Markham PAN AM POOL

16, Main Street, UNIONVILLE, ONTARIO

2 x25 meter 10 lane competitive pool with

Electronic Timing System Short Course

www.markhamaquaticclub.com

Revised on October 18, 2016

DATE: November 5-6, 2016

HOSTED BY: Markham Aquatic Club

LOCATION:

Markham Pan Am Pool, 16 Main Street, Unionville, Ontario (Close to Ninth Line & Highway 7) FACILITY:

2 x25 meter 10 lane competitive pool with Electronic Timing System

MEET STRUCTURE: Swimmers will swim in age combined events as 14 & Under

No Qualifying Times. All events are Timed Finals MEET PACKAGE: The only meet package which will be considered a valid must be the most current version found on WWW.SWIMMING.CA COMPETITION COORDINATOR : Y.Y. Wong

MEET MANAGER: Andrew Lawson / Alison Tedder

ENTRIES CONTACT: officials@markhamaquaticclub.com

MIXED GENDER:

The SO statement on mixed-gender swimming is set out in the Club Manual, as follows:

o Notwithstanding Rule SW 10.1 adopted by the Technical Swimming Committee of

Swimming/Natation Canada, Swim Ontario will consider requests for sanction for meets

that provide for mixed gender swimming in the following circumstances:

The host seeks an exemption from the requirement to swim events in gender separated events,

on the following basis:

o Due to facility or time limitations, swimming separated by gender would not permit all

swims to be completed while offering reasonable opportunities to swim for all

participants, and in particular on an equitable basis for swimmers of each gender

Mixed gender swims may also be permitted when, due to a missed swim, it is necessary for a

referee to seed a swimmer in a heat of the same or shorter distance, for competitors of the

opposite gender, on an exception basis.

In spite of this rule, any swimmer who achieves a record time at any level (regional, provincial,

national etc, whether age group or open) will not be recognized for that record unless the

coach has advised the referee prior to the start of the session that there is a possibility of the

record being broken, and the referee insures that the swimmer competes with competitors of

the same gender for his/her heat.

In the event that mixed gender swims are permitted pursuant to this policy, the results must still

be posted separately by the gender of swimmers.

ELIGIBILITY:

All athletes must be registered as Competitive swimmers with SNC, or any other amateur swimming

organization recognized by FINA. A valid SNC registration number is required for all Canadian swimmers,

and entries without a SNC registration number will be declined entry.

This is an invitational meet. Participation of this meet is at the full discretion of MAC.

Meet Management reserves the right to further limit individual swims to 2 per session and to limit heats

if necessary to keep session times to within 4.5 hours.

Meet Management reserves the right to restrict 400/800/ 1500 Free and 400 IM entries and to run

slower heats 2 swimmers per lane.

Meet Management reserves the right to cancel the relays due to over subscription.

Coaches Sportsmanship/Responsibility: All Swimmers entries should be submitted with times/their true

and current Short Course best times and converted SC best times.

Foreign swimmers are eligible to compete provided they are approved (see Foreign Competitors

section).

FOREIGN COMPETITORS:

All swimmers and coaches must be duly registered and residents of the governing body for which they

are competing. All swimmers and coaches must be in good standing with their respective governing

swim body. All swimmers and coaches must have primary residence within the province /state or

country for which they claim registration. Proof of residency may be green card, student ID, driver’s

license, college residence or other document as deemed acceptable by Swim Ontario and shall be

submitted with the Proof of Residence and Registration Status form to Swim Ontario no later than

7 days prior to start of competition.

COACH REGISTRATION:

Meet management will cross reference the list of coaches in attendance at this competition with the

Swim Ontario Compliancy lists. If a coach is not on this list, meet management is obligated to enforce

the SNC policy and not permit that coach to attend meet. Meet management will forward Swim Ontario

a list of coaches who they have found to be in non-compliance.

AGE UP DATE:

Ages submitted are to be as November 5th, 2016.

