Managing the information explosion Binesh Lad. 20% 80% Structured Content Everything else.
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Transcript of Managing the information explosion Binesh Lad. 20% 80% Structured Content Everything else.
![Page 1: Managing the information explosion Binesh Lad. 20% 80% Structured Content Everything else.](https://reader033.fdocuments.in/reader033/viewer/2022051620/56649ebe5503460f94bc8c8e/html5/thumbnails/1.jpg)
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Managing the information explosion Binesh Lad
![Page 2: Managing the information explosion Binesh Lad. 20% 80% Structured Content Everything else.](https://reader033.fdocuments.in/reader033/viewer/2022051620/56649ebe5503460f94bc8c8e/html5/thumbnails/2.jpg)
20%
80%
Structured Content
Everything else
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The Information in Our Organisationsfrom Gartner Group
• 80% of information is unstructured• 42% of transactions are still paper-based• 79% of companies have 2+ repositories • 40 % of IT budgets are spent on integration • 25% have 15+ repositories• 30% of people’s time is spent searching for relevant
information
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The Information in Our Organisationsfrom Meta Group
It only spends £5 dealing with the unstructured content
.. But stillFor every £100 an organisation spends maintaining their structured content….
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New Perspective On Information Mgmt.by Barry Murphy at Forrester Research July 12, 2005
• Enterprises' return on information is low• Data sprawl creates headaches for IT• An abundance of content creates productivity barriers
for information workers
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A Few Questions to Start…
• Have you identified all the content challenges that users, administrators and developers encounter during the course of business?
• Or, are you too painfully aware of the many issues?
• How are you currently handling the situation?• Are individuals in your Organisation gaining value
from all the content that’s created in stored?
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Content Challenges within an OrganisationDuplication and Inability to Reuse
• Disparate systems storing unstructured content
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Content Challenges within an OrganisationSharing the Right Content to the Right People
• Sharing the right content• Version control problems• Out-of-date and inaccurate content• Native applications required for viewing
• Sharing to the right people• Across the enterprise and to
customers, partners, etc.• Lack of security and access controls• Web delivery requirements
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Content Challenges within an OrganisationExpensive, Time Intensive, Manual Processes
• Shipping and printing costs• Routing and approval
processes• Search and retrieval time• Manual conversions to Web-
viewable formats
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Content Challenges within an OrganisationResource Constraints and Bottlenecks
• Ineffective use of resources • Clerical staff to IT resources
• Web bottlenecks• HTML coding and posting
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Content Challenges within an OrganisationManaging Multiple Web Sites
• The # of Web sites continue to grow• “Webmaster bottlenecks”• Creating & maintaining sites can be
• Inefficient• Inconsistent• Expensive
• Challenges with• Consistent branding vs.
local business objectives• Litigation & risk management
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Content Challenges within an OrganisationCompliance and Risk Management
• Compliance and risk management• Digital content increasingly used in
courts during litigation• Demands of compliance mandates
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Content Challenges within an OrganisationSometimes…it just makes you angry
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What Do You Do With All This Content?How do you…?
• Share• Secure• Minimize risk• Automate
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Where Do You Begin?
• How do you develop a strategy for managing unstructured content?
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Enterprise Content Management is a Strategy, not a repository
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How To Develop a Strategy for Managing Your Unstructured Information
•Step 1: Provide an enterprise content management (ECM) infrastructure for content and applications
– Establish an ECM standard for your Organisation
•Step 2: Manage all content stores, including legacy systems– Uniform policies across content and data– Control information ‘in-place’, where is lives– Critical to encompassing ECM strategy
•Step 3: Secure information beyond managed environments– Secure content regardless of location– Available from, but not dependent on, ECM infrastructure
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So… How does ECM work?