9/8/2013

PAPERLESS OFFICE 1

Economical: Saving paper saves money

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WHY SAVE PAPER?

• For each sheet of paper used, a

company incurs not only purchasing

costs, but also storage, copying,

printing, postage, disposal, and

recycling.

• A recent study estimates that associated paper costs

could be more than 30 times the purchasing costs

(excluding labors cost).

Economical: Saving paper saves money

• Often the full costs associated with print and copy,

are not completely visible. These costs consist of the

paper itself, ink and toner, maintenance, energy

consumption, capital cost/expense and depreciation.

• RAK FTZ consumes approx. 6.25 ton of paper (2000

reams of A4 Paper, 400 reams of letter headed A4

Paper, and 50 reams of A3 Paper) in one year. The

annual cost impact would be approx. 226,000 AED.

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WHY SAVE PAPER?

Environmental: Saving paper use reduces our impact

The environmental impact of paper consumption is very

significant. Producing 1 ton of A4 paper equals to:

• 2.85 tons of wood which equivalent to 24 trees. (*)

• 77676 liter of wastewater generated.

• 11340 kW.hr energy which equivalent to ½ year energy of

a household.

• 1035 kg solid wastes produced.

• 2660 kg of emissions released which equivalent to 1/2

year emission for a car. (**)

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WHY SAVE PAPER?

Environmental: Saving paper use reduces

our impact

On the other hand, every ton of recycled paper saves:

• 17 trees

• 26500 liters of water.

• 2.3 cubic meter of landfill space

• 1440 liter of oil

• 265 kg of air pollution

• 4080 kilowatt-hours of energy

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WHY SAVE PAPER?

Efficient: Saving paper increases efficiency

Paperwork! It brings to mind filling out unnecessarily

complicated forms. Electronic forms can now make that

job easier and more efficient.

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WHY SAVE PAPER?

Electronic forms and filing systems take

less time to both find and process

information. This doesn’t mean that

electronic forms should replace all

paper. In some instances, paper will be

the best tool.

• Almost any office waste paper can be recycled, including used

newspapers, cardboard, packaging, stationery, printing and

copy paper, notebooks, magazines, catalogues, greeting cards

and wrapping paper. It is important that these papers are kept

separate from other waste -contaminated- papers, those that

have been in contact with food for example, are not acceptable

for recycling.

• Paper products can be recycled several times, stationery may

go on to be a newspaper and then packaging for example.

Recycling has its limits though. Every time a fiber in paper is

recycled, it loses some of its strength. After being re-used

about three to five times, it is no longer strong enough for

papermaking.

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WHAT PAPER PRODUCTS CAN BE RECYCLED?

It may seem that the only appropriate thing to do with recycled

copy paper, say, is to turn it back into copy paper. But there are

many other good uses for recycled paper, such as Brown or

cardboard, Envelope papers, Car insulation, Lampshades,

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WHAT IS RECYCLED WHITE PAPER USED FOR?

Bag and sack papers,

Magazines and newsprint,

Paper towels, and Toilet

paper. All of these uses

achieve the same

environmental benefit:

reduction of landfill.

There are many easy ways for businesses and organizations to

reduce their paper use and costs. Reductions of 20 - 30 % or

more are possible in most offices. Here are practical tips to help

your company implement a cost-saving, paper reduction program:

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HOW TO SAVE PAPER?

1. Think before you print or copy and ask yourself “Do I

need to print this?”

2. Print only what is necessary.

3. Be selective- Print only what

you need to print by using the

"Print Selection" function.

2. Print in black and white color.

3. Set up printers, copiers & computer for double-sided

printing.

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A. REDUCE

6. Go digital: Work on, edit, save, share, send & receive

documents in electronic format, editing on screen to avoid

copy-mistakes, online collaboration, use e-mails instead

of fax or mail, store documents in electronic archives, etc.

7. Implement paperless

meetings using laptops,

projectors and portable

devices.

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A. REDUCE

8. Minimize the margins of the

documents, letter size and

line spacing in order to have

more printings and save paper

(in MS Word, go to "Page

Layout". Then choose

“Narrow")

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A. REDUCE

9. Minimize the Use efficient fonts like Times New

Roman or Arial because these fonts use significantly

less space.

10. Stop distribute unnecessaryhand-outs during seminar:send the materials of the eventvia email in advance instead ofprinting all of them.

11. Redesign forms to be moreefficient, using fewer pages andeliminate unnecessary forms. Ifforms are still needed gopaperless with electronic forms

12. Print multiple slides per page(for slide presentations)

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A. REDUCE

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A. REDUCE

13. Provide half-size sheets

for receipt, short memos

and letters.

14. Change the paper cups in the

pantry with ceramic stuff that

can be washed and put back on

the shelf.

15. Use napkins, paper towels, and toilet paper

conservatively (take what you need).

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A. REDUCE

16. Regular copier maintenance

is important, especially if the

toner is low. Many times

copiers are used until all the

toner is gone and that wears

down machines. A copier that

works well is less likely to jam

and this helps save paper!

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A. REDUCE

17. Track personal printing

"footprints“: a system that allow

staff to measure how many print

copies they are personally

responsible for each month are very

useful. This knowledge will motivate

people to reduce their personal paper

footprint. By tracking individual

printing quantities, staff will be able to

measure changes over time.

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A. REDUCE

1. Re-use scrap paper.

Reuse all scrap paper

that is printed on only

one side by printing on

the other side or for note

taking. Place in a

reusable paper tray near

printers for reuse.

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B. REUSE

2. Use the back of paper.

Whether it is note paper,

printer paper, pad paper,

book paper, etc., write on the

back of used pieces so that

you make the most of it.

3. Write small. This can help

you to use less paper when

you're writing.

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B. REUSE

4.Reuse envelopes/packaging for internal post by

attaching new labels to them

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B. REUSE

Close the loop on

recycling: Finally, when the

sheet has been used on both

sides or used as a doodle

pad, it's off to the recycler. Go

to the recycling bins near

printers to drop used white

paper, newspaper,

magazines, and cardboard.

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C. RECYCLE

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THANK YOU