LEAP AND GEE TRAINING MATERIALS SUMMER 2006 RETEST These reproducible training materials can be used...

LEAP AND GEE LEAP AND GEE TRAINING MATERIALSTRAINING MATERIALS

SUMMER 2006 RETESTSUMMER 2006 RETEST

These reproducible training materials can be used for training School Test Coordinators and test administrators for the summer 2006 test. Additional copies of these training materials may be

printed from LDE’s Web site at www.louisianaschools.net.

For samples of pages 1 and 2 of the answer documents, refer to the Test Administration Manual.

Important Dates for the Important Dates for the Summer RetestSummer Retest

T = Testing

P = Pickup

M = Materials Delivery

302928272625

24232221201918

17161514131211

10987654

321May 31May 30

SATURDAYFRIDAYTHURSDAYWEDNESDAYTUESDAYMONDAYSUNDAY

302928272625

24232221201918

17161514131211

10987654

321May 31May 30


J une 2006June 2006

LARGE -PRINT AND

BRAILLE MATERIALS DELIVERED

LAST DAY TO ORDER TEST MATERIALS

T/PTT 1

M M M

Makeup Testing

Manuals and Training

Materials Arrive

Important Dates for the Important Dates for the Summer RetestSummer Retest T = Testing

P = Pickup

M = Materials Delivery

292827262524

31

23

30

22212019181716

1514131211109

8765432

1


292827262524

31

23

30

22212019181716

1514131211109

8765432

1


J uly 2006July 2006

PP2 2

HOLIDAY

NO TESTINGNO TESTING

MAKEUP TESTING *

MAKEUP TESTING *

* I f makeup testing is scheduled for J uly 6 and/or 7, the District Test Coordinator must contact DRC’s customer service representative for special shipping instructions.

NO TESTING

LEAP Testing ScheduleLEAP Testing Schedule

No testing July 3-5

TESTING DATE SUBJECT SESSION

Tuesday, June 27 Mathematics Sessions 1, 2 and 3

Wednesday, June 28 English Language Arts Session 1 and 2

Thursday, June 29 English Language Arts Sessions 3 and 4

Friday, June 30Thursday, July 6 Friday, July 7

*

Makeup Testing

* If makeup testing is scheduled for July 6 and/or 7, the District Test Coordinator must contact DRC’s customer service representative for special shipping instructions.

GEE Testing ScheduleGEE Testing Schedule

* If makeup testing is scheduled for July 6 and/or 7, the District Test Coordinatormust contact DRC’s customer service representative for special shipping instructions.

TESTING DATE SUBJECT/SESSIONS

Tuesday, June 27Mathematics (All Sessions)

OR Science (All Sessions)

Wednesday, June 28English Language Arts (Sessions 1 and 2)

OR Social Studies (All Sessions)

Thursday, June 29 English Language Arts (Sessions 3 and 4)

Friday, June 30 Thursday, July 6

Friday, July 7 *

Makeup Testing

Return ScheduleReturn ScheduleJune 29 (Th) Pickup 1 of the following materials (Next-Day Air UPS

Return Service):•LEAP and GEE Mathematics scorable materials•GEE Science/Social Studies scorable materials

July 6 (Th) if district is closed July 7(F)

July 7 (F) If district is open that day *

Pickup 2 of the following materials (Next-Day Air UPS Return Service):•LEAP and GEE English Language Arts scorable materials •LEAP and GEE makeup test scorable materials•All used answer documents for approved home study program and LEAP nonpublic school students

July 10 (M) * Pickup 3 of the following materials (Manna Freight Systems):•LEAP and GEE remaining nonscorable materials

*If makeup testing is scheduled for July 6 and/or 7, the District Test Coordinator must contact DRC’s customer service representative for special shipping instructions.

USED ANSWER DOCUMENTS (INCLUDING MAKEUPS) MUST BE SENT TO DRC VIA NEXT-DAY AIR UPS RETURN SERVICE.

MANNA FREIGHT SYSTEMS IS THE CARRIER FOR UNUSED ANSWER DOCUMENTS AND USED AND UNUSED TEST BOOKLETS ONLY.

LEAP and GEE Summer Retest LEAP and GEE Summer Retest Materials DeliveryMaterials Delivery

• Materials will arrive June 12-14.

