LESSON Create Content and Collaborat eStart PowerPoint. Choose Office>New. Under Templates, click...

Standards

Key Concepts

LESSON Create Content and Collaborat e

I n this lesson, you will learn techniques for making sure that your PowerPoint

presentations impress your audience and convey your message. You have already

learned how to insert and edit text in PowerPoint slides. In this lesson, you will

use ready-made design themes and create visuals such as tables and shapes to

make the content in your presentation attractive. You will also learn how to add

comments to a presentation and view them, which is very helpful if you are

working with a group.

Use themes

Promote and demote text

Create diagrams, tables, and charts

Insert Clip Art, pictures, shapes, and WordArt

Use Spelling Checker and Thesaurus

Track changes

The following standards are covered in this lesson. Refer to pages xxv and 715 for a description of the standards listed here.

ISTE Standards Correlation

NETS•S

1a, 1b, 2b, 2d, 4b, 6a, 6b, 6c, 6d

Microsoft Certified Application Specialist

PowerPoint

1.1, 2.2, 3.1, 3.2, 3.3, 3.6, 3.7, 4 .1

Get Involved Think of someone you know who spends time helping people in

need. This person might promote local charities, visit with senior citizens, or help

organize pledge drives. When you volunteer, either on your own or through an

organization, you are helping people and helping to build a stronger community.

People who volunteer often say that they receive as much or more from their

efforts as the people they are helping. What are a few ways you can get involved?

PowerPoint 569Lesson 2: Create Content and Collaborate

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Before You Read

Reading GuideLESSON

Read To Learn

• Consider how the design of a presentation can infl uence the audience’s response.

• Understand how using graphs, charts, and diagrams can show your expertise on a topic.

• Explore techniques for working with others to organize and enhance your presentations.

Main Idea

PowerPoint presentations allow you to convey your message visually to a large audience.

Vocabulary

Key Terms

Academic VocabularyThese words appear in your reading and on your tests. Make sure you know their meanings.

importsubordinate

Quick Write Activity

Describe On a separate sheet of paper, describe some of the qualities that make verbal presentations interesting.

Study Skills

Find a Study Buddy Studying with a friend can make your study time more productive and enjoyable. Together you can compare classroom notes and quiz each other.

chartClip Artcommentcontentcontextual tabcopy

cutdemotediagrammarkuppastepromote

tablethemethesaurusWordArt

Academic Standards

English Language ArtsNCTE 8 Use information resources to gather information and create and communicate knowledge.NCTE 10 Use fi rst language to develop competency in English language arts and develop an under standing of content across the curriculum.NCTE 11 Participate as members of literacy communities.

Math NCTM (Geometry) Use visualization, spatial reasoning, and geometric modeling to solve problems.N CTM (Numbers and Operations) Understand numbers, ways of representing numbers, relation ships among numbers, and number systems.

Find Your Study Method T hink about recurring challenges you have faced when you have tried to study or take a test. Then go over the Study Skills at the beginning of each lesson in the book. Pick the most useful suggestions and try them when you read through a lesson.

PowerPoint 570Lesson 2: Reading Guide

Step-By-Step EXERCISE 2-1 Create a Presentation with a Blank TemplateThemes make it easy to create professional-looking presentations. A theme i ncludes

colors, fonts, and graphics designed to work together throughout a presentation. Text

boxes indicate where to place content (the text and graphics included on a slide).

Start PowerPoint. Choose

Office>New. Under

Templates, click Blank

and Recent (see

Figure 2.1).

Select Blank Presentation .

Click Create.

On the Design tab, in the

Themes group, click the

More drop-down arrow

(see Figure 2.2) Select

Flow .

Click the Colors drop-

down arrow. Select Oriel.

Click the Fonts drop-down

arrow. Select Aspect.

On the Design tab, in the

Background group, click

Background Styles.

Choose Style 10.

Click in the title text box.

Key: Corporate Volunteer

Opportunities.

Click in the subtitle text box

and key: Community

Garden Project. Click

outside the text box.

Save your fi le as: Garden-

[your first initial and last

name]. (For example,

Garden-alee).

Your screen

should look like Figure 2.2.

Continue to the next exercise.

FIGURE 2.1 New Presentation dialog box

FIGURE 2.2 Modified Flow design theme

Create

Flow design theme

Background Styles

Colors drop-down arrow

More Themesdrop-down arrow

Fontsdrop-down arrow

PowerPoint 571Lesson 2: Exercise 2-1

Step-By-Step EXERCISE 2-2Add and Delete Text on Slides PowerPoint provides text boxes (also called placeholders) to make it easy for you to

enter text. Use the title text box for the slide titles. The fi rst slide of a presentation also

has a subtitle text box. When a text box or other object is selected, one or more

contextual tabs will appear on the Ribbon. A contextual tab contains commands that

can be used only with the selected object. For example, selecting a text box will make

the Drawing Tools contextual tab appear.

