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LOBLAW ASN
MANUAL
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Table of Contents Introduction – Advance Ship Notice (ASN) ............................................................................ 4
What Is an ASN ..............................................................................................................................4
Who Needs to Send an ASN ............................................................................................................4
Why Use an ASN ............................................................................................................................4
When to Send an ASN.....................................................................................................................4
How to Start Sending ASNs .............................................................................................................4
Option 1: Send ASNs using SPS Web Fulfillment ............................................................... 4
Option 2: Send ASNs using existing EDI systems or 3PL EDI ............................................. 5
What are SPS Web Fulfillment ........................................................................................................5
What are the Costs to Send ASNs ....................................................................................................5
Option 1: Costs when using SPS Web Fulfillment ............................................................... 5
Option 2: Costs when using existing EDI systems or 3PL EDI ............................................ 6
Where to Find ASN Information ......................................................................................................6
ASN Requirements................................................................................................................... 6
ASN Labels .....................................................................................................................................6
ASN Label Placement ......................................................................................................................7
Labeling a Multi-SKU Pallet .............................................................................................................7
Individual Layers ................................................................................................................. 7
Mixed Layers ...................................................................................................................... 8
Item UPC (GTIN) .............................................................................................................................8
Sample ASN Label with Dimensions ................................................................................................9
MAN Segment (SSCC-18) .............................................................................................................. 10
Constructing Unique Vendor MAN Segments ....................................................................10
Warning Messages (EDI 864) .................................................................................................11
Appendices .............................................................................................................................13
Appendix A: Loblaw DC DUNS # .................................................................................................... 13
Appendix B: Steps to Find GS1 Specifications for ASN Barcode and ASN Label ............................... 14
Appendix C: EDI Reference Library and Login Details ..................................................................... 16
Appendix D: ASN for Warehouse .................................................................................................. 19
Appendix E: ASN for DSD ...................................................................... Error! Bookmark not defined.
Appendix F: Glossary .................................................................................................................... 36
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Table of Figures Figure 1. ASN Label Placement for Single-SKU Pallet .............................................................. 7 Figure 2. ASN Label Placement for Multi-SKU Pallet – Individual Layers .................................. 7 Figure 3. ASN Label Placement for Multi-SKU Pallet – Mixed Layers ....................................... 8 Figure 4. Sample ASN Label ...................................................................................................... 9
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Introduction – Advance Ship Notice (ASN) The purpose of this document is to be a comprehensive guide for all Loblaw Warehouse and Direct to Store (DSD) suppliers required to send an advance ship notice (ASN). The Appendix provides information used to set-up and troubleshoot ASNs. Please note that this document assumes the reader has basic understanding of Electronic Data Interchange (EDI).
What Is an ASN An Advance Ship Notice is a packing slip that is sent electronically from a supplier to a customer. It confirms the quantity being shipped for each item.
Who Needs to Send an ASN All suppliers are required to send an ASN when delivering Purchase Orders to Loblaw warehouse or store (SAP enabled stores only).
Why Use an ASN The ASN enables warehouses and stores to receive POs more efficiently and accurately as the receiving information is taken from the ASN. The ASN also provides advance notice of short shipments which can be used for the next order cycle.
When to Send an ASN ASNs must be sent any time after the order has been assembled and before leaving the supplier’s warehouse.
How to Start Sending ASNs There are two options all vendors must choose before starting to send ASNs.
1. Send ASNs using SPS Web Fulfillment – Best for vendors that already have an existing account with SPS Commerce
2. Send ASNs using existing EDI systems or 3PL EDI – This options is for vendors that are already using integrated EDI software or a 3PL EDI provider
The steps to get started with either option are listed below:
Option 1: Send ASNs using SPS Web Fulfillment 1. Contact SPS Commerce to get training for Loblaw ASN Web Fulfillment
a. Email: [email protected] b. Phone: 1-888-739-3232
2. Ensure everyone responsible for sending the electronic ASN and the printing the physical labels have completed SPS Web Fulfillment training
3. Contact Loblaw ASN team at [email protected] to send a test ASN 4. Start sending ASNs for all POs on test completion and ASN approval
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Option 2: Send ASNs using existing EDI systems or 3PL EDI 1. Contact SPS Commerce and get certified to send Loblaw ASNs
a. Email: [email protected] b. Phone: 1-866-245-8100
2. Get electronic ASN and label formats validated by SPS Commerce as part of certification (see figure 4 for a sample ASN label with dimensions)
3. Set up ASN mapping with Loblaw via SPS Commerce or vendor third party EDI provider 4. Ensure everyone responsible for sending the electronic ASN and the printing the physical
labels have been trained 5. Contact Loblaw ASN team at [email protected] to send a test ASN 6. Start sending ASNs for all POs on test completion and ASN approval
What are SPS Web Fulfillment SPS Web Fulfillment are wed-based templates that allow you to fill a form with shipment information. This form automatically creates the ASN and the label based on the information entered by the vendor. If this option is chosen, then there is no need for a vendor to be certified by SPS commerce, however training on using the form is required. Any required training will be provided by SPS Commerce.
What are the Costs to Send ASNs Depending on whether the vendor chooses to send ASNs using SPS Web Fulfillment or get certified with SPS Commerce, there are two different types of costs that the vendor may incur. These costs are listed below for both options.
Option 1: Costs when using SPS Web Fulfillment The following is a brief guide of costs associated with sending ASNs using SPS Commerce Web Fulfillment. Please call SPS Commerce for the latest pricing. (pricing may have changed, contact SPS for updated pricing)
1. Scenario 1 – Vendor Services 10 stores and receives 1 order per week, per store:
Base monthly Web Fulfillment Account – $59.00
Document processing for 40 orders and 40 invoices per month – $105.00
Total monthly services amount – $164.00
2. Scenario 2 – Vendor services 10 stores and receives 2 orders per week, per store:
Base monthly Web Fulfillment Account – $59.00
Document processing for 80 orders and 80 invoices per month – $190.00
Total monthly services amount – $249.00
3. Scenario 3 – Vendor services 20 stores and receives 2 orders per week, per store:
Base monthly Web Fulfillment Account – $59.00
Document processing for 160 orders and 160 invoices per month – $247.50
Total monthly services amount – $306.50
4. Seasonal Pricing:
Seasonal vendors can contact SPS Commerce at any time to suspend their account (monthly billing) and re-activate it the following season for a flat $50.00
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Option 2: Costs when using existing EDI systems or 3PL EDI
There is a flat fee of $500 when a vendor is certified by SPS Commerce for either DSD or Warehouse. To get certified for both DSD and Warehouse simultaneously, there is a flat fee of $750. These fees cover the cost of the EDI Transaction Testing only. The vendor may still be subject to other fees based on vendor cost agreements with any 3PL EDI provider.
