MAHU Board Retreat 2015-2016 - emahu.org€¦ · MAHU Board Retreat 2015-2016 July 9, 2015 . ......

MAHU Board Retreat 2015-2016 July 9, 2015

IntrinXec Management Office

9:00 am – 2:00 pm

9:00 AM Welcome Board of Directors

Introductions (9:00 – 9:30) –Heidi

Board Members & Staff

9:30 AM Board Training - Jaime Nolan

11:00 AM Board Meeting

Officer Nominations/Approval – Heidi

Visioning Session Report – Heidi

Financials Review & Budget

2014-2015 MAHU Financials & Budget – Matt

June Financials

2015-2016 Budget

Review Current & Proposed Vendor Contracts

Committee Chair Budget and Expense Responsibilities

12:15 AM – Lunch

12:30 – Board Meeting Resumes

Committees & Reports (10 minutes each)

Succession Planning – Heidi

PDC – Shawnee

Membership – Mike

Sponsorship - Randy

Communications – Bob

Legislative – Dave (15 minutes)

o PAC/HUPAC – Heather & Harlan

Timeline P&P & Bylaws Revisions – Anne (5 minutes)

1:50 Final Thoughts

2:00 pm Conclusion

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MAHU BOARD OF DIRECTORS MEETING MINUTES 6/3/2015 - 1

Board of Directors Meeting Minutes June 3, 2015

Town & Country Club, Saint Paul 8:00 a.m. – 11:15 a.m.

Board Members:

P Matt Feran (President) A Marie Bell P Randy Nelson

P Alycia Riedl (Past President) P Roger Jorgensen P Mike McGuire

P Heidi Michaels (President-Elect) P Harlan Johnson P Bob Stein

P Al DeRuyter (Treasurer) P Brad Merker

P Anne Andreasen (Secretary)

Staff: Leah Sweet Guests: Shawnee Christenson, MAHU Board Member-Elect, Tim Wilkin, Lobbyist, Dave Wiest, Legislative Co-Chair, Troy Cook, NAHU Regional Vice President. President M. Feran called the meeting to order and noted a quorum at 8:06. Antitrust Statement M. Feran reminded the Board that the MAHU adopted an antitrust policy which prohibits the Board and committees from engaging in discussion that could result in any anticompetitive activities. M. Feran called for additions to the agenda and there were no corrections. A. Andreasen motioned to accept the agenda for the June 3, 2015 Board Meeting agenda; B. Merker seconded. Motion carried. B. Stein motioned to accept the minutes from the May 6, 2015 meeting; M. McGuire seconded. Motion carried. President’s Report Business Meeting Agenda Review M. Feran asked the board to review the Business Meeting agenda for the luncheon today noting that the annual meeting is today. New board members will be announced and retiring board members will be thanked for their service. The group discussed the order of events for the business meeting. M. Feran noted the new board members who were recently elected by the membership: NAHU Annual Convention M. Feran announced that Heidi Michaels and Bob Stein are attending the NAHU Conference and they will serve as delegates. Alycia Riedl will also serve as a delegate for the Chapter. Director and Officer’s Insurance M. Feran thanked Anne Andreasen for combining MAHU’s Director and Officers and General Liability for $1456 (saving more than $600) and it will renew annually on May 26 moving forward.

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Treasurer’s Report A DeRuyter provided an overview of the financials that were provided in advance of the meeting. He distributed a “Cash in Bank” comparison document (current compared to the past 3 years). A. DeRuyter noted that MAHU is projected to go into the red in July. The largest expenses are to pay IntrinXec and Tim Wilkin and both are understanding that they will not be paid on time in July. Once Season Passes and Sponsorship kick off in July, MAHU’s finances will get out of the red. Membership dues will also increase in July which will bring in more revenue allowing MAHU to pay its bills. A. Riedl noted that IntrinXec staff was proactive with the MAHU executive committee and provided ideas and suggestions for a plan to build the reserves back up so that within three years, there will be another significant reserve. She further noted that she has faith that MAHU is in good hands with their association management partner. A. Riedl encouraged that the board adopt a reserve policy to protect future monies. M. McGuire encouraged the board and committees to engage in a quarterly forecasting process to help meet the revenue goals for the year. R. Jorgensen noted that compared to 2006 membership is about the same but legislative costs have doubled and he encouraged that MAHU focus on fundraising specifically to support legislative efforts. M. McGuire and M. Feran both noted that MAHU spends the most on legislative efforts than most other chapters. R. Nelson entered the meeting at 8:46 a.m. The group discussed the financials and factors that impact revenue and expenses. A. DeRuyter encouraged that everyone purchase their Season Passes as soon as they are available. A. Riedl noted that in the past, MAHU offered a discount of 10% for people who get a Season Pass early and she encouraged the group to consider this practice for the next year. Correction noted in the financials: The accounts payable amount of $36,238 noted in the memo should read $42,649 as noted on the April 2015 Balance Sheet. A. Andreasen moved to accept the April 2015 Financial report as corrected; H. Michaels seconded. Motion carried. The board took a short break and reconvened at 9:15 pm. IntrinXec/Staff Report M. Feran noted that the Executive Committee has been working with IntrinXec to review the Scope of Work, Conditions of Satisfaction in light of the MAHU budget. There will be two Scopes so MAHU can consider changes in service and compare for service elsewhere. These items are due July 1 and may be negotiated as needed and the current contract expires on October 1, 2015. M. Feran noted that he feels comfortable with how the process is moving. L. Sweet noted that there is a new process for website requests. There is a google document that volunteers can use to request updates and changes to the website. The first step is for the requester to get approval from the president or EC member and then the request is to be posted to the link: https://intrinxecmanagement-my.sharepoint.com/personal/skougs1_intrinxec_com/_layouts/15/WopiFrame.aspx?guestaccesstoken=GuLo2m02zB1vVMwPaHQ1BBjal00vImh8RfzFMW0Lpt4%3d&docid=1f72ac7fd2f84441d8e6c6e58000928b4&action=view

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https://intrinxecmanagement-my.sharepoint.com/personal/skougs1_intrinxec_com/_layouts/15/WopiFrame.aspx?guestaccesstoken=GuLo2m02zB1vVMwPaHQ1BBjal00vImh8RfzFMW0Lpt4%3d&docid=1f72ac7fd2f84441d8e6c6e58000928b4&action=view




Once items are put into the spreadsheet, changes will save automatically. Items requiring editing can go to B. Merker and/or Leah first. B. Merker offered to serve as an editor for website updates in 2015-2016. L. Sweet noted that Board only access to the website will be up by July 1, 2015 with additional committees to follow on August 1 with the priority being Professional Development Committee. Committee Reports Communications B. Stein noted that he likes the new format of the newsletter. He is working on a legislative update based the 2015 legislative summary. B. Stein and L. Sweet are also working on the brief, MAHU Annual Report as an infographic. The group noted that Communications needs committee updates by the 15th of each month – up to two paragraphs. Professional Development S. Christenson provided the report on M. Bell’s absence. She provided an overview of the PDC planning meeting and there were three new members who joined. She noted that committee members’ skills will be targeted in utilized throughout the year but she will serve as the primary liaison to the communications committee. Goals for the year include: great content (best practice) and revenue generation. There will not be a December meeting, but there will be an August meeting and Jon Ross will be the speaker. A. Riedl cautioned that the ADP presentation (for August) is not too “sales pitchy” for CE purposes. S. Christenson will remind the speaker of the CE requirements so that the presentation is not branded ADP and does not solely focus on ADP products and services and will focus more on the requirements. S. Christenson will be the PDC chair in 2015-2016 Membership R. Jorgensen reported that he is looking at some different associate membership options and he is bringing a guest and encouraged that the board welcome her. It was noted that new members and new attendees can be welcomed at monthly meetings. The group discussed ways to engage new members as volunteers, inviting them to speak up at meetings and connect at new meetings. M. McGuire will be the membership chair in 2015-2016. Sponsorship R. Nelson noted that his committee met to review changes to the 2015-2016 sponsorship program. Benefits will be priced out and the Agency Sponsorship will be sold as a discount package rather than a sponsorship. The Legislative Sponsorship will be changed to Capitol Sponsorship and the pricing will come down. Other changes include removing the convention dinner and removing the job board. R. Nelson will have a draft of the benefits for the June 10 meeting.