In your Garden fi le,

choose Home>Slides>

New Slide .

In the title box, key: Get

Involved Now!

Click in the bulleted text

box and key: Meet New

People. Press .

Key the remaining four

bulleted points shown in

Figure 2.3.

Your screen


Double-click the word

Now to select it.

Press BACKSPACE .

Select the fourth bulleted

item.

Press BACKSPACE .

Your screen


Save your fi le.


FIGURE 2.3 New Slide with bulleted text

FIGURE 2.4 Edited text

Bulleted list

Text box

Title text box

New fourth bullet

Contextual tab

Think about the different presentation skills you should practice when you prepare a presentation. A confused or unprepared presenter distracts from the presentatio n.

New Slide


Step-By-Step EXERCISE 2-3 Import Text from Other Source sPowerPoint allows you to import , or bring in, text from different sources into your

presentation. For example, you might write an outline for your presentation in Word

and then import that outline into your presentation. When you insert the outline,

PowerPoint automatically creates slide titles, subtitles, and bulleted lists.

In your Garden fi le, choose

the Home>Slides>New

Slide drop-down arrow.

Select Slides from

Outline. In the Insert

Outline dialog box,

browse to the data fi le

Outline.docx (see

Figure 2.5).

Select Outline.docx.

Click Insert.

Your screen


Notice the outline is

inserted on Slide 3.

Save your fi le.


FIGURE 2.5 Insert Outline dialog box

FIGURE 2.6 Slide created from Word outline

Outline.docx

Insert

Imported Outline

U sing heading styles to create an outline in Word allows you to import the structure of your outline, not just the content, into PowerPoin t.

Outlines are effective for organizing ideas and generating statements to present the main purpose of a presentation or essay.


Step-By-Step EXERCISE 2-4 Cut, Copy, and Paste TextIf text is not in the proper order, you can easily move it into the correct position. If

you cut a word or words, you can remove it from one place and move, or paste , it into

the correct position. If you want to use the same text in more than one place, you can

copy the text and paste it into the new location.

In your Garden fi le, double-

click the word Fertilizer.

Choose Home>

Clipboard>Cut . After

the word Fertilizer is

removed, delete the open

space, if necessary.

Move the insertion point

before the word Plant.

Choose Home>

Clipboard>Paste .

Press .

Select the word Seeds.

Click and drag the insertion

point under the word

Fertilizer (see Figure 2.7).

Click before the word

Plant. Press .

D ouble-click the word

garden. Choose Home>

Clipboard>Copy. Place

your insertion point after

the word Plant.

Click Paste.

Your screen


Save your fi le.


FIGURE 2.7 Drag-and-Drop arrow

FIGURE 2.8 Copied and pasted text

Selected word will move where the arrow is pointing

Copied word

Drag and drop arrow


Step-By-Step EXERCISE 2-5 Promote and Demote TextOn the Outline pane, text for each slide is organized in levels. The slide title appears

on the fi rst level, subtitles or main bullet points appear on the second level, and

supporting points are on the third level. These levels help you to organize your

presentation. If you want to emphasize the importance of an item, you can promote

it and make it a main point. If you decide an item should be subordinate, or below,

another main point, you can demote it to make it a supporting point.

In your Garden fi le, click

the Outline tab.

On the Outline pane,

select the text Plant

garden.

Choose Home>

Paragraph>Decrease

List Level .

Your screen


On the Slide, select the

word Weed.

Click Increase List

Level .

Your screen


Save your fi le.

Continue to the next exercis e.

FIGURE 2.9 Promoted text

FIGURE 2.10 Demoted text

In this outline, the text “Plant garden” is pro-moted because it should be a main point. The text “Weed” is demoted because it is a supporting point for the main point “Maintain garden.”

Selected text Promoted text

Decrease List Level button

Increase List Level button

Demoted text


Step-By-Step EXERCISE 2-6 Create a TableA table organizes your information into rows and columns. PowerPoint tables work

like Word tables. Including tables in your presentations is a great way to organize

information. You might use tables when you want to compare information side by

side, as when comparing team responsibilities on a large project. The area where a

row and a column intersect is called a cell. Enter text into cells like you do into a text

box. Press the Tab key to move from cell to cell.

In your Garden fi le, select

Slide 3.

