KY Transportation CabinetThe Cabinet & Information Technology

James D. RamseyDirector / ITODivision of Technology

CTC Governance TeamFebruary 24, 2005

Charge & VisionCabinet Statistics

Technology’s Role

Transportation Cabinet

Present an overview of the cabinet’s business objectives and mission, and how technology is used to achieve its goals. A few IT systems are denoted.

Transportation’s Charge

The Cabinet is responsible for maintaining and improving the delivery of transportation services in the Commonwealth. All modes are addressed by the Cabinet.

Established in 1912 as the Department of Highways, legislative actions have expanded and renamed the Cabinet to include Motor Transportation, Aeronautics plus selected other transportation Public Safety and Revenue functions.

Our Vision Includes

Safe and Reliable Transportation System Supporting Kentucky’s Future Economic Growth, National Competitiveness, and Overall Quality of Life

Contracting Process: Fair, Geographic Equity, Establishes a Level Playing Field, Guarantees Best Value

Decisions Based on Value, Need, Service

Cabinet Statistics

KENTUCKY’S ROADS CARRY: 85% of all traffic on 27,400 miles of state maintained roads An average of 42,970 vehicles per day on the Interstates; 25% of all travel An average of 9,500 vehicles per day on the Parkways; 4% all traffic Public transportation systems carries 27M passengers each year

DID YOU KNOW – Vehicle travel has increased by 32% on KY’s highways, and 41% on KY’s Interstates in last decade Constructing a highway takes an average of 8 yrs. from design to completion 17M vehicles (about 34M visitors) pass thru KY’s 28 rest areas & welcome centers each year 5M tons of blacktop rehabilitate KY’s highways each year Constructing 1 mile of highway costs approx. $4M; resurfacing 1 mile costs $50K.

Cabinet Statistics

Approximately 5,300 personnel working in 12 district offices and the central office share the responsibility for designing, building, maintaining and operating the transportation infrastructure and licensing processes in Kentucky.

KENTUCKY CONTAINS: 762 Mi of Interstate 650 Mi of Parkways & Toll Road 3,272 Mi of Primary Roads20,501 Mi of Secondary Roads 2,900 Mi of Railway

THE KY TRANSPORTATION CABINET IS RESPONSIBLE FOR: 13,800 Bridges 8 Welcome centers 20 Rest areas 17 Equipment garages 23 Public transportation systems 8 Truck Rest Havens 17 Truck weigh stations 12 District (Regional) Offices 16 Traffic crew headquarters 125 County maintenance HQ’s. 838 Buildings and facilities 160 Licensed airports and heliports A $1.4 Billion Annual Budget

Cabinet Statistics

Mows 100K acres of Right-of-Way Manages 4,300 fleet vehicles Maintains 3,200 miles of guardrail Awards 763 highways contracts worth $792M

EACH YEAR, KYTC – Conducts 7,500 bridge inspections Performs 80K truck safety inspect. Registers 2.7M licensed drivers Issues 620K drivers licenses Issues 170K motor boat licenses Maintains 550K highway signs Installs/Replaces 75K signsSpends 197,500 hrs litter removalUses 11,100 pieces of equipment

Cabinet Organization

Cabinet Offices –

Public Affairs Business & Occupational

Development Operations Center Inspector GeneralBudget & Fiscal ManagementTransportation DeliveryLegal ServicesLegislative &

Intergovernmental AffairsPersonnel Management

Departments –

Administrative ServicesAviationHighways &

District Offices Intergovernmental ProgramsVehicle Regulation

Division of Technologyis housed withinDept. of Administrative Services

Paths to Progress

GOALS –

Manage Congestion

Improve Safety

Ensure Environmental Stewardship

Improve Organizational Performance

Technology’s Role

Continually Improve Organizational Performance

Use technology to improve organizational effectiveness and efficiency

Provides underlying service & support mechanism for many of Transportation’s activities

Approaches & Trends

Providing improved access to information for managers, employees, and public.

Focus on interfacing systems & data; reducing redundant data/systems.

Trying to move to visual presentation of information in place of text, matrixes.

Attempt tactical wins, with strategic directions in mind.

Setting Directions

Provide a secure computing environment.

Prioritize IT initiatives and expenditures at the agency level.

Use a standard architecture to enable technology growth and advances.

Standardize backend databases (Oracle) as much as practical.

Evaluate COTS software to address business problems.

Take proactive approach to meeting customers’ needs.

ARTIMIS Control Center

Transportation Operations Center

IT Systems & TechnologyVehicle Regulation

Vehicle Titling & RegistrationBoating RegistrationDrivers Licensing

– Access to Digital Images by Law Enforcement– Facial Recognition

Commercial Vehicle Systems & Inventory– IFTA, IRP, CDLIS, Electronic Screening, CVISN . . . .

National Systems & Interfaces– NMVTIS, PDPS . . .