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Education A. Andreasen noted that today’s program was approved for 1 CE and Ethics is approved for 3 CE. Mike McGuire has offered to proctor the program. All CE’s have been updated and corrected through the current program. Shawnee Christenson will be serving as the Education Coordinator starting in July 2015. Legislative M. McGuire noted that the PAC chair will be Heather LaValle and he has trained her on the reporting requirements and rules with the State of MN. The State of MN has been notified and he will be giving her all of the files today. The reporting requirements have changed so the PAC reporting only needs to be done annually. Everything is up to date for Heather to have a clean transition. M. McGuire noted that MAHU is the only Chapter with a lobbyist on the leadership committee. He is working on an analysis between MAHU, NAIFA and PAI to compare and contrast the differences so MAHU can differentiate itself better. MNSure A Riedl reported highlights of her recent meeting with MNsure on their leadership transition. She noted some changes to Ken Harpell’s role and other staff. She has asked for more accountability from MNsure including updates to agents each month, regular meetings with MAHU leadership so priorities can be known and shared and a regular report to the MNsure board. She noted that she would like to see MAHU’s close involvement to help set priorities among the roles and work of MNsure. Mike McGuire has been recommended to serve on a task force because of his experience and skills. M. Feran noted that there will be a monthly presence at the MNsure from the MAHU board. Guest Tim Wilkin entered the meeting at 10:23 a.m. It was recommended that MNsure updates are sent to members with the legislative update (members only). Guest: Dave Wiest entered the meeting at 10:35 a.m. Guest: Troy Cook entered the meeting at 10:41 a.m. Lobbyist Update Tim Wilkin shared highlights from the 2015 Legislative wrap up who created for MAHU members. He highlighted issues related to the Right to Advice – Chapter 58 Bill which keeps the application active with the Agent of Record (AOR). The provision is effective immediately. The Stop Loss Proposal passed the House, did not pass the Senate and will remain active for next year. The bill would essentially leveling the playing field for small and large groups there was variable support among carriers, the Commissioner and others. Other highlights include: MNsure will not be a state agency thereby keeping decision making more public. Only QHP and Dental can be sold on MNsure. The PHP/MNCare portion was not repealed. The elder abuse fee bill was not passed. The long-term care partnership was scaled back to 1%. There have also been some worker’s compensation changes.

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M. Feran thanked Tim Wilkin for all of his great work on behalf of MAHU this year and other board members echoed their appreciation. NAHU Update Troy Cook announced that the national NAHU convention will be changing in the coming years. He noted that there will be more of an emphasis on organizational leadership training (as an association), it will also be shorter, it may change to a Thursday – Sunday model. The locations will also change to more business settings, rather than more resort settings. NAHU is in good financial position despite skyrocketing lobbying costs related to the ACA. Last year reserves will used to try new programs, such as the agent track. NAHU has just hired a marketing firm to work on recruitment. M. Feran thanked everyone on the board for their contributions over the course of the year. H. Johnson made a motion to adjourn the meeting; Seconded by A. DeRuyter. Motion Carried. Meeting was adjourned at 11:28 am. Next Board Meeting: Board Retreat July 10 or 11, 2015 Location: TBD Submitted by: Leah Sweet Date: June 3, 2015

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MAHU Leadership Visioning Meeting Notes

June 10, 2015

Park Place East

Ideas generated from meeting organized by committee for 2015-2016 and beyond…

Communication

Logo for members to use as long as they are members.

Get updates to NAHU on events go to ________________ from _________________

Send out post event eblast summary written by a volunteer with an invitation to the next

meeting within 3-5 days.

Craft a consistent message

Legislative updates and calls to action.

Create a thank you message to thank previous legislative sponsors & announce new

opportunities to get to communications team.

Designate a member to manage Twitter updates and Facebook updates

Sell ad space

Imbed videos in newsletter and on website – as sold or sponsored ads/space.

Legislative Committee

Initiatives take years to see through, therefore success is in continuity and they will keep the

current model.

Connect better with NAHU – to get better national updates, to share MN successes (MN rocks)

so other states can benefit (e.g. right to advice).

Great volunteers – could prioritize issues and financial resources better.

This committee needs to communicate more often with members and especially with carriers.

Continue to play defense.

Engage Jim Showalter for a program

Focus on members inclusion and issues

Quarterly carrier meetings – leadership (OK for members to attend)

Identify & nurture collaborative opportunities (e.g. carriers, NAIFA, “I”, Chamber, Navigators…)

AOR – have a MAHU stamp on the members’ only section of the website.

Meet & greet with legislators in the off season.

2 sessions – road show including a legislative 101 session and a build your business training.

Share a lobbyist with NAIFA

Maintain and grow grassroots connections – Racer

PDC

Take sessions “on the road” build your business & leg 101

Offer CE often = 50% of programs

Monthly meetings – Nine (includes October): typical audience – brokers, carriers, their staff and

old friends

Offer product training, small & independent “build your business” training.

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MAHU After Hours or Sunrise with MAHU – sessions

MAHUCon – tech fair for business owners.

SunLife “Super CE” model (includes homework)

New model for 2015-2016:

o Business meeting – 15 minutes

o Sponsor sale – 30 minutes

Cost $1,000

Includes ___ broker tickets

o CE program – 60

At least one outstate/roadshow program

Task force – determine re-broadcast/streaming program of monthly meeting. Little interest in a

webinar.

o Video record each meeting, sell the links to people who could not attend to greater MN

agents. Avex is company that produces videos, there is a member who also does this –

Roger knows him.

Season Passes – members only

Offer Guest Lunch passes - for people to purchase and to give to guest – a certain % over Season

Passes.

Sponsorship

See draft of 2015-2016 packet – Randy made changes in draft

Add monthly sponsorship sales solutions program - $1,000 + passes

Add Carrier Fair Sponsorships –

o Determine price point based on contract

Identify large agencies statewide and gather contact information to pitch legislative sponsorship

to (needs volunteer)

Membership

Why do we want new members? To help us work together and also the money.

Push members to self-identify as MAHU members. Customers care about credibility.

Legislative roadshow to nonmembers – invite only

Allow sponsors to buy package of lunch passes

MAHU – After Hours Social event

New Member Breakfast – held at IMI with bagels, and assigning a mentor

Welcome calls (based on Associate members) – president elect and Mike

Member pins or other bling to show pride

Update Associate membership categories and processing practice so that it operates correctly

(tiers)

Target 15 new members.

Offer a St. Cloud LPRT style program

Ideas to bring in new members -

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Determine new member committee members, should have a vendor representation.

FMO’s – ask them to help us with a membership drive

Determine message to potential members

Review and update member recruitment materials.

Connect with legislative committee attendees (who were not members)

Target a list of 200 people and create a strategy to call them personally and get them to become

members.

o Target the 5 star brokers – Twin Cities Insurance Committee

Market to the outstate brokers, find them a reduced room rate at the DT for Oct 7.

Other

Shorten board meetings

Reserved tables were for board members who were running late from their meeting. Board

members should spread out and sit with others around the room.

Fundraiser

Wine tastings – ala Rotary – Roger & Greg. Wall of Wine or Cork Pull Raffle – each member

brings 2 bottles of wine.

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MEMO

TO: MAHU Board of Directors

FROM: IntrinXec Management, Inc.

RE: May Financial Statements

The following highlights some of the key performance measures and notable activity during the year to date

May 30, 2015.

Balance Sheet

• Total cash as of May 30, 2015 is $6,625. This includes cash in the checking account at Associated Bank

of $1,622 and an Associated Bank Money Market account of $ 5,002. Current cash is lower than last

year’s YTD cash balance by $75,438. At this point last year, total cash for MAHU was $82,062.

• Accounts receivable balance of $2,500 is comprised of sponsorship billing.

• Total assets for MAHU as of May 30 2015 are $17,264. Total assets as of May 30, 2014 were $80,062.

• Prepaid Expenses: Under accrual accounting, payments made to vendors for services not yet completed are considered prepaid, as the vendor has not yet “earned” them. As such, they are not expensed on the P&L until the services are performed. This is an asset to MAHU because it is owed a good or service by the vendor. Once the service has been fulfilled, these funds will be expensed and will be reflected on the Profit and Loss statement. Current expenses listed as prepaid on the balance sheet total $8,140, and are broken down as follows:

o June Retainer IntrinXec $7,050.

o Travel expense to the NAHU Convention for Heidi Michaels and Bob Stein.