Where to Find ASN Information For further information on the ASN, please refer to Appendix C for instructions on how to log into the Loblaw EDI Library website to find the appropriate ASN related documentation.
ASN Requirements
Before making a delivery to warehouse or store, Vendors must send an ASN electronic document via EDI. This electronic document is used by Loblaw receiver when a PO is delivered to warehouse or store.
ASN EDI Transmission and ASN Pallet Labels
The ASN label is used to link the electronic ASN EDI transmission with the physical pallet. There should be one label per SKU per pallet, this also include if the sku is the same but the code date is unique. ASN labels are required for warehouse deliveries only. The ASNs labels must be generated at the pallet level. Case level ASN labels are not accepted unless specifically directed.
ASN Code Date and Net Weight If a pallet contains multiple code dates or lot numbers of the same SKU, only one ASN label is required for the total quantity. This label must show the oldest code date on the pallet. We do not require lot number on the ASN. If a pallet has catch weight product, vendors must provide the product net weight at the pallet level.
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ASN Label Placement For single SKU pallets two ASN labels must be printed. One ASN label must be placed on the top right corner of the 40” side and another on the 48” side as illustrated below in Figure 1.
Figure 1. ASN Label Placement for Single-SKU Pallet
Labeling a Multi-SKU Pallet In some scenarios products will be mixed on a pallet to optimize trailer capacity when shipping. For mixed-SKU pallets, one ASN label must be printed for each unique SKU that is on the pallet. These products must be clearly separated when building the pallet by using cardboard or a slip sheet. The single label must be placed on the 48” side only. Please see figures 2 and 3 below for examples.
Individual Layers
Layer 4 Item D Item D
ASN Label D
Item D
Layer 3
Item C Item C
ASN Label C
Item C
Layer 2 Item B Item B
ASN Label B
Item B
Layer 1 Item A Item A
ASN Label A
Item A
Figure 2. ASN Label Placement for Multi-SKU Pallet – Individual Layers
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Mixed Layers
Layer 7 Item D Item D ASN Label D
Layer 6 Item D Item D Item D
Layer 5 Item D Item D Item D
Layer 4 Item B ASN Label B ASN Label C
Layer 3 Item B Item B Item C
Layer 2 Item A Item A ASN Label A
Layer 1 Item A Item A Item A
Figure 3. ASN Label Placement for Multi-SKU Pallet – Mixed Layers
Item UPC (GTIN)
The item UPC that is sent on the ASN must match the item UPC that was sent on the Purchase Order (EDI 850 document). The standard UPC code that is used in SAP is a 14 digit UPC as per GTIN specification.
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1”
1”
2”
2”
2.75” 1.25”
2.5”
4”
1.5”
Sample ASN Label with Dimensions
The ASN label formatting follows the MH10 label standards set out by GS1. Below is a completed sample MH10 ASN label made in accordance with GS1 dimension requirements (Figure 4). (See Appendix B for Steps to find GS1 specifications for ASN Barcode (SSCC-18) and the corresponding MAN segment on the ASN Label). Overtime label printers get dirty which makes the ASN barcode un-scannable. Regular printer cleaning and maintenance is required to ensure good ASN print label quality
FROM/DE: Loblaw Supplier 1 President’s Choice Circle, Brampton, ON L6Y 5S5
TO/A: Maple Grove 1105 Fountain Street North, Cambridge, ON N2H 4R7
Ship to Postal Code: (420) N2H 4R7
Carrier: Loblaw Transport Pro: 12345 B/L: 123456789
PO: 4801234567
GTIN: 12345678900001
Item Description: PC Decadent Chocolate Chip
Cookies
Case QTY: 50
Product Net Weight (KG) (if applicable):
Code Date (if applicable): 01-Jan-2014
MAN Segment (SSCC-18):
(00) 00 3001234 000000001
Figure 4. Sample ASN Label
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MAN Segment (SSCC-18)
The MAN is a segment in the EDI transaction. It is a unique numeric value that is assigned per item per pallet. This number is also displayed on a label in human readable and barcode scanning formats. The MAN segment and ASN label is used to link the electronic ASN transmission with the physical pallet. For warehouse deliveries a separate ASN label is required.
Labels are not required for DSD deliveries. ASNs for DSD deliveries can have one MAN segment for the entire PO.
Constructing Unique Vendor MAN Segments The SSCC-18 (also known as the MAN segment) corresponds to the barcode on the ASN label. It is an 18-digit code preceded by the Application Identifier. The steps below outline how vendors can create their MAN numbers to ensure that each number is unique to the vendor. This number must not be reused within a 12 month period.
(00) Y 0 XXXXXX YYYYYYYYYY
1. Each MAN segment must always be preceded by an Application Identifier. The application identifier indicates what data is encoded after it. For the SSCC-18 (MAN segment), the application identifier will always be (00) to indicate this is an SSCC-18 barcode
(00) Y 0 XXXXXX YYYYYYYYYY
2. The first digit of the MAN segment (position 1) is called the extension digit. This can be any number. It can also be used in conjunction with step 5 below.
(00) Y 0 XXXXXX YYYYYYYYYY
3. The second digit in position 2 is called the 0 filler and always contains a 0 when the shipment is being received from within North America. Otherwise, position 2 contains any digit from 1 to 9.
(00) Y 0 XXXXXX YYYYYYYYYY
4. The next 6 digits in the SSCC-18 (position 3 to position 8, all X’s) must contain the vendor’s GS1 Company Prefix. This globally unique number is assigned by GS1 Canada and ensures your pallet labels are unique.
(00) Y 0 XXXXXX YYYYYYYYYY
5. The remaining 10 digits (position 9 to position 18, all Y’s) in the SSCC-18 are up to the discretion of the vendor. It can be any counter that the vendor chooses to ensure that each MAN segment is unique for each barcode on the ASN label.
(00) Y 0 XXXXXX YYYYYYYYYY
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Warning Messages (EDI 864) All ASNs received by Loblaw systems will be checked for integrity. If an error is found, an EDI 864 warning message will be sent to the supplier. The message will identify the type of error generated and action required to resolve, if applicable. See below for a list of EDI 864 error messages.
ASN 864 REJECTION Messages Reason for 864 Supplier Resolutions
Invalid DC # (WHSE)
Distribution Centre being sent in ASN transmission is different than the Distribution Centre that was sent in the PO.
Entire ASN is rejected
1. Correct the ASN to reflect the DC # sent on the PO.
2. Retransmit using same ASN #.
ASN # duplicate for PO # (WHSE/DSD)
ASN is invalid due to an ASN already received for the same PO number.
