Lars Björnshauge1 Lund University Libraries Head Office Open access policy and strategies of Lund...
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Lars Björnshauge 1
Lund University LibrariesHead Office
Open access policy and strategies of Lund
University and DOAJInternational Conference on
Strategies and Policies on Open Access to Scientific Information, Beijing, June 22nd-24th, 2005
Lars Björnshauge
Lund University Libraries
Sweden
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Outline of presentation
1. Working with issues of scholarly communication – at the national and local level
2. Update on Directory of Open Access Journals (DOAJ)
3. How to promote OA-material in digital library services
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Workingwith issues of Scholarly Conmmunication
at the national level
• Swedish Resource Center for Scientific Communication
• Swedish Association of Higher Education (SUHF)
• SVEP – The Swedish E-Publishing Project
• Swedish Research Council
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Creating Awareness in universities (and elsewhere!):
• Swedish Resource Center for Scholarly Communication– Operated by Lund University Libraries– A cooperative network– Contributing to seminars etc.– Rich Web-site – www.sciecom.org/– OA-journal: sciecom info
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SVEP (Electronic Publishing in Swedish Universities)
• Aim:– Promote and coordinate the development of
electronic publishing at Swedish Universities– Standards, interoperability, formats– National search service for thesis
• Funded by BIBSAM (Royal Library, Sweden)
• Participants:– Uppsala, Gothenburg, Lund etc.
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Accomplishments so far
• Swedish Association of Higher Education– IPR-agreements discussed– Common metadata format– Signed the Berlin Declaration on Open
Access, November 2004– Taken up the recommendations of the Berlin3
meeting in Southampton
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Accomplishments so far
• The Swedish Library Association– Signed the Berlin Declaration May 2005
• The Swedish Research Council– Signed the Berlin Declaration May 2005– Implementation plan to be decided autumn 2005
• Common workshop between the Association of Swedish Higher Education, the SVEP-project and the Swedish Research Council in planning
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Observations
• All activities count and have importance
• Important to involve decision makers in discussions– IPR-agreements, formats etc
• Everything counts and contributes to getting the – so far – small snowball rolling!
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Working within the university
The main problem – creating awareness! Making researchers aware Making university decision makers aware
The pricing issues the starting point, but rapidly moving beyond that
Workflow issues are very important
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Lund University - recommendations• Mandatory registration of all published works in
the Institutional Repository (LU:research)• Authors should use the model license
agreement when submitting works to publishers• Authors should deposit their works in the
Institutional Repository
• Scholarly Communications and E-Publishing Advisory Board appointed by the Vice-Chancellor
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Lund University
• Intellectual property rights agreements:– Working group with representatives from the
Law Faculty, the University Legal Department, and the Library Head Office have proposed model licenses for Lund University
– http://www.lu.se/jurenh/INTERN/avtal.html– Retaining the right to deposit a pre- or postprint
in the Institutional Repository
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§ 2 Author´s right to use the Article
Copyright remains with the Author. This will be acknowledged by the Publisher in the copyright line.
The Author retains the right to use the Article:
- for research, educational or other purposes of the Author´s university/institution
- mounted on a server within the Lund University´s domains (posted to free public servers of preprints and/or articles in the Author´s subject area)
- in whole or in part, as the basis for further publications or spoken presentations
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Populating the repository
• Project idea: – Check databases for Lund University authors– Check records aginst the ISSN register to identify
Publishers– Check the Publishers against the Sherpa/Romeo-
database– Automatically identify which articles that can be self-
archived as postprints– Automatically identify authors e-mail address against
the local LDAP database– Automatically dump an email to authors asking if they
want us to archive their postprint - Yes/No– Archive the Yes!
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Outcomes
• 337 e-mails sent• 109 positive replies• 200 full text articles added to the repository• Follow up mails has generated much more
interest– Authors registrering their full publications list– We are in the process of entering full lists of
publications of departments – with full texts as well.
• As of June 15th we archived full text no. 1000
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Lund University Open Access policy
• Draft policy statement i process
• Decision by the University Board September 2005
• Additional staff will be allocated to the library in order to implement the policy
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Observations
• Once again – all activities count and contributes to the awareness– Local and international initiatives
• Other developments contribute– Pressure for increased visibility– Global competition between universities– Accountability & Evaluation
• Workflows very important– The library as ”key stroking” unit
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• Initiated during the first Nordic Conference on Scholarly Communication in Lund/Copenhagen October 2002
• Initially funded by Open Society Institute and co-funded by SPARC
• Project started January 2003• Service launched 12th of May 2003 with 300+
journals
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• http://www.doaj.org/– A collection of peer reviewed open
access journals– All disciplines – all languages– One interface– Provide search service for end- users– Provide metadata harvesting services
based on OAI-protocol for libraries and other service providers
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Aims and goals
Increase visibility and access
= Increased usage
= Increased citation
= Increased impact
= Increased usage...
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Selection criteria
• Agreed upon in the beginning of the project
• Open Access• Quality control measures, the journal must exercise
peer-review or editorial quality control in order to be included in the DOAJ.
• Scientific or scholarly content
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Open Access – our definition
We define open access journals as journals that use a funding model that does not charge readers
or their institutions for access. From the BOAI definition of "open access" we take
the right of "users to read, download, copy, distribute, print, search, or link to the full texts of
these articles" as mandatory
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Number of journals listed in the DOAJ
• May 2003: 300
• November 2003: 558
• May 2004: 1097
• November 2004: 1345
• June 2005: 1601
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June 2005
• 1600+ journals• 400 titles (73.000+) with article level
metadata• Numbers growing• 150+ suggestions for new journals to be
included per month
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So far …
• Global visibility and dissemination of records– Integrated in OPAC´s in many, many libraries– Several service providers are linking into DOAJ– Integrated in the services of aggregators (Ullrichs,
Ebsco, OVID etc.)
• Frequently referred to as the most important listing
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Use of the DOAJ service
• Every month visits from 150+ countries• Requested files increasing• Distinct host served increasing• Amount of data transferred increasing• Visits from OAI-harvesters increasing• Number of abstracts presented increasing• Number of links to articles followed increasing
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But still:• Lots of work to do:
– 150+ suggestions for ”new” journals every month
– Assisting publishers in creating and delivering OAI-compliant article level metadata
– Still many ideas for improvements
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Where do we go from here?• Make journals aware of advantages in
having OAI-compliant article level metadata
• Personalization – MyDOAJ
• OA Articles from Hybrid Journals ??
• Secure long term funding:– Donations program to be considered
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Promoting OA-material in Library & Information Services
• The problem: – conventional subscription based material
flows seamlessly into library services– supported by publishers, subscriptions
agents, aggregators etc.– how to expose Open Access material to
users??
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The bundling strategy
The bundling strategy – is the strategy of the commercial ”big deal” publishers)
In terms of access and usage bundling means:
1. One database2. One single point of access – limited to the content
of one publisher3. Visibility for low usage (low quality?) journals
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An integration strategy
An integration strategy – is a strategy for libraries
Integration means:1. One database
2. One single point of access – independent of publishers
3. Visibility for smaller, not-for-profit publishers
And
4. Visibility for Institutional or Subject based Repositories and Open Access journals
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ELIN@ - Electronic Library Information
Navigator – an interface and managament
tool for the integration of information resources
developed by Lund University Libraries
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ELIN@
Product neutral presentation of resources
24 000 000 records in one user interface Integration to local user database for
autentification etc.Personalized servicesAdvanced administration tools for customization
and electronic resource management
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ELIN@
• Contents+16,000 journals, whereof+ 9,000 journals with metadata (cross
searchable on article level) +24,000,000 recordsOpen Archives (institutional & subject specific
repositories),DatabasesRecommended web-resources
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ELIN@ A digital library tool developed by an academic library for academic libraries
A product neutral presentation of resources
24 000 000 records in one user interface
Publishers + Open Archives + Open Access Journals Integration to local LDAP-services (user database
for autentification etc.)Personalized services – my collection etc.Advanced administration tools for customization &
e-resources management In operation at 10 Swedish Universities, Regional
Health Care Services, and Ghent University, Belgium and …….
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International Activities
Onsite ELIN@ in cooperation with International Network for the Availability of Scientific Publications (INASP):
Facilitating easy use of digital information resources in
low-bandwidth environments• In operation
– In Vietnam at Law Faculties in 4 universities– Rwanda– Uganda
• Installations under way in Pakistan
• Working with eIFL
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More links• Swedish Association of Higher Education:
http://www.suhf.se/
• SVEP – Swedish E-Publishing Project: http://www.svep-projekt.se/english/
• Swedish Resource Center for Scientific Communication: http://www.sciecom.org/
• License to publish – author/publisher: http://www3.lu.se/jurenh/INTERN/ModellFF.pdf
• Publishing agreement – university/author: http://www3.lu.se/jurenh/INTERN/ModellFLU.pdf