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The best way to avoid or keep a hazard under control is to understand it before injury or harm canoccur. Hazards are all around us, at home, out in thecommunity, and at work. A thorough Job SafetyAnalysis (JSA) creates a foundation for safe work practices for you and your co-workers to follow.

In your UC workplace, a JSA is a systematic, efficient wayto identify existing risks for all types of work processes. It is the first step in ensuring a safe work environment.Additional steps include developing safe work practices,communicating about hazards and how to control them, anddeveloping emergency response procedures.

A program that successfully reduces work-related illnesses and injuries depends on accurate data. Assessing the natureand severity of potential hazards provides some of that data.

Poster of the Month

A JobSafetyAnalysis(JSA)helps youunder-stand andavoid therisks thatare inher-

ent in your primary jobtasks. Have you completedor reviewed your JSA forthese? Print and post thismonth’s poster to remindeveryone in your depart-ment to complete and/orreview their JSAs for pri-mary job tasks. Download Poster

Links & Resources

“Ergo 101” Ergonomics Basics from About.com

Machine Guarding eTool from U.S. OSHA

Hazard Assessment Basics from U.S. OSHA

Eye Safety Presentation:American Optometric Assn.

UC Guiding Principles on Health, Safety and the Environment

UCOP Environment, Health & Safety Links and Resources

UC Be Smart About Safety Program Home Page

Video: Introduction to Job Safety Analysis

April 2012

Hazard Assessmentand Safe WorkPractices

Safety SpotlightUCA UC System-Wide Publication of the Environment, Health & Safety Leadership Council

Your Job SafetyAnalysis: YouNeed It. Have YouCompleted It?

Job Safety Analysis

Safe Work Practices

Completed Training

Correct Unsafe Conditions

Discuss Safety Regularly

Follow All Safe Work

Practices and SOPs

Injuries due toslips, trips andfalls, and fallingobjects.

A Job Safety Analysis (JSA) identifies potential health and injury hazards and corresponding safepractices and preventive equipment, for every work task in your department or unit. Examples ofdifferent applications include:

Keep floors clear of debris andliquid spills. Do not stand onchairs; use proper foot stools orladders. Do not store heavyobjects overhead. Do not toploadfiling cabinets; fill from bottom totop. Do not open more than one

file drawer at a time. Brace tall bookcases and filecabinets to walls. Provide one-inch lip on shelves.

Physical injuriescaused by direct physical contactwith cryogenicfluids.

Ensure that cryogenic fluids are labeled, vent-ed and stored correctly. Check fluid containersroutinely for leakage, damage and continuousventing. Only permit qualified, trained indi-viduals to handle cryogenic fluids. Work withcryogenic fluids in a fume hood, and useproper lab attire at all times, including cryo-genic gloves, splash goggles or face shield,lab coat, long pants and closed-toe shoes.

What are your opportunities for simplified, systematic injury prevention? A current, accurate JSAis is essential for every major work task in a department. This vital process links job tasks, theirassociated hazards, and the preventive steps that help to neutralize those hazards. They canbecome the basis for training, procedure development and efficiency improvements.

Avoiding Workplace Hazards

PLANACT

RiskSafety Procedures

Risk Safety Procedures

Job Task:

Employee working in anoffice file area

Job Task:

Laboratory technicianhandling cryogenic fluids

How Does Your Workplace Rate on HazardAssessment and Safe Work Practices?During your next staff meeting, take some time to assess your team’s safety performance. Workwith your supervisor and co-workers to find opportunities to strengthen your practices. You willfind that systematic, team-oriented safety efforts help keep your day-to-day operations efficientas well as safe.

� Provided for all employees to complete safety training

� Performed JSAs on all primary job tasks to identify potential risks

� Developed or updated departmental safe work practices

� Modified the work environment to eliminate or reduce hazards

� Created a hazardous materials and waste management plan

� Posted all required Occupational Health and Safety bulletins

� Identified required Personal Protective Equipment (PPE) and enforced its use

� Implemented proper ergonomic measures and controls

� Worked with your UC Emergency/Continuity Management department to developan emergency response plan

� Updated your departmental emergency contact list

� Consistently implemented all engineering controls including Lock Out/Tag Out

� Informed employees about crime prevention measures

Make ergonomic adjust-ments to your workspace,

take regular breaks tostretch and rest your eyes.

Wear requiredpersonal protec-

tive equipment to prevent injury

and safeguardyour long-

term health.

Substitute with less haz-ardous materials such asgreen cleaning supplies,whenever possible, andlimit the time you spendworking with hazardoussubstances.