Entire ASN is rejected
1. No action required if duplicate. 2. If re-transmission of the ASN is
needed, ensure that the same exact ASN# (in the BSN02) is used.
PO number # not found or PO # no longer valid (WHSE/DSD)
Purchase Order number on the ASN could be: (a) Invalid PO number;
(b) PO cancelled; or
(c) PO has been closed. Entire ASN is rejected
1. Validate PO# and retransmit if applicable.
2. Verify the Purchase order number, make necessary corrections on the ASN and re-transmit.
3. If the purchase order number is correct, verify with your appropriate Supply Chain Analyst (Buyer).
PO # invalid for the vendor # (WHSE/DSD)
Supplier number for the specific Purchase Order number on the ASN is not valid.
Entire ASN is rejected
1. Validate PO# and retransmit. 2. Verify the PO number and ensure
that only the articles on the original PO are sent back on the ASN.
3. Transmit ASN back through the same EDI relationship where the PO was transmitted to.
Invalid UPC code, PO #, UPC # (WHSE/DSD) WARNING
UPC code on the 856 ASN does not match UPC code transmitted on the 850 PO.
Ensure only the articles on the original PO are sent on the ASN.
1. If UPC is correct please contact your appropriate Loblaw Category Manager (DSD) or Supply Chain Analyst (WHSE).
2. If Loblaw has the wrong code, contact your appropriate Category Manager (DSD) or Supply Chain Analyst (WHSE) to correct the codes in Loblaw's master data.
3. Do not retransmit the ASN.
Multi items in one MAN: # (WHSE)
More than one distinct UPC/GTIN under one MAN or Label in the ASN.
Entire ASN is rejected
1. Each MAN segment should have only one UPC/GTIN assigned to it.
2. Please correct for future transmissions.
3. Do not retransmit this ASN.
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ASN 864 REJECTION Messages
Reason for 864 Supplier Resolutions
Duplicate MAN # for ASN # (WHSE/DSD) WARNING
MAN data format (20 digit long maximum) already exists in Loblaw’s SAP.
Only affected item(s) is dropped; the rest of the ASN is processed.
1. Ensure all MAN segments in your ASNs are unique.
2. MAN segments are not to be repeated within an ASN or any ASN for 13 month period.
3. Ensure your systems are corrected for any future ASNs.
4. Do not retransmit ASN.
ASN #, Code date doesn’t follow requirement (WHSE) WARNING
Depending on code date type Expiry or Manufacturing, the respective dates from ASN are checked if they fall within the range. Range=(Delivery date + Max storage period) to (Delivery date + Total Shelf life)
Entire ASN is processed
1. Please contact your appropriate Loblaw Category Manager (DSD) or Supply Chain Analyst (WHSE) to correct the expiration code date (DTM segment (Date / TIME) at Item Level) for future transmission.
2. Do not retransmit the ASN.
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Appendices
Appendix A: Loblaw DC DUNS # For warehouse deliveries, the “Ship To” segment of the ASN must include the destination DC’s DUNS number which is used to validate the ASN. In general, the DUNS # should be 24719163800XX, where “XX” is the Loblaw DC number. See below for a list of Loblaw DC’s as well as the corresponding DUNS #’s.
DC DC Address DC # DUNS #
Maple Grove 1105 Fountain Street North Cambridge, ON 03 2471916380003
Edmonton 16104 - 121 A Avenue Edmonton, AB 04 2471916380004
Atlantic Freezer Moncton
775 Frenette Moncton, NB 06 2471916380006
Moncton 100 Baig Boulevard Moncton, NB 14 2471916380014
St. John's 35 Clyde Avenue (Mount Pearl) St. John's, NL 15 2471916380015
Ottawa 2625 Sheffield Road Ottawa, ON 16 2471916380016
Lakeside 19 Lakeside Drive Halifax, NS 21 2471916380021
Northpoint 1724 - 115 Avenue N.E. Calgary, AB 22 2471916380022
Caledonia 85 Commerce Street Moncton, NB 24 2471916380024
Aspect Logistics 1400 Church Street Pickering, ON 28 2471916380028
Fortinos 1275 Rymal Road East Hamilton, ON 12 2471916380030
Freeport 55 Freeport Boulevard Calgary, AB 31 2471916380031
Pitt Meadows 18800 Lougheed HWY Pitt Meadows, BC 32 2471916380032
DC Regina Fleming Road
2101 Fleming Road Regina, SK 34 2471916380034
Vancouver 350 S.E. Marine Drive Vancouver, BC 35 2471916380035
Winnipeg 101 Weston Road Winnipeg, MB 37 2471916380037
Atlas Logistics Surrey
2755 - 190 Street Surrey, BC 57 2471916380057
Ajax DC 500 Bayly Street Ajax, ON 60 2471916380060
South Caledon 12203 Airport Road Caledon, ON 61 2471916380061
St. Francois 5757 St. Francois St. Laurent, QC 66 2471916380066
Boucherville 180 Chemin Du Tremblay Boucherville, QC 67 2471916380067
Francis-Hughes 2700 Francis-Hughes Laval, QC 72 2471916380072
Bill To: For all branches and Direct Store Deliveries FINANCE: Loblaw Companies Limited 1 President's Choice Circle Brampton, ON L6Y 5S5
2471916380099
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Appendix B: Steps to Find GS1 Specifications for ASN Barcode and ASN Label Direct internet browser to: www.gs1ca.org
Click the Standards Tab
Click the Bar Code Standards link
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Open the “Bar Coding Basics for Shipping Containers” document
See Section 4.3.3 Understanding the SSCC-18 (Serial Shipping Container Code) for SSCC standards
See Section 4.4.5 Using the GS1 Logistics Label for MH10 Label standards
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Appendix C: EDI Reference Library and Login Details Should you require additional information on our EDI requirements, the instructions below will give you access the Loblaw EDI Library and Reference site. The documents here contain technical set up documents required for ASN setup and testing, if vendor doesn’t use Web Fulfillment.
1) Visit www.spscommerce.net and use the credentials below to log in (both are case
sensitive):
User ID: loblawvendor
Password: spscommerce
2) On the right side, select a language.
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3) Scroll down to: Loblaw's Supplier Information Portal - Sections & Content
For EDI Document Specifications choose: EDI INFORMATION & SETUP GUIDES:
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Depending on whether vendor sends product direct to store or to Loblaw DCs, choose the appropriate document. (Appendices D and E show these documents also)
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Appendix D: ASN for Warehouse This is the document that entails the specific technical requirements for the warehouse Loblaw ASN.
Advanced Shipping Notice (Warehouse)
856 ASC X.12 - Version 5010 VICS
FUNCTIONAL GROUP=SH The transaction set is used to provide the distributor with advanced data on shipments to better plan workload and receipt processing. The key word is advanced. In practice, the ship notice must arrive before the shipment.