Choose the New Slide

drop-down arrow. Select

Title and Content.

In the title box, key: Team

Tasks.

Click in the content text

box. Choose Insert>

Tables>Table .

Drag to select 3 columns

across and 3 rows down

(see Figure 2.11).

Release the mouse button

to insert the table.

In the fi rst cell of the

fi rst row, key: Team A.

Press .

Key the text shown in

Figure 2.12 into the table.

Press to move

between cells.

Your screen


Save your fi le.

Continue to the next exer cise.

FIGURE 2.11 Select columns and rows

FIGURE 2.12 Finished table

Insert table

Insert table drop-down (3 x 3) selected

Live Preview of 3 x 3 table

As you move the pointer to select the size of a table, you will see a live preview of what the table will look like once it is inserted.

Cell 1 of first row


Step-By-Step EXERCISE 2-7 Apply Quick Styles to TablesTables placed on a slide that already has a theme applied to it will automatically

appear in a style that complements the theme. However, you can always change the

appearance of your tables if you fi nd them diffi cult to read or prefer another color.

You can use Quick Styles to change the overall look of a table. The Quick Styles

gallery in the Table Styles drop-down arrow contains a variety of choices that are

based on the color scheme of the slide’s theme.

In your Garden fi le, click

the Slides pane. On Slide

4 move your pointer to the

bottom border of the table

(see Figure 2.13). The

pointer will become a

double-headed arrow.

Click and drag the sizing

handle down as shown in

Figure 2.13.

Your screen


On the Table Tools

contextual tab, on the

Design tab, in the Table

Styles group, click the

More Styles drop-down

arrow (see Figure 2.13).

On the drop-down menu,

under Medium, choose

Medium Style 2,

Accent 2.

Select the whole table.

Select Table Tools>

Design>Table Styles>

Border drop-down

arrow. Select All Borders.

Your screen


Save your fi le.


FIGURE 2.13 Resized table

FIGURE 2.14 Table with Quick Style applied

More Styles drop-down arrow

Sizing handle

Borders drop- down arrow


Step-By-Step EXERCISE 2-8 Add Clip Art to a SlideImages help make your presentation visually interesting. You can use PowerPoint to

locate premade graphics known as Clip Art. The Clip Art task pane helps you search

for the image that best fi ts your presentation.


Slide 4. Choose Home>

Slides>New Slide.

In the title box, key:

Supplies Needed.

In the text box, key the

three bullet points shown in

Figure 2.15.

On the Insert tab, in the

Illustrations group, click

Clip Art .

In the Clip Art task pane,

under Search for, key:

garden.

Under Search in, make

sure All collections is

selected.

Click the Results should

be drop-down arrow. Make

sure only Clip Art is

selected. Click Go.

Your screen

should look similar to

Figure 2.16.

Click the image (or a

similar image) shown in

Figure 2.16.

Continued on the next page.

FIGURE 2.15 Slide 6 text

FIGURE 2.16 Clip Art task pane

Clip Art task pane

Search for box

Select this or a similar clip

Results should be box

Search in box


Step-By-Step EXERCISE 2-8 (Continued)

Add Clip Art to a Slide Close the Clip Art task

pane.

Click the image and drag it

under the bulleted text.

Press and drag the

sizing handle in the lower

right corner down to

enlarge the image (see

Figure 2.17).

Release the mouse button.

Click anywhere in the slide.

Your screen


Figure 2.18.

Save your fi le.


FIGURE 2.17 E nlarging the image

F IGURE 2.18 Slide with Clip Art inserted

Another way to insert Clip Art is to drag an image from the Clip Art task pane to your slide.

In Step 12, you press the Shift key so that the image will maintain the same proportion as you drag the handle. Proportion means that the ratio of the height to the width remains the same. Inserted Clip

Art image

Lower right corner sizing bandle


Step-By-Step E XERCISE 2-9Create a SmartArt DiagramA diagram is a graphic that organizes information visually. For example, you might

use a diagram to show the levels of student government at your school. The senior

class vice-president, secretary, and treasurer all report to the senior class president, so

the senior class president would be at the top of the diagram. PowerPoint provides

many different types of diagrams that can be easily inserted into a presentation.


Slide 3.

Choose Home>Slides>

New Slide.

In the Slides group, click

Layout. In the drop-down

menu, click Title and

Content.

In the title box, key: Project

Team Leaders.

Click in the content text

box. Choose Insert>

Illustrations>SmartArt.

In the Choose SmartArt

Graphic dialog box, click

Hierarchy. Select

Organization Chart. Click

OK. Close the window.

Your screen


Click in the diagram’s top

box. Key: Jackie. Press

. Key: Project Head.

