Lake Merritt/Uptown District Association Board Meeting March 08 2012 Agenda Packet

8/2/2019 Lake Merritt/Uptown District Association Board Meeting March 08 2012 Agenda Packet

http://slidepdf.com/reader/full/lake-merrittuptown-district-association-board-meeting-march-08-2012-agenda 1/13

LAKEMERRITT/UPTOWN DISTRICT ASSOCIATION

BOARD OF DIRECTORS MEETING

THURSDAY, MARCH 8TH, 2012-8:30 A.M.

KAISER CENTER

300 LAKESIDEDRIVE, 2NDFLOOR CONFERENCEROOM

AGENDA:

1. Call to Order - Deborah Boyer

2. Approval of December s". 2011 minutes Action Item

3. Public Comment and Announcements

4. Financial Report

5. Approval of Bidding Policies and Procedures to be submitted to the City Action Item

6. soso Updates

7. DISI Updates

8. Annual Breakfast on June 14th, 2012-Save the Date

9. Gallen Neilly Report

10. Other

11. Next Meeting Date:

BROWN ACT:Government Code 54950 (The Brown Act) requires that a brief description of each item to betransacted or discussed be posted at least 72 hours prior to a regular meeting. The Corporationposts Agendas with the City at 1 Frank H. Ogawa Plaza, # 101. Action may not be taken on itemsnot posted on the agenda. Copies of the agenda are available from the Downtown OaklandAssociation at 388 19th Street, Oakland, CA 94612. Meeting facilities are accessible to personswith disabilit ies. Ifyou require special assistance to participate in the meeting, notify our office at510238-1122 at least 48 hours prior to the meeting.

LAKE MERRITT/UPTOWN COMMUNITY BENEFIT DISTRICT

388 19th Street· Oakland, California 94612

Phone 510.452.4529 • Fax 510.452.4530 • [email protected] • wWW.lakemerritt-uptown.org

mailto:[email protected]

http://www.lakemerritt-uptown.org/





LAKEMERRITT/UPTOWN DISTRICTASSOCIATION OF OAKLAND

BOARD OF DIRECTORS MEETING

DECEMBER 8T H, 2011,8:30 A.M.

KAISER CENTER, 300 LAKESIDEDRIVE, 2NDFLOOR CONFERENCE ROOM

Present: Deborah Boyer, Steven Douglas, Indrajit Obeysekere, Chris Curtis, TaniciaJackson, Andrea Kirkpatrick, Jon Dolby, Nola Montgomery, Mike Brown, LorieAlemania, Tammy Giarrusso, Laurie Cooperman-Rosen

General Counsel: Elizabeth Clark

PRConsultants: Nancy Amaral

Excused Absence: Mike Huaco, Aliza Gallo, Michelle Mansfield-Hicks

Staff: Marco LiMandri, Steve Snider, Andrew Jones, Victoria Decker, Ted Torver

DISCUSSIONS HELD AND DECISIONS MADE BY THE BOARD OF DIRECTORS

SUBJECT DISCUSSION ACTION?

Call to Order- Deborah Boyer, the President, calledDeborah Boyer, everyone together at 8:40 a.m.President Introductions were madeApproval of the The minutes of the October, 6th, 2011 Chris moved andminutes of October meeting were presented for approval. Indrajit seconded the6th,2011 motion to approve

the minutes of theOctober 6th meetingas presented. Themotion wasapproved

unanimously.

LAKE MERRITT/UPTOWN COMMUNITY BENEFIT DISTRICT

388 19th Street· Oakland, California 94612Phone 510.452.4529· Fax 510.452.4530· [email protected] • www.lakemerritt-uptown.org




























































Introduction of new Andrea Kirkpatrick announced the No action taken.businesses, property LMUDA Tree Lighting event to be held inowners, public the foyer of the Kaiser Centercomment auditorium this evening from 5:30-7:30.

She also announced the closure ofLevel D of the Kaiser Center Garage forthe installation of energy efficientlighting. Michelle Lane announced theCreche Festival from December 9th-11th and Chanticleer performancesfrom December 10th-23rd at theCathedral of Christ the Light.

