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ContentsIntroduction.................................................................................................................................................2

BeforeUsingUsageTrackingFeatures.........................................................................................................3

Updatingfirmware...................................................................................................................................3

OpeningtheWebpageofthisdevice......................................................................................................4

Logginginasanadministrator.................................................................................................................4

Preparingdevice......................................................................................................................................4

TechnicalNotes........................................................................................................................................5

UsingUsageTrackingFeatures-Introduction.............................................................................................6

TrackingUsagebyEachUser–“UserCounter”Function............................................................................9

TrackingUsagebyEachAccount(Group)–“AccountCounter”Function.................................................13

ExportingDataintoaCSVFile....................................................................................................................16

PrintingReportsUsingControlPanelontheDevice..................................................................................20

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Introduction

WithfirmwareversionA06.67andhigher,youcannowtrackdeviceusagebyuserandbygroup.Youcanview,printandexporttheusagedata.Thesenewfeaturesenableyoutotrackandmanageyourdeviceusageforbilling,betterproductivityandcostcontrol.Thisbookletdescribeshowtousethesenewfeatures.

FirmwareversionlowerthanA06.67

NewfirmwareversionA06.67andhigher

Availableusagedata Perdevice

• Perdevice• Peruser• Pergroup(ofusers)

Availableaccessmethodstotheusagedata Print

• View• Print• ExportintoCVSfiles

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BeforeUsingUsageTrackingFeatures

Inordertotrackandobtainusageinformationperuserandgroup,makesureyourdevicehastheminimumfirmwareversionnecessaryforsupport.Also,youneedtobeabletoregisterusers/groups,assignaccessrightsandcontrolaccountmanagementwhenloggedintothedeviceasanadministrator.ThissectiondescribeswhatyouneedtodobeforeusingUsageTrackingfeatures.

UpdatingfirmwareTheminimumfirmwareversionrequirementisversionA06.67.

Task HowtoUpdatingFirmware

Alinktotheglobalfirmwaresiteisprovidedbelow,andanyimportantinformationthatwillkeepthesemodelsuptodate.

ToupdatetheprinterfirmwareOKIhasprovidedawebpagefromwhichyoumaydownloadanautomaticupdatetool(itishighlyrecommendedtodothisfirst),thentheactualfirmware:

1. Openabrowser(InternetExplorer,GoogleChrome,etc)andnavigatetohttp://global.okiprintingsolutions.com/FWInterface.nsf/frmSelectLanguage?OpenForm&RF=

2.Followthepromptstodownloadtheupdatetool,thenitisveryeasytodownloadthelatestfirmwareforyourmodel.

NOTE:Oncetheupdatetoolisdownloaded,itcanbeusedforfuturefirmwareupdates.Usingthisupdatetoolisalwaystherecommendedmethodtoupdatefirmware.

FirmwareVer.A06.67CUF/W06.67SUF/W06.66PUF/W00.06.25NIC/WebF/W00.49/01.49IMF/W03.00CULoader01.02TUF/W00.06.66

Youneed:

1. Updatingfirmware2. OpeningtheWebpageofthisdevice3. Loggingasanadministrator4. Preparingdevice

Fordetails,seebelow.

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OpeningtheWebpageofthisdeviceThesefeaturesareavailablethroughdeviceWebpage.

Task Howtoandthesectioninuser’smanual

OpeningtheWebpageofthisdevice

1. OpenaWebbrowser.2. Enterhttp://<IPaddressofthisdevice>intheaddressbar,

andthenpress[Enter]key.Notes:

• Youcancheckdevice’sIPaddressusingdevice’scontrolpanel.

• Refertouser’smanualUtilitySoftwareàWebPageofThisMachineàOpentheWebPageofThisMachine

LogginginasanadministratorInordertousethesefeatures,youneedtologinthedeviceasanadministrator.

Task Howtoandthesectioninuser’smanual

Logginginasanadministrator

1. OpenthedeviceWebpageandclick[AdministratorLogin].2. Enter“admin”in[UserName]andthecurrentpasswordin

[Password],andclick[OK].Notes:

• DefaultpasswordforMC873dnandES8473is“aaaaaa”.• Refertouser’smanualUtilitySoftwareàWebPageof

ThisMachineàLogInastheAdministrator.