Use protective equipment thatshields you from burns, cuts, abra-sions and exposure to harmfulsubstances. Be sure you have theproper training to use respiratorsand other specialized devices.

How much time to youspend sitting during theday? Do you often workwhile bending down, twist-ing or over-reaching? Doyou perform certain tasks -either at the keyboard, labbench or workshop - overand over?

Whether at work or athome, these ergonomic mis-takes can dramaticallyimpact your health. Theconsequences of not follow-ing proper ergonomic pro-cedures can extend intoyour overall health andwell being.

They can prevent you fromenjoying home activities,recreation and importantfamily interactions. Theycan affect your energy andprevent you from enjoying ahealthy, active lifestyle.

Your psychological wellbeing can also suffer whenyou can’t participate fully inactivities and relationshipsdue to injury. It’s hard to beupbeat, optimistic andengaged when you arecoping with chronic healthconditions.

New research reveals thatthe impacts of improperergonomics, including“sitting disease,” can havelife-long, serious health anddisease resistance conse-quences. Take steps todayto address your workplaceergonomics; your wellbeingdepends on it.

Contact your EH&S staff orergonomic specialist todayfor information on ergonom-ic programs and resources.

Understand theConnectionBetween Ergo-nomics andWellness: YourLong-Term HealthDepends on It

Your department may need to take action if some of the above items are not completed. Talkwith the experts in your Environmental Health and Safety (EH&S), Occupational Health, and RiskManagement offices for advice on safety programs that are appropriate for your department.Using a Job Safety Analysis as a foundation, you can determine what, if any, Personal ProtectiveEquipment, safety devices and processes are needed to avoid illness or injury.

JSAs Help Identify Safe Work Practices, ProtectiveDevices and Personal Protective Equipment

Use, store and dispose of haz-ardous materialsproperly.

Install and use required machineguards and interlocks, and

use other engineering controlsdeveloped for your safety including

fume hoods and biosafety cabinets.

Has Your Department...?

CalOSHA will alwaysreview an organization’sIIPP when they respond to

a serious injury or employeecomplaint. Not having one canresult in fines and citations to your department.

DEPARTMENTLEADERS

DEPARTMENTEMPLOYEES MANAGERS &

SUPERVISORSDemonstrating Leadership

� Develop injury preventionmilestones with your staffeach fiscal year with definedstrategies and responsibilitiesfor implementation.

� Set the expectation that yourdepartment or unit will havean up-to-date and fully imple-mented Injury and IllnessPrevention Program.

� Model correct behavior bymaking safety a top priority.

� Provide assigned staff for thetime, budget and resources toaddress safety issues.

� Set the expectation that yourdepartment or unit will havecomplete, up-to-date safework practices.

� Support the roles and responsibilities of supervisorsand safety coordinators.

Providing practical knowledge andfollowing all safety procedures

� Manage your own behaviorand risks by following all safe-ty procedures, i.e., usingmachine guards, Lock-Out/Tag Out, etc.

� Take an active part in support-ing your department’s injuryand illness prevention efforts.Contribute your ideas andsuggestions for safetyimprovements.

� Wear required personal pro-tective equipment, and useproper body mechanics forsafe lifting, pushing/pulling andreaching elevated locations.

� Report any unsafe conditionsor practices to your supervisoror safety coordinator.

� Complete all required safetytraining and certifications, andbe sure you are properlytrained to use specializedsafety equipment.

Facilitating, empowering, remov-ing barriers to success

� Spearhead the creation ofyour department’s Illness andInjury Prevention Program.

� Establish and participate insafety committee meetingsthat routinely review pastinjuries, and address hazardsand safety issues.

� Ensure safety inspections areperformed often to addresshousekeeping and othersafety hazard areas.

� Conduct timely and detailedinjury investigations to identi-fy root causes and focus onpreventive actions.

� Be a role model for safety bymotivating, coaching andintervening to ensure thatproper safety behaviors arepracticed consistently andat every level.

� Recognize and reward yourstaff’s progress toward safetyexcellence.

Preventing workplace injury and illness is everyone’s responsibility.

Reasons for Setting up an Injury and Illness Prevention Program

Do YouHave anIIPP?Keeping employees safe isa responsibility shared byall. Establishing and follow-ing an effective Injury &Illness Prevention Program(IIPP) is the best way toreach that goal. An IIPP isrequired by CalOSHA andconsists of a coordinatedaction plan to ensure thatsafety is properly managedthroughout each depart-ment’s operations. The benefits are clear:

� An IIPP helps ensurethat safety is the founda-tion of a long, active andenjoy-able lifeboth atworkand athome.