ENTRY FEE:

$9.50 for all individual events, $13 per event for 400 IM & 400, $14 per event for 800, 1500 Free and

Relay events. Please make cheques payable to MARKHAM AQUATIC CLUB on the first day of the meet.

Swimmers will not complete until fees are paid.

AWARDS:

Individual events - Ribbons from 1st to 8th for age groups 10 & under, 11, 12 & 13 & 14.

Bell Heat prizes

Relays events – Ribbons from 1st to 3rd place for 10 & U and 11-14

Coaches please pick up awards prior to leaving – awards will NOT be mailed.

SCHEDULE OF SESSIONS:

Meet management reserves the right to change start times for all sessions.

Diving lanes will be in lanes 0 and 9 during last 10 minutes of warm up.

Session # Date Warm Up Age Group Start

1 05/11/2016

Saturday 8AM – 8:40AM 14 & Under 8:50AM

2 06/11/2016

Sunday 8AM – 8:40AM 14 & Under 8:50AM

TIME SPLITS: The procedure for obtaining an 'Official Split' now requires that coaches make the request to the session

referee or meet management on the “Official Split Request” form prior to the race. The split for the lead-off leg in relays will still be regarded as an official split and therefore no request by coaches is needed for relays. However, in the new 'mixed gender' relays, lead-off times/splits are not considered “official splits' as per international practice.

Meet management requires that any coach wishing to rely on a time achieved by the swimmer for an interval shorter than the total distance of the event shall so advise the Referee prior to the commencement of the session (or event) in question.

SCHEDULE OF EVENTS: See Appendix “A” below.

ENTRIES: Initial Entries will be received by October 8,2016

Hy-Tek Entry Final Deadline October 22,2016 ( Saturday)

Entries must be submitted through the SNC online entries system at www.swimming.ca. Meet Management will not accept entries directly via email.

No Qualifying times standards for entry. Entries must be submitted using provable times, recorded during the qualifying period. Swimmers with provable times recorded during the qualifying period must submit those times and not enter swimmers with “NT”.

All entries are to be submitted in SCM times. Please use Hy-Tek default conversion factor to convert

LCM times to SCM times before submitting entries.

Changes to entries will not be accepted after 12 pm October 22, 2016, Saturday. After that time, fees will be calculated; no refunds will be granted for missed swims.

Swimmers may swim maximum 3 individual events plus 1 relay events per session on Saturday and Sunday

Qualifying period for entry to the meet is May 1, 2015

SEEDING: Seeding for all swims will be optimized by distance and stroke. Heats will be seeded slowest to fastest except in distance events (from fastest to slowest)

DECK ENTRIES: Swimmers entered on deck must have valid proof of SNC registration (number) as an active,

competitive swimmer.

Deck entries will be accepted for empty lanes only (no new heats will be created).

Deck entries are considered Exhibition swims only and no awards will be given.

Charge for deck entries is $10 per individual events and $15 for distance and relays events payable in cash to Clerk of Course prior to the event.

CHECK IN AND SCRATCHES:

All swimmers are required to check in with the Clerk of Course 15 minutes prior to each swim

There is a positive check in for distance events 400, 800 and 1500.

Scratches are to be made at the clerk of course desk 30 minutes prior to the start of each session.

Swimmers failing to report within 5 minutes of last call for an event will be automatically scratched

No scratch penalty shall be imposed for late or day of scratches.

PSYCH SHEET: If possible, Psych Sheets will be posted prior to the meet on the home page of MAC website

www.markhamaquaticclub.com through a link posted on the homepage of the website.

MEET RESULTS: The meet program will be run on Hy-Tek Meet Manager.

Results will be posted as quickly as possible at the meet at Lounge.

Live results will be available on MAC website www.markhamaquaticclub.com each day through the “Live Results” link on our home page or Meet Mobile www.active.com/mobile/meet-mobile

Note: All times are unofficial until verified and Official Results will be posted within 48 hours of completion of the meet to www.swimming.ca

Files containing meet results will be available from the host club.