Financial Report Tori briefly walked the board through Indrajit moved andeach of the three expense categories Nola seconded theand highlighted the significant motion to approvevariances and identified fully expended the financial reportline items. as presented. TheTori explained that the total assessment motion wasrevenue collected for the year was approved$1,033,685.42, $10, 821.60 lessthan unanimously.projected.The Banner Program, Art and Soul andHoliday Parade budget line items werefully expended in 2011.The Great Wall line item ended the yearwith a positive variance of $31,625.50

which was offset by $11,998.00 of GreatWall Misc. Revenue line item and$20,000.00 allocated by the board fromthe Special Projects line item.Tori explained that under DISISpecialEvents, the Uptown Event line item wasnot expended for the budgeted event,but used instead to supplement thehanging plant budget. The use of fundswas authorized by the DISIchairs.Tori explained the positive variance in

the ORG/Special Projects line item wasoffset by the Misc. Revenue-Comcast/lnOak line item equaling$4,000.00.Finally, Tori identified all of the expensesoffset by the Special Projects line itemand indicated that of the $142,936.22budqeted for that line item, $28,161.19

2































































remained.Board Roster Toripresented the updated LMUDA No action taken

Board Rosterfor review. No correctionsor changes were requested.

Review of Strategic Marco referred to the revised Strategic No action takenPlan Vision Document on pages 13-16of the

agenda packet. He explained that thisdocument was created in cooperationwith Robert Wilkins. The board wasasked to review and provide anyfeedback.

Meeting Schedule for Toripresented the proposed 2012Joint Michelle moved and~012 Organization Committee and Board Andrea secondedMeeting schedule for review and the motion toapproval. Please see below for further approve thediscussion. proposed 2012

meeting schedule.The motion wasapprovedunanimously.

Inviting Mayor Quan There was a motion to invite Mayor John moved andto first Joint Board Quan, Deanna Santana and Fred Andrea secondedMeeting of 2012 Blackwell to the first Joint Board the motion to invite

meeting of 2012. January 18th was Mayor Quan,proposed as a possible date and the Deanna Santana andlarge conference room at Wendel Fred Blackwell to theRosenand the 5-StarConference first Joint BoardCenter were proposed as possible meeting of 2012.locations.

Joint Board Meeting Chris explained that the Oakland Andrea moved andat Oakland Museum Museum of California isinterested in Nola seconded theof California hosting the Joint Boards of the motion to hold the

Downtown Oakland Association and second Joint Boardthe Lake Merritt-Uptown District Meeting of 2012 at

Association in 2012. The OMCA is the OMCA (dateinterested in becoming more involved TBD). The motion wasin its surrounding community and may approvedbe able to offer museum discounts to unanimously.district stakeholders.

SOBO-City of Andrew explained that we want to add No action taken.Oakland Parklet RFP Parklets to our master encroachment

3





















































































permit and gave an update on theoverall concept. We just want to stayinvolved in the process as it movesforward. Marco to send photos ofParkletsspecifically to Mike Haddad.Marco raised the issueof the City uniongrievance arbitration instigated byPeralta services entering Snow Parktoprovide maintenance services on thefirst day of the program. Marcoproposed setting a SOBOmeeting fordiscussion of arbitration outcomescheduled for some time in late Januaryor early February. The result of thearbitration will affect ambassadoraccess to Snow Park and FrankOgawaPlaza.

Andrew briefly touched on a successfulmeeting between staff and VitalyTroyan where he seemed to supportCBD initiatives and advised waiting toproceed on median landscape projectuntil resolution of arbitration.Back of BART-Andrewexplained themodification to design to prevent waterdamage to escalators, has filed apermit with BARTand isawaiting finalgo ahead. There are 5 BARTedges

identified in Downtown and 4 inuptown. Timraised the issueof CBDadvertising in BARTtrains-JC advisedpursuing tat angle immediately.

DISI-Holiday Tree Please see introduction of new No action taken.Lighting businesses,property owners, and public

comment section above.

4










































Gallen Report Nancy presented the No action taken.October/November activity report onpages 18-24 of the agenda pocket.Also included in the Gallen Report wasthe article in the November issue of theBusinessExpansion Journal written byMarco and featuring the Downtownand Uptown districts.

Emphasison First Chris briefly explained that the Art No action taken.Friday/Art Murmur FirstFriday event has grownMurmur/Great Wall beyond its bounds and there is

discussion internally about how theCBDs can step in and manage theevent more successfully. There isdiscussion about how the CBDs can

potentially identify more ideal locationsfor food and art/croft vendors and togenerate income through thefacilitation of the permitting process.CBD stoff has been tasked with comingup with on action plan to move thisprocess forward.

