May 9, 2013 Meeting Info

7/30/2019 May 9, 2013 Meeting Info

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BOARD OF DIRECTORS

STEINBRENNER METRO SERVICE CENTER

May 9, 2013

Agenda

1. Welcome Members & Guests…………….……………...…..Greg Hearing, Chairman

a. Henry Saxon, Director , Major Metro Services, BGCA

2. Consent Items

a. January 10, 2013 Minutes (Attachment 1) b. March Financial Report (Attachment2)

3. New Business

4. Great Futures Breakfast Event............................................Anne Carney/Vic Holcomb

5. Presidents Report………………………….……….………………Brad Baumgardner

6. Strategy Developmenta. Resource Development…..……………………………….……..…Koni Cassini

Henry Saxon

Brad Baumgardner

7. Announcements

8. Adjourn

Notes:



BOYS & GIRLS CLUBS OF TAMPA BAY

STEINBRENNER FAMILY WEST TAMPA CLUB

JANUARY 10, 2013

Members Present:

Manny Alvarez, Larry Bevis, Karl Brandes, Anne Carney, Koni Cassini, Jim Dean, LynnDumais, Matt Dumar, Luis Garcia, Oscar Horton, Vic Holcomb, Scott Jacobsen, ShelleyKolseth, Lori Liburdi, Chris Roederer, Marc Spencer, Andrea White.

Others Present: Brad Baumgardner, Brenda Browning, Ricky Gallon, Chris Letsos, Debbie McCarthy,

Cassandra Thomas and guests Collin Jotham and Brian Robinson.

Lynn Dumais called the meeting to order at 12:22 pm for Greg Hearing who arrived late.Lynn welcomed guests, Collin Jotham and Brian Robinson.

Consent Items: Minutes from the November 15, 2012 meeting and November 2012 Financial Report were provided to the members for their review prior to the meeting. A Motion to approve the

Minutes and Financial Report was made by Scott Jacobsen, second by Manny Alvarez.Motion passed.

Great Futures BreakfastVic Holcomb reported that we raised $376K, Expenses were $13K. We had 776 attendees, 9sponsors, 10% of the guests pledged $500 or more. We’ve added 272 new donors from theevent. There will be a Recognition Luncheon on February 22nd at the Yankees Pavilion at

Steinbrenner Field for table captains and sponsors. Vic thanked everyone for their effort.

Resource Development Strategy

Koni Cassini reported on the new program that BGCA has begun on Philanthropy. We need



Club SafetyBefore Chris Letsos reported on club safety, he asked for a board resolution to approve a $76K grant through OJP from BGCA for 5 grants. Motion by Manny, second from Lynn, Motion passed unanimously. The bid went out today for the building of the Lacoochee Club. Buildingcost is from $1.5M to $1.9M depending on what Pasco County wants to put into it.

We have begun to look at club safety ever since what happened in Newtown. They want to dowhat Garcia Salesian did was have the police department to come in to examine. They havegiven us specific instructions; many of them on facility improvements. Chris will be workingon a budget for capital improvements. It will be a considerable amount, from $5K to $10K per site. Any questions, please contact Chris. They are looking into bring in more lawenforcement into the clubs. Lacoochee has a full time Deputy at that location.

Brad asked if any board members would serve on the strategy group overseeing this. If theyknow of any community people that might like to serve, please let Brad know. The safety of our kids is important to us so this team will help making our clubs safer.

Community Relations

Ricky Gallon reported on Thanksgiving and Christmas parties that were held over the holidaysfor our kids. Donatella’s for Thanksgiving, Robert Half, Jenny Swindal, Glaser FamilyFoundation and Target to name a few. He reported that every one of our kids received a

Christmas present. Upcoming events for the kids are Tuesday, the 15 th at Zonta, Victoria’s BigTable Event for 50-70 of our kids, Creating Lifetime Leadership Program at Busch Gardensfor 5 of our clubs and a basketball camp at Garcia Salesian on Saturday the 19th. April 1th – 7th is Navy Week, this will be the 3rd year we’ve participated.

Brad stated that there are so many good things going on in our clubs that we can’t name themall.

President’s Report Brad Baumgardner reported that we were approached by several deputies a few months agoabout putting a Boys & Girls Club in the Nuccio neighborhood. There is a park, community



Boys & Girls Clubs of Tampa Bay, Inc.Memo

To: Board of Directors

From: Deborah McCarthy

Date: May 3, 2013

Subject: March 2013 Financial Statements

Please find attached the Balance Sheet and Income Statement for the firstquarter of 2013.