Preparingdevice• Thesetasksareexplainedinuser’smanual.Youcandownloaduser’smanualfrom

www.okidata.comàSupportàAllSupportResourcesàUnderthe“Manuals,Drivers,Knowledgebase”section,selectMC873dnorES8473fromthe“MultifunctionalProducts”drop-downbox.

Tasks Refertothesectionsinuser’smanualRegisteringusers UtilitySoftwareàAccessControlàRegisteringUsersRegisteringgroups UtilitySoftwareàAccessControlàRegisteringGroupsRegisteringsharedaccounts OperatingManagement/SpecificationsàAccountManagementà

CreatingaSharedAccountEnablingAccessControl OperatingManagement/SpecificationsàUserAuthentication

(AccessControl)àEnablingtheAccessControlEnablingAccountManagement OperatingManagement/SpecificationsàAccountManagement

àEnablingAccountManagementPerformanoperationsuchascopy,scan,etc.

Copy,Scan,Print,Fax

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TechnicalNotes(1) IfyouuseInternetExplorerasabrowsertoaccessthedevice’sWebpage,version8.0ornewer

isrecommended.(2) ItisrecommendedonlyuseonebrowsersessionwhenmanagingthisWebpageportion.

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UsingUsageTrackingFeatures-Introduction

Inordertouse“UsageTracking”features,youneedtoopenthedeviceWebpage,loginasanadministrator,andnavigatetothe“UsageReport”page.Under“UsageReport,”youwillseefoursubcategories.

PrinterCounter–Showsusageofthedevice

UsageReportUserCounter–Showsusageofeachuser

AccountCounter–Showsusageofeachaccount(group)

Export-ExportsusagedataintoaCSVfile

Thissectiondescribeshowtogettothe“UsageReport”page.Inthisbooklet,MC873screensareusedasexamples.

1. OpenabrowseronyourcomputerandtypeIPaddressofyourdevice.Webpageofyourdeviceopens.

2. Click[AdministratorLogin]ontheleftside.Youarepromptedtotypeyourusernameandpassword.

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3. Typeyourusernameandpasswordandclick[LogIn].Followingscreenappears.

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4. Click[OK]or[SKIP]atthebottom.Youwillsee[SettingNow…]andthenfollowingscreenappears.

5. Click[UsageReport].[PrinterCounter],[UserCounter],[AccountCounter]and[Export]willappear.

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TrackingUsagebyEachUser–“UserCounter”Function

Thissectiondescribeshowtovieweachindividualaccount’susage.

1. Followtheproceduredescribedinthe“UsingUsageTrackingFeatures-Introduction”section,getto[UsageReport]page.Click[UsageReport].[PrinterCounter],[UserCounter],[AccountCounter]and[Export]willappear.

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2. Click[UserCounter].Eachuser’susagedataappears.

Notes Items Descriptions1 Search Searchesregistereduserswhoareusingthedevice.2 Refresh Clearssearchresult.3 ResetAllCounters Resetscountersforallusers.Countersresettozero.

(IftheUserCounterviewareashowssearchresults,itresetsonlythecountersofthesearchresults.)

4 UserCounterviewarea

Thesummarycounterinformationofeachuserappears.Onepagedisplaysupto20users.

5 UserName Displaysusernames.Clickeachusernametogetdetaileddataforeachuser.(”SYSTEM,”“admin,”“default,”and“guest”arereservedusers.Reservedusersaredisplayedonthetopofthelist.Seetablebelowfordetails.)

6 UserType “Local,”“LDAP”and“Kerberos”Theseareauthenticationtypes,ormethodsusedtoregisteruserstothedevice.

7 Copy/PrintCounter Displaysthetotalcountofmono/colorprintedpages.(PagecountisbasedonA4/Lettersizeimpression.)

8 Scan/CopyCounter Displaysthetotalcountofscannedpages.(PagecountisbasedonA4/Lettersizeimpression.)

9 FaxTx Displaysthetotalcountoftransmittedfaxpages.10 FaxRx Displaysthetotalcountofreceivedfaxpages.

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ReservedUsers-Thedevicecontainsthefollowingusersbydefault;registrationisnotnecessary.

