Committee has previously authorized this capital project for the solicitationof proposals.

Following the public opening of proposals an evaluation committee of school and townofficials will be reviewing the proposals to forward a recommendation to the TownCouncil for award consideration.

Moved;

That the Smithfield Town Council hereby authorizes the advertisement of an RFP

for the Installation of an Incline Wheelchair Lift at the School Administration Building,

pending review of the RFP by the Town Solicitor.

S/m(^ield tJc/ioo/ Qe^wrtmefifAdministration Building

49 Farnum Pike

Smithfleld, Ri 02917

(401)231-6606 / Fax (401) 232-0870

www.smithfield-ps.org

Robert M. O'Brien

Superintendent

Bridget L. MorisseauAssistant Superintendent

December 6, 2016

Mr. Dennis Finlay, Town ManagerSmithfleld Town Hall

64 Famum Pike

Smithfleld, RI 02917

Dear Mr. Finlay:

The Smithfleld School Committee at its meeting on Monday, December 5, 2016,unanimously approved to develop a RFP for the installation of a chairlift at theAdministration Building.

On behalf of the School Committee, 1 would respectively like to request this item beplaced on the next Town Council's agenda for approval.

If you have any questions or concerns, please contact me.

Sincerely,

Robert O'Brien

Superintendent of Schools

RMO/lp

The Smithfleld Public Schools: A Partnership ofSchools, Families and CommunityThe Smithllcld Public Schools docs not discriminate on the basis of ago, sex, race, religion, national origin, color,

sexual orientation or disability in accordance with applicable federal and state law s and regulations.

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