• Total MAHU Liabilities as of May 30, 2015 are $4,531 consisting of accounts payable. May 30, 2014

liabilities were $232,197 comprised of accounts payable balance.

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Profit and Loss

• The provided profit and loss statement highlights the accrual income and expenses to date in the left

column, and shows the organization’s budget for the year in the right column. Budget figures used in

this report are from the approved annual budget.

• Income year to date is primarily comprised of dues totaling $31,370, Registrations and Season Tickets

$82,745, Sponsorships of $60,400, Exhibitor Fees $23,000, and Public Relations Donations of $6,320.

Total Income as of May 30, 2015, is $212,685. Budgeted income for period is $ 282,804, lower by 25%.

Note: Public Relations Donation income was not included in the2014-2015 budget.

• Cost of Sales Expense refers to expenses that can be directly attributed to a program or event. Year to

date Cost of Sales is $74,899. Budgeted Cost of Goods Expensed is $ 95,405.

Note: May COGS Catering reflects a credit from the Double Tree Hotel of $ 1,170 for April catering

expense.

• Administration Expenses includes management fees, website expenses, and merchant fees incurred

for credit card payments collected. These expenses are listed by account in the left column on the P&L.

Total administration expense is $152,745. Budgeted expenses are $ 141,495.

• Under the accrual method of accounting, current net income (loss) for the organization is ($14,959).

Lower than budgeted income of $45,904.

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May 31, 15

ASSETSCurrent Assets

Checking/Savings1075 · Associated Bank Checking 1,622.821085 · Associated Bank Money Market 5,001.99

Total Checking/Savings 6,624.81

Accounts Receivable1100 · Accounts Receivable 2,500.00

Total Accounts Receivable 2,500.00

Other Current Assets1200 · Prepaid Expenses 8,140.00

Total Other Current Assets 8,140.00

Total Current Assets 17,264.81

TOTAL ASSETS 17,264.81

LIABILITIES & EQUITYLiabilities

Current LiabilitiesAccounts Payable

2000 · Accounts Payable 4,531.98

Total Accounts Payable 4,531.98

Total Current Liabilities 4,531.98

Total Liabilities 4,531.98

Equity30000 · Opening Balance Equity 1,073.0032000 · Unrestricted Net Assets 26,619.18Net Income -14,959.35

Total Equity 12,732.83

TOTAL LIABILITIES & EQUITY 17,264.81

MAHUBalance SheetAs of May 31, 2015

Page 112 of 44

May 15 Jul '14 - May 15

Income3000 · Membership Dues 2,265.00 25,450.653010 · Associate Membership Dues 1,600.00 5,920.003100 · Registrations 1,005.00 59,945.003110 · Season Tickets 0.00 22,800.003130 · Webinar Income 0.00 452.943200 · Sponsorships 0.00 50,080.003250 · Corp.Sponsorship Allocation 0.00 10,320.003350 · Exhibitor Fees 0.00 23,000.003400 · Silent Auction -1,030.00 8,370.003500 · Public Relations Donations 0.00 6,320.003700 · Other Income Interest 0.42 17.0149900 · Uncategorized Income 0.00 10.00

Total Income 3,840.42 212,685.60

Cost of Goods Sold4100 · Catering 1,658.27 50,380.294200 · Equipment Rental 0.00 13,827.994300 · Contract Program Services 0.00 6,925.414400 · Program Supplies 169.63 687.174600 · Program Printing 0.00 1,947.184800 · Program Licenses/Fees 0.00 241.774900 · Other Program Costs 0.00 889.47

Total COGS 1,827.90 74,899.28

Gross Profit 2,012.52 137,786.32

Expense5000 · Contract Admin 7,050.00 76,074.485010 · Legislative Services 3,516.00 41,138.215015 · Professional Services 0.00 3,330.055020 · Accounting Fees 0.00 795.005030 · Website Fees 347.10 4,448.805100 · Office Supplies 0.00 119.345120 · Printing & Copying 111.09 1,383.175200 · Telephone & Fax 50.00 739.555210 · Postage & Delivery 10.75 110.285300 · Meeting Expense 0.00 241.995310 · Travel & Lodging 11.50 1,227.045310.1 · Travel & Lodging Legislative 9.14 9.145400 · Bank Fees 484.91 6,127.825400.5 · Licenses & Fees 0.00 66.055570 · Public Relations 0.00 6,723.075600 · Miscellaneous Expense 297.98 297.985700 · CAP Conf 0.00 6,935.785710 · Board Retreat 0.00 350.665715 · Region 4 Ldrship 0.00 362.705720 · Monthly Board Mtgs 71.92 71.926100 · Insurance 0.00 2,192.64

Total Expense 11,960.39 152,745.67

Net Income -9,947.87 -14,959.35

MAHUProfit & Loss

May 2015

Page 213 of 44

May 15 Budget Jul '14 - ... YTD Bud... Annual B...

Income3100 · Registrations 0.00 0.00 0.00 0.003700 · Other Income Interest 0.42 17.01

Total Income 0.42 17.01 0.00 0.00

Gross Profit 0.42 17.01 0.00 0.00

Expense5000 · Contract Admin 7,050.00 7,050.00 76,074.48 78,854.00 85,904.005015 · Professional Services 0.00 2,330.05 1,500.00 1,500.005020 · Accounting Fees 0.00 0.00 795.00 795.00 795.005030 · Website Fees 347.10 35.00 4,318.80 396.00 431.005100 · Office Supplies 0.00 0.00 0.00 27.00 27.005120 · Printing & Copying 111.09 25.00 1,253.59 407.00 468.005200 · Telephone & Fax 50.00 50.00 739.55 521.00 571.005210 · Postage & Delivery 10.75 4.00 76.38 78.00 86.005310 · Travel & Lodging 0.00 10.00 48.72 90.00 100.005400 · Bank Fees 484.91 750.00 6,127.82 4,830.00 4,870.005400.5 · Licenses & Fees 0.00 66.055520 · Volunteer Recognition 0.00 700.00 0.00 700.00 700.006100 · Insurance 0.00 591.00 1,792.64 591.00 2,116.006100.5 · Insurance-SC 0.00 0.00 0.00 0.00 0.00

Total Expense 8,053.85 9,215.00 93,623.08 88,789.00 97,568.00

Net Income -8,053.43 -9,215.00 -93,606.07 -88,789.00 -97,568.00

MAHUP&L vs Budget - Administrative

May 2015

Page 314 of 44

May 15 Budget Jul '14 - ... YTD Bu... Annual ...

Income49900 · Uncategorized Income 0.00 10.00

Total Income 0.00 10.00

Gross Profit 0.00 10.00

Expense5600.5 · Misc-SC 0.00 0.00 0.00 0.00 0.005705 · NAHU Annl Conf 0.00 0.00 0.00 0.00 5,000.005710 · Board Retreat 0.00 0.00 350.66 800.00 800.005715 · Region 4 Ldrship 0.00 0.00 362.70 1,000.00 1,000.005720 · Monthly Board Mtgs 71.92 200.00 71.92 1,800.00 2,000.005730 · EC Mtgs 0.00 0.00 0.00 150.00 200.00

Total Expense 71.92 200.00 785.28 3,750.00 9,000.00

Net Income -71.92 -200.00 -775.28 -3,750.00 -9,000.00

MAHUP&L vs Budget - Board

May 2015

Page 415 of 44


Income3100 · Registrations 0.00 0.00 1,370.00 1,250.00 1,250.003130 · Webinar Income 0.00 0.00 452.94 2,000.00 3,000.003200 · Sponsorships 0.00 0.00 1,300.00 1,375.00 1,375.003400 · Silent Auction 0.00 90.00

Total Income 0.00 0.00 3,212.94 4,625.00 5,625.00

Cost of Goods Sold4100 · Catering 0.00 0.00 1,697.00 1,373.00 1,373.004800 · Program Licenses/Fees 0.00 100.00

Total COGS 0.00 0.00 1,797.00 1,373.00 1,373.00

Gross Profit 0.00 0.00 1,415.94 3,252.00 4,252.00

Expense5120 · Printing & Copying 0.00 0.00 0.00 2.00 2.00

Total Expense 0.00 0.00 0.00 2.00 2.00

Net Income 0.00 0.00 1,415.94 3,250.00 4,250.00

MAHUP&L vs Budget - General Events

May 2015

Page 516 of 44

May 15 Budget Jul '14 - ... YTD Bud... Annual B...

