M&E System Strengthening Tool

Workshop on effective Global Fund Grant negotiation and implementation planning

22-25 January 2008Manila, Philippines

Monitoring & Evaluation

Agenda

1. Quick reminder of the MESS Tool

2. Update on implementation in the region

Introduction/Reminder

■Guide strategic investments in M&E for grant signature or in existing grants

Objectives of the MESS Tool

■Ensure that investments in M&E are based on identified weaknesses and contribute to the strengthening of the National Systems

■Identify M&E capacity gaps and corresponding strengthening measures

■Enhance the quality of programmatic data to improve program management and to support PBF

Global Fund time-line perspective

Y1 Y2 Y3

Grant Negotiation

Initial Assessment Periodic re-assessments

Phase 2 Grant

Integration in the Life-cycle of Global Fund Grants

Periodic self-assessment after Year 1: evaluate strengthening of M&E

Systems

Self-assessment : identify capacity gaps,

strengthening measures and TA needs (if any), and guide investment in M&E

Content and structure

Purpose

■ To assess the strength of the Monitoring and Evaluation (M&E) Plan.

■ To assess the capabilities of the Management Unit (PR) to manage data related to the implementation of the Grants.

M&E Strengthening Tool

1- M&E Plan

2- Data-managementcapacities of the Management

Unit (PR)

3- Data-collection and reporting systems per

Program Area (e.g., ARV, DOTS)

■ To assess the strengths of the data-collection and reporting systems per Program Area, including the ability to report valid, accurate and high quality data related to implementation.

The M&E Systems Strengthening Toolassesses 3 areas:

Summary: organization of workshop

Organization of a Stakeholder Workshop

Organization• CCM Chair or Vice-Chair If the Global Fund is supporting the National Program• PRs In all other cases (but plans need to be presented and discussed with CCM)

Participation

• National Program for the Disease• All PRs - i.e., New, Repeat and Existing PRs (Program Managers and M&E Experts)• Relevant SRs (Program Managers and M&E Experts)• Government Agencies (MoH, HIS, Central Bureau of Statistics, Policy, etc.);• Technical Partners (e.g., WHO, UNAIDS, UNICEF)• Other Donors (e.g., World Bank, PEPFAR)• And others, as appropriate (NGOs, etc.) • LFA (as observer)

Facilitation • In-country facilitator chosen by the country (eg., WHO, HMN Focal Points, UNAIDS)

Duration • Between 2 and 4 days - depending on the component assessed

Funding • M&E Budget from existing Grant Agreements

As

App

ropr

iate

Roles and Responsibilities

Roles and Responsibilities

Global Fund

• Share the relevant tools and procedures with the PR• Support self assessment process and answer questions from the countries.• Review the completed tool and negotiate appropriate costed Action Plan with

PRs.

CCM Chair or Vice-Chair • Co- organize the stakeholder workshop.

Principal Recipient(s)

• Co- organize the stakeholder workshop.• Pre-complete the tool in advance of the workshop.• Participate in the workshop. • Present appropriate costed Action Plan with Global Fund.

LFA• Participate in the workshop.• Support GF in review of completed tool and costed Action Plan.

In-country Partner• Participate in the stakeholder workshop.• Provide assistance in completion of tool.

Expected Results

Costed Action Plan to address M&E weaknesses and shortcomings

■ Strengthens and weaknesses of the PR’s Monitoring and evaluation system identified

■ Needs for technical assistance identified

■ Costed Monitoring and Evaluation Plan developed

■ Information gathered to inform Grant negotiations and throughout the lifetime of the Grant

■ Agreement among in-country partners to share initiatives and funding

and most importantly

This is the beginning of a process…

→ Key to follow-up on the implementation of the action plans

Update on implementation in the region

Country Disease MESST implemented

Round 7

Cambodia M yes noChina T yes yesChina M yes noChina HIV yes noEast Timor HIV yes noIndonesia M yes noLaos T yes yesLaos M yes yesLaos HIV yes noMongolia HIV yes yesPapua New Guinea T yes noPapua New Guinea M yes noPapua New Guinea HIV yes noPhilippines T yes noPhilippines M yes noPhilippines HIV yes noThailand T yes noThailand M yes yesVietnam T yes noVietnam M yes yesVietnam HIV yes no

Decision tree on implementation

Yes

Yes

No

No

PR is a National Program

Coordinating Authority

or relevant Ministry

National M&E assessment conducted in

approx. last 2 years

LFA uses the M&E assessment results as main source document and completes Repeat or New PR Assessment report

LFA i) verifies/validates results; and ii) completes Repeat or New PR Assessment report using the findings from the assessment

LFA i) participates in the stakeholder workshop as an observer and ii) uses the M&E assessment results as main source document and completes Repeat or New PR assessment report

PR does not need to implement a new M&E assessment

PR only to complete the M&ESS Tool in a simplified process

Yes

PR implements comprehensive/participatory M&E assessment (ideally using M&ESS Tool)

Outstanding implementations for Round 7

Country Disease MESST implemented

Round 7

Cambodia HIV no yesEast Timor T no yesEast Timor M no yesMWP T no yesMWP HIV no yes

Comments & Questions?