• Large-print and braille materials will arrive June 19.

• Additional materials request deadline is June 20. The Student Test Coordinator must submit requests for additional materials to the District Test Coordinator no later than the morning of June 20.

Location of Security NumbersLocation of Security Numbers

TEST BOOKLET SECURITY NUMBER

ANSWER DOCUMENT SECURITY NUMBER

USE THIS EIGHT-DIGITSECURITY NUMBER

LITHOCODE NUMBER— ONLY USE ON VOID VERIFICATION FORM

USE THIS EIGHT-DIGITSECURITY NUMBER

District Packing ListDistrict Packing List

• Located in the final district box

• Lists number of boxes

• Lists quantity of items shipped and which box contains which materials

• Makes it easy to locate materials and verify item counts

LEAP / GEE DISTRICT PACKING LIST

SUMMER 2006 ADMINISTRATION

District: 000 PELICAN PARISH The following materials are contained in this shipment. 29671 Qty Ordered

Item

Box #

Qty Shipped

Security Range

IMPORTANT INFORMATION 1 District Packing List 10 1 7 Summer Testing Site Packing Lists (District Copies) 10 7 7 Testing Site Assignment List 10 7 1 Set of Approved Home Study Program Linking Labels 10 1 1 Set of LEAP Nonpublic Single-Document Labels 10 1 1 Set of Approved Home Study Single-Document Labels 10 1 1 Set of LEAP Nonpublic Linking Labels 1 Student/Label Roster – Approved Home Study Program 10 1 1 Student/Label Roster – LEAP Nonpublic 10 1 ADMINISTRATIVE MATERIALS

1 District Security Checklist 10 1 1 Home Study Program Scorable Document Return Envelope 10 1 1 LEAP Nonpublic School Scorable Document Return Envelope 10 1 1 Return Labels – Used Answer Documents – Turquoise 10 1 1 Return Labels – Test Booklets and Unused Answer Documents – White 10 1 1 Set of Unscorable Document Labels 10 1 1 Set of UPS Return Service Labels 10 1

14 Shipping Boxes 9 14 The Test Coordinators Manual, found in your first shipment of test materials, contains important instructions. Read this manual immediately. A packet of reproducible training materials is also included in the shipment. Provide copies of these training materials along with manuals to School Test Coordinators at summer testing sites. Training materials are also available on the LDE Web site. When you receive test materials in mid-June, compare the District Packing List with the materials received to ensure there are no discrepancies. Complete the Delivery Verification Form and fax it to DRC immediately. Note discrepancies between the packing list and materials received on the Delivery Verification Form or contact DRC’s Louisiana customer service representative. Do not open boxes of test materials for summer testing sites. These are to be forwarded immediately to the School Test Coordinators at summer testing sites, who will inventory their materials once they receive the boxes from you. Reminder: The final day for ordering additional materials is Tuesday, June 20, 2006 All forms can be found on the LDE Web site and should be printed and filed in the binder provided to District Test Coordinators at the Coordinators Workshop in February 2006. To print the forms, go to www.louisianaschools.net and click on Testing link underneath the tabs at the top of the page, then click on the Test Coordinators’ Training and Test Materials link in the column on the left of the page. Then click on Test Coordinators’ Training and Test Materials in the column in the middle of the page.

Page 1 of 2

Indicates the number of items (or packs) included in the shipment.

School Box Range SheetSchool Box Range Sheet

• Located in the district box, marked with a green oval label

• Indicates box numbers assigned to each school, as well as the total per school

LEAP / GEE SCHOOL BOX RANGE SHEET

SUMMER 2006 ADMINISTRATION District: 000 PELICAN PARISH Total # District/School Code District/School Name Starting Box Ending Box of Boxes 001 BAYOU HIGH SCHOOL 1 1 1 002 EGRET HIGH SCHOOL 2 4 3 003 MAGNOLIA SENIOR HIGH SCHOOL 5 5 1 004 PALMWOOD SENIOR HIGH SCHOOL 6 7 2 005 CYPRESS HIGH SCHOOL 8 8 1 000 PELICAN PARISH

9 9 1

Testing Site Packing ListTesting Site Packing List

• Located in the box with a green label: “Packing list enclosed”

• Contains information for the school to use for verification and location of materials

• For the summer retest, materials for schools preassigned to a testing site are packed together

NOTE: Due to packing procedures, security ranges may NOT be consecutive from one pack to the next.