Expense5010 · Legislative Services 3,516.00 4,000.00 41,138.21 41,500.00 45,500.005015 · Professional Services 0.00 1,000.00 1,750.00 1,750.005020 · Accounting Fees 0.00 0.00 0.00 0.00 0.005030 · Website Fees 0.00 0.00 0.00 0.005120 · Printing & Copying 0.00 34.00 0.00 117.00 117.005210 · Postage & Delivery 0.00 0.00 0.00 17.00 17.005700 · CAP Conf 0.00 0.00 6,935.78 0.00 8,000.00

Total Expense 3,516.00 4,034.00 49,073.99 43,384.00 55,384.00

Net Income -3,516.00 -4,034.00 -49,073.99 -43,384.00 -55,384.00

MAHU06/12/15 P&L vs Budget - Legislative

May 2015

Page 617 of 44


Income3000 · Membership Dues 2,265.00 2,700.00 25,450.65 29,250.00 31,950.003010 · Associate Membership Dues 1,600.00 460.00 5,920.00 4,550.00 5,010.00

Total Income 3,865.00 3,160.00 31,370.65 33,800.00 36,960.00

Gross Profit 3,865.00 3,160.00 31,370.65 33,800.00 36,960.00

Expense5600 · Miscellaneous Expense 0.00 0.00 1,000.00 1,000.00

Total Expense 0.00 0.00 1,000.00 1,000.00

Net Income 3,865.00 3,160.00 31,370.65 32,800.00 35,960.00

MAHUP&L vs Budget - Membership

May 2015

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Income3100 · Registrations 755.00 4,555.00 15,215.00 23,155.00 24,105.003110 · Season Tickets 0.00 0.00 22,800.00 26,280.00 26,280.003200 · Sponsorships 0.00 500.00 3,350.00 1,500.00 1,500.00

Total Income 755.00 5,055.00 41,365.00 50,935.00 51,885.00

Cost of Goods Sold4000 · Facility Fees 0.00 350.00 0.00 2,800.00 3,150.004100 · Catering 2,828.78 1,745.00 26,106.33 26,216.00 29,541.004200 · Equipment Rental 0.00 22.00 0.00 132.00 172.004300 · Contract Program Services 0.00 0.00 249.66 2,000.00 2,000.004400 · Program Supplies 133.17 0.00 348.42 375.00 375.004800 · Program Licenses/Fees 0.00 193.00 141.77 315.00 378.00

Total COGS 2,961.95 2,310.00 26,846.18 31,838.00 35,616.00

Gross Profit -2,206.95 2,745.00 14,518.82 19,097.00 16,269.00

Expense5120 · Printing & Copying 0.00 0.00 0.00 133.00 133.005300 · Meeting Expense 0.00 132.095310 · Travel & Lodging 11.50 0.00 53.54 400.00 400.005310.1 · Travel & Lodging Legislative 9.14 9.14

Total Expense 20.64 0.00 194.77 533.00 533.00

Net Income -2,227.59 2,745.00 14,324.05 18,564.00 15,736.00

MAHUP&L vs Budget - Monthly Meeting

May 2015

Page 819 of 44

May 15 Budget Jul '14 - M... YTD Budget Annual B...

Income3100 · Registrations 250.00 0.00 43,360.00 56,250.00 56,250.003200 · Sponsorships 0.00 0.00 9,250.00 6,750.00 7,750.003250 · Corp.Sponsorship Allocation 0.00 0.00 10,320.00 18,000.00 18,000.003350 · Exhibitor Fees 0.00 1,500.00 23,000.00 34,500.00 34,500.003400 · Silent Auction -1,030.00 -225.00 8,280.00 13,782.00 13,782.003700 · Other Income Interest 0.00 7,162.00 0.00 7,162.00 7,162.00

Total Income -780.00 8,437.00 94,210.00 136,444.00 137,444.00

Cost of Goods Sold4000 · Facility Fees 0.00 0.00 0.00 2,700.00 2,700.004100 · Catering -1,170.51 21,089.00 22,576.96 30,878.00 30,878.004200 · Equipment Rental 0.00 500.00 13,827.99 18,000.00 18,000.004300 · Contract Program Services 0.00 2,008.00 6,675.75 4,483.00 4,483.004400 · Program Supplies 36.46 55.00 338.75 55.00 55.004600 · Program Printing 0.00 128.00 1,947.18 2,818.00 2,818.004900 · Other Program Costs 0.00 3,034.00 889.47 3,260.00 3,260.00

Total COGS -1,134.05 26,814.00 46,256.10 62,194.00 62,194.00

Gross Profit 354.05 -18,377.00 47,953.90 74,250.00 75,250.00

Expense5030 · Website Fees 0.00 130.005100 · Office Supplies 0.00 119.345120 · Printing & Copying 0.00 115.00 129.58 149.00 162.005210 · Postage & Delivery 0.00 33.905300 · Meeting Expense 0.00 194.00 109.90 194.00 194.005310 · Travel & Lodging 0.00 750.00 1,124.78 2,324.00 2,338.005400 · Bank Fees 0.00 0.00 0.00 220.00 220.005600 · Miscellaneous Expense 297.98 0.00 297.98 750.00 750.006100 · Insurance 0.00 0.00 400.00 400.00 400.00

Total Expense 297.98 1,059.00 2,345.48 4,037.00 4,064.00

Net Income 56.07 -19,436.00 45,608.42 70,213.00 71,186.00

MAHUP&L vs Budget - Sales Convention

May 2015

Page 920 of 44

May... Bud... Jul '14 - ... YTD Bud... Annual B...

Income3200 · Sponsorships 0.00 0.00 36,180.00 75,000.00 75,000.003250 · Corp.Sponsorship Allocation 0.00 0.00 0.00 -18,000.00 -18,000.00

Total Income 0.00 0.00 36,180.00 57,000.00 57,000.00

Gross Profit 0.00 0.00 36,180.00 57,000.00 57,000.00

Expense 0.00 0.00

Net Income 0.00 0.00 36,180.00 57,000.00 57,000.00

MAHU06/12/15 P&L vs Budget - Sponsorships

May 2015

Page 1021 of 44

Public Relations TOTALMa... Jul '14 ... Ma... Jul '14 ...

Income3500 · Public Relations Donations 0.00 6,320.00 0.00 6,320.00

Total Income 0.00 6,320.00 0.00 6,320.00

Gross Profit 0.00 6,320.00 0.00 6,320.00

Expense5570 · Public Relations 0.00 6,723.07 0.00 6,723.07

Total Expense 0.00 6,723.07 0.00 6,723.07

Net Income 0.00 -403.07 0.00 -403.07

MAHUProfit & Loss (Non-Budgeted)

May 2015

Page 1122 of 44

MEMO

TO: MAHU Board of Directors

FROM: IntrinXec Management, Inc.

RE: June Financial Statements

The following highlights some of the key performance measures and notable activity during the year to date

June 30, 2015.

Balance Sheet

• Total cash as of June 30, 2015 is $4,304. This includes cash in the checking account at Associated Bank

of $3,301 and an Associated Bank Money Market account of $ 1,003. Current cash is lower than last

year’s YTD cash balance by $33,627. At this point last year, total cash for MAHU was $37,930.

• Accounts receivable balance of $2,500 is comprised of sponsorship billing.

• Total assets for MAHU as of June 30 2015 are $13,978. Total assets as of June 30, 2014 were $40,923.

• Prepaid Expenses: Under accrual accounting, payments made to vendors for services not yet completed are considered prepaid, as the vendor has not yet “earned” them. As such, they are not expensed on the P&L until the services are performed. This is an asset to MAHU because it is owed a good or service by the vendor. Once the service has been fulfilled, these funds will be expensed and will be reflected on the Profit and Loss statement. Current expenses listed as prepaid on the balance sheet total $7,175, and are broken down as follows:

o June Retainer IntrinXec $7,175.