Trading Partners are reminded that it is their responsibility to check all transmissions for their (997) FA’s
Summary of Segments Required by LCL for Transaction Set 856.
HEADER SECTION
ST Transaction Set Header BSN Beginning Segment for Ship Notice
DETAIL SECTION SHIPMENT LEVEL
HL Hierarchical Level (Shipment level information) TD1 Carrier Detail (Quantity and Weight) REF Bill of Lading or Carrier Pro Bill DTM Date/Time Reference (expected arrival date/time at WHSE) N1 Name (ship from location information) N3 Address Information N4 Geographic location N1 Name (ship-to location (branch) information) N3 Address Information N4 Geographic location
ORDER LEVEL HL Hierarchical Level (Order level information) PRF Purchase Order Number TD1 Carrier Detail (Quantity and Weight)
TARE LEVEL HL Hierarchical Level (Pallet level information) MAN Marks and Numbers ITEM LEVEL
HL Hierarchical Level (Item level information) LIN Item Identification SN1 Item Detail (Shipment) - item PO4 Item Physical Details – item PID - Product Item Description TD4-Carrier Detail (Special Handling) REF-Reference Information DTM Date/Time Reference (Expiration Date for Perishable Products)
SUMMARY SECTION
CTT Transaction Totals
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SE Transaction Set Trailer Specifications for Transaction Set 856
HEADER SECTION
BSN - Beginning Segment for Ship Notice (Mandatory)
Element Name Size Desig nator Usage Note
ANSI LCL
01 353 Transaction Purpose Code 2/2 M M Code value:
00 = Original
07 = Catch weight
02 396 Shipment Identification 2/12 M M Unique Control number *
03 373 Date 8/8 M M Date (CCYYMMDD)
04 337 Time 4/4
M M Time (HHMM)
05 1005 Hierarchical Structure Code 4/4 O M Code value: 0001 = Shipment, Order, Package, Item
* Please note max is 12 digits in length, LCL will read from right to left if the number is larger than 12 digits requested.
DETAIL SECTION
HL- Hierarchical Level (Mandatory – Shipment Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 628 Hierarchical ID Number 1/12 M M Value for this level must be “1”
03 735 Hierarchical Level Code 1 /2 M M Code values:
S = Shipment
TD1- Carrier Details (Quantity and Weight) (Optional – Shipment Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 103 Packaging Code 3/5 O O Part1: Packaging Form Part2: Packaging Material
02 80 Lading Quantity 1/7 C O Number of units (pieces) of the lading commodity
06 187 Weight Qualifier 1/2 O O Code Defining the type of Weight G = Gross Weight
07 81 Weight 1/10 C O Total Weight
08 355 Unit or Basis for Measurement Code 2/2 C O Code value: KG = kilograms
09 183 Volume 1/8 C O Volumetric Measure
10 355 Unit or Basis for Measurement Code 2/2 C C Code value example CF=Cubit feet CR=Cubic meter
TD5- Carrier Details (Optional – Shipment Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 133 Routing Sequence Code 1/2 O O Code describing the relationship of a carrier to a specific
shipment movement
02 66 Identification Code Qualifier 1/2 O O Code designating the system/method of code structure used for
Identification Code (67)
• 2- Standard Carrier Alpha Code (SCAC)
• 91 - Assigned by Seller or Seller's Agent
• 92 - Assigned by Buyer or Buyer's Agent
• UL - Global Location Number (GLN)
03 67 Identification Code 2/80 O O Code identifying a party or other code
04 91 Transportation Method/Type Code 1/2 O O H = Customer Pickup
M = Motor (Common Carrier)
05 387 Routing 1/35 O O Shipping Carrier Name
06 368 Shipment/Order Status Code 2/2 O O Code indicating the status of an order or shipment
CC = Shipment Complete on (Date)
TD3 - Carrier Details (Optional – Shipment Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 40 Equipment Description Code 2/2 O O Code identifying type of equipment used for shipment
TL = Trailer
02 206 Equipment Initial 1/4 O O Prefix or alphabetic part of equipment unit's identifying #
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03 207 Equipment Number 1/15 C C Trailer Number
TD4- Carrier Details (Optional – Shipment Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 152 Special Handling Code 2/3 O O Code specifying special transportation handling
instructions
Examples: CC = Container, Consolidator Load
REF- Reference Identification (Mandatory, Shipment Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 128 Reference Identification Qualifier 2/3 M M Code values: BM
02 127 Reference Identification 1/20 M M Bill Of Lading Number
*Value CN = Pro bill can be used by small carriers
DTM- Date/Time Reference (Mandatory – Shipment Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 374 Date/Time Qualifier 3/3 O M Code values:
• 011-shipped
• 017-estimated delivery
02 373 Date 8/8 C M Date (CCYYMMDD)
03 337 Time 4/6 C O Time (HHMMSS)
N1- Name (Mandatory - Shipment Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 98 Organization ID 2/2 M M Code values:
SF = Ship From
ST = Ship To
02 93 Name 1/35 C
M Name
03 66 ID Code Qualifier 1/2 C M Code values: 9 = Duns Number *
04 67 ID Code 13/13 C
M Identification Number Branch = last 2 digits
* Duns # in N1_04 when N1_01 = SF is not mandatory
N3- Name (Optional – Shipment Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 166 Address Information 1/55 M M Street Name
N4- Name (Optional – Shipment Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 19 City Name 2/30 O O City Name
02 156 State or Province Code 2/2 O
O State or Province Code
03 116 Postal Code 3/15 O O Postal Code
04 26 Country Code 2/3 O
O Country Code
HL- Hierarchical Level (Mandatory – Order Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 628 Hierarchical ID Number 1/12 M M Unique Number
03 735 Hierarchical Level Code 1 /2 M M Code values: O = Order
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PRF- Purchase Order Reference (Mandatory - Order Levels)
Element Name Size Desig nator Usage Note
ANSI LCL
01 324 Purchase Order Number 1/20 M M PO Number
SAP - PO format Maximum 10 Digits numeric
TD1- Carrier Details (Optional – Order Levels)
Element Name Size Desig nator Usage Note
ANSI LCL
01 103 Packaging Code 3/5 O O Part1: Packaging Form Part2: Packaging Material
02 80 Lading Quantity 1/7 C C Number of units (pieces) of the lading commodity
06 187 Weight Qualifier 1/2 C C Gross Weight = G
07 81 Weight 1/10 C C Total weight
08 355 Unit or Basis for Measurement Code 2/2 C C Code value: KG = kilograms