Your screen



FIGURE 2.19 Diagram inserted into slide

FIGURE 2.20 Text keyed into top box

The text will automatically resize itself as you type. As you type more text, the font size becomes smaller to fi t all the text in the box.

Top box


Step-By-Step EXERCISE 2-9 (Continued)

Create a SmartArt Diagram

F IGURE 2.21 Text keyed into subordinate box

FIGURE 2.22 Final diagram

Click in the Assistant shape

(see Figure 2.21). Key:

Wayne. Press . Key:

Assistant Project Head.

Click in the left subordinate

box. Key: Rhonda. Press

. Key: Team A.

Your screen


Click in the middle sub-

ordinate box. Key: Miguel.

Press . Key: Team B.

Click in the right sub-

ordinate box. Key: Aaron.

Press . Key: Team C.

Click anywhere outside the

diagram box.

Your screen


Save your fi le.


If you delete something by mistake, press + to undo the deletion.

Assistant shape

Left subordinate box


Step-By-Step E XERCISE 2-10Apply Quick Styles to a SmartArt DiagramYou can change the color and style of a SmartArt diagram using Quick Styles. An

inserted diagram will automatically appear in the Accent 1 color of the Theme Color.

By applying Quick Styles, you can change the color and effects of the diagram.

Select your SmartArt

diagram. Choose

SmartArt Tools>Design>

SmartArt Styles>

C hange Colors .

On the Change Colors

drop-down menu, choose

the color shown in

Figure 2.23.

Choose SmartArt Tools>

Design>SmartArt Styles>

More drop-down arrow.

In the More drop-down

menu, under 3-D, click

Cartoon.

Click anywhere outside of

the text box.

Your screen


Save your fi le.


FIGURE 2.23 Change Colors menu

FIGURE 2.24 Diagram with Quick Styles applied

Select this style

You can add many differ-ent kinds of effects to shapes. Experiment with the SmartArt Styles menu to see live previews of the style options.

Change Colors button


Step-By-Step E XERCISE 2-11Create a ChartLike a diagram, a chart displays information in a visual way. Charts are useful for

comparing changes over time. For example, you might use a line chart to show the

fl uctuation in population of manatees over the last ten years. When you insert a chart

into PowerPoint, an Excel worksheet containing default data automatically opens.

Once you replace the data with your own data it is shown in the form of a chart.

FIGURE 2.25 Insert Chart dialog box

FIGURE 2.26 Sample chart inserted


Slide 6.

Choose Home>Slides>

New Slide drop-down

arrow. Click Title and

Content.

In the title box, key: Supply

Breakdown.


Illustrations group,

choose Chart .

In the Insert Chart dialog

box, click Pie.

Your dialog

box should look like

Figure 2.25.

Select the chart shown in

Figure 2.25. Click OK.

Your screen



When you select a pie chart, numbers are already included. Replace these numbers with your own project’s data.

Select this pie chart

Click to see pie chart types

Sample chart

Excel worksheet with sample data

OK button


Step-By-Step

FIGURE 2.28 Completed pie chart

EXERCISE 2-11 (Continued)

Create a Chart In the Excel worksheet,

right-click Select All (see

Figure 2.27).

Click Clear Contents.

Enter budget data for the

community garden by fi lling

in the datasheet as shown

in Figure 2.27.

Exit Excel.

On the Chart Tools


Design tab, click the

Chart Layouts drop-down

arrow. Choose Layout 6.

Your screen


Save your fi le.


FIGURE 2.27 Information entered into Excel Datasheet window

A bar chart or a line chart is not appropriate for dis-playing percentages and fractions. When deciding which chart to use, students should con-sider what information they need to convey.

Select All button


Step-By-Step EXERCISE 2-12Apply Quick Styles to a ChartAs with SmartArt diagrams and tables, you can apply Quick Styles to charts as well.

With a few simple steps, you can change the chart’s colors, effects, and background.

The ability to change such styles allows your charts to be clearer to understand and

more visually appealing to your audience.

In your Garden fi le, on

Slide 7, select the chart, if

necessary.

Under the Chart Tools


Design tab, in the Chart

Styles group, click the

More drop-down arrow.

On the More Chart Styles

drop-down menu, click

Style 34 (see Figure 2.29).

Click on the Chart. Choose

Chart Tools>Format>

Shape Styles>Shape

Effects .

Click on Preset in the

Preset group and choose

Preset 5.

Click in the Chart Area

(see Figure 2.30).

Choose Chart Tools>

Format> Shape Styles>

Shape Fill .