UserName Descriptionadmin Administrator-Thepersonresponsibleformanagingthedevice.guest Loginformationofprocessingexecutedbyauserloggedinasaguestusing

thecontrolpanelofthedevice.Seeproductdocumentationforinformationregardingguestlogin.

SYSTEM Loginformationofprocessingautomaticallyexecutedbythedeviceitselfandprocessingforwhichtherequestercannotbeidentified.Forexample,theformerincludesautomaticprintingofFaxTx/RxLogandthelatterincludesprintingofafaxreceiptimage.

default Loginformationofprocessingexecutedbyauseratthetimeofaccesscontrolinvalidity.

3. Clickausernamelinktogetdetailedusagedataoftheuser.Hereisanexamplewhenthelinkforthe“guest”accountisclicked.

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TrackingUsagebyEachAccount(Group)–“AccountCounter”Function

Thissectiondescribeshowtovieweachaccount’s(group’s)usage.

1. Followtheproceduredescribedinthe“UsingUsageTrackingFeatures-Introduction”section,getto[UsageReport]page.

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2. Click[AccountCounter].Eachaccount’susagedataappears.

Numbers Items Descriptions1 Search Searchesregisteredaccounts(groups)whichareusingthedevice.2 Refresh Clearssearchresult.3 ResetAllCounters Resetscountersforallusers.Countersresettozero.

(IftheUserCounterviewareashowssearchresults,itresetsonlythecountersofthesearchresults.)

4 AccountCounterviewarea

Thesummarycounterinformationofeachaccountappears.Onepagedisplaysupto20accounts.Togotoanotherpage,clickthepagenumberorselect“u.”

5 AccountName Displaysaccountnames.Clickeachaccountnametogetdetaileddataforeachaccount.

6 AccountType Group:Usedfordepartmenttracking(Marketing,Accounting,etc.)Shared:Usedforproject/clienttrackingandbilling.

7 Copy/PrintCounter Displaysthetotalcountofmono/colorprintedpages.(PagecountisbasedonA4/Lettersizeimpression.)

8 Scan/CopyCounter Displaysthetotalcountofscannedpages.(PagecountisbasedonA4/Lettersizeimpression.)

9 FaxTx Displaysthetotalcountoftransmittedfaxpages.10 FaxRx Displaysthetotalcountofreceivedfaxpages.

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3. Clickanaccountnametogetdetailedusagedataoftheaccount.

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ExportingDataintoaCSVFile

Youcanexportdataintocsvfilesforbettermanagingusageofyourdevice(s).Thissectiondescribeshowtoexporteachdataintoacsvfile.

1. Followtheproceduredescribedinthe“UsingUsageTrackingFeatures-Introduction”section,getto[UsageReport].

2. Click[Export].Followingscreenappears.

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3. Locatethedatayouwantandclick[CreateNewFile]ofthedata.[NowCreating..]appears.

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4. Whenthefileiscreated,thefilenameappears.(Click[Refresh]if“FileName”isnotshown.)

5. Clickthecreatedfilename.Theexportedfileappearsinthe“Downloads”foldertypicallyshownonyourWindowsdesktop;alsobrowsersnowtypicallyshowthelatestdownloadedfilefromWebsites.

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6. ClickSpreadsheeticon.(Circledabove)Datainspreadsheetfileappears.Thefilemaybesavedin“Downloads”directoryinyourcomputer,however,thismaydifferdependingontheOSyouareusing.

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PrintingReportsUsingControlPanelontheDevice

Thissectiondescribeshowtoprintreportsusingcontrolpanelonthedevice.

1. Loginasanadministratorusingcontrolpanelonthedevice.2. Press[DeviceSettings].3. Press[System].4. Pressqbuttontogotonextpage.

5. Press[UserCounterReport]toprinteachuser’sdata.6. Press[AccountCounterReport]toprinteachgroup’sdata.

Examplesofreportsbelow: