Managing Paperless Audit_SPD

8/14/2019 Managing Paperless Audit_SPD

1/43

System Process DocumentManaging Paperless Audit

Department

Responsibility/Role

File Name 27806479.docRevision

Document Generation Date 19/01/2010 09:59:00

Date Modified 1/19/2010 09:59:00 AM

Last Changed by

Status

Managing Paperless Audit

Trigger:

Concept

Paperless audit refers to auditing expense reports from the audit queue without the receipt

package. You can create an audit rule set that determines when expense reports are routed for

paperless audit. The audit manager defines and maintains the list of audit queue auditors and how

much time they devote to paperless audit.

In this topic, you will manage paperless audit.

Required Field(s) Comments

Output - Result(s) Comments

Additional Information

Last changed on: 1/19/2010 09:59:00 AM Page 1


2/43


Procedure

Step Action

1. Begin by navigating to Expenses Audit page.

Click the Internet Expenses Audit Manager link.

Page 2 Last changed on: 1/19/2010 09:59:00 AM


3/43


Step Action

2. Click the Auditor Setup link.



4/43


Step Action

3. Use the Expenses Audit page to create new auditors.

Step Action

4. The Auditors section displays the current list of audit queue auditors, each

auditor's workload, the report count of each auditor's audit queue, and each

auditor's security profile. Auditors can access expense reports of multiple operatingunits based on the MO: Security Profile profile option value of the Internet

Expenses Audit responsibility. The security profile determines the operating units

that each audit queue auditor receives expense reports from for paperless audit.



5/43


Step Action

5. Click the Manage Expense Reports link.



6/43


Step Action

6. The Manage Expense Reports page displays a table of expense report headers that

matches the view you have selected or the advance search query criteria you have

entered. You can click an expense report number in the Manage Expense Reports

page to drill down to the expense report in the Audit Expense Reports page.

Step Action7. Click the horizontal scrollbar.



7/43


Step Action

8. Click the Views button.



8/43


Step Action

9. Click the View list.

Step Action

10. The Manage Expense Reports page has one seeded view: Paperless Audit

Queue. This views displays all expense reports that require paperless audit. If youare auditing expense reports from the audit queue, you can define your own default

view that displays your audit queue and then set this as your default view.



9/43


Step Action

11. Click the Paperless Audit Queue list item.



10/43


Step Action

12. Click the Go button.

Step Action

13. Click the W30910 link.



11/43


Step Action

14. Click the vertical scrollbar.



12/43


Step Action

15. Click the Expense Report Action list.

Step Action

16. To complete an expense report audit, choose Complete Audit.

Click the Complete Audit list item.



13/43


Step Action

17. Click the Apply button.



14/43


Step Action


Step Action

19. You must set up and assign security profiles for each audit queue auditor

responsible for paperless audit of expense reports. If an audit queue auditor doesnot have a security profile, then Internet Expenses does not know which operating

units the audit queue auditor can access and therefore cannot assign expense

reports.



15/43


Step Action

20. Enter the desired information into the Security Profile field. Enter "OIE Audit".



16/43


Step Action

21. Enter the desired information into the Security Profile field. Enter "OIE Audit".

Step Action

22. Click the Save button.



17/43


Step Action

23. Click the Maintain Workload button.

Step Action

24. Enter the desired information into the Workload% field. Enter "20".



18/43


Step Action




19/43


Step Action


Step Action




20/43


Step Action




21/43


Step Action


Step Action




22/43


Step Action


Step Action




23/43


Step Action

33. Click the Show Instructions link.



24/43


Step Action


Step Action

35. Click the horizontal scrollbar.



25/43


Step Action




26/43


Step Action


Step Action




27/43


Step Action




28/43


Step Action

40. Click the W30912 link.

Step Action

41. Click the vertical scrollbar.



29/43


Step Action

42. Click the Expense Report Action list.



30/43


31/43


Step Action




32/43


Step Action


Step Action




33/43


Step Action




34/43


Step Action


Step Action




35/43


Step Action




36/43


Step Action


Step Action




37/43


Step Action


Step Action

55. Click in the Redistribute Expense Reports field.



38/43


Step Action




39/43


Step Action


Step Action

58. Click the horizontal scrollbar.



40/43


Step Action




41/43


Step Action


Step Action




42/43


Step Action




43/43


Step Action


Step Action

64. You have completed Managing Paperless Audit procedure.

End of Procedure.

Managing Paperless Audit_SPD

Documents

Transcript of Managing Paperless Audit_SPD