Management of Journals Through KOHA Open Source Software...

Management of Journals Through KOHA Open Source Software: an Overview

Asheesh Kamal Assistant Librarian

National Conference on

Emerging Trends & Techniques for Electronic Resource Management

in Libraries: Issues & Challenge February 13-14, 2015

National Institute of Technology, Rourkela

Content

1. Needs of User

2. What is Open Source Software and Source Code?

3. Librarian faced difficulty and get solution

4. What is Koha?

5. Features of the KOHA

6. Why use Journals?

7. How to Management of journals in the KOHA software

8. Koha Serials Features

9. Koha Cataloguing Features for Journal

10. Journals Management

11. OPAC for Journals

12. Journal Frequency and Description

13. Conclusion

In the era of open communication and knowledge sharing, library have increased greater responsibilities to serve a large community of users . Access to journals in the library is ever-increasing task; the librarians must look

into it widely and intelligently to fix.

User Needs

Information/data

•Analyses the

information

•Type of users

•Provide accurate

information

students researchers

staff faculty

Print Journal

Electronic Journal

1. NEEDS OF USER

2. A program in which the source code

is available to the public for use and/or

modification from its original design.

Source- www.calgary-ecommerce services.

com/glossary.html

The source code

In computing, source code is any collection of computer

instructions written using some human-readable computer

language, usually as text.

The source code is often transformed by a compiler program

into low-

level machine code understood by the computer.

is very simple described the recipe or the formula of a program

is what constitutes the program: it is the program

You could hide the code and make it secret/proprietary or you

could share it for others to enjoy (like in open source

programming)

Described the formula

The source of this webpage

2. WHAT IS OPEN SOURCE SOFTWARE AND SOURCE CODE? 1. Open-source software (OSS)

is computer software with its source

code made available with a license in

which the copyright holder provides the

rights to study, change and distribute

the software to anyone and for any

purpose.

By-St. Laurent, Andrew M. (2008). Understanding Open

Source and Free Software Licensing, O'Reilly Media. p. 4.

Librarian have been largely faced difficulty in managing subscribed print

journal, e-journal and bound journals -

• Koha is one of the powerful open source library management tool that deals basic to high-end customization to manage, search and retrieve serials and its missing issues management.

User easily access to journals from koha OPAC

3. LIBRARIAN FACED DIFFICULTY AND GET SOLUTION

Koha OPAC

Register subscriptions with reviews

Track the arrival of journals

Manage late issues, skipped issues, and claims with the suppliers.

Manage complex classifications, with delayed publications, publications out of sequence.

Missing publications, received publications

Collection can be displayed differently in the OPAC and in the librarian interface

I.e.,

SOLUTION

Nelsonville Public Library (USA) sponsored MARC

and z39.50 support

• Official webpage:

http://www.koha.org

• Documentation: http://www.kohadocs.org/ and a wiki

• Manual: Koha 3.0 Manual Site

• Bug reports: Bugzilla

• Community support: E-mail lists, E-mail- archive

• Regional organization:

Koha interest groups

Source-http:// www.jbi.hio.no/bibin /KOHA/KOHA_intro.html

KOHA Support

4. WHAT IS KOHA LMS?

Cataloguing Module Functions

1 Catalogue administration

2 Retro-conversion 3 Full cataloguing 4 Import catalogue

records 5 Modify catalogue

records 6 Search catalogue

functionality 7 Abstracts 8 Change copy status 9 Bar code generation

5. FEATURES OF THE KOHA

The main purpose of Print and E-journals is to publish recent original research in order to make this information available to other scholars.

IITs- 1,00000+* IIMs- 40,000+* AIIMSs- 7,000+* SPAs- 5,00+* CUs- 10,000+* NITs- 90,000+* NISCAIR- 5,806+*

Growth of any profession is based not only on the amount of research and publications on materials and techniques

More importantly, on the proportion of fellow professionals who READ these publications and put them into practice!

Knowledge can be researched, published, and shared, But knowledge which is not read and imbibed is useless.

6. Why do we need a…Journal?

Journals Subscribe in Indian Academic institutions/Information Centre:

Print and E-Journal uses approx.

*Data collected on Institute websites.

Koha provides Serial module administration is more functional in sub category to help the library staff/ clients, Serial parameters are ideal in the Koha software with all significance of journals.

Create Vender

Create Bibio

Create MARC Framework for

Journal

Create MARC structure for

Journal

Fill bibliographic information

through Cataloguing model

Create and modify

Subscription Information

Receive of journals

Check/Search on OPAC

Do following basic steps to managing Journals…

7. HOW TO MANAGEMENT OF JOURNALS IN THE KOHA SOFTWARE?

Possible to register subscriptions with reviews

Track the arrival of journals

Manages late issues, skipped issues, and claims with the suppliers.