In the Shape Fill drop-

down menu, under Theme

Colors, select Blue,

Accent 2, Lighter, 60%.

Click outside the chart

area.

Your screen


Save your fi le.


FIGURE 2.29 Chart Styles drop-down menu

FIGURE 2.30 Pie chart with styles applied

Select this style

Chart area


Step-By-Step E XERCISE 2-13Add a Picture to a SlidePictures are images that are made up of small dots. A typical picture would be a

photograph or artwork created in a software program like Microsoft Paint. You can

insert pictures from your own scanned images, digital camera, or picture CD-ROM.


Slide 7.

Choose Home>Slides>

New Slide.

In the title box, key: Thank

You!

Choose Insert>

Illustrations> Picture .

In the Insert Picture

dialog box, select the data

fi le Flowers.jpg (see

Figure 2.31). Click Insert.

In the slide, use the sizing

handles to enlarge the

photo.

Your screen


Figure 2.32.

Save your fi le.


FIGURE 2.31 Insert Picture dialog box

FIGURE 2.32 Inserted picture

Inserted pictureNever use a picture from the Inter net without getting permission from the copy-right owner. All original compositions, like photos and music, are copyright protected, even if there is no copyright notice © next to the artwork.

Select this file

Flowers file Insert


Step-By-Step EXERCISE 2-14Add Shapes to SlidesAdding Clip Art and pictures is not the only way you can add interest to your

presentation. You can also use PowerPoint’s Shapes, which are pre-designed shapes

such as rectangles, ovals, and stars.


Slide 2.


Illustrations group, click

the Shapes button

drop-down arrow.

Under Basic Shapes, click

Sun (see Figure 2.33).

Click in the lower right

corner of Slide 2.

Click and drag the pointer

to create a sun. Release

your mouse button to

fi nish.

Your screen


Figure 2.34.

Save your fi le.


FIGURE 2.33 Select the Sun shape

FIGURE 2.34 Sun shape added to slide

Shapes button

Sun shape

Sun shape

Microsoft Offi ce 2007 includes two new categories of shapes to choose from. The Rectangles category allows you to choose from seven different shapes. The Equation Shapes category allows you to use PowerPoint to illustrate various mathe-matical equations.


Step-By-Step EXERCISE 2-15Ad d and Modify WordArt on a SlideWordArt allows you to turn text into artwork. As with any graphic, WordArt can make

your presentation more effective. Too much WordArt will distract your audience.


Slide 2.

Click in the bulleted list text

box. On the Insert tab, in

the Text group, click

WordArt.

In the WordArt drop-down

list, click the fi rst style in the

fourth row (see Figure 2.35).

Click inside the Your Text

Here box. key: Volunteer!

Position the WordArt so it is

above the sun shape.

Under the Drawing Tools


Format tab, in the

WordArt Styles group,

choose Text Effects .

On the drop-down menu

choose Transform, select

Deflate Bottom.

Your screen


Figure 2.36.

Save your fi le.


FIGURE 2.35 WordArt Gallery dialog box

FIGURE 2.36 Inserted WordArt

Choose this style

WordArt text


Step-By-Step E XERCISE 2-16Use the Thesauru sSlides that contain many words are diffi cult to read. Your text has to say what you

want to say in as few words as possible. The Thesaurus contains words with similar

meanings, also known as synonyms, allowing you to pick the exact word you need.


Slide 5.

In the table, select the word

Organize.

On the Review tab, in the

Proofing group, click

Thesaurus .

In the Research task

pane, move your pointer

over coordinate.

Coordinate is a good

synonym for organize, so

click the drop-down arrow

(see Figure 2.37).

On the drop-down menu,

click Insert. Close the

Research task pane.

Your screen


Save your fi le.


FIGURE 2.37 Thesaurus

FIGURE 2.38 Replaced word

Research task pane

Search for box

Thesaurus

Replaced word

The Review tab also contains a Translate button that will allow you to translate words into other languages. If English is not your fi rst language, you can use this feature to help you select the right words for your presentation .

Synonyms


Step-By-Step E XERCISE 2-17Use the Spelling CheckerYou might show your PowerPoint presentation to a large audience using a video

projector. On a large screen, grammatical errors and misspellings are magnifi ed. You

should always use the Spelling Checker to make sure every word in your presentation

is spelled correctly. PowerPoint also checks words against its built-in dictionary as you

create each slide. A wavy red line appears under any words that the dictionary does

not recognize .


Slide 3.

Choose Review>

Proofing>Spelling .

In the Spelling dialog box,

under Suggestions, click

supplies (see Figure 2.39).

Click Change.