• Total MAHU Liabilities as of June 30, 2015 are $11,182 consisting of accounts payable. June 30, 2014

liabilities were $13,231 comprised of accounts payable balance.

23 of 44

Profit and Loss

• The provided profit and loss statement highlights the accrual income and expenses to date in the left

column, and shows the organization’s budget for the year in the right column. Budget figures used in

this report are from the approved annual budget.

• Income year to date is primarily comprised of dues totaling $32,465, Registrations and Season Tickets

$84,295, Sponsorships of $60,400, Exhibitor Fees $24,500, and Public Relations Donations of $6,320.

Total Income as of June 30, 2015, is $216,830. Budgeted income for period is $ 288,914 lower by 25%.

o Note: Public Relations Donation income was not included in the2014-2015 budget.

• Cost of Sales Expense refers to expenses that can be directly attributed to a program or event. Year to

date Cost of Sales is $74,695. Budgeted Cost of Goods Expensed is $ 99,183.

• Administration Expenses includes management fees, website expenses, and merchant fees incurred

for credit card payments collected. These expenses are listed by account in the left column on the P&L.

Total administration expense is $167,030. Budgeted expenses are $ 167,551.

• Under the accrual method of accounting, current net income (loss) for the organization is ($24,895).

Lower than budgeted income of $22,180.

24 of 44

Jun 30, 15

ASSETSCurrent Assets

Checking/Savings1075 · Associated Bank Checking 3,301.691085 · Associated Bank Money Market 1,002.09

Total Checking/Savings 4,303.78

Accounts Receivable1100 · Accounts Receivable 2,500.00

Total Accounts Receivable 2,500.00

Other Current Assets1200 · Prepaid Expenses 7,175.00

Total Other Current Assets 7,175.00

Total Current Assets 13,978.78

TOTAL ASSETS 13,978.78

LIABILITIES & EQUITYLiabilities

Current LiabilitiesAccounts Payable

2000 · Accounts Payable 11,182.31

Total Accounts Payable 11,182.31

Total Current Liabilities 11,182.31

Total Liabilities 11,182.31

Equity30000 · Opening Balance Equity 1,073.0032000 · Unrestricted Net Assets 26,619.18Net Income -24,895.71

Total Equity 2,796.47

TOTAL LIABILITIES & EQUITY 13,978.78

MAHUBalance SheetAs of June 30, 2015

Page 125 of 44

Jun 15 Jul '14 - Jun 15

Income3000 · Membership Dues 915.00 26,365.653010 · Associate Membership Dues 180.00 6,100.003100 · Registrations 1,550.00 61,495.003110 · Season Tickets 0.00 22,800.003130 · Webinar Income 0.00 452.943200 · Sponsorships 0.00 50,080.003250 · Corp.Sponsorship Allocation 0.00 10,320.003350 · Exhibitor Fees 1,500.00 24,500.003400 · Silent Auction 0.00 8,370.003500 · Public Relations Donations 0.00 6,320.003700 · Other Income Interest 0.10 17.1149900 · Uncategorized Income 0.00 10.00

Total Income 4,145.10 216,830.70

Cost of Goods Sold4000 · Facility Fees 0.00 2,150.004100 · Catering 0.00 47,687.064200 · Equipment Rental 0.00 14,014.984300 · Contract Program Services 0.00 6,925.414400 · Program Supplies 52.43 739.604600 · Program Printing 0.00 1,947.184800 · Program Licenses/Fees 100.00 341.774900 · Other Program Costs 0.00 889.47

Total COGS 152.43 74,695.47

Gross Profit 3,992.67 142,135.23

Expense5000 · Contract Admin 7,050.00 83,124.485010 · Legislative Services 3,500.00 44,638.215015 · Professional Services 0.00 3,330.055020 · Accounting Fees 0.00 795.005030 · Website Fees 345.80 4,794.605100 · Office Supplies 0.00 119.345120 · Printing & Copying 142.05 1,525.225200 · Telephone & Fax 73.02 812.575210 · Postage & Delivery 5.51 115.795300 · Meeting Expense 0.00 241.995310 · Travel & Lodging 16.10 1,252.285310.1 · Travel & Lodging Legislative 10.00 10.005400 · Bank Fees 15.15 6,142.975400.5 · Licenses & Fees 0.00 66.055570 · Public Relations 0.00 6,723.075600 · Miscellaneous Expense 0.00 297.985700 · CAP Conf 0.00 6,935.785705 · NAHU Annl Conf 2,043.40 2,043.405710 · Board Retreat 0.00 350.665715 · Region 4 Ldrship 0.00 362.705720 · Monthly Board Mtgs 0.00 428.166100 · Insurance 728.00 2,920.64

Total Expense 13,929.03 167,030.94

Net Income -9,936.36 -24,895.71

MAHUProfit & Loss

June 2015

Page 226 of 44

Jun 15 Budget Jul '14 - J... YTD Bud... Annual B...

Income3100 · Registrations 0.00 0.00 0.00 0.003700 · Other Income Interest 0.10 17.11

Total Income 0.10 17.11 0.00 0.00

Gross Profit 0.10 17.11 0.00 0.00

Expense5000 · Contract Admin 7,050.00 7,050.00 83,124.48 85,904.00 85,904.005015 · Professional Services 0.00 2,330.05 1,500.00 1,500.005020 · Accounting Fees 0.00 0.00 795.00 795.00 795.005030 · Website Fees 345.80 35.00 4,664.60 431.00 431.005100 · Office Supplies 0.00 0.00 0.00 27.00 27.005120 · Printing & Copying 142.05 61.00 1,395.64 468.00 468.005200 · Telephone & Fax 73.02 50.00 812.57 571.00 571.005210 · Postage & Delivery 5.51 8.00 81.89 86.00 86.005310 · Travel & Lodging 0.00 10.00 48.72 100.00 100.005400 · Bank Fees 15.15 40.00 6,142.97 4,870.00 4,870.005400.5 · Licenses & Fees 0.00 66.055520 · Volunteer Recognition 0.00 0.00 0.00 700.00 700.006100 · Insurance 728.00 1,525.00 2,520.64 2,116.00 2,116.006100.5 · Insurance-SC 0.00 0.00 0.00 0.00 0.00

Total Expense 8,359.53 8,779.00 101,982.61 97,568.00 97,568.00

Net Income -8,359.43 -8,779.00 -101,965.50 -97,568.00 -97,568.00

MAHUP&L vs Budget - Administrative

June 2015

Page 327 of 44

Jun 15 Budget Jul '14 - J... YTD Budg... Annual B...

Income49900 · Uncategorized Income 0.00 10.00



Expense5310.1 · Travel & Lodging Legislative 10.00 10.005600.5 · Misc-SC 0.00 0.00 0.00 0.00 0.005705 · NAHU Annl Conf 2,043.40 5,000.00 2,043.40 5,000.00 5,000.005710 · Board Retreat 0.00 0.00 350.66 800.00 800.005715 · Region 4 Ldrship 0.00 0.00 362.70 1,000.00 1,000.005720 · Monthly Board Mtgs 0.00 200.00 428.16 2,000.00 2,000.005730 · EC Mtgs 0.00 50.00 0.00 200.00 200.00

Total Expense 2,053.40 5,250.00 3,194.92 9,000.00 9,000.00

Net Income -2,053.40 -5,250.00 -3,184.92 -9,000.00 -9,000.00

MAHUP&L vs Budget - Board

June 2015

Page 428 of 44

Jun 15 Budget Jul '14 - ... YTD Bu... Annual ...

Income3100 · Registrations 0.00 0.00 1,370.00 1,250.00 1,250.003130 · Webinar Income 0.00 1,000.00 452.94 3,000.00 3,000.003200 · Sponsorships 0.00 0.00 1,300.00 1,375.00 1,375.003400 · Silent Auction 0.00 90.00

Total Income 0.00 1,000.00 3,212.94 5,625.00 5,625.00

Cost of Goods Sold4100 · Catering 0.00 0.00 1,697.00 1,373.00 1,373.004800 · Program Licenses/Fees 0.00 100.00

Total COGS 0.00 0.00 1,797.00 1,373.00 1,373.00

Gross Profit 0.00 1,000.00 1,415.94 4,252.00 4,252.00

Expense5120 · Printing & Copying 0.00 0.00 0.00 2.00 2.00

Total Expense 0.00 0.00 0.00 2.00 2.00

Net Income 0.00 1,000.00 1,415.94 4,250.00 4,250.00

MAHUP&L vs Budget - General Events

June 2015

Page 529 of 44

Jun 15 Budget Jul '14 - J... YTD Budget Annual B...