� Learning and following safe work practices, usingpersonal protective equip-ment, proper tools andergonomics, correct materi-al handling techniques andsafety engineering con-trols, all reduce the risk ofemployee injury.

� IIPP safety discussions are a great vehicle forobtaining vital employeeinput to safety and healthguidelines.

� Proactively managing your risk leads to more efficient and productivework. Talk to your EH&Soffice today to learn moreabout UC Illness and InjuryPrevention Programs.

An effective IIPPestablishes a safetymanagement system

to keep employees safeand healthy and protectUniversity resources.

It’s mandatory! An IIPP is required byCalifornia Code of Regulations Title 8, andmost campus and medical center policies

require “Safety Management Programs,” which aredocumented when creating an IIPP.

Having an IIPPreflects the commit-ment of department

leaders to maintaining asafe, healthy workplace.

The measures con-tained in the IIPPhelp ensure compli-

ance with CalOSHA andother regulatory guide-lines, safeguardingemployee well being andaverting costly compli-ance violations.

Creating an IIPPis an opportunityfor all depart-

ment members to con-tribute their expertisetoward achieving theoverall goal of a safe,secure workplace.

Your EH&S and other UC safety staff canprovide consultation and plan models tostreamline the process.

Having an IIPPhelps you trackand document

corrective actions following an injury ornear miss.

An IIPP ensuresthat all employeesreceive required

training and education.

Strategy and planning discussions associated with your IIPP serve as a forum for people from different areas of the department to meet reg-

ularly, share concerns and ideas, and keep up with developments. These ongo-ing dialogs encourage communication and improve department productivity.

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Who’s GotYour Back?UCOP Working GroupPromotes Ergonomicsthat Safeguard EmployeeHealth and Safety

Each campus or medical cen-ter has its own culture andpersonality. In terms of safetyand risk management, power-ful allies stand behind theirindividual programs and initia-tives. Coordinated by the UCOffice of the President(UCOP), working groups madeup of experts from throughoutthe sys-tem unifyand shareprogramideas thatare appli-cable toall UCfacilities.

In the constantly evolving sci-ence of ergonomics, theUCOP Ergonomics WorkingGroup serves as a clearing-house of information, programmodels and other resources.The Working Group member-ship of 12 to 15 subject matterexperts draws from the entireUC system. Members meetmonthly via phone conferenceto review issues and opportu-nities for improvement.

Through step-by-step analysis,research and consultation,they develop practical pro-grams for departments andunits to use in day-to-dayoperations. “Our goal is torecommend measures thatare straightforward and easyto implement, so that supervi-sors and managers can quick-ly and efficiently use them,”says Kristie Elton, ErgonomicsSpecialist at UC Riverside andCo-Chair of the WorkingGroup. “We help campusesand medical centers build longterm strength into theirergonomic standards andpractices.”

Eye Protection: Every Task, Every Time

• Take eye protection seriously and wear your safety glasses with side protection,goggles or face shield at all times when working, to prevent:

- Corneal abrasions or laceration of the eye’s surface- Dust, metal particles or slivers on or embedded in the eye- Chemical splash or burn, and welder’s flash-burn

• According to the American Optometric Association, about 60% of workers witheye injuries were not wearing eye protection or were using the wrong kind ofprotection at the time of the accident.

• Be sure you use safety glasses, tinted glasses, face shields or tacking/welding hoods provided and/or approvedby your campus safety guidelines.

• Know where safety showers and eye wash stations are, and know how torespond in case of exposure.

Take Steps to Ensure a Lifetime of Healthy Hearing

• Prolonged exposure to loud noises can damage the delicate structures withinthe inner ear and cause permanent hearing loss.

• Always use hearing protection such as earplugs or earmuffs when workingaround loud tools, machinery and other loud noises.

• Check with your supervisor or safety coordinator to determine which kind ofhearing protection is most appropriate.

• When you use earphones or earbuds to listen to music or other audio, turn down the sound. Headphones candamage your hearing as much as some tools and motors if played too loud.

Always Use Required Personal Protective Equipment (PPE)

• Be sure you are properly trained to use specialized protective equipment. • Only use a respirator if you have successfully completed the required medical clearance and training and have

been properly fitted for that specific make, model and size of respirator.• Always select the correct PPE for the task you plan to perform.• Inspect Personal Protective Equipment prior to using it, and notify your supervisor if the PPE is damaged.

Does your job safety analysis indicate a risk to vision or hearing? Use required Personal Protective Equipment to protectyour eyes and ears.

