SAP Liquidity PlannerPDF download from SAP Help Portal:http://help.sap.com/saphelp_erp60_sp/helpdata/en/ca/13d553088f4308e10000000a174cb4/content.htm

Created on June 12, 2015

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Table of content

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Table of content1 SAP Liquidity Planner1.1 Assignment1.2 Transfer1.3 Setting1.4 Information System

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1 SAP Liquidity Planner

PurposeIn an age of global competition and value-oriented management strategies, financial planning plays an increasingly important role in the management of acompany. The key aim is to recognize liquidity deficits or surpluses in time and to identify expected foreign currency positions in the planning period. Recordingplanning data on a timely basis and adapting it as soon as circumstances change, as well as decentralized processes for capturing data all contribute to thechallenges facing financial planning activities that aim to indicate future trends.

The Liquidity Planner provides tools for entering and adjusting, aggregating and evaluating planned cash flows, and for determining actual values. Easy-to-usetools provide the decision-makers with all the information they need, as and when it is available. With this information, they have a clearer picture of the financialsituation and can optimize the use of their financial resources. You can therefore use the Liquidity Planner to extend your planning horizon and have a greateractive influence on the expected cash flows. This ranges from the classical use of financial budgeting values through to their inclusion in more detailed riskanalyses.

IntegrationSAP Liquidity Planner is a subcomponent of SAP Financial Supply Chain Management.

FeaturesIn the Assignment topic you will find information about programs that you can use to assign functionally accurate liquidity items to actual payments.

In some cases you will find it useful to transfer certain amounts, without reference to a particular document, from one liquidity item to another. You can create,change or display these transfers from the application menu.

Queries are defined in Settings . These are the rules with which mechanisms derive liquidity items. These queries contain conditions for the values available foreach mechanism and the liquidity item used if the condition defined in the query is met.

Under Information System you will find information about the most important reports for the liquidity calculation.

1.1 Assignment

UseThe main objective of the as-is analysis (liquidity calculation) is to provide a functional classification of payments made according to their origin and use, forexample incoming payments from the sale of products or outgoing payments for personnel costs. The system displays the origin and use by means of liquidityitems. The classification is carried out by directly assigning separate payments to liquidity items.

The assignment can use a range of information already available in the system. There are a number of assignment programs that can assign a new liquidity itemto payments on the basis of diverse information. These assignment programs, which are independent of each other, (program names RFLQ_ASSIGN*, each withreport documentation) offer a range of selection options which means that the line item subset to be processed can be limited fairly precisely.

At the moment, six programs are delivered for automatic assignment. The three most important can be found in the SAP Easy Access menu:

Assignment from bank statement informationAssignment from FI information: evaluation of information from customer and vendor line items in payment documentsAssignment from invoices:Assignment takes place in two steps: Information is first of all taken from customer and debitor line items in payment documents in the same way as above.The program subsequently evaluates expense and revenue items in invoices for selected liquidity items.The liquidity item that results from the first step isreplaced by the item resulting from the second step if it is successful.

NoteAssignment mechanisms require a set of rules and are intended for automatically transferring large numbers of payment items. For more informationabout creating sets of rules, see Settings .

If you want to individually assign liquidity items to a single payment, you can use:

Manual assignment:Enter the liquidity items you want to assign to a payment item directly. This is a postprocessing transaction for payments that are not processed by meansof the automatic assignment but which do not warrant extending the set of rules. You can go to this transaction from the line items list.

IntegrationThe liquidity calculation updates online the payment documents created in the system in its own line items and totals tables. A data pool is generated in which theassignment programs can operate in any order. You will need to activate this online update in Customizing for each company code. You must also define theliquidity items which were assigned to the line items when they were created and depending on their +/- sign. These items are “dummy” items of the followingtypes:

Incoming payments in generalOutgoing payments in general

The assignment programs replace these items later with the correct functional items.

The line items are generated online at the same time as the accounting document is created. You do not need to use the electronic or manual bank statement. Usethe RFLQ_REBUILD program to create line items for existing accounting documents.

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the RFLQ_REBUILD program to create line items for existing accounting documents.

PrerequisitesYou will need to create a set of rules for each assignment program for the automatic assignment mechanisms used. For more information, see Settings .

FeaturesEach assignment program imports line items on the basis of the selection criteria and processes the documents one by one. If new liquidity items can beassigned based the rules, the line item is changed. If not, it remains unchanged. Each assignment program has a test run option. If you activate this option, nochanges are made in the database. This function is used primarily for check and analysis purposes. In addition, you can display the processed documents in adetail list. This function offers you a range of filters and links.

ActivitiesTo call the relevant assignment program, select from the SAP Easy Access menu: Accounting Financial Supply Chain Management Cash and LiquidityManagement Liquidity Planner Assignment :

⇒ From Bank Statement Information

⇒ From FI Information

⇒ From Invoices

⇒ Manually

ExampleYou have analyzed the relevant liquidity items structure and have reached the conclusion that you can get some of the required information from the bankstatement. The rest you will have to get from accounting documents. In some cases you will have to go back to the expense or investment lines of paid invoices.

In this case you decide to use the programs for assignment from bank statement information and invoices.