We are essentially on budget for the first quarter with a slight favorable budget

variance of approximately $15,500. We are ahead in Public Support at this pointprimarily due to a planned gift received from a charitable remainder trust of approximately $79,000. On the other hand, we are behind in Program ServiceRevenue; however, this is most likely a timing issue wherein the budget may notbe in sync with the cash flows of the membership dues. This is offset by afavorable variance in special events of almost $24,000 which may also be atiming difference but we will know more in the next month or so. In general wehave no unusual variances in the expenses so far. Transportation costs continue

to be difficult to predict.

Of course, this is a relatively early snap shot of our financial results and we willcontinue to monitor the need to make budget adjustments and to fine tune the



Page 1Boys & Girls Clubs of Tampa Bay, Inc.5/6/2013 11:16:51 PM

Balance Sheet

With Comparison to Last Year - Unaudited

Operating Fund

3/31/2013

Land & Bldg Fund

3/31/2013

Temporarily

Restricted Fund

3/31/2013

Endowment Fund

3/31/2013

Totals

3/31/2013

Totals

3/31/2012

Assets

Current Assets

$580,337 $385,796 $662,547 $17,551 $1,646,230 $1,514,917Cash & Cash Equivalents

$262,278 $0 $0 $0 $262,278 $103,452Accounts Receivable

Due From BGCTB Foundation $751,730 $0 $0 $0 $751,730 $566,797

$64,170 $0 $44,586 $0 $108,756 $94,811Pledges Receivable - Current

Investments - Short Term $0 $1,132,292 $287,708 $0 $1,420,000 $1,430,000

$204,455 $0 $0 $0 $204,455 $161,653Prepaid Expenses

$1,862,970 $1,518,088 $994,840 $17,551 $4,393,449 $3,871,630Total Current Assets

Non Current Assets

$0 $0 $0 $660,899 $660,899 $647,165Investments

$0 $6,980,662 $0 $0 $6,980,662 $7,832,910Land, Property and Equipment

$0 $0 $81,130 $0 $81,130 $15,445Long Term Pledges Receivable

$2,610 $0 $82,561 $0 $85,171 $79,650Other Assets

$2,610 $6,980,662 $163,691 $660,899 $7,807,863 $8,575,170Total Non Current Assets

$1,865,580 $8,498,751 $1,158,531 $678,450 $12,201,312 $12,446,800Total Assets

Liabilities and Net Assets

Liabilities

Current Liabilities

$37,895 $0 $0 $0 $37,895 $84,633Accounts Payable

$242,059 $0 $0 $0 $242,059 $233,167Accrued Salaries & Benefits Payable

$49,268 $0 $0 $0 $49,268 $500Due to BGCTB Foundation

$12,916 $0 $0 $0 $12,916 $12,306Other Current Liabilities

$342,138 $0 $0 $0 $342,138 $330,605Total Current Liabilities



Page 2Boys & Girls Clubs of Tampa Bay, Inc.5/6/2013 11:16:51PM

Balance Sheet

With Comparison to Last Year - Unaudited

Operating Fund

3/31/2013

Land & Bldg Fund

3/31/2013

Temporarily

Restricted Fund

3/31/2013

Endowment Fund

3/31/2013

Totals

3/31/2013

Totals

3/31/2012

Other Liabilities

$6,348 $0 $0 $0 $6,348 $12,696Deferred Revenue

$6,348 $0 $0 $0 $6,348 $12,696Total Other Liabilities

$348,486 $0 $0 $0 $348,486 $343,301Total Liabilities

Net Assets

Net Assets

$2,380,888 $6,563,184 $2,230,303 $678,450 $11,852,825 $12,103,498 Net Assets

$2,380,888 $6,563,184 $2,230,303 $678,450 $11,852,825 $12,103,498Total Net Assets

Transfers

($863,795) $1,935,567 ($1,071,772) $0 $0 $0Transfers

($863,795) $1,935,567 ($1,071,772) $0 $0 $0Total Net Asset Transfers

$1,517,093 $8,498,751 $1,158,531 $678,450 $11,852,825 $12,103,498Total Net Assets

$1,865,580 $8,498,751 $1,158,531 $678,450 $12,201,312 $12,446,800Total Liabilities and Net Assets



Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Revenues & Expenses

With Comparison to Budget & Last Year - Unaudited

Year To Date Last Year

Actual Budget Actual Budget

1/1/2013 1/1/2013 Variance Total 2013 1/1/2012 1/1/2012 Variance

To To Favorable Variance Annual To To Favorable Variance

3/31/2013 3/31/2013 (Unfavorable) % Budget 3/31/2012 3/31/2012 (Unfavorable) %

Revenue

Public Support

United Way & Combined Campaigns 207,161 215,000 (7,839) -3.6% 860,000 214,421 205,050 9,371 4.6%