The Spelling Checker

locates Vegetebles. Under

Suggestions, click

Vegetables. Click

Change.

When the spelling check is

complete, click OK.

Your screen


Save your fi le.


FIGURE 2.39 Spelling dialog box

FIGURE 2.40 Spelling check is complete

Suspicious word

Suggested word

In Microsoft Offi ce 2007 a wavy blue underline indi-cates a contextual spelling error, such as “their” for “there.” Contextual errors are not spelled incorrectly, but they are used incor-rectly within the context of the sentence.

Corrected word

Corrected word


Step-By-Step EXERCISE 2-18A dd, Edit, and Delete CommentsBefore you deliver a presentation, you might want to have classmates or coworkers

review it and suggest improvements. Or, you might review a coworker’s presentation.

You can add comments to the presentation so he or she can see what your suggestions

are. Comments are like sticky notes that appear as small boxes on the slide. If you

want to look at a presentation without the comments showing, you can hide the extra

text, called markup .


Slide 2.

On the Review tab, in the

Comments group, click

New Comment . In

the comment box, key:

Change color of WordArt.

Your screen


Repeat Step 2. Key: Delete

sunshine .

Click outside the comment

box. Place your pointer

over the fi rst comment box.

Right-click the comment

box. Click Edit Comment.

Replace the text with: Add

effect to WordArt. Click

outside the box. Place your

pointer over the comment.

Choose Review>

Comments>Show

Markup. C lick the Show

Markup button again.

Right-click the second

comment box. Click

Delete Comment.

Your screen


With your teacher’s

permission, print the

document. Save and

close the fi le.


FIGURE 2.41 Comment added to slide

FIGURE 2.42 Slide with edited comment

Comment box


Dwayne Newton/PhotoEdit

Develop Media Literacywo rival baseball teams play a major game. In the winning

team’s hometown, the local newspaper tells one story. In the

losing team’s hometown, the local newspaper tells a different story.

You ask yourself, “Why do the two newspapers have different

perspectives on the same game?”

When people use the term “literacy,” they are usually referring to

the ability to read and write. “Media literacy” means having the

ability to analyze and evaluate the hundreds of messages you get

every day from all types of media. These media can include print,

video, radio, and the Internet. Anything from the media contains a

message that is created for a purpose. Being “media literate” means

learning to recognize and evaluate the purposes behind the messages

that you are hearing, seeing, or reading.

Being media literate means taking a critical look at everything you read, hear, or see .

Media literacy is important because the media can have a tre-

mendous influence on how you see your world and your

community. “We are the eyes, ears, and voice of the com-

munity,” says Susan Tordella, who is the editor of the weekly

community newspaper the Littleton Independent, in Littleton,

Massachusetts. “We collect information and we share it. I

judge our success when I see our stories and photos tacked to

refrigerators and bulletin boards at schools and businesses.”

Ms. Tordella believes community newspapers are like the hub

of a wheel that keeps the community connected.

1. Defi ne In your own words, explain what it means to be “media literate.”

2. Compile Keep a one-day media journal. Record every type of media you encounter during the day. Which type of media did you encounter the most throughout the day?

3. Compare Locate one local newspaper and one national newspaper. Compare the fi rst pages of each newspaper. How are they different, and how are they similar? Does your local newspaper seem to have a different perspective than a national newspaper? Why or why not?

SKILLBUILDER

T

PowerPoint 592Lesson 2: 21st Century Workplace

Vocabulary

After You ReadLESSON

Key Terms

chart

Clip Art

comment

content

contextual tab

copy

cut

demote

diagram

markup

paste

promote

table

theme

thesaurus

WordArt

Academic Vocabulary

import

subordinate

Review Vocabulary

Complete the following statements on a separate piece of paper. Choose from the Vocabulary

list on the left to complete the statements.

1. Use the Increase List Level button to , or change text to the next higher level. (p. 575)

2. A appears on the Ribbon only when specific types of objects are selected. (p. 572)

3. When creating a PowerPoint presentation you may need to information from other slides or documents. (p. 573)

4. The feature allows you to quickly and easily view and add suggestions to a presentation. (p. 591)

5. Decorative text such as shadowed, rotated, and stretched text is called . (p. 588)

Vocabulary Activity

6. Create a five-question quiz in the form of a PowerPoint presentation based on this lesson’s Vocabulary words and their definitions.A. Choose five terms. Describe each term in your own words.B. Create a 10-slide presentation. On the first slide, display one term. On the

second slide, display the term’s definition.C. Create slides for the remaining four terms.D. Present your quiz to a classmate or to the entire class.

Review Key Concepts

Answer the following questions on a separate piece of paper.

