Manage Teacher and Student Records
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Transcript of Manage Teacher and Student Records
Manage Teacher and Student Records
Update Student Records
Process Flow
C1-SR01:Update Student Records
• Description:–This function allows teacher to add or update
students’ personal information
• Granted Role: –Class Teacher, School Administrator – Student
Records, School Registrar
• Menu Path: –Campus Community > Personal Information
(Student) > Add/Update a Person–Campus Community > Personal Information
(Student) > Biographical (Student) > Emergency Contacts
–Campus Community > Personal Information (Student) > Health Information (Student) > Medication and Allergies
–Campus Community > Personal Information (Student) > Health Information (Student) > Special Needs (Student)
–Records and Enrollment > Career and Program Information > Student Program/Plan
C1-SR01:Update Student Records
How to use the system
1. Navigate to the screen via menu path
2. Search for a particular student
3. Update student’s existing data
4. Save
Refer to Online Help for more details
Search for a student
2. Enter search parameter and click the Search button.
Here, we search by i. Birth Certificate ID or ii. National ID (IC Number)
1. Navigate the menu path
Student Record
3. Student record is displayed
There are many information displayed such as:•Person Information•Biographical History•National ID(IC)•Address•Contact•Citizenship
Today we will cover:•Address•Contact•Emergency Contact•Medication & Allergies•Special Needs Details•Change in Academic Program/Plan
Update Student’s Address
1. Click the Addresses link to update the current address or add new address.
2. If you wish to update, click an address typeE.g. Home
3. You also can add additional address, e.g. Business (as Parent’s office)
Update Student’s Address
4. Edit the desired information of the address to the respective field.
Update Student’s Address
Add Student’s Contact here
Update Student’s Contact
Select different type of contacts, e.g. •Home = Home number•Main = Main parent’s number•Business = Parent’s office number
Update Student’s Contact
1. Navigate the menu path2. Click on the “+” icon to add more Emergency Contact
3. Fill in student’s emergency contact details
Update Student’s Emergency Contact
Student’s Medication and Allergies Details
1. Navigate the menu path
2. Enter student’s medication and allergies details
1. Navigate the menu path
2. Enter student’s special needs details
Student’s Special Needs Details
Student’s Special Needs Details
Types of special needs
Update Student’s Program/Plan
When to change Student’s Program:
• Streaming
• Year 8 to Year 9: GEP Art, GEP Science, GEP Express, AEP, SAP, SNP, SEP
• Change in Student’s Program
List of Academic Program(1)
Academic Program Code Description
PRESC Pre-School
PRMRY Primary
SCCCR Common Curriculum
SCGEE General Education Program Express
SCGEA General Education Program Arts
SCGES General Education Program Science
SCAEP Applied Education Program
SCSAP Special Applied Program
SAPED Special Applied Program Diploma
SCSEP Specialized Education Program
SCSNP Special Needs Program
List of Academic Program(2)
Academic Program Code Description
SSCCR Sports School Common Curriculum
SSGEA Sports School General Education Program Arts
SSGES Sports School General Education Program Science
SSAEP Sports School Applied Education Program
SFART Sixth Form Arts
SFSCI Sixth Form Science
1. Navigate the menu path
Update Student’s Program/Plan
2. Select Program Change to stream the student or change the student program
Update Student’s Program/Plan
3. Select the program to be channeled
Update Student’s Program/Plan
4. Select the Admit Term
Update Student’s Program/Plan
5. Click Student Plan tab
Update Student’s Program/Plan
6. Select the Academic Plan
Update Student’s Program/Plan
Update Student’s Program/Plan
When to change Student’s Plan:
• Progression
• Students progress to next academic plan. For eg. Year 1 to Year 2
• Year 9 SAP to Year 10 SAP with 6 specialisations (Hospitality, Business Administration, Sports & Leisure, IT User, Creative Media Production, Art & Design)
1. Navigate the menu path
Update Student’s Program/Plan
2. Select Plan Change to progress student to next plan
Update Student’s Program/Plan
3. Click on Student Plan tab
Update Student’s Program/Plan
4. Select the Academic Plan
Update Student’s Program/Plan
1. Navigate the menu path
Update Student’s Class Section
2. Select Data Change to update class section
Update Student’s Class Section
3. Click on the Student Details tab
Update Student’s Class Section
4. Edit the new class section assigned to the student
Update Student’s Class Section
End of Presentation
Thank You