LEAP / GEE TESTING SITE PACKAGING LIST

SUMMER 2006 ADMINISTRATION

District: 000 PELICAN PARISH School: 001 BAYOU ELEMENTARY SCHOOL The following materials are contained in this shipment. 29671 Qty Ordered

Item

Box #

Qty Shipped

Security Range

IMPORTANT INFORMATION 1 Testing Site Packing List 2 1 1 Set of Linking Labels 2 1 1 Set of Single-Document Labels 2 1 1 Student/Label Roster 2 1 ADMINISTRATIVE MATERIALS

1 Return Labels – Used Answer Documents – Turquoise 2 1 1 Return Labels –Test Booklets and Unused Answer Documents – White 2 1 1 Testing Site Security Checklist 2 1 SECURE MATERIALS

3 Grade 4 English Language Arts Answer Documents (Pack of 10) 1 3 00000000-00000020 3 Grade 4 English Language Arts Test Booklets (Pack of 10) 1 3 00000100-00000129 3 Grade 4 Mathematics Answer Documents (Pack of 10) 1 3 00000200-00000229 3 Grade 4 Mathematics Test Booklets (Pack of 10) 1 3 00000300-00000329 1 Grade 4 Writing Topic (Pack of 10) 1 1 NONSECURE MATERIALS

1 Grade 4 Mathematics Reference Sheets – Orange (Pack of 10) 2 1 1 Grade 4 Rulers – 12 inch (Pack of 10) 2 1 2 Paper Bands (Pack of 10) 2 2 2 Sheets of Paper Band Labels 2 2 1 Writer's Checklists (Pack of 10) 2 1

NOTE: Use this form to verify receipt of all test materials. Notify the District Test Coordinator immediately if there are any discrepancies or missing materials. Keep this copy for your records. Page 1 of 1

Testing Site Security ChecklistTesting Site Security Checklist

• Checklist includes a summary and a detailed list of secure materials assigned to a testing site.

• Keep checklists on file at school and district for one year. Do not return to DRC.

• There is a blank page at the end of the checklist to record security numbers of additional materials.

Sample GEE Student/Label Sample GEE Student/Label RosterRoster

These columns indicate the subjects in which students are required to retest.

For students who do notreceive preidentified labels, record the number from the matching pairs of linking or single-document labels affixed to their answer documents.

Sample LEAP Student/Label RosterSample LEAP Student/Label Roster

LEAP students will receive a preidentified label for English Language Arts and/or Mathematics.

For students who do not receive preidentified labels, record the number from the matching pair of linking labels or the single-document labels affixed to their answer documents.

Applying Bar-Code Labels Applying Bar-Code Labels to Answer Documentsto Answer Documents

* with the exception of nonpublic school and approved home study program students who did not receive preidentified labels; the DTC will apply labels to these students’ answer documents.

Answer documents that are to be scored should have a label here.*

Preidentified Student Preidentified Student Bar-Code LabelsBar-Code Labels

For the summer test only, preidentified labels should be affixed to answer documents only for students who are expected to test. Unused bar-code labels must be returned with pickup 2 materials.

GEE

The District Test Coordinator will distribute all preidentified labels to summer testing sites before testing sessions. All students who have been identified for summer remediation will receive a preidentified label. This includes students who took the GEE February Seniors Only Retest.

If a student took no part of a test and did not attend makeup testing, return the student’s unused answer document with all other unused answer documents for the school. (The unused answer document may have a preidentified, linking, or single-document label attached.)

LEAP

Linking LabelsLinking Labels

If a LEAP or GEE student taking tests on two answer documents does not receive a set of preidentified labels, the test administrator must affix a matching pair of linking labels to the student’s answer documents.

If a GEE student does not receive any preidentified labels and is taking tests on three answer documents (Math, ELA, and Sci/Soc), the test administrator must affix a matching pair of linking labels to two of the answer documents and a single-document label to the third answer document. All three answer documents must be hand-coded identically according to instructions.