OFFICIALS:

It would be appreciated if each club would provide some officials to help with the meet. If anyone is interested in officiating please send an email to the Officials Chair officials@markhamaquaticclub.com

Please advise if an evaluation is requested and /or if a particular position is preferred.

RECORDING OF EVENT:

Only individuals that have made application and received authorization to record the event, in any manner , in any medium or context now known or hereafter developed, shall be granted access and permission to do so. Please contact Meet Manager for application and authorization.

SAFETY & LIABILITY: Only participating swimmers, officials, certified registered coaches and authorized people are allowed

on deck. No other person is permitted on deck unless authorized by the Meet Manager. No Food is permitted on deck and no glass objects will be allowed on or near deck. Coaches are responsible for the behavior of their swimmers. Swimming in an orderly manner is required. Horseplay is strictly prohibited. Meet Officials will provide a safe environment and an organized competition. We are not responsible for the supervision of the athletes during the competition and especially during session breaks.

OTHER INFORMATION: Deck Changing – Except where venue facilities require otherwise, changing into or out of swimsuits

other than in locker rooms or other designated areas is not appropriate and is prohibited

Audiovisual Equipment – Use of audio or visual recording devices, including a cell phone , is not permitted in changing areas, rest rooms or locker rooms

Lockers - limited lockers are available in the athlete/officials locker rooms for day use only. No locks will be provided. Please bring your own lock.

Medical – Lifeguards shall be on duty at all times during warm up and competition. Anyone in need of medical assistance should go to the lifeguard office immediately.

Parking – Onsite parking is free but may be limited

Recommended Accommodation:

Hilton Toronto / Markham Suites Conference Centre and Spa 8500 Warden Avenue, Markham, Ontario, L6G 1A5, Canada

TEL: +1 -905-470- 8500

FAX: 1-905- 477- 8611

Email: kristine.lagos@markhamsuites.com

Hilton Hotel is located 3 km from the MARKHAMPAN AM pool

COMPETITION RULES:

Sanctioned by Swim Ontario.

All current Swimming/Natation Canada (SNC) rules will be followed.

Please note that Swimming Canada Competition Warm-Up Safety Procedures will be in effect.

Swimmers witnessed by a Safety Marshal diving or entering the water in a dangerous fashion may be

removed without warning from their first individual event following the warm-up period in which the

violation occurred. The full document can be viewed

https://www.swimming.ca/en/resources/officiating/event-resources/competition-warm-up-safety-

procedures/

Only FINA approved swimwear is allowed in competition as per GR 5. The full details can be viewed

HERE.

APPENDIX A - Schedule of Events No Qualifying Times. All events are Timed Finals

Session 1 Saturday November 5, 2016 Warm Up: 8AM Start: 9:00AM Estimated Session Length = 4 hours

GIRLS 14 & U EVENTS BOYS 14 & U

1 4 x 50 Medley Relay (10 & U) 2

3 4 x 100 Medley Relay (11-14) 4

5 50 Freestyle 6

7 400 I.M.* 8

9 100 Backstroke 10

11 200 Breaststroke 12

13 50 Breaststroke 14

15 200 Freestyle 16

17 100 Butterfly 18

19 800 Freestyle* 20

* Meet Management reserves the right to limit heats and /or to combine the (Girls and Boys) events to keep session to within time constraints

Session 2 Sunday November 6, 2016 Warm Up: 8AM Start: 9:00AM Estimated Session Length = 4 hours

GIRLS 14 & U EVENTS BOYS 14 & U

21 4 x 50 Free Relay (10 & U) 22

23 4 x 100 Free Relay (11-14) 24

25 200 Butterfly 26

27 50 Butterfly 28

29 100 Freestyle 30

31 200 Backstroke 32

33 50 Backstroke 34

35 100 Breaststroke 36

37 200 I.M. 38

39 400 Freestyle* 40

41 1500 Freestyle* 42

* Meet Management reserves the right to limit heats and /or to combine the (Girls and Boys) events to keep session to within time constraints