HL- Hierarchical Level (Mandatory – Tare Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 628 Hierarchical ID Number 1/12 M M Unique Number
03 735 Hierarchical Level Code 1 /2 M M Code values: T = Tare
MAN- Marks and Numbers (Mandatory – Tare Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 88 Marks and Numbers Qualifier 1/2 M M Code values: GM = SSCC-18 and Application Identifier
02 87 Marks and Numbers 1/20 M M SSCC-18 and Application Identifier
PAL - Marks and Numbers (Optional – Tare Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 883 Pallet Type Code 1/2 O O Code values samples:
1 = Aluminum
4 = Standard
6 = Wood
02 884 Pallet Tiers 1/3 O O Number of layer per pallet
03 885 Pallet Blocks 1/3 O O Number of pieces(cartons) per layer on the pallet
04 356 Pack 1/6 O O Number of eaches per outer container
05 395 Unit Weight 1/8 O M Gross weight to include Pallet(Pallet is excluded for
catch weight product)
*
06 355 Unit or Basis for Measurement Code 2/2 O M Metric value *
*Note. PAL is mandatory for “catch weigh product” or full skid quantities elements 05 and 06
HL- Hierarchical Level (Mandatory – Item Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 628 Hierarchical ID Number 1/12 M M Unique Number
03 735 Hierarchical Level Code 1 /2 M M Code values: I = Item
LIN- Item Identification (Mandatory - Item Levels)
Element Name Size Desig nator Usage Note
ANSI LCL
02 235 Product/Service ID Qualifier 2/2 M M Code values: UK = Case UPC (1-2-5-5-1)
03 234 Product/Service ID 1/30 M M 14 Digit Case code
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SN1- Item Identification (Mandatory - Item Levels)
Element Name Size Desig nator Usage Note
ANSI LCL
02 382 Number of Units Shipped 1/10 M M Shipped Qty
03 355 Unit or Basis for Measurement Code 2/2 M M Code value = UOM sent on the 850 P.O.;
PO1 element 03
P04- Item Physical Detail (Mandatory– Item Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 356 Pack 1/6 O M Number of Retail units in Case *
06 384 Gross Weight per Pack 1/9 C M Total Gross Weight per Pack (Case) *
07 355 Unit or Basic for Measurement Code 2/2 C M Metric unit in which a value is being expressed *
08 385 Gross Volume per Pack 1/9 C O Total Gross Volume per Pack (Case)
09 355 Unit or Basic for Measurement Code 2/2 C C Metric unit in which a value is being expressed
PO4_01 must be sent all the time
Element 06 mandatory for Catch weight only
Element 07 mandatory for Catch weight only
PID- Item Description (Mandatory- Item Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 349 Item Description Type 1/1 M M Code value: F= Product Description
02 750 Product/Process Code 2/3 O M Example value 08 = Product
05 352 Description 1/80 O M Free form Product description
TD4- Carrier Detail (Special Handling) (Optional - Item Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 152 Special Handling Code 2/3 O O Code values: example FL = Flammable
02 208 Hazardous Material Qualifier 1/1 O O Code values: example U = United Nations
03 209 Hazardous Material Code 1/4 O O Code Specifying the kind of hazard material
REF- Reference Information (Optional- Item Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 128 Reference Identification Qualifier 2/3 M M Code value: LT = Lot Number *
02 127 Reference Identification 1/50 O O Example value 08 = Product
*Mandatory for coded shelf life products
DTM- Date/Time Reference (Optional – Item Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 374 Date/Time Qualifier 3/3 M M Code values:
511 = Expiration Date
405 = Production(manufacturing ) Date
*
02 373 Date 8/8 C C Date (CCYYMMDD)
*Mandatory for coded shelf life products
SUMMARY SECTION
CTT- Transaction Set Total (Mandatory)
Element Name Size Desig nator Usage Note
ANSI LCL
24 of 32
01 354 Number of Line Items 1/6 M M Total Number of HL Segments in transaction
856 Advanced Shipment Notice
SAMPLE # 1
Warehouse Regular
ST*856*000000001
BSN*00*000000000001*20090418*1432*0001
HL*1**S
TD1*PLT94*5****G*66000*KG*76876*CM - Optional
TD5*B*2*4444*H*DODA TRANSPORT*CC - Optional
TD3*4B*4444*123456789098765 - Optional
TD4*TF - Optional
REF*BM*111111111111111
DTM*011*20090415
DTM*017*20090416
N1*SF*Supplier Name*9*1234567890001
N3*Street Name - Optional
N4*Toronto*On*H0H 0H0*Ca - Optional
N1*ST*Loblaws Inc Laval 2700*9*2471916380072
N3*2700 Frances Hughes - Optional
N4*Laval*QC*H7S 2B9*CA - Optional
HL*2*1*O
PRF*1234567890 - (10 digit PO #)
TD1*PLT94*5****G*66000*KG - Optional with mixed Pallets
HL*3*2*T
MAN*GM*01222222222222222222
PAL*6*3*7**22000*KG - Optional & not present for mixed Pallet
HL*4*3*I
LIN**UK*10011111111111
SN1**21*CA
PO4*2*****7.2*LT
PID*F*08***Spicy Sauce
REF*LT*89789589
DTM*405*20090516
HL*5*4*T
MAN*GM*01333333333333333333
PAL*6*3*7**22000*KG - Optional & not present for mixed Pallet
HL*6*5*I
LIN**UK*10011111111111
SN1**21*CA
PO4*2*****7.2*LT
PID*F*08***Medium Sauce
REF*LT*89789589
DTM*405*20090516
CTT*6
SE*41*000000001
25 of 32
856 Advanced Shipment Notice
Warehouse Variable / Catch weight
Sample# 2
Order Unit of Measure = CA
ST*856*0001
BSN*07*9912345678*20180312*2349*0001 07 represents Catch weight ASN
HL*1**S
REF*BM*99999999
DTM*011*20180312
DTM*017*20180312
N1*SF*ABC MEATS*9*1234567890123
N3*25 SNOWY ROAD
N4*North Pole*ON*H0H 0H0*CA
N1*ST*MAPLE GROVE*9*2471916380003
N3*Maple Grove Whse*1105 Fountain St N
N4*Cambridge*ON*N3E 1A2*CA
HL*2*1*O
PRF*4800000000
TD1*PLT94*35****G*292.51*KG Optional with mixed Pallets
HL*3*2*T
MAN*GM*12345678900000000000
PAL*****65.82*KG Optional & not present for mixed Pallet
HL*4*3*I
LIN**UK*90000123456789
SN1**13*CA
PO4*1*****65.82*KG
PID*F*08***PORK LOIN
REF*LT*030918
DTM*405*20180309
DTM*511*20180317
HL*5*2*T
MAN*GM*12345678901000000000
PAL*****136.1*KG
HL*6*5*I
LIN**UK*90000234567890
SN1**10*CA
PO4*1*****136.1*KG
PID*F*08***PORK LEAN GROUND MEAT 1LB
REF*LT*030918
DTM*405*20180309
HL*7*2*T
MAN*GM*12345678902000000000
PAL*****90.59*KG
HL*8*7*I
LIN**UK*90000345678901
SN1**12*CA
PO4*1*****90.59*KG
PID*F*08***PORK GROUND MEDIUM CP
REF*LT*031218
DTM*405*20180312
DTM*511*20180320
26 of 32
CTT*8
SE*49*0001
Advanced Shipping Notice (Direct to Store Delivery) 856 ASC X.12 - Version 5010 VICS
FUNCTIONAL GROUP=SH The transaction set is used to provide the distributor with advanced data on shipments to better plan workload and
receipt processing. The key word is advanced. In practice, the ship notice must arrive before the shipment.