Vision and Hearing Protection

Read more

UC Risk Summit Meeting Knowledge, consultation, perspective to help youmeet your risk management targets

UC staff members from all administrative areas are encouraged to attend the UCOPannual Risk Summit, held this year at the Marriott Oakland City Center, June 6-8. This

yearly conference enables you to connect with staff from throughout the system to dis-cuss risk management best practices, updated policy and compliance information, program

models and more. “During the annual Risk Summit, representatives from UC campuses, medical centers and otherfacilities share information and ideas,” says Grace Crickette, UCOP Chief Risk Officer. “It is an opportunity toexchange ideas and issues, and to build a knowledge base that incorporates staff expertise throughout the sys-tem.” Risk Summit attendees represent diverse departments, including Student Affairs, Human Resources,Occupational Health and Workers’ Compensation, Benefits, Legal, Claims, EH&S, Fire, Police and Finance.

Make a connection with your systemwide colleagues. Access Risk Summit 2012 registrationinformation—and learn more about UCOP Risk Services—at www.ucop.edu/riskmgt/.

Systemwide, UC experiences over 700 slip and fall relatedclaims every year. The results: pain and suffering for UCemployees, and direct workers’ compensation costs inexcess of $7 million per year, an amount that can increaseto over $15 million per year if indirect costs are factored in.The large majority of these incidents involve food serviceand custodial employees who work in environments withwet and/or greasy floors.

Shoes for Crews® is a Be Smart About Safety initiativethat was introduced across the UC system in April 2011.The goal was to reduce the number slipand fall injuries, resulting in less humansuffering and conserving vitalUniversity budget funds. To date, theprogram has reduced slip-and-fallincidents by 50 percent.

In January 2012, the program wasexpanded to include all custodial/house-keeping staff, grounds keepers and animal care staff.Through the Shoes for Crews program, qualifying employ-ees can receive up to two pairs of slip-resistant shoes peremployee per year, or slip-ons for temporary employees.The costs will be covered by Be Smart About Safety funds.For more information, employees should see their manag-er or supervisor. Managers and supervisors are encour-aged to go to www.shoesforcrews.com or contact LaurieRoloff at 866-218-9792.

Click here for more information about the Be Smart AboutSafety program.

ergonomics

chemical & labsafety

UC Safety Spotlight is published by UC Office of the President

© 2012, Regents of the University of California

May 2012Heat Related Illness and Injury

COMING SOON!

Careless Chris

Careless ChrisMisplaces His Trust...an ImaginaryScenario

Know where to turn on your UC campus for the information you need to keep yourself, yourworkplace and your environment safe and secure. Click on the campus links below toconnect to local program, educational and informational resources.

connect

occupationalhealth

At work and athome, heat-relatedillness and injurycan occur suddenlyand can seriouslydamage yourhealth. Learn abouthow to avoid thesituations that cancause you harm inour May issue.

Careless Chris super-

vised a team of hard-

working employees in a

busy research laborato-

ry. According to his

resume and interview,

the new employee he

hired was already profi-

cient in his job, so Chris

didn’t feel any urgency

about providing training

for him. Chris soon

learned that he should

have trusted UC proce-

dures more than a con-

vincing resume.

Click here to read the story

UCOP

UC ANR

Feedback, Please

Send an email to safetyspotlight@ucdavis.eduto submit your commentson the April 2012 issue or tosuggest content ideas forfuture issues. We look for-ward to hearing from you!

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strategies�

injuryprevention

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Safety Spotlight is published at the beginning of each month except January and

July. To subscribe and automatically receive editions upon publication, please

email sympa@ucdavis.edu and type in a body of the email: SUBXRIBE safetyspot

UCOP ProgramDramatically ReducesSlip-and-Fall Incidents

Keeping current and prospective students, parents, facultyand staff informed about campus safety is an importantcommitment for UCPD staff. Annual reporting is alsorequired by federal and state regulations.

Compiling and processing the volumes of data needed toprepare annual crime reports could require more than 260work hours and a two-month time period, resulting in lessofficer time spent performing other duties.

To streamline the production of the required reports andcreate efficiencies, UCPD turned to the Enterprise RiskManagement Information System (ERMIS).

The ERMIS solution was to gather and process crime sta-tistics on a monthly rather than yearly calendar. This newapproach was designed to create efficiencies and savetime in comparison to compiling all twelve months at once.

Monthly reporting will also enable UC law enforcementprofessionals to view the statistics and any trends at theirlocations from month to month. ERMIS provides an addi-tional enhancement by formatting annual statistics in inter-active reports that enable review and comparison of statis-tics crime categories UC locations.

ERMIS as a business intelligence tool will be an integralpart of the data warehousing architecture that will be usedto navigate through the data acquired from the varioussources.

Click here to learn more about ERMIS.

UC Police Improve Efficiencyand Utility of CrimeReporting Processes