Contributions 570,317 521,450 48,867 9.4% 1,643,000 565,639 600,049 (34,410) -5.7%

Fees & Grants 559,437 561,810 (2,373) -0.4% 1,910,000 415,858 602,813 (186,956) -31.0%

Total Public Support 1,336,916 1,298,260 38,656 3.0% 4,413,000 1,195,918 1,407,912 (211,994) -15.1%

Revenue

Program Service Revenue 55,482 78,155 (22,673) -29.0% 410,000 90,036 85,799 4,237 4.9%Investment Revenue 2,086 600 1,486 247.7% 5,000 788 1,200 (412) -34.4%

Other Revenue 7,527 5,270 2,257 42.8% 22,000 8,055 5,490 2,565 46.7%

Total Revenue 65,095 84,025 (18,930) -22.5% 437,000 98,878 92,489 6,389 6.9%

Special Events

Special Event Revenue 375,084 343,600 31,484 9.2% 626,800 371,052 365,500 5,552 1.5%

Special Event Expenses (50,328) (42,500) (7,828) -18.4% (73,800) (47,947) (38,444) (9,503) -24.7%

Net Special Events 324,756 301,100 23,656 7.9% 553,000 323,105 327,056 (3,951) -1.2%

Total Public Support and Revenue 1,726,766 1,683,385 43,381 2.6% 5,403,000 1,617,902 1,827,458 (209,556) -11.5%

Expenses

Personnel Costs

Salaries 521,794 525,000 3,206 0.6% 2,600,000 529,974 550,202 20,228 3.7%

Employee Benefits 60,459 62,500 2,041 3.3% 253,000 68,575 74,721 6,146 8.2%

Payroll Taxes 44,391 45,000 609 1.4% 210,000 43,564 41,715 (1,849) -4.4%

Other Employee Costs 16,965 17,500 535 3.1% 65,000 20,248 9,365 (10,883) -116.2%

Total Personnel Costs 643,610 650,000 6,390 1.0% 3,128,000 662,361 676,003 13,642 2.0%



Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Revenues & Expenses

With Comparison to Budget & Last Year - Unaudited

Year To Date Last Year

Actual Budget Actual Budget

1/1/2013 1/1/2013 Variance Total 2013 1/1/2012 1/1/2012 Variance

To To Favorable Variance Annual To To Favorable Variance

3/31/2013 3/31/2013 (Unfavorable) % Budget 3/31/2012 3/31/2012 (Unfavorable) %

Operating Costs

Professional Fees 22,970 23,500 530 2.3% 108,000 35,501 27,866 (7,635) -27.4%

Contract Services 7,776 8,000 224 2.8% 131,000 8,026 12,780 4,754 37.2%

Supplies 62,078 65,000 2,922 4.5% 296,000 72,368 73,501 1,133 1.5%

Information Technolgy 20,627 24,000 3,373 14.1% 84,000 20,750 24,345 3,594 14.8%

Occupancy Expense 259,290 275,000 15,710 5.7% 1,248,000 294,544 292,231 (2,313) -0.8%

Equipment Expense 8,128 8,250 122 1.5% 35,500 10,142 4,830 (5,312) -110.0%

Printing & Postage 3,576 4,000 424 10.6% 16,500 3,686 2,802 (884) -31.6%

Transportation Expense 46,095 40,000 (6,095) -15.2% 216,300 37,185 45,652 8,468 18.5%Training, Travel & Meetings 16,630 17,500 870 5.0% 45,000 10,067 9,500 (567) -6.0%

Program Services 39,457 42,500 3,043 7.2% 185,000 55,055 32,875 (22,180) -67.5%

Other Expenses 9,668 10,000 332 3.3% 69,400 12,470 6,565 (5,905) -90.0%

Total Operating Costs 496,296 517,750 21,454 4.1% 2,434,700 559,796 532,947 (26,848) -5.0%

Total Expenses 1,139,905 1,167,750 27,845 2.4% 5,562,700 1,222,157 1,208,950 (13,206) -1.1%

NET SURPLUS/(DEFICIT) 586,861 515,635 15,537 3.0% (159,700) 395,745 618,507 (222,763) -36.0%

May 9, 2013 Meeting Info

Documents

Transcript of May 9, 2013 Meeting Info