Trading Partners are reminded that it is their responsibility to check all transmissions for their (997) FA’s
Summary of Segments Required by LCL for Transaction Set 856.
HEADER SECTION
ST Transaction Set Header
BSN Beginning Segment for Ship Notice
DETAIL SECTION
SHIPMENT LEVEL
HL Hierarchical Level (Shipment level information)
TD1 Carrier Detail (Quantity and Weight)
REF Bill of Lading or Carrier Pro Bill
DTM Date/Time Reference (expected arrival date/time at WHSE)
N1 Name (ship from location information)
N3 Address Information
N4 Geographic location
N1 Name (ship-to location (branch) information)
N3 Address Information
N4 Geographic location
ORDER LEVEL
HL Hierarchical Level (Order level information)
PRF Purchase Order Number
TD1 Carrier Detail (Quantity and Weight)
REF Reference Numbers (Customer (Store/site) reference number)
N1 Name (ship-to location (store) information)
N3 Address Information
N4 Geographic location
TARE LEVEL
HL Hierarchical Level (Pallet level information)
MAN Marks and Numbers
ITEM LEVEL
HL Hierarchical Level (Item level information)
LIN Item Identification
SN1 Item Detail (Shipment) - item
PO4 Item Physical Details – item
PID Product Item Description
TD4 Carrier Detail (Special Handling)
REF Reference Information
DTM Date/Time Reference (Expiration Date for Perishable Products)
SUMMARY SECTION
CTT Transaction Totals
27 of 32
SE Transaction Set Trailer
Specifications for Transaction Set 856 HEADER SECTION BSN - Beginning Segment for Ship Notice (Mandatory)
Element Name Size Desig nator Usage Note
ANSI LCL
01 353 Transaction Purpose Code 2/2 M M Code value:
ZZ = Mutually Defined (DSD)
02 396 Shipment Identification 2/12 M M Unique Control number 03 373 Date 8/8 M M Date (CCYYMMDD)
04 337 Time 4/4
M M Time (HHMM)
05 1005 Hierarchical Structure Code 4/4 O M Code value: 0001 = Shipment, Order, Package, Item
ZZ indicates Direct to Store ASN
Maximum is 12 digits in length; LCL will read from right to left if the number is larger than 12 digits requested.
DETAIL SECTION HL- Hierarchical Level (Mandatory – Shipment Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 628 Hierarchical ID Number 1/12 M M Value for this level must be “1”
03 735 Hierarchical Level Code 1 /2 M M Code value: S = Shipment
TD1- Carrier Details (Quantity and Weight) (Optional – Shipment Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 103 Packaging Code 3/5 O O Part1: Packaging Form Part2: Packaging Material
02 80 Lading Quantity 1/7 C O Number of units (pieces) of the lading commodity
06 187 Weight Qualifier 1/2 O O Code Defining the type of Weight G = Gross Weight
07 81 Weight 1/10 C O Total Weight
08 355 Unit or Basis for Measurement Code 2/2 C O Code value: KG = kilograms
09 183 Volume 1/8 C O Volumetric Measure
10 355 Unit or Basis for Measurement Code 2/2 C O Code value example CF=Cubit feet CR=Cubic meter
REF- Reference Identification (Mandatory – Shipment Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 128 Reference Identification Qualifier 2/3 M M Code value: BM 02 127 Reference Identification 1/20 M M Bill Of Lading Number
Value CN = Pro bill can be used by small carriers
VMI Suppliers only – If there is no BOL enter Invoice number.
DTM- Date/Time Reference (Mandatory – Shipment Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 374 Date/Time Qualifier 3/3 O M Code values:
• 011-shipped
• 017-estimated delivery
02 373 Date 8/8 C M Date (CCYYMMDD)
03 337 Time 4/6 C O Time (HHMMSS)
28 of 32
N1- Name (Mandatory – Shipment Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 98 Organization ID 2/2 M M Code values:
SF = Ship From
ST = Ship To
02 93 Name 1/35 C
M Name
03 66 ID Code Qualifier 1/2 C M Code value: 92 = Store Number
04 67 ID Code 1/13 C
M Store Number
5-digit store (site) number required when N1_01 = ST
Duns # in N1_04 when N1_01 = SF is not mandatory
N3- Address (Optional – Shipment Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 166 Address Information 1/55 M M Street Name
N4- Name (Optional – Shipment Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 19 City Name 2/30 O O City Name
02 156 State or Province Code 2/2 O
O State or Province Code
03 116 Postal Code 3/15 O O Postal Code
04 26 Country Code 2/3 O
O Country Code
HL- Hierarchical Level (Mandatory – Order Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 628 Hierarchical ID Number 1/12 M M Unique Number
03 735 Hierarchical Level Code 1 /2 M M Code value: O = Order
PRF- Purchase Order Reference (Mandatory – Order Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 324 Purchase Order Number 1/22 M M PO Number
VMI Suppliers – No EDI PO; PO’s are created from ASN received from supplier; PO number format on
the ASN must be as follows: VMI00XXXXX Where XXXXX is the Store (site) number
TD1- Carrier Details (Optional – Order Levels)
Element Name Size Desig nator Usage Note
ANSI LCL
01 103 Packaging Code 3/5 O O Part1: Packaging Form Part2: Packaging Material
02 80 Lading Quantity 1/7 C C Number of units (pieces) of the lading commodity
06 187 Weight Qualifier 1/2 C C Gross Weight = G
07 81 Weight 1/10 C C Total weight
08 355 Unit or Basis for Measurement Code 2/2 C C Code value: KG = kilograms
29 of 32
REF- Reference Identification (Mandatory – Order Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 128 Reference Identification Qualifier 2/3 M M Code value: IT = LCE Customer (Store/site) Number
02 127 Reference Identification 1/30 M M Customer (Store/site) Number