7. Where can you find a list of themes to use when creating a new presentation? (p. 571)A. Design tabB. Drawing toolbar

C. Review tabD. Thesaurus

8. What appears as small yellow boxes on a slide? (p. 591)A. PicturesB. WordArt

C. Clip ArtD. Comments

9. Which button would you use to demote selected text? (p. 575)A. LowerB. Decrease List Level

C. DemoteD. Delete

10. You can use which tool to find a word, similar in meaning to another word? (p. 589)A. ThesaurusB. Comments

C. DiagramsD. Demote

PowerPoint 593Lesson 2: After You Read

Step-By-Step

LESSON Practice It Activities

1. Create a Slide

Follow the steps to complete the activity.

Start PowerPoint. Open the

data fi le Fundraiser.pptx.

Save as: Fundraiser-[your

first initial and last name]1.

Click Slide 2. Choose

Home>Slides>New

Slides>Slides from

Outline. Locate and

select the data fi le

PI_Outline.docx.

Click Insert.

Select the word Yard. Click

Decrease List Level .

Your screen


Choose Insert>

Illustrations>Clip Art.

Search for: mowing lawns.

Select an image similar to

that shown in Figure 2.44.

Close the task pane.

Position the clip as shown

in Figure 2.44. Resize as

necessary.

Your screen


Figure 2.44.

Save and close the fi le.

FIGURE 2.43 Slide 3

FIGURE 2.44 Clip art added to Slide 3

PowerPoint 594Lesson 2: Practice It Activities

Step-By-Step

LESSON Practice It Activities

2. Insert Diagrams

Follow the steps to complete the activity. You must complete Practice It Activity 1

before doing this activity.

Open your Fundraiser-1

fi le. Save as: Fundraiser-


name]2. Close the task

pane.

Click Slide 4. Choose

Insert>Illustrations>

SmartArt. Click

Hierarchy. Click

Organization Chart.

Click OK.

In the top box, key: Paul.

Press . Key: Team

Leader. Fill in the remaining

four boxes as shown in

Figure 2.45.

Your screen


Under the SmartArt Tools

contextual tab, choose

Design>SmartArt

Styles>Change Colors.

In the drop-down menu,

under Accent 3, click

Colored Fill - Accent 3.

Your screen


Save and close your fi le.

FIGURE 2.45 Organization chart added to slide

FIGURE 2.46 SmartArt styles applied to chart


Step-By-Step

LESSON

3. Add WordArt and Correct a Presentation

Follow the steps to complete the activity. You must complete Practice It Activity 2

before doing this activity .

Open your Fundraiser-2

fi le. Save as: Fundraiser-


name]3.

Select Slide 5. On the

Home tab, click the New

Slide drop-down arrow.

Click Title Only. Key the

title: Fundraiser Results.

Choose Insert>Text>

WordArt.

Click the third box in the

fi fth row (Fill-Accent 2,

Warm Matte Bevel).

Click OK. Key: Total

Raised. Press . Key:

$375.00. Click OK.

Your screen


Click Review>Proofing>

Spelling.

Under Suggestions, click

Community. Click

Change. Click OK. Click

anywhere outside the text.

Your screen


Save and close your fi le.

FIGURE 2.47 Slide 5 with WordArt

FIGURE 2.48 Slide 2 with corrected spelling

Practice It Activities


Step-By-Step

LESSON

4. Add Content to Slides

You are an assistant manager for the Star Movie Theater. Your manager asked you

to develop a PowerPoint presentation to help orient new employees.

Open the data fi le

Theater.pptx. Save as:

Theater-[your first initial and

last name]4.

Select Slide 2. Add the

data fi le Theater.wmf to

the slide. Resize the image

as necessary.

Select Slide 4. Add a

clustered column chart

to the slide.

Fill in the chart worksheet

using the information

shown in Figure 2.49.

Your screen


Close the Excel worksheet.

Apply Style 42 from the

Chart Styles drop-down

menu.

Your screen



FIGURE 2.49 Chart added to Slide 4

FIGURE 2.50 Chart with Chart Styles applied

You Try It Activities

PowerPoint 597Lesson 2: You Try It Activities

Step-By-Step

LESSON

5. Create Tables and Check Spelling

You need to add a table including all of the managers’ contact information for all

employees. You must complete You Try It Activity 4 before doing this activity.

Open your Theater-4 fi le.

Save as: Theater-[your first

initial and last name]5.

Select Slide 5. Insert a

table with 3 columns and 4

rows.

Fill the table in using the

information shown in

Figure 2.51. Resize the

table as necessary.