Manages complex classifications, allowing the librarian to work with eleven different publication periods (from daily newspapers to annual publications), with delayed publications, and with publications out of sequence.

A state of the collection can be defined which will synthesize the missing publications, received publications,etc.

The state of the collection can be displayed differently in the OPAC and in the librarian interface.

1. Administration 2. Configuration 3. Serial subscription details

4. Add acquisition record

5. Approval of serial

6. Ordering

7 . Subscription maintenance

8 . Receive loose issues

9. Reminders

10. Renew subscript ions

11. Binding management

Serial module functions

8. KOHA SERIAL FEATURES

Go to Acquisitions

Create New Vender

Go to Serials

Create Biblio

8.1 KOHA SERIAL FEATURES

9. KOHA CATALOGUING FEATURES FOR JOURNAL

MARC Management: Koha provides Several “frameworks” can be defined to

do journals.

Export/import: Importing records in ISO2709 format and through Z39.50 for fast

cataloguing.

Copy records: One or more copy records can be attached to each bibliographic

record.

Fast Cataloging: To accelerate cataloging Koha provides management of MARC record

reservoir in ISO2709 format, A Z39.50 client that can access several Z39.50 servers.

MARC view and simple view: Catalogue data can be displayed n MARC

format.

Searching: Searches can be performed on any MARC field. Advanced functions, search

on one word, the beginning of the field, greater than, less than etc. are also available.

The cataloguing and serials control modules of Koha, its own design and architecture. Both modules are connected to each other.

if you select a value here, the indicators will be limited to the authorized value list

If you put-up the information about new tag, click ‘Save Changes’.

• Please enter the information about new tag:

“Before start of journal cataloging in KOHA, do some basic setups

9.1 KOHA CATALOGUING FEATURES FOR JOURNAL

enter a MARC field, MARC field tag number

enter the text that will appear in the staff client when open in the cataloguing module

enter the text that will appear in the OPAC- when open in the MARC format of the record

if you want this field can be repeated, please check the box

if you want this field can be mandatory, please check the

Change Framework for Journal

9. 2 KOHA CATALOGUING FEATURES FOR JOURNAL

To create a framework for Journal


Change MARC Tag for Journal

To create a MARC structure for Journal

Records can be added to KOHA via Z39.50 or original copy → Click ‘New Record’.

Add New Record

If Choose the framework you would like to base your record off Once you’ve opened a blank framework window or imported a record via Z39.50 you will be presented with the form to continue cataloguing.

If you are importing a record via Z39.50, click the ‘SAVE’ button at the top, and check duplicate records


Bibliographic Records→ Add to the Records

Item Type

Fill bibliographic information for Journal


10. JOURNALS MANAGEMENT

Go to Serials

Search for a

subscription

by ISSN or Title of the bibliographic record

Go to Subscription Information

Go to Subscription Summary

Go to Journals Receive

10.1 JOURNALS MANAGEMENT

Subscription Information Subscription Summary

Renew of Journal

Modify Subscription

Receive of Journal

10. 2 JOURNALS MANAGEMENT Journals Receive


Modify Subscription


Renew of Journal

Start Date

Subscription Length

Number of

Note for Librarian

10. 5 JOURNALS MANAGEMENT

Receive of Journal

10. 6 JOURNALS MANAGEMENT

Convert Loose Issue to BOUND Volume

11. OPAC FOR JOURNALS Catalogue is the knowledge based mirror image of any Academic library; it can reveal the

share of the library with bibliographic details of an item and it is directory of library collections.

OPAC users can carry out searches starting from ten fields (Keyword, Subject, Title, Class, Barcode, author, publisher).

As in the librarian interface, they can order the results according to several criteria

OPAC for Users

OPAC for Staff

Call No

Serial Data

Status

12. JOURNAL FREQUENCY AND DESCRIPTION

• In the academic library setup, journal management is the process of delivering and serving its users in exact time at a quicker mode to save the reader’s time. •The Koha is one of the best web enabled open source software for library automation and Journal Management . • The analysis of Journals through Koha Serial module, Koha has built on open source era and it is easy to install and apply for use. • The study reports discuss to each modules of cataloguing and serials control of Koha , Both modules are connected to each other. •Koha more enhanced features which are important for selecting cataloguing administration module for journal management. •As a result, Koha serial module is advanced and new features for Journal catalogue management, e-resource management, back volume periodicals management based on library needs.

13. CONCLUSION

Management of Journals Through KOHA Open Source Software...

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