REF segment with IT qualifier indicates Direct to Store ASN
REF_02 must be 5-digit store/site number
N1- Name (Optional - Order Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 98 Organization ID 2/2 M M Code value: ST = Ship To
02 93 Name 1/35 C
M Name = Loblaws Inc
03 66 Identification Code Qualifier 1/2 C M Code value: 92
04 104 Identification Code 2/80 C M Store Number
N3- Name (Optional – Order Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 166 Address Information 1/55 M M Street Name
N4- Name (Optional – Order Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 19 City Name 2/30 O O City Name
02 156 State or Province Code 2/2 O
O State or Province Code
03 116 Postal Code 3/15 O O Postal Code
04 26 Country Code 2/3 O
O Country Code
HL- Hierarchical Level (Mandatory – Tare Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 628 Hierarchical ID Number 1/12 M M Unique Number
03 735 Hierarchical Level Code 1 /2 M M Code value: T = Tare
MAN- Marks and Numbers (Mandatory – Tare Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 88 Marks and Numbers Qualifier 1/2 M M Code value: GM = SSCC-18 and Application Identifier
02 87 Marks and Numbers 1/48 M M SSCC-18 and Application Identifier
Loblaw requires 20 digits
HL- Hierarchical Level (Mandatory – Item Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 628 Hierarchical ID Number 1/12 M M Unique Number
03 735 Hierarchical Level Code 1 /2 M M Code value: I = Item
LIN- Item Identification (Mandatory – Item Level)
Element Name Size Desig nator Usage Note
ANSI LCL
02 235 Product/Service ID Qualifier 2/2 M M Code value: UK = Case UPC (1-2-5-5-1)
03 234 Product/Service ID 1/30 M M 14 Digit Case code
30 of 32
SN1- Item Identification (Mandatory – Item Level)
Element Name Size Desig nator Usage Note
ANSI LCL
02 382 Number of Units Shipped 1/10 M M Shipped Quantity
03 355 Unit or Basis for Measurement Code 2/2 M M Code value = UOM sent on the 850 PO;
PO1_03 i.e. CA; KG; PL, EA
P04- Item Physical Detail (Mandatory – Item Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 356 Pack 1/6 O M Number of Retail units in Case
06 384 Gross Weight per Pack 1/9 C O Total Gross Weight per Pack (Case)
07 355 Unit or Basic for Measurement Code 2/2 C O Metric unit in which a value is being expressed 08 385 Gross Volume per Pack 1/9 C O Total Gross Volume per Pack (Case)
09 355 Unit or Basic for Measurement Code 2/2 C C Metric unit in which a value is being expressed
PO4_01 must be sent all the time
Element 06 mandatory for Catch weight only, must match to SN1_02 when order unit of measure =KG
Element 07 mandatory for Catch weight only
PID- Item Description (Mandatory – Item Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 349 Item Description Type 1/1 M M Code value: F= Product Description
02 750 Product/Process Code 2/3 O M Example value 08 = Product
05 352 Description 1/80 O M Free form Product description
TD4- Carrier Detail (Special Handling) (Optional - Item Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 152 Special Handling Code 2/3 O O Code values: example FL = Flammable
02 208 Hazardous Material Qualifier 1/1 O O Code values: example U = United Nations
03 209 Hazardous Material Code 1/4 O O Code Specifying the kind of hazard material
REF- Reference Information (Optional- Item Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 128 Reference Identification Qualifier 2/3 M M Code value: LT = Lot Number
02 127 Reference Identification 1/50 O O Example value 08 = Product
Mandatory for coded shelf life products
DTM- Date/Time Reference (Optional – Item Level)
Element Name Size Desig nator Usage Note
ANSI LCL
01 374 Date/Time Qualifier 3/3 M M Code values:
511 = Expiration Date
405 = Production(manufacturing ) Date
02 373 Date 8/8 C C Date (CCYYMMDD)
Mandatory for coded shelf life products
31 of 32
SUMMARY SECTION
CTT- Transaction Set Total (Mandatory)
Element Name Size Desig nator Usage Note
ANSI LCL
01 354 Number of Line Items 1/6 M M Total Number of HL Segments in transaction
32 of 32
33 of 32
856 Advanced Shipment Notice (ASN) Sample # 1
Regular Direct to Store Delivery (DSD)
ST*856*2369547
BSN*ZZ*100009691834*20180208*1700*0001 BSN_02 = ZZ strictly for DSD
HL*1**S
TD1*CTN25*1****G*146.086*KG
REF*BM*100009691
DTM*011*20180209
DTM*017*20180209
N1*SF*Supplier - QUEBEC
N3*Address
N4*City*PQ*K4Y 1L5*CA
N1*ST*LOBLAWS #8344*92*08344 N1_03 and 04 mandatory for Ship To
N3*1402 ROBERVAL
N4*ST-BRUNO*QC*J3V5J2*CAN
HL*2*1*O
PRF*4812345678 PO number
TD1*CTN25*32****G*15*KG
REF*IT*08344 5-digit store/site number
N1*ST*LOBLAWS #8344*92*083 N1_04 = 5-digit store/site number
N3*1402 ROBERVAL
N4*ST-BRUNO*QC*J3V5J2*CAN
HL*3*2*T One tare level for entire ASN
MAN*GM*00100000000000000001 MAN_02 = SSCC-18 and application identifier (20-digit)
HL*4*3*I Item level (item 1)
LIN**UK*11111111111111 LIN_03 = 14-digit GTIN
SN1**6*EA
PO4*1*****5*KG
PID*F*08*** Description
REF*LT*89789589 Lot number
DTM*405*20090516
HL*5*3*I Item level (item 2)
LIN**UK*22222222222222
SN1**18*EA
PO4*1*****5*KG
PID*F*08*** Description 675G
REF*LT*89789589
DTM*405*20090516
HL*6*3*I
CTT*6
SE*45*2369547
34 of 32
Sample # 2
Order Unit of Measure = KG
***Typically used for seafood *** ST*856*000001234
BSN*ZZ*00009999*20180303*2103*0001
HL*1**S
TD1*PLT94*1****G*18*KG
REF*BM*4812345678
DTM*011*20180303
DTM*017*20180303
N1*SF*SUPPLIER NAME*9*1234567890123
N3*1 SNOW DRIVE
N4*NORTH POLE*BC*H0H 0H0