NOTE: The District Test Coordinator will affix linking or single-document labels to answer documents for approved home study program and LEAP nonpublic school students after testing. See pages 12-13 in the Test Coordinator Manual.

Single-Document LabelsSingle-Document Labels

For each student who does not receive a preidentified label and is required to test using only a single answer document, the test administrator must affix a single-document label to the answer document. The test administrator must hand-code the answer document according to directions in the Test Administration Manual.

Possible Label CombinationsPossible Label CombinationsFor GEE only: If a student must test using three answer documents and does not receive preidentified labels, a set of linking labels and a single-document label must be used to link the three answer documents. All three answer documents must be hand-coded according to instructions for each type of label; the hand-coded student information must match exactly.

For LEAP and GEE: If a student receives a single preidentified label but needs to test using two answer documents, the test administrator must affix the preidentified label to one of the student’s answer documents and a single-document label to the other answer document. The answer document with the single-document label must be hand-coded to match the information on the preidentified label exactly.

For GEE only: If a student receives two preidentified labels but needs to test using three answer documents, the test administrator must affix the preidentified labels to the Mathematics and English Language Arts answer documents and a single-document label to the Science/Social Studies answer document. The answer document with the single-document label must be hand-coded to match the information on the preidentified label exactly.

^ ALIGN TOP OF LABEL ^ DO NOT USE THIS LABEL AS A LINKING LABEL

L510509399999999

999 PELICAN PARISH

SINGLE-DOCUMENT LABEL

IIIIIIIIIIIIIIIIIIIII BAR CODE IIIIIIIIIIIIIIIIIIIII

S S

000 BAYOU HIGH SCHOOL

*USE ONLY IF STUDENT IS USING ONLY ONE ANSWER DOCUMENT*

^ ALIGN TOP OF LABEL ^ STUDENTLASTNAME, STUDENTFIRSTNAME

GENDER: M DOB: 12/12/1987

P5105099999999 000 BAYOU HIGH SCHOOL 999 PELICAN PARISH STATE ID: 999999999

IIIIIIIIIIIIIIIIIIIIII BAR CODE IIIIIIIIIIIIIIIIIIIIII

GEE 21

99

ELA (or Math or SCI/SOC)



P5105099999999 000 BAYOU HIGH SCHOOL 999 PELICAN PARISH STATE ID: 999999999


GEE 21

99

ELA (or Math or SCI/SOC)


L510509399999999

999 PELICAN PARISH



S S



^ ALIGN TOP OF LABEL ^ ---------- USE FOR ELA/MATH -----------

L5105092999999

999 PELICAN PARISH

LINKING LABEL


L L

- - >

000 BAYOU ELEMENTARY SCHOOL 29

*USE ONLY IF STUDENT IS TAKING A TEST IN EACH BOOKLET*

^ ALIGN TOP OF LABEL ^ ---------- USE FOR ELA/MATH -----------

L5105092999999

999 PELICAN PARISH

LINKING LABEL


L L

- - >

000 BAYOU ELEMENTARY SCHOOL 29

*USE ONLY IF STUDENT IS TAKING A TEST IN EACH BOOKLET*


L510509399999999

999 PELICAN PARISH



S S



+PreID

Single-Doc

PreID

PreID

+Single-Doc Single-Doc

+Linking

Linking



P5105099999999 000 BAYOU ELEMENTARY SCHOOL 999 PELICAN PARISH STATE ID: 999999999


GRADE: 4

99

ELA (OR MATH)

Approved Home Study Program and Approved Home Study Program and LEAP Nonpublic School Student LabelsLEAP Nonpublic School Student Labels

• The DTC will distribute to appropriate summer testing sites preidentified labels for approved home study program and LEAP nonpublic school students.

• If approved home study program or LEAP nonpublic school students do not receive preidentified labels, the test administrator must hand-code the answer documents but must not affix labels from the summer testing site to these answer documents. The DTC will affix linking or single-document labels to these answer documents after testing.

• The STC must return all answer documents for approved home study program and LEAP nonpublic school students at the top of box 1 of pickup 2 materials.

• The DTC must remove these answer documents from school boxes, label any answer documents returned without preidentified labels (using the linking and single-document labels provided), and return them with pickup 2 district materials in the appropriate envelope provided.