Adoption of the Marco distributed a handout outlining Michelle moved andproposed not -to - the estimates on budgets and carry Nola seconded theexceed 2012 total forward for LMUDA. motion to adopt abudget Total projected revenues for 2012 equal not-to-exceed

$1,276,526 (94%budget of $1,044,487.00 budget ofplus the anticipated $232,039 carry- $1,139,147.00. Theforward). After much discussion, a 10% motion wasreserve equaling $127,652.00 was approvedproposed. The total projected not-to- unanimously.exceed budget was determined to be$1, 139,147.00.

Next Board meeting The next meeting of the full LMUDABoord of Directors isscheduled forMarch 8th, 2012 at 8:30 am.

Minutes token by Tori Decker, Stoff. Lake Merritt/Uptown District Association

5





























































Lake MerrittlUpown District AssociationYTD Cash Summary-February 2012

Actual Budget Variance $ Difference

Cash Available

Carryforward $254,324.57 $254,324.57 0.00% $0.00

Assessment Income $524,670.18 $1,033,665.00 49.24% -$508,994.82

Other Income $0.00 $0.00

Total $778,994.75 $1,287,989.57 39.52% -$508,994.82

Less Reserve $128,798.90 $128,798.90 0.00% $0.00

Liabilities Paid

Total CashAvailable $592,790.08 $1,159,190.67 48.86% -$566,400.59

Expenses $181,062.85 $1,159,190.67 84.38% -$978,127.82 See attached

CashRemaining $411,727.23 $0.00 $411,727.23














































Q)

'" " '"a aa a a0 0 0a a a

Q :;' :;'S o

"-n

~~ ~ ~ iii CD:0 '"~ ~ ~ CD ~;0 "0 CD

'" § § iii" :0r~ o '",-

Q,:0 :0 CD CD

Q iil » » '"» :0 :0 :0s· "0

'":;'

0 c~ :0 :0 0 '"'" a . (0 c c C D 0:

Q ! J :c

'" ~ ~ o s'" ~ C D C D'" OJ OJ 3 '"il 0 '" '" ~ c cOJ 31 :0 ~ Q. Q. CT ~0 Q. ~Q. o (0 (0

'"CD OJ :;' ~ ~ '"0 '" 0: :J, '< '" :031 ~ Q.o :0 » o c....1J CD ~ iii" CD '" '"II a: Q 3 ;0 :0~ CDD o

'"" 0 Ci i ' ~ ~D :0 CDa ~ ?' '"D" o<Q CD

~

..". ..".~a ~ aen 0 en amacco

'" '0a coa Q) co0 m wa co '"

,.:...

. : . . ., '0 -~ ".:...-0) W~ '" co '"0) 0) co

Q)

'"Q)

'"0) 01 W

0 m w m mm : . . . cca ce '" co ~ co " '"

"co

cc " (!)so

"CC"'IsII

~N0.N

m>'t:IC:

Ce



























































































































































































































































Ul ;0 -u 5: 5:<1 > <1 > ;0 w · Dlo '" 0 o sc::!. <1 > ~ Ul C D.z 3. m 0 ::J

m Dl o~ ::J0

::JIII:J" o

m Dl <1 ><1 >

'"<1 > ::J X ".

'" <1 > "0 Ul [DS. 3

<1 >0 III

:J

~ <1 > so [D '":J <1 > 0iii~ e n '"·

::J

.>. NOl ~ co Ol

'" _Ol _0 0 c- '". . . . , 0 0 0 a -0

'" co 0 0 0 '"co 0 0 0 C !>6 0 6 0 6 00 0 0 0 0 0

:J :J :Jo o oc c C0. 0. 0.<1 > < 1 > < 1 >

'" '"so

N

iilN

~ 0. ~s:Dl C D Dl0. ::J 0.0. 0.

'" ![ g .·::J Q ::J!l!. !l!.o 0 o0 o 03 o 3"0 "0 "0<1 > '< <1 >::J Dl ::J

'" ::J '"0. '"· < 6 .g

::J ::J-uQ ;a : QII

co ji)(I) o ::J o

'"0 0. 03. '"

::Js a . iil o ~l

'" ~"0

~;.(Q

o0If>

e n

"TC D

C",eIII

~N0.N

m>"0C D::ilC Dtil





























































































































































































































»~c:~~x

lD<iii·sn

0 -'"'I.-Q)

"Ds:CD'"'I'"'I

eC"C. . . . . .