N1*ST*1505 REAL CANADIAN
SUPERSTORE*92*01505
HL*2**O
PRF*4812345678
TD1*CTN25*1****G*18*KG
REF*IT*01505
N1*ST*1505 REAL CANADIAN
SUPERSTORE*92*01505
N3*2132 McPhillips Street
N4*Winnipeg*MB*R2V3C8
HL*3**T
MAN*GM*12345678901234567890
HL*4**I
LIN**UK*00000000001234
SN1**4.54*KG
PO4*1*****4.54*KG
PID*F*08***TILAPIA - FISH FILLET
HL*5**I
LIN**UK*00000000002345
SN1**4.54*KG
PO4*1*****4.54*KG
PID*F*08***COD FISH FILLET
HL*6**I
LIN**UK*00000000003456
SN1**4.54*KG
PO4*1*****4.54*KG
PID*F*08***TILAPIA GRILLED
HL*7**I
LIN**UK*00000000004567
SN1**4.54*KG
PO4*1*****4.54*KG
PID*F*08***TROUT FILLET
CTT*7
SE*42*000001234
Sample# 3
Order Unit of Measure = CA
ST*856*0001
BSN*ZZ*4800000000*20180312*1147*0001
HL*1**S
REF*BM*12345678
DTM*011*20180312
DTM*017*20180314
N1*SF*ABC COMPANY*9*1234567890123
N3*25 Holiday Rd
N4*North Pole*PQ*H0H 0H0*CA
N1*ST*NICKERSON'S NOFRILLS
2716*92*02716
N3*3695 Highway 3
N4*Barrington Passage*NS*B0W 1E0*CA
HL*2*1*O
PRF*4800000000
TD1*PLT94*9****G*60.76*KG
REF*IT*02716
HL*3*2*T
MAN*GM*12345678901234567890
HL*4*3*I
LIN**UK*90012345678901
SN1**1*CA
PO4*1*****4.99*KG
PID*F*08***EYE ROUND ROAST BEEF
DTM*405*20180309
HL*5*3*I
LIN**UK*90023456789012
SN1**1*CA
PO4*1*****13.61*KG
PID*F*08***MEDIUM GROUND BEEF 1 LB
DTM*405*20180314
HL*6*3*I
LIN**UK*90000123456789
SN1**6*CA
PO4*1*****37.57*KG
PID*F*08***PORK SAUSAGE ECONO
DTM*405*20180308
DTM*511*20180322
HL*7*3*I
LIN**UK*91000369878978
SN1**1*CA
PO4*1*****4.59*KG
PID*F*08***PORK BONELESS BLADE STEAK
DTM*405*20180308
DTM*511*20180329
CTT*7
SE*46*0001
35 of 32
856 Advanced Shipment Notice
Direct to Store Delivery (DSD)
Sample #4
Vendor managed inventory (VMI) ST*856*112777
BSN*ZZ*12345678*20180312*0814*0001
HL*1**S
REF*BM*030918
DTM*011*20180312
DTM*017*20180312
N1*ST*LOBLAWS WESTERN SUPERSTORES*92*01578
N1*SF*SUPPLIER NAME*9*1234567890123
HL*2**O
PRF*VMI0001578 Use format VMI00XXXXX where XXXXX = 5-digit site#
REF*IT*01578
N1*ST*LOBLAWS WESTERN SUPERSTORES*92*01578
HL*3**T
SN1**129*CA
MAN*GM*12345678901234567890
HL*4**I
LIN**UK*00000000001234
SN1**6*EA
PO4*6
PID*F*08***STRAWS
HL*5**I
LIN**UK*00000000012345
SN1**2*EA
PO4*2
PID*F*08***MUG
HL*6**I
LIN**UK*00000000123456
SN1**8*EA
PO4*8
PID*F*08***MINI BOWLING GAME
HL*7**I
LIN**UK*00000001234567
SN1**2*EA
PO4*2
PID*F*08***SIPPIE CUPS
CTT*7
SE*37*112777
36 of 32
ASN setup Checklist (most common initial mistakes)
1. ISA_11 all 5010VICS transaction sets to Loblaw must be either broken bar/pipe character “|” or Circumflex Accent “^”.
2. ISA_12 must read as 00501 3. GS03 production ID is 4167913211 4. GS_08 must read as 005010VICS 5. BSN_01 code values for random/catch weight suppliers warehouse = “07”; DSD = “ZZ”; “00”
regular warehouse. 6. Shipment Level
a. REF_01 only acceptable code values at are “BM”; “CN” = PRO bill can be used by small carriers.
b. N1_01; 02; 03; 04 for “Ship To” all are mandatory. c. N1_03 Warehouse “Ship To” code value is “9”; N1_04 is 13 digits Loblaw warehouse
duns #. d. N1_03 DSD “Ship To” code value is “92”; N1 04 is 5 digit store number.
7. Order Level
a. PFR_02 10 digit number both Warehouse & DSD. b. REF mandatory for DSD; REF_01 code value is “IT”; REF_02 is 5 digit store number.
8. Tare Level
a. MAN segment is mandatory for both DSD and Warehouse. DSD only 1 MAN segment required. Warehouse unique MAN required for each UPC / SKU. MAN_02 must be 20-digit long
b. PAL_ 05 and 06 Warehouse mandatory only for “catch weight product” and / or “full skid quantities”.
9. Item Level
a. P04_01 is mandatory for DSD; 06 and 07 mandatory for DSD random/catch weight supplies. Warehouse P04_01; 05 and 06 mandatory for all suppliers.
b. REF – Mandatory for Warehouse only for coded shelf life products. 10. MH10 pallet label required for warehouse deliveries only.
37 of 32
Appendix F: Glossary
3PL: Is a third-party logistics provider. Advance Ship Notice (ASN): An ASN is an electronic packing slip detailing a shipment’s content. BOL: Bill of lading Catch Weight: To keep stock records for your products in the warehouse in two independent units of measure of equal status, in other words, in the logistics unit of measure and in the catch weight unit of measure (for example, in pieces and kilograms). Code Date: Manufacturing date or expiry date depending on what the supplier decides to use. Display Ready Pallets (DRP): A pallet which holds product or displays of product which typically has more than one SKU. Direct Store Delivery (DSD): Deliveries which are made from the suppliers shipping facility directly to the store. DUNS Number: See Appendix A Electronic Data Interchange (EDI): Process of using computers to send and receive business documents such as Purchase Orders, Invoices, Credit/Debit Notes, Advance Ship Notices. Global Trade Item Number (GTIN): The GTIN—aka UPC—is a unique identifier for trade items. MH10 Label: The MH10 label is the standard pallet/case label. Marks and Numbers (MAN): The MAN is a segment within an EDI transaction that carries numeric value and is displayed on a label in human readable and scanning formats. Pack: A pack identifies a carton within an ASN. Serialized Shipping Container Code (SSCC): The SSCC is a GS1 identification key used to identify logistics units. The key comprises of an extension digit, GS1 company prefix, serial reference, and check digit. SKU: Stock Keeping Unit Supply Chain Analyst (SCA): An SCA is a Loblaw replenishment colleague. Tare: A tare identifies a pallet within an ASN.