Income3100 · Registrations 315.00 510.00



Expense5010 · Legislative Services 3,500.00 4,000.00 44,638.21 45,500.00 45,500.005015 · Professional Services 0.00 1,000.00 1,750.00 1,750.005020 · Accounting Fees 0.00 0.00 0.00 0.00 0.005030 · Website Fees 0.00 0.00 0.00 0.005120 · Printing & Copying 0.00 0.00 0.00 117.00 117.005210 · Postage & Delivery 0.00 0.00 0.00 17.00 17.005700 · CAP Conf 0.00 8,000.00 6,935.78 8,000.00 8,000.00

Total Expense 3,500.00 12,000.00 52,573.99 55,384.00 55,384.00

Net Income -3,185.00 -12,000.00 -52,063.99 -55,384.00 -55,384.00

MAHU07/02/15 P&L vs Budget - Legislative

June 2015

Page 630 of 44


Income3000 · Membership Dues 915.00 2,700.00 26,365.65 31,950.00 31,950.003010 · Associate Membership Dues 180.00 460.00 6,100.00 5,010.00 5,010.00

Total Income 1,095.00 3,160.00 32,465.65 36,960.00 36,960.00

Gross Profit 1,095.00 3,160.00 32,465.65 36,960.00 36,960.00

Expense5600 · Miscellaneous Expense 0.00 0.00 1,000.00 1,000.00

Total Expense 0.00 0.00 1,000.00 1,000.00

Net Income 1,095.00 3,160.00 32,465.65 35,960.00 35,960.00

MAHUP&L vs Budget - Membership

June 2015

Page 731 of 44


Income3100 · Registrations 635.00 950.00 15,655.00 24,105.00 24,105.003110 · Season Tickets 0.00 0.00 22,800.00 26,280.00 26,280.003200 · Sponsorships 0.00 0.00 3,350.00 1,500.00 1,500.00

Total Income 635.00 950.00 41,805.00 51,885.00 51,885.00

Cost of Goods Sold4000 · Facility Fees 0.00 350.00 2,150.00 3,150.00 3,150.004100 · Catering 0.00 3,325.00 23,413.10 29,541.00 29,541.004200 · Equipment Rental 0.00 40.00 186.99 172.00 172.004300 · Contract Program Services 0.00 0.00 249.66 2,000.00 2,000.004400 · Program Supplies 52.43 0.00 400.85 375.00 375.004800 · Program Licenses/Fees 100.00 63.00 241.77 378.00 378.00

Total COGS 152.43 3,778.00 26,642.37 35,616.00 35,616.00

Gross Profit 482.57 -2,828.00 15,162.63 16,269.00 16,269.00

Expense5120 · Printing & Copying 0.00 0.00 0.00 133.00 133.005300 · Meeting Expense 0.00 132.095310 · Travel & Lodging 16.10 0.00 78.78 400.00 400.00

Total Expense 16.10 0.00 210.87 533.00 533.00

Net Income 466.47 -2,828.00 14,951.76 15,736.00 15,736.00

MAHUP&L vs Budget - Monthly Meeting

June 2015

Page 832 of 44

Jun 15 Budget Jul '14 - ... YTD Bud... Annual B...

Income3100 · Registrations 600.00 0.00 43,960.00 56,250.00 56,250.003200 · Sponsorships 0.00 1,000.00 9,250.00 7,750.00 7,750.003250 · Corp.Sponsorship Allocation 0.00 0.00 10,320.00 18,000.00 18,000.003350 · Exhibitor Fees 1,500.00 0.00 24,500.00 34,500.00 34,500.003400 · Silent Auction 0.00 0.00 8,280.00 13,782.00 13,782.003700 · Other Income Interest 0.00 0.00 0.00 7,162.00 7,162.00

Total Income 2,100.00 1,000.00 96,310.00 137,444.00 137,444.00

Cost of Goods Sold4000 · Facility Fees 0.00 0.00 0.00 2,700.00 2,700.004100 · Catering 0.00 0.00 22,576.96 30,878.00 30,878.004200 · Equipment Rental 0.00 0.00 13,827.99 18,000.00 18,000.004300 · Contract Program Services 0.00 0.00 6,675.75 4,483.00 4,483.004400 · Program Supplies 0.00 0.00 338.75 55.00 55.004600 · Program Printing 0.00 0.00 1,947.18 2,818.00 2,818.004900 · Other Program Costs 0.00 0.00 889.47 3,260.00 3,260.00

Total COGS 0.00 0.00 46,256.10 62,194.00 62,194.00

Gross Profit 2,100.00 1,000.00 50,053.90 75,250.00 75,250.00

Expense5030 · Website Fees 0.00 130.005100 · Office Supplies 0.00 119.345120 · Printing & Copying 0.00 13.00 129.58 162.00 162.005210 · Postage & Delivery 0.00 33.905300 · Meeting Expense 0.00 0.00 109.90 194.00 194.005310 · Travel & Lodging 0.00 14.00 1,124.78 2,338.00 2,338.005400 · Bank Fees 0.00 0.00 0.00 220.00 220.005600 · Miscellaneous Expense 0.00 0.00 297.98 750.00 750.006100 · Insurance 0.00 0.00 400.00 400.00 400.00

Total Expense 0.00 27.00 2,345.48 4,064.00 4,064.00

Net Income 2,100.00 973.00 47,708.42 71,186.00 71,186.00

MAHUP&L vs Budget - Sales Convention

June 2015

Page 933 of 44

Jun ... Bud... Jul '14 - ... YTD Bud... Annual B...

Income3200 · Sponsorships 0.00 0.00 36,180.00 75,000.00 75,000.003250 · Corp.Sponsorship Allocation 0.00 0.00 0.00 -18,000.00 -18,000.00

Total Income 0.00 0.00 36,180.00 57,000.00 57,000.00

Gross Profit 0.00 0.00 36,180.00 57,000.00 57,000.00

Expense 0.00 0.00

Net Income 0.00 0.00 36,180.00 57,000.00 57,000.00

MAHU07/02/15 P&L vs Budget - Sponsorships

June 2015

Page 1034 of 44

Public Relations TOTALJun 15 Jul '14 - ... Jun 15 Jul '14 - ...

Income3500 · Public Relations Donations 0.00 6,320.00 0.00 6,320.00

Total Income 0.00 6,320.00 0.00 6,320.00

Gross Profit 0.00 6,320.00 0.00 6,320.00

Expense5570 · Public Relations 0.00 6,723.07 0.00 6,723.07

Total Expense 0.00 6,723.07 0.00 6,723.07

Net Income 0.00 -403.07 0.00 -403.07

MAHUProfit & Loss (Non-Budgeted)

June 2015

Page 1135 of 44

MAHU NET INCOME TRACKING

June 30,2015 1 2 3 4 5 6 7 8 9 10 11 12 TOTAL

31-Jul-14 31-Aug-14 30-Sep-14 31-Oct-14 30-Nov-14 31-Dec-14 31-Jan-15 28-Feb-15 31-Mar-15 30-Apr-15 31-May-15 30-Jun-15 YR END

TOTAL CAPITAL $ 13,647 $ 20,568 $ 30,765 $ 38,414 $ 37,872 $ 35,808 27,579 25,728 57,528 22,679 12,732 2,796 $

REVENUE $ 897 $ 14,911 $ 27,245 $ 30,720 $ 13,292 $ 16,442 7,208 18,198 50,862 29,070 3,840 4,145 $ 216,830

COST OF SALES $ 64 $ 0 $ 5,256 $ 3,394 $ 2,879 $ 3,970 3,470 3,650 2,889 47,500 1,827 152 $ 75,051

EXPENSE $ 13,805 $ 9,463 $ 11,797 $ 16,177 $ 14,454 $ 14,060 11,967 16,398 17,747 14,917 11,960 13,929 $ 166,674

NET INCOME $ (12,972) $ 5,448 $ 10,192 $ 11,149 $ (4,041) $ (1,588) (8,229) (1,850) 30,226 (33,347) (9,947) (9,936) $ (24,895)