~::ottl!= '

oi i i ·-.,~






































I

0000mm00

»»

sOm

o»

0000000000mmmmm00000

»»»»»

--lo __I .--lo.....l._l.--lo.-1~

. . . . J r . . . . . l . - - l o . - I o . . . . . l . - l . - - l o . . . . . 1 . N N . . . . l . - - l I . . . . . l .

: : : j O i O ; O i O i O i ~ : i ; : 0 5 Q ) i \ 3 t \ : ) NN r : 3 f \ 3 N ~ N N N N N N t \ ; N0000000000000. . . . . I r. - - l o . . . . J o . - - l o . . . . . l . . . . . l . - - l o . . . . J o . . . . . l o . - - l o , - " - 1 , - . l .

. . . . l .NNNNN- l . - - l o . - - 1 . _ . l . _ _ , I , . - - 1 , - \

























,Downtown Oakland Association and the Lake Merritt/Uptown Association

Bidding Policy and ProceduresAs Required by the

Disbursement Agreement between the City of OaklandAnd

The Downtown Oakland Association and the Lake Merritt/Uptown AssociationFebruary 10, 2009

Section 5.2:Recipient shall competitively bid all contracts over $5,000 and shall keep and provide copies of all bidssubmitted for review to any affected property owners or to the City upon request. The lowest qualifiedbidder shall receive any service contract that is bid. Recipient shall present its written bidding policy andprocedures to the Cityfor review and approval. Once the Contract has been publicly bid and the lowestqualified applicant has been selected, that selected contract may remain for up to three years from thecommencement of the contract, but may not extend beyond the term of this agreement without expresswritten consent of the City and is subject to provisions outlined in Section 5.8.3 below.

• The Downtown Oakland and Lake Merritt/Uptown Community Benefit Districts shall have allRequests for Proposals (RFP), Request for Qualif ications, Request for Quotes, for professionalservices or vendors, reviewed and approved by the CBD legal counsel.

• All proposed contracts over $5,000 will be competitively bid.

• The CBDs will advertise all service contract opportunities (over $5,000) on its website for atleast 4 weeks in advance of the due date, have copies available at its administrative offices, andprovide a copy to the City of Oakland for its possible referral of the contracting opportunity tolocal Oakland vendors or consultants. The City will make its best effort to provide its listing oflocal companies to the CBD, upon request.

• In addition, the CBDs will make their best efforts to advertise the Contract opportunities inlocal newspapers, industry associations, CBD district newsletters and other newsletters, to seekqualified applicants.

• The CBD will have a Selection Panel comprised of Board members, key staff and may includeproperty owners or other individuals that will review, rank and interview qualified finalists. Thepanel will make a written recommendation to the Board of Directors or appropriate CBDCommittee for final approval.

• If possible and appropriate, the CBD will hold a Pre-Proposal Conference to answer questions,

this pre-proposal conference date, time and location will be advertised as part of the Requestfor Proposals or Qualifications. If new or additional information or explanations are provided atthe Pre-Proposal Conference, the CBD will make its best effort to provide a brief written timelyupdate on its website to keep all potential vendors informed.

• The interviews and retain all copies of written panel evaluations and rankings, contractdocuments and Board authorizations, as records for the duration of the Agreement and for the

III 0/2012(26293)#442080.1

























































,required period offour (4) years, or for two (2) years after the resolution of any disputedmatter, and all other requirements of Section 17 of the Disbursement Agreement.

• The CBD will also follow the Section 5.2 Requirement that, once the Contract has been publiclybid and the lowest qualified applicant has been selected, that selected contract may remain forup to three years from the commencement of the contract, but may not extend beyond theterm ofthis agreement without express written consent of the City. The CBDwill beresponsible for seeking the written consent of the City, at least 45 days prior to the expirationof the Contract, so that there is sufficient time to provide all information and not disruptservices.

• All contract related materials are subject to the Ralph M. Brown Act and the City of OaklandSunshine Act provisions. The CBD may consult with the City of Oakland's City Attorney's Officefor advice, if a public records request is submitted regarding any of its service contracts.

1110/2012(26293)#442080.1















Lake Merritt/Uptown District Association Board Meeting March 08 2012 Agenda Packet

Documents

Transcript of Lake Merritt/Uptown District Association Board Meeting March 08 2012 Agenda Packet