Mixture of Mainframe Systems and various client – server systems, web application front-ends. Use of ky.gov to disseminate information.

IT Systems & TechnologyFinancial & Administrative

Use of Commonwealth Financial & Personnel Systems– Interfaces as needed internal C/S and other internal systems

Cash-Flow Management with $50M Floor Preconstruction & Six Year Plan System(s)

– Manages $6B across a 6 year highway program – Graphical & GIS Interfaces, Project Manager Toolkit

Smaller office productivity applicationsUnder study: Archibus Facilities Management System

IT Systems & TechnologyHighways

Computer Aided Design & Drafting for EngineeringSpecialized Roadway & Bridge Design Software Project/Plan Storage & Retrieval SystemOperations Management System

– Pavement, Bridges, Equipment– Maintenance Rating Program

Construction Management Systems– AASHTO Trns.Port, DBE, Bid Systems

Highway Inventory System & exor Highways– GPS Centerlines, GIS Interface

Use of COTS and/or industry specific application software.

IT Systems & TechnologyITS and TOC Initiatives

Statewide Coordination of Regional Traffic Systems CARS & 511SAFE PatrolTraveler KiosksKVE Radio DispatchSignal Configuration SystemRoadway Weather Information Systems (RWIS)Infrastructure Security

Desktop & Departmental SystemsApprox 200 Applications

Application Name Production Application Location Developer Using Office User ContactAdopt A Highw ay Yes dotsobapp1\sys\kytcapps\aah Bruce Wells Secretary's Office Robin Jenkins

Bid Letting Management System (BLMS) Yes dotsobapp1\sys\kytcapps\letting Brice Schagane Contract Procurement Arthur McKee

Building Inventory No In Development Brice Schagane Property & Supply Marie WiseBuilding Maintenance Request System (MaintReq) Yes dotsobapp1\sys\kytcapps\asrp Bruce Wells Real Property Paul Preston

Carrier Automated Transaction System (CATS) Yes Maintained by a Private Contractor For Our UseCOINVIEW Yes dotsobapp1\sys\kytcapps\coinview Fred Upchurch Central Off ice & District DIT Renee Hale

Commercial Vehicle Information Exchange Window (CVIEW) Yes CVIEWP Server Wray WilliamsMotor Carriers, Motor Vehicle Enforcement

Commercial Vehicle Information System & Netw ork (CVISN) Yes CVIEWP Server Wray WilliamsMotor Carriers, Motor Vehicle Enforcement

ComTrack Yes dotsobapp1\sys\kytcapps\comtrack Bruce Wells Admin Svcs Commissioner Julie Daw son, Vicki Gortney

ConTime Yes dotsobapps\sys\kytcapps\contime Fred Upchurch Info Tech Fred Upchurch, Wray Williams, Mike Petitjean, Madhu Chilukuri

Contractor Pay Estimate System (CPES) Yes dotsobdat1\sys\data\cpes Fred Upchurch Accounts, Contract Procurement, Materials Lab, Operations, Rural & Municipal Aid, Program Management, Internal Audits, SHE Office, Districts, Resident Engineers,

Tim Pollard, Arthur McKee, Bob Lew is, Fred Upchurch, Mark Higdon

CPESINF Yes dotsobdat1\sys\data\cpes Fred Upchurch Materials Lab Mark Higdon

Credential Interface (CI) Yes Maintained by a Private Contractor For Our Use

Disadvantaged Business Enterprise (DBETS) No Jim Siw ula Division of Minority AffairsDITNums Yes dotsobapp1\sys\kytcapps\ditnums Bruce Wells Info Tech Info Tech

Document Control System (DCS) Yes dotsobapp1\sys\kytcapps\secdcs Brice Schagane Secretary's Office Dornah Jackson

DPES Yes dotd??fs1\sys\data\const Fred Upchurch Construction Coordinator for each District

Electronic Data Interchange (X12 EDI) Yes Maintained by a Private Contractor For Our UseExtended Weight Decal (EWD) Yes dotsobapp1\sys\apps\oracle\irp32 Charlotte Pyles Motor Carriers - IRP Tim Adams, Brian Burge

EZ Tracker (SecTrack) Yes dotsobapp1\sys\kytcapps\sectrack Bruce Wells Secretary's Office Jane Bryant

Fleet Management Accounts Payable System (FMAPS) Yes dotsobdat1\sys\data\fmaps Mike Petitjean Fleet Management - Warsaw St Fleet Management - Rielly Rd. Fleet Management - T1 Garage

Ronnie McCord, Tammy Branham, Marcia Duvall, Joe Cook, Marie Hurt, Billy Perry, Craig Blanton

Highw ay Information System (HIS) Yes Ronnie Brow nI-75 Corridor Traveler Information System (I75Corr) Yes dotsobapp1\sys\kytcapps\i75corr Bruce Wells Construction Bob Lew is, Vibert Forsythe