You set up the program for assignment from bank statement information (which evaluates bank statement information) so that only the definite liquidity items areassigned. Most of the line items remain in their original dummy items. You will want to ensure that the program for assignment from invoices (which is run regularlyafter the program for assignment from bank statement information) does not reassign payments that were correctly assigned by the previous program. Restrict theold liquidity item or the origin indicator as required in the selection screen.

NoteIn order to process the set of rules for the first step of the program for assignment from invoices you should use the program for assignment from FI information;it is no longer required in productive operation.

1.2 Transfer

UseYou can use this function for your liquidity calculation to transfer actual data from one liquidity item to another without reference to any particular payment document.

PrerequisitesIn Customizing for the liquidity calculation you have entered a number range for transfers in company code data (transaction FLQC3).

ActivitiesYou enter the transfer in a single-screen transaction. Enter the paying company code, the date and currency in the header data. Enter amounts with +/- andliquidity items for the line items. The document can only be saved if the balance is zero.

ExampleThe automatic assignment mechanisms are unable to differentiate between wage and salary payments and output a single item for wages and salaries together. Ifyou happen to know from other sources that approximately 40% of the total is for salaries and 60% for wages, you can distribute the total amount for the month bymeans of a transfer from the joint item to each separate item at the end of the month.

1.3 Setting

The automatic assignment programs require a set of rules for determining liquidity items. An essential part of the set of rules are queries. Conditions are defined forqueries which are used to determine a certain liquidity item. However the queries cannot be used directly in the assignment programs, but merely as part of aquery sequence. This sequence is made up of a structured number of queries. This “structure” determines the sequence in which the program processes the

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queries. The first hit wins. In other words if the conditions of a query apply to a certain sequence, the system assigns the liquidity position of this query to thepayment. Any queries that follow in the sequence are not taken into consideration.

Conditions in the query refer to values in certain table fields in the database. There are therefore three types of query with different source symbols:

Bank statement query (category B)Evaluation of vendor and customer line items in payment documents query (category C)Evaluation of expense and revenue line items in invoices query (category D)

The three categories cannot be mixed in a sequence; a sequence either has category B, C or D.

IntegrationThe assignment programs use these sequences:

Assignment with information from bank statements: A sequence with category B must be entered in Customizing (transaction FLQC6) for each bankaccount.Assignment with information from customer and vendor line items in payment documents: Enter a sequence with category C in the selection screen.Assignment in two steps with information from invoices: For the first step you enter a sequence with category C in the selection screen, for the second stepenter a sequence with category D.

PrerequisitesThe empty query sequences are defined under Assignment in the Customizing menu (transaction FLQCUST).

ActivitiesDefine a Query

Enter a technical key, a description and the liquidity item of the query in the initial screen to define a query. If the query is only intended for a certain payingcompany code, enter the company code.Enter conditions in the form of selection options in the following screen. Choose Conditions. Save your query when you return to the initial screen.

Define Query Sequence

From the SAP Easy Access menu under Accounting select Liquidity Planner Settings :

Assignment from Bank Statement Set Up Query Sequence

Assignment from FI Set Up Query Sequence

Assignment from Invoices Set Up Query Sequence

In the transaction for defining the query sequence you first see the empty sequences defined in Customizing. Select an entry and enter the queries for thissequence in the detail screen. Give the sequence a sequential number.

RecommendationTo enable you to enter further queries later with minimum effort, we recommend that you assign numbers in steps of 50s.

Info Accounts (Application)

For the assignment programs that use information from accounting, information can often be derived directly from the G/L account, for example from the costelement. You can use the following transaction to assign liquidity positions directly to G/L accounts to avoid having to define a separate query for each G/Laccount. Select from the SAP Easy Access menu: Accounting Financial Supply Chain Management Cash and Liquidity Management LiquidityPlanner Settings Info Accounts (Application)

This assignment is like a final query, in other words, it is used if no explicit query in the sequence was successful.

NoteThe definition of queries, their grouping into sequences and the direct assignment of liquidity items to G/L accounts do not have a transport link; these areongoing settings that are carried out directly in the productive system. If you want to keep a number of systems synchronous, in the SAP Easy Access menuunder:

Accounting Financial Supply Chain Management Cash and Liquidity Management Liquidity Planner Settings Upload/Download you willfind various programs to help you save these settings from a master system to your local computer for transferring to the other systems.

1.4 Information System

You can display and analyze existing transaction data and settings in your system for the liquidity calculation. The reports for the transaction data are purelyworking reports. The analytical evaluation itself is carried out after extraction in the business warehouse.

FeaturesYou can generate the following reports:

Payment report for actual data within a certain time interval, structured on the basis of liquidity itemsTotals list for analyzing totals tables with a range of selection optionsLine items list for analyzing line items tables with selection options

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Line item history:Shows the past and present assignment of liquidity items to a payment document and allows you to branch to a further screen to make manual changesQueries:Displays the query and its conditionsQuery sequences:For information about the relationship between queries and sequencesG/L accounts list:Lists all G/L accounts in the company code with the relevant information. For example, you can see whether a G/L account is an actual account (bankaccount) or an info account for evaluation mechanisms from accounting. You also see the liquidity items directly assigned to the accounts.

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