NET INCOME BY PROGRAM/COMMITTEE

ADMINISTRATION $ (10,618) $ (6,464) $ (7,977) $ (10,177) $ (7,845) $ (7,688) (7,752) (7,811) (10,026) (8,936) (8,053) (8,359) $ (101,965)

BOARD $ (187) $ $ (306) $ $ $ 0 0 10 0 (72) (2,053) $ (3,184)

SPONSORSHIP $ $ $ 4,500 $ 21,000 $ 7,500 $ 6,000 3,000 0 0 (10,320) 0 0 $ 36,180

LEGISLATIVE $ (3,000) $ (3,000) $ (3,500) $ (4,000) $ (4,000) $ (4,008) (4,018) (8,343) (3,176) (4,012) (3,516) (3,185) $ (52,063)

MEMBERSHIP $ 1,157 $ 2,259 $ 4,170 $ 3,075 $ 2,038 $ 2,452 360 4,849 2,812 4,080 3,865 1,095 $ 32,465

MONTHLY MEETINGS $ (414) $ 13,825 $ 10,188 $ 151 $ (619) $ (1,380) (1,906) (2,468) (1,852) 529 (2,227) 466 $ 14,951

SALES CONGRESS $ $ $ $ $ $ 836 2,250 11,920 42,233 (14,688) 56 2,100 $ 47,708

GENERAL EVENTS $ 90 $ 300 $ 1,148 $ $ $ (100) 0 0 225 0 0 0 $ 1,416

PUBLIC RELATIONS $ $ $ 1,975 $ 1,100 $ (1,115) $ (2,200) (163) 0 0 0 0 0 $ (403)

$ (12,972) $ 6,920 $ 10,198 $ 11,149 $ (4,041) $ (6,088) (8,229) (1,853) 30,226 (33,347) (9,947) (9,936) $ (24,895)

36 of 44

MAHU

Profit & Loss July 2014 through June 2015

Jul 14 Aug 14 Sep 14 Oct 14 Nov 14 Dec 14 Jan 15 Feb 15 Mar 15 Apr 15 May 15 Jun 15 TOTAL

Income

3000 · Membership Dues 1,156.89 2,078.76 3,270.00 2,355.00 2,107.50 2,452.50 0.00 4,492.50 1,912.50 3,360.00 2,265.00 915.00 26,365.65

3010 · Associate Membership Dues 0.00 180.00 900.00 720.00 180.00 0.00 360.00 360.00 900.00 720.00 1,600.00 180.00 6,100.00

3100 · Registrations -350.00 1,135.00 5,450.00 1,760.00 1,760.00 1,740.00 3,065.00 10,830.00 23,955.00 9,595.00 1,005.00 1,550.00 61,495.00

3110 · Season Tickets 0.00 12,990.00 8,875.00 935.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 22,800.00

3130 · Webinar Income 0.00 0.00 0.00 0.00 0.00 0.00 32.94 0.00 225.00 195.00 0.00 0.00 452.94

3200 · Sponsorships 0.00 0.00 6,800.00 21,850.00 8,000.00 12,250.00 3,750.00 1,000.00 6,250.00 -9,820.00 0.00 0.00 50,080.00

3250 · Corp.Sponsorship Allocation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10,320.00 0.00 0.00 10,320.00

3350 · Exhibitor Fees 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 17,000.00 6,000.00 0.00 1,500.00 24,500.00

3400 · Silent Auction 90.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 610.00 8,700.00 -1,030.00 0.00 8,370.00

3500 · Public Relations Donations 0.00 0.00 1,975.00 3,100.00 1,245.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,320.00

3700 · Other Income Interest 0.02 0.00 0.00 0.00 0.13 0.21 0.21 15.19 0.42 0.41 0.42 0.10 17.11

49900 · Uncategorized Income 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10.00 0.00 0.00 0.00 10.00

Total Income 896.91 16,383.76 27,270.00 30,720.00 13,292.63 16,442.71 7,208.15 16,697.69 50,862.92 29,070.41 3,840.42 4,145.10 216,830.70

Cost of Goods Sold

4000 · Facility Fees 0.00 0.00 50.00 350.00 350.00 350.00 350.00 350.00 350.00 0.00 0.00 0.00 2,150.00

4100 · Catering 0.00 0.00 5,129.88 2,966.77 2,475.76 3,431.36 2,976.70 2,862.79 2,438.06 23,747.47 1,658.27 0.00 47,687.06

4200 · Equipment Rental 0.00 0.00 26.55 30.02 26.06 26.00 26.02 26.28 26.06 13,827.99 0.00 0.00 14,014.98

4300 · Contract Program Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00 249.66 0.00 6,675.75 0.00 0.00 6,925.41

4400 · Program Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00 104.95 0.00 412.59 169.63 52.43 739.60

4600 · Program Printing 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,947.18 0.00 0.00 1,947.18

4800 · Program Licenses/Fees 63.83 0.00 0.00 0.00 0.00 100.00 57.94 0.00 20.00 0.00 0.00 100.00 341.77

4900 · Other Program Costs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 889.47 0.00 0.00 889.47

Total COGS 63.83 0.00 5,206.43 3,346.79 2,851.82 3,907.36 3,410.66 3,593.68 2,834.12 47,500.45 1,827.90 152.43 74,695.47

Gross Profit 833.08 16,383.76 22,063.57 27,373.21 10,440.81 12,535.35 3,797.49 13,104.01 48,028.80 -18,430.04 2,012.52 3,992.67 142,135.23

Expense

5000 · Contract Admin 6,749.48 5,875.00 7,050.00 7,050.00 7,050.00 7,050.00 7,050.00 7,050.00 7,050.00 7,050.00 7,050.00 7,050.00 83,124.48

5010 · Legislative Services 3,000.00 3,000.00 3,500.00 4,000.00 4,000.00 4,008.00 4,018.00 4,074.21 4,010.00 4,012.00 3,516.00 3,500.00 44,638.21

5015 · Professional Services 0.00 0.00 0.00 1,500.00 267.55 0.00 0.00 1,000.00 562.50 0.00 0.00 0.00 3,330.05

5020 · Accounting Fees 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 795.00 0.00 0.00 0.00 795.00

5030 · Website Fees 1,418.71 285.00 250.00 250.00 250.00 380.00 250.00 340.00 362.99 315.00 347.10 345.80 4,794.60

5100 · Office Supplies 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 119.34 0.00 0.00 119.34

5120 · Printing & Copying 127.13 120.00 74.55 90.49 29.71 29.71 86.77 74.53 461.62 177.57 111.09 142.05 1,525.22

5200 · Telephone & Fax 33.38 22.23 0.00 200.00 50.00 62.02 68.02 76.53 80.71 96.66 50.00 73.02 812.57

5210 · Postage & Delivery 2.40 0.00 4.84 6.24 1.44 33.90 27.80 7.41 8.31 7.19 10.75 5.51 115.79

5300 · Meeting Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00 216.73 25.26 0.00 0.00 0.00 241.99

5310 · Travel & Lodging 0.00 20.72 28.56 11.20 0.00 0.00 0.00 11.50 18.78 1,124.78 20.64 16.10 1,252.28

5310.1 · Travel & Lodging Legislative 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10.00 10.00

5400 · Bank Fees 330.83 74.06 580.24 1,069.18 446.11 240.37 303.53 278.14 705.66 1,614.79 484.91 15.15 6,142.97

5400.5 · Licenses & Fees 0.00 66.05 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 66.05

5570 · Public Relations 0.00 0.00 0.00 2,000.00 2,360.00 2,200.50 162.57 0.00 0.00 0.00 0.00 0.00 6,723.07

5600 · Miscellaneous Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 297.98 0.00 297.98

5700 · CAP Conf 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,269.40 3,666.38 0.00 0.00 0.00 6,935.78

5705 · NAHU Annl Conf 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,043.40 2,043.40

5710 · Board Retreat 350.66 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 350.66

5715 · Region 4 Ldrship 0.00 0.00 305.78 0.00 0.00 56.92 0.00 0.00 0.00 0.00 0.00 0.00 362.70