Internatinal Fuel Tax Association (IFTA) Yes Maintained by GOTInternational Registration Program (IRP) Yes dotsobapp1\sys\apps\oracle\ew d32 Charlotte Pyles Motor Carriers - IRP Tim Adams, Jeff Tipton

InvView Yes dotsobapp1\sys\kytcapps\invview Fred Upchurch Central Off ice & District DIT Renee Hale

ITPurch/QuickNum Yes dotsobdat1\sys\data\infotech\itpurch Fred Upchurch Info Tech Ron Hyatt, Carol Taylor

Kentucky Automated Telephone System (KATS) Yes dotsobapps\sys\kytcapps\phonesys Bruce Wells Info Tech Larry Britton, Don TaylorKentucky Qualif ied Technicians & Laboratories (KQTL) No dotsobapp1\sys\kytcapps\kqtl Mike Petitjean Materials Lab Greta Smith, Andrea Clifford, Leigh Ann Daniels

KMIMS Yes dotw scfs1\sys\apps\labvant Fred Upchurch Materials Lab Wesley Glass

KYCEMP Yes Workstation Fred Upchurch Construction Bob Lew isKYTeams/ProDocs Yes dotsobdat1\sys\data\kyteams Fred Upchurch Contract Procurement Arthur McKee

Legislative Research Committee Reports (LRC_REPT) Yes WorkstationFred Upchurch, Dave Brew er Legislative Research Commission Taylor Manley

MainFrame Peripherals Inventory (MPI) Yes dotsobapp1\sys\kytcapps\mpi Brice Schagane Info Tech Mike Kinnaird

MARS Crossw alk View er (MXWView ) Yes dotsobdat1\sys\data\mars\users guide\upnxw alk Brice Schagane Accounts Ronnie O'Nan

MRP Yes dotsobapp1\sys\kytcapps\mrp Bruce Wells Secretary's Off ice David Finley

MVE Time Tracking (MVETime) NoMVETrack Yes dotsobapp1\sys\kytcapps\mvetrack Bruce Wells Ed Logsdon's Office

Name Sales Yes dotsobapp1\sys\kytcapps\namesale Mike Petitjean Admin Svcs Commissioner Vicki Gortney

Office of Minority Affairs Disadvantaged Business Enterprise Tracking System (OMADBETS) No Jim Siw ula

Open Records Yes dotsobdat1\sys\data\accounts-consultant estimates\admserv\orecordFred Upchurch Commissioner's Office Ann Goins

Oracle 32-Bit Install Yes dotsobapp1\sys\apps\oracle\ora95 Ricky Woods KYTC Richard Woods

Oracle Updates (OracleUD) Yes it-appserver\d$\marsconv Mike Petitjean Info Tech Mike Petitjean, Fred Upchurch

Oversize/Overw eight (OS/OW) Yes Maintained by GOTPermits Record Keeping System (Perks) Yes dotsobapp1\sys\apps\oracle\perks32 Dave Brewer Permits Sue Perkins

Phone Systems (PhoneSys) Yes dotsobapp1\sys\kytcapps\phonesys Bruce Wells Info Tech Larry Britton, Don Taylor

PQMgr Yes dotsobapp1\sys\kytcapps\pqmgr Fred Upchurch Contract Procurement Arthur McKee

Press Calls (PRC) No dotsobapp1\sys\kytcapps\presscalls Mike Petitjean Public Relations Terri GiltnerProject Numbering System (PNS) Yes dotsobapp1\sys\kytcapps\pns Brice Schagane Highw ays Ivan Childers

Real Property Inventory Yes WSC Server Dave Brew er Property & Supply Steve Kirk

Request Log Report Yes it-appserver\d$\requestlog Brice Schagane Info Tech Barry Harrod

RE-VIEW Yes Workstation Fred Upchurch Construction & Accounts Taylor Manley

Right of Way Utilities (RWU) No oraw eb Dave Brew er Right of Way Utilities Lynn WattsRoad Condition Report (RoadCond) Yes dotsobapp1\sys\kytcapps\roadcond Bruce Wells Operations Gary Mitchell, Patti Wolfe, Jerrry Phillips

Safety & Fitness Evaluation Records (SAFER) Yes Maintained by Private Contractor For Our UseSalt Report (Salt) Yes dotsobapp1\sys\kytcapps\salt Bruce Wells Operations Debbie Craig

Sign Shop Inventory Yes WSC Server Dave Brew er Property & Supply Gina Morris, Bob Little

Single State Registration System (SSRS) Yes dotsobdat1\sys\data\single Illinois Motor Carriers Denise KingSix Year Plan (SYP) Yes dotsobapp1\sys\apps\oracle\syp32 Dave Brew er Program Management Ron Rigney, Marcie Matthew s

Application, Prod, Location, Author, User Office & Contact #Users

Questions, Comments

Don’t forget your past as you plan your future.

Transportation Cabinet