Your screen


Check spelling. Make any

needed corrections to

Slide 2.

Add a new Slide 8. Add

the text shown in Figure

2.52 to the slide.

Choose AutoShapes>

Stars and Banners to

add a star to Slide 8.

Use WordArt to add the

word Welcome! to

Slide 8.

Your screen



FIGURE 2.51 Table added to Slide 5

FIGURE 2.52 New Slide 8

You Try It Activities

PowerPoint 598Lesson 2: You Try It Activities

LESSON Critical Thinking Activities

6. Beyond the Classroom Activi ty

Language Arts: Review a Presentation You are reviewing a coworker’s

presentation. Open the data fi le Sales.pptx. Save as: Sales-[your fi rst initial

and last name]6. Use what you learned in this lesson to edit the presentation

and suggest changes. You should:

■ Check spelling.

■ Add comments.

■ Use the Thesaurus to change at least one word. ■ Include a comment evaluating the theme, color scheme, and graphics

used in the presentation. Suggest some alternatives.

7. Standards at Work Activity Microsoft Certified Application Specialist Correlation

PowerPoint 3.1 Create SmartArt diagrams

Create a Hierarchy Diagram You decide that your Sales presentation

should include a SmartArt diagram showing the hierarchy of the sales

department. Open your saved Sales-6 fi le. On a new slide, create a

hierarchical SmartArt diagram. Make the following changes to the diagram:

■ Add the names and titles of the Sales Department employees

■ Change the color of the diagram

■ Add effects using Quick Styles

Save your work as: Sales-[your fi rst initial and last name]7.

8. 21st Century Skills Activity

Promote Getting Involved A local charity is planning a walkathon to

raise money for cancer research. As a member of the charity, you want to

encourage people to participate in the event. Use a design theme to create

a brief presentation that encourages people to get involved with the

walkathon. In your presentation, state what the issue is, why the issue is

important, and what people can do to get involved.

Add Clip Art, photos, and WordArt to your presentation as needed (include

at least two graphics in your presentation). Your presentation should also

include at least one of the following: a table, a diagram, or a chart.

Save your fi le as: p2rev-[your fi rst initial and last name]8.

Go to the Online Learning Center to complete the following review activities.

Online Self CheckTo test your knowledge of the material, click Unit 4> Lesson 2 and choose Self Checks.

Interactive ReviewTo review the main points of this lesson, chooseUnit 4>Lesson 2 and choose Interactive Review.

PowerPoint 599Lesson 2: Critical Thinking Activities

LESSON

9. Create a Presentation

Language Arts: Identify Text for Slides You have a client who is

coming to town for an important meeting. Your client has never been to

your town. Use a theme to create a presentation that will prepare your

client for her visit. In your presentation:

■ Identify where your client is staying.

■ Identify where the meeting is being held.

■ Identify two sites that your client should know about (for example, places to eat, where the local movie theater is, and so on).

■ Provide a brief schedule in a table for your client. Include when the client will arrive in town, when the meeting is being held, and when the client will leave town.

Your presentation should include at least fi ve slides. Save your

presentation as: p2rev-[your fi rst initial and last name]9.

10. Add Content to Slides

Language Arts: Create Contact Information Using Visuals Open

the presentation you created in Project 9. Add at least one piece of Clip Art

or a photo and at least one piece of WordArt or an AutoShape.

Add a table to your presentation that provides important contact information

for your client (e.g., the hotel’s telephone number, your telephone number,

etc.). Add a second slide that uses an organizational chart to give your client

an overview of your company’s structure.

Save your presentation as: p2rev-[your fi rst initial and last name]10.

11. Review a Presentation

Language Arts: Edit Content With your teacher’s permission, team up

with another member of your class. Exchange the presentations that you

each created in Projects 9 and 10. Review your classmate’s presentation. As

you review:

■ Correct any misspellings or other errors you might find.

■ Use the Thesaurus to suggest a change of wording on one slide.

■ Insert comments with constructive suggestions.

■ When finished, go back over your classmate’s suggestions.

■ Make any edits that you think will improve your presentation.

Save your presentation as: p2rev-[your fi rst initial and last name]11.

Challenge Yourself Projects

Present Yourself Giving a good presentation is an extension of making a good impression. These projects teach you how to use your skills to give a professional and error-free presentation.

Reflect Once you complete the projects, open a Word document and answer the following:

1. What types of visual ele-ments did you add to the presentation and why?

2. What types of errors did you find when you reviewed your class-mate’s presentation?

3. Which project took you t he longest time and why?

PowerPoint 600Lesson 2: Challenge Yourself Projects

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