5720 · Monthly Board Mtgs 0.00 0.00 47.79 46.84 27.36 63.05 59.85 56.62 54.73 0.00 71.92 0.00 428.16

6100 · Insurance 1,792.64 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 400.00 0.00 728.00 2,920.64

Total Expense 13,805.23 9,463.06 11,841.76 16,223.95 14,482.17 14,124.47 12,026.54 16,455.07 17,801.94 14,917.33 11,960.39 13,929.03 167,030.94

Net Income -12,972.15 6,920.70 10,221.81 11,149.26 -4,041.36 -1,589.12 -8,229.05 -3,351.06 30,226.86 -33,347.37 -9,947.87 -9,936.36 -24,895.71

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MAHU NET INCOME TRACKINGFYE 6/30/2014 1 2 3 4 5 6 7 8 9 10 11 12 TOTAL

31‐Jul‐13 31‐Aug‐13 30‐Sep‐13 31‐Oct‐13 30‐Nov‐13 31‐Dec‐13 31‐Jan‐14 28‐Feb‐14 31‐Mar‐14 30‐Apr‐14 31‐May‐14 30‐Jun‐14 YR ENDTOTAL CAPITAL 22,005$ 36,227$ 41,135$ 37,039$ 37,744$ 36,536$ 31,451$ 41,000$ 83,836$ 64,788$ 45,865$ 29,142$ 29,142$

REVENUE 225$ 24,418$ 20,846$ 12,268$ 12,970$ 12,393$ 14,835$ 26,088$ 52,317$ 31,638$ 19,645$ 1,154$ 228,797$

COST OF SALES ‐$ 25$ 5,328$ 6,718$ 2,870$ 3,169$ 3,911$ 3,570$ 262$ 35,799$ 28,999$ 4,246$ 94,897$

EXPENSES 10,333$ 10,170$ 10,610$ 9,646$ 9,395$ 10,431$ 16,009$ 12,969$ 9,218$ 14,887$ 9,569$ 13,350$ 136,587$

NET INCOME (10,108)$ 14,223$ 4,908$ (4,096)$ 705$ (1,207)$ (5,085)$ 9,549$ 42,837$ (19,048)$ (18,923)$ (16,442)$ (2,687)$

NET INCOME BY PROGRAM/COMMITTEE 1 2 3 4 5 6 7 8 9 10 11 12 TOTAL31‐Jul‐13 31‐Aug‐13 30‐Sep‐13 31‐Oct‐13 30‐Nov‐13 31‐Dec‐13 31‐Jan‐14 28‐Feb‐14 31‐Mar‐14 30‐Apr‐14 31‐May‐14 30‐Jun‐14 YR END

ADMINISTRATION (100) (6,250)$ (6,448)$ (6,268)$ (6,443)$ (5,773)$ (5,740)$ (6,414)$ (6,575)$ (6,061)$ (6,854)$ (6,429)$ (10,124)$ (79,379)$

SPONSORSHIP (130) ‐$ 4,000$ 6,373$ 1,000$ 6,750$ 5,000$ 9,500$ 2,750$ 16,875$ (14,400)$ ‐$ (2,750)$ 35,098$

LEGISLATIVE (140) (3,750)$ (3,750)$ (3,767)$ (3,000)$ (3,500)$ (3,500)$ (6,362)$ (5,918)$ (2,037)$ (6,534)$ (2,081)$ (3,400)$ (47,599)$

MEMBERSHIP (300) ‐$ 1,095$ 5,685$ 3,907$ 2,744$ 2,460$ 540$ 6,818$ 3,650$ 1,891$ 2,628$ 2,274$ 33,692$

MONTHLY MEETINGS (410) 225$ 17,323$ 2,725$ (435)$ (695)$ (1,804)$ (862)$ (1,187)$ 338$ (3,124)$ 2,219$ (4,010)$ 10,713$

SALES CONGRESS (510) ‐$ ‐$ ‐$ 100$ (32)$ 1,731$ 4,462$ 12,980$ 30,073$ 9,804$ (15,260)$ 1,048$ 44,906$

GENERAL EVENTS (520) (333)$ 2,000$ (41)$ 776$ 1,215$ 663$ ‐$ 682$ ‐$ 670$ ‐$ 240$ 5,872$

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1

Dave Racer, MLitt

1535 Barclay St, Ste B-1, St Paul, MN 55106

Ph: 651.705.8583

September 24, 2014

To: Chris Schneeman, Dave Wiest, Matt Feran and the MAHU Board of Directors

Subject: Legislative Committee Communications Assistance Agreement

From: Dave Racer

Purpose: To provide organizational and communication assistance to the

Legislative Committee and to MAHU.

MAHU asked for a proposal to provide various coordination and communication

services during the upcoming budget year for the Legislative Committee. This

agreement is effective October 1, 2014 and terminates on June 30, 2015.

Coordination/Communication Services

DGRCommunications, Inc. (hereinafter referred to as DGRCom) is a Minnesota

Corporation owned and operated by Dave Racer. When this agreement uses

“DGRCom” it refers to services provided by Dave Racer or his staff.

DGRCom will assist the MAHU Legislative Committee and fulfil other MAHU needs

during this contract period. MAHU may find it has other needs outside of this

agreement that it may wish for DGRCom to perform, and DGRCom may wish to

submit other proposals to MAHU that fall outside of this agreement. Nothing in this

agreement binds wither party to accept proposals outside of this agreement.

The retainer and Duties

DGRCom would perform the following services for a fee of $500 per month, payable

on the day of the MAHU luncheon for each month. Furthermore, MAHU will provide

one complimentary monthly luncheon registration fee to DGR, and a complimentary

registration at the Sales Convention. This agreement begins October 1, 2014 and

ends June 30, 2015:

1. Schedule and attend monthly Legislative Committee meetings, including

special meetings when needed. Provide Intrinxec with a copy of meeting

agendas.

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2. Host up to one meeting each week at the request of the lobbyist, using a

conference call or GoToMeeting type of service for the purposes of discussing

legislative business (referred to as the “Wilkin Walk”). Meeting invitees to

include the President and President Elect, legislative committee co-chairs,

lobbyist, and board liaison.

3. Take minutes at Legislative Committee meetings, and deliver within a week

to Intrinxec.

4. Write and/or edit Legislative Committee updates/papers/handouts as

directed by the Legislative Committee Chairs.

5. Edit/review/write official Legislative Committee newsletter entries, eBlasts,

letters, position papers, and other public devices. Deliver Monthly newsletter

entry to the MAHU Communications committees by deadline.

6. Draft the Annual Legislative Agenda to be presented to the board

7. Assist in development of a Legislative Committee PowerPoint for the annual

end of session review.

8. Attend (at MAHU budget expense) the NAHU Capitol Conference, and if

attending this conference for MAHU, also arrange for MAHU delegation

members’ visits to MN members of Congress, and provide a written synopsis.

9. Create and submit a proposal to organize a MAHU Day on the Hill to be

staged during the legislative session.

10.Propose a series of at least three shared-revenue webinars to educate

members, and generate a revenue stream for MAHU.

Note: Certain items above are conditioned upon receiving proper work direction and

information from Legislative Committee members.

Other Communication Duties:

DGRCom offers a variety of other communication services which may be beneficial

to MAHU. For services not listed above, DGRCom will provide a written estimate of

costs and duties and submit them to the Legislative Committee co-chairs or directly

to the President, if requested.

Reporting to:

Dave Racer, acting on behalf of DGRCom, will report to the Legislative Committee

co-chairs and the board liaison for the tasks to be completed under this agreement.

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Dave would coordinate education and communication services with the appropriate

committee chairs. The President and Incoming President will be CC’d at their

request.

Termination of this agreement:

Either party may terminate this agreement by written letter. If DGRCom terminates

this agreement, MAHU will not be obligated to pay any remuneration for the month

in which the termination occurs, or any other month thereafter. If MAHU terminates

this agreement, MAHU will be liable for payment for the month in which the

termination becomes effective, but will not be liable for any other payments under

this agreement in subsequent months.

____________________9/24/2014 ____________________________

Dave Racer Date Matt Feran Date

President President

DGRCommunications, Inc. MN Association of Health

Underwriters

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