Linda NaughtonJournal Research Data Policy Registry (JRDPR)

07/10/15

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MissionTo enable people in higher education, further education and skills to perform at the forefront of international practice by exploiting fully the possibilities of modern digital empowerment, content and connectivity

Our vision and mission

VisionTo make the UK the most digitally advanced education and research nation in the world

#connectmore

What Jisc does

»Delivers shared digital infrastructure and services for universities and colleges

»Brokers sector-wide deals with IT vendors and commercial publishers

»Provides expert and trusted adviceand practical assistance

Co-design partners

142 ideas considered24 defined and pitched6 challenges prioritised

>100 senior stakeholders prioritised ideas

> 1000 colleagues consulted

Co-design challengesResearch at risk

(R@R)

Prospect to alumnus (P2A)

Learning analytics

Digital learning & capabilities

Implementing FELTAG

Business intelligence

Hosting platform Hosting platform

Research Data Management is business as usual

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Research Data infrastructure

Data

Clouod

Librarians, research managers & IT have

interlocking services, to support researcher needs and institutional policies

Researchers have a cohesive suite of research data

management, publication and discovery services

Research data management and planning services

Research data storage and archival services

Research data discovery services

Data Data

UKDA, BADC ICSU / WDSEBI / GenBank

Research data management applications

Journal & funder policy

registriesResearch data registry /

Cross repository discovery service

DMPonline

DMP Registry

SWORD +

Disciplinary data repositories (National and International)

Institutional data catalogues

Disciplinary research data Discovery services

Metadata exchange between journals, archives, repositories

Data identifiers, metadata schema, metrics

Support for Research data lifecycle

Storage

Infrastructure components that

underpin all functions & services

Researcher identifiers Organisation identifiers RegistriesData Identifiers

Research data management applications

Network / Janet - Security/UK access management federation

KeyJisc supported:

Other supported:

Advice, guidance & training is also needed

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To develop best practice on journal policies between publishers and other stakeholders. To make it easy for researchers to know how to follow policies and for journals to create RD policies

Journal Research Data Policies Registry

•Start: April 2015•End: September 2016•Website: http://bit.ly/1Ks8jhb

•End Goals: a shared service with easy access to journal research data policies and common related standards

M

No. Objective Deadline

1 To build a community of engaged stakeholders who will accomplish a number of key tasks for the project as well as raise the profile of the project with both the UK sector and the international research community.

First round April-June 2015

Second round September 2016

2 To build consensus on the elements and understanding of journal research data policies through a range of activities such as an RDA group, the Project Expert Advisory Group and practitioner engagement through testing.

Project Expert Advisory group June 2015

RDA Group September 2015 – March 2017

3 To develop and build a prototype Journal Research Data Policy Registry service which meets the needs of the use cases developed and prioritised in consultation with the stakeholder group.

September 2015 (Rapid prototype)

Iterative development to April 2016 then wider user-testing.

4 To evaluate the prototype against the use cases as a proof of concept exercise.

September 2016

5 To evaluate the potential for a Journal RD Policy Registry service and the further implementation and uptake of the best practice developed

September 2016

https://flic.kr/p/rob872 (cc-by) jakerust/gotcredit@flickr

Use case development

»Potential users of the service are considered to be:› Researchers› Librarians/RDM support staff› Research Managers› Funders/policy makers› Publishers/journal editors/learned societies› Research data repositories/data centres

02/05/2023

JRDPR Expert Advisory Group - Use Case Development 9

Jisc: Supporting Cloud and Data Centres 10

Question Set

»Journal, ISSN, publisher, country, and data policy name.

»Is there a policy, data policy type, data deposit requirements, consequences of non-compliance, how will data be shared, is there guidance, will the data be peer reviewed, when should the data be submitted, exceptions, data access statements (where), licences/copyright transfer agreements for data?

4/02/15

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Research Data Question Set

» The lack of standard definitions of terms. For example, what do we mean by the data and supplementary data? There are NISO guidelines for supplementary data but they have not been widely adopted by journals.

» The level of granularity required to capture policy at the data set level is too complex for the data model.

» Different interpretations of data sharing according to discipline. Do we mean all the data or do we mean specific data types (discipline specific) or the data behind the article. How is that defined by the policy?

» What does peer-review of data include? Rigour of methodology; validity of the results; reproducibility of results; or something else? The question ‘is the data peer-reviewed’ cannot capture these differences.

» Some of the content relates to submission guidelines rather than policy. We would expect a policy to be more stable than submission guidelines so this creates an issue of keeping the registry up to date. The lack of version control is also an issue with regards to the webpages where the information is held.

Issues Log – some examples

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Research Data Question Set

» Many different licensing options are further complicated by hybrid journals. Introducing data policy type to the question set means that a journal can have a 1:multiple policy relationship but the OA policy element to hybrid journals often refers more to the article than the data.

» Exceptions for data – sensitive data, commercial data, 3rd party data makes the lowest common denominator ‘available on request’.

» How does the registry account for different requirements from funders? For example Data Access Statements are required by UK funders but this is not scalable when taking into account all of the possible funder requirements.

» Issue of scale to provide adequate coverage – REF (UK) 12,500 journals. » The wider research data context has an impact on journal policies i.e.

publishers, funders, repositories, domain-specific practice and institutions. This raises the question of where to apply the focus towards improving practice?

Issues Log – some examples

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How many journals have a research data policy

52.423.

2

23.2

All Journals

64.8

14.4

18.4

Science Journals

4032

28

Social Science Journals

Full Policy Partial Policy No Policy

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How many journals are mandating data deposit?

30.2

40.6

29.2

All Journals

45.8

30.8

23.4

Science Journals

10.5

53

36.5

Social Science Journals

Mandated OptionalRecommended

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Technical Feasibility

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From question set to policy template

» Definition of terms » Standardisation of terms » Implementation process e.g. NISO ‘supplementary

material’, CASRAI, RIOXX, ORCID » Purpose and scope of the policy –

funder/publisher/journal/data centre/institution?» Data level and domain level? » Wider context – other tools (DMPOnline, Bio-sharing.org),

systems (Researchfish), initiatives (Pasteur4OA, COPDESS)