• See pages 12-13 and 27 in the Test Coordinators Manual for returning test materials for approved home study program and LEAP nonpublic school students in pickup 2.

Unscorable Document LabelsUnscorable Document Labels

UNSCORABLE DOCUMENT LABEL (BLUE)

^ ALIGN TOP OF LABEL ^

THE DISTRICT TEST COORDINATOR MUST FOLLOW THESPECIAL INSTRUCTIONS PROVIDED WITH THIS LABEL.

D510509NOTSCORE

DOCUMENTATION REGARDING USE OF THIS LABEL MUST BEKEPT ON FILE AT THE DISTRICT OFFICE FOR ONE YEAR.

IIIIIIIIIIIIIIIIII BAR CODE IIIIIIIIIIIIIIIIIIII

INSTRUCTION SHEET (PROVIDED TO DTC WITH SHEET OF UNSCORABLE DOCUMENT LABELS)

Unscorable document labels must be used when an answer document is torn or soiled or when a student tested on an answer document with a preidentified label for another student.

The test administrator must contact the School Test Coordinator (STC) immediately if an answer document should be designated unscorable. The STC then must contact the District Test Coordinator (DTC) immediately.

The DTC will provide instructions for transferring student responses to a scorable answer document. The new scorable answer document must be returned by the school with all other scorable answer documents. The damaged answer document must not be thrown away!

The DTC will affix a blue Unscorable Document label to the damaged answer document and return it with the unused district overage answer documents in pickup 2. Documentation regarding the incident must be kept on file at the district office for one year.

Summer Testing Site–Code LabelsSummer Testing Site–Code Labels(for overage answer documents)(for overage answer documents)

Before distributing a district overage answer document (or an answer document requested from DRC as additional test material) to a particular testing site, the District Test Coordinator must affix a summer testing site–code label to the back page.

DISTRICT TEST COORDINATOR AFFIXES TESTING SITE–CODE LABEL HERE BEFORE DISTRIBUTION TO SUMMER TESTING SITE

^ ^ 001001

001 PELICAN PARISH 001 BAYOU MIDDLE SCHOOL

SAMPLE TESTING SITE–CODE LABELDISTRICT OVERAGE

ANSWER DOCUMENTS

Paper bands and paper-band labels identify groups of answer documents for processing. Paper-band labels are affixed by the School Test Coordinator.

Paper–Band LabelsPaper–Band Labels

School Test Coordinator responsibilities:• Verifying the return of all secure test materials against Security Checklists• Affixing paper-band labels• Marking the appropriate box on the paper-band label

District Test Coordinator responsibilities: • Removing paper-banded stacks labeled “Home Study Program Students” and “LEAP Nonpublic School Students” from all schools’ pickup 2 materials• Adding linking or single-document labels to approved home study program and LEAP nonpublic school students’ answer documents as needed• Returning approved home study program and LEAP nonpublic school students’ answer documents . . gathered from all schools in the entire district, using the envelopes provided by DRC

Test administrator responsibilities:• Sorting answer documents (Used, Home Study, LEAP Nonpublic, Makeup, Unused)• Paper-banding each stack after sorting• Identifying each paper-banded stack by writing on the paper band (Used, Unused, Home Study, LEAP Nonpublic, Makeup)

PAPER-BAND LABEL

Please mark only one box below.

□ Used (Scorable Documents) □ Approved Home Study Program Student

□ Makeup (Scorable Documents) □ LEAP Nonpublic School Students

□ Unused (Nonscorable Documents

Pointers on Packing Materials Pointers on Packing Materials for Returnfor Return

• Use Security Checklists to track materials.

• Ensure that test administrators sort and label answer documents according to instructions.

• Keep classroom stacks of used answer documents together with paper bands.

• Return answer documents for approved home study program students and LEAP nonpublic school students to the District Test Coordinator in pickup 2. (If these answer documents do not have preidentified labels, the DTC must affix labels after testing.)

• Use paper-band labels. (School Test Coordinator affixes these.)

• Sort materials according to packing charts for each pickup provided in the Test Administration Manual and the Test Coordinators Manual.

• Ensure that all test materials returned in pickup 3 are nonscorable. Scorable materials must be kept separate.

LEAP AND GEE TRAINING MATERIALS SUMMER 2006 RETEST These reproducible training materials can be used...

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