Kumasi Polytechnic

8/4/2019 Kumasi Polytechnic

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KUMASI

POLYTECHNIC

Name of Author Aidoo John

Placement Company Achimota Hospital

Faculty Business and Management Studies

Title A work related attachment

Period of Attachment 7 June 2011 to 19 August 2011

Department Accountancy

In charge Hajira Ekua Mensah

Index Number ACT05100049


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ACKNOWLEDGEMENT

My gratitude goes to the staff of Achimota Hospital that has imparted their vast

knowledge and has so much assisted me during my industrial attachment. It is

through their valued support that I would be able to get my attachment and enjoy

it. Many heartfelt thanks for their support.

Many thanks go to the management and the rest of the staff for their

unwavering support and for giving me a chance to be part of Achimota hospital

family. Worth mentioning is the invaluable support and guidance that I constantly

got throughout my industrial attachment from the operations and account

department.

I would like to extent my heartfelt gratitude to my family members for their

invaluable support (moral and otherwise) throughout my attachment. I truly

thank the Lord Almighty for the opportunity of memorable months at Achimota

Hospital. God bless you all.


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FOREWORD

The Accountancy department of Kumasi Polytechnic introduced the attachment

program in it learning curriculum so as to give student a chance to combinetheoretical knowledge with a special skill in a real working environment. This

move requires that a student go for industrial attachment in his/her chosen field

of profession for a period of 12weaks.

At the end of the attachment program the student is expected to compile a

report that incorporates work experience gained linking it to the theoretical

knowledge.

The following are importance of industrial attachment.

To enable student to marry theory to practical in real world businesssituations that often involves decision, functional management and the

accounting function.

To make student develop realistic expectations in respect to world work,planning the role of being an employee and experience what it takes g to

work within a generally structured environment in authority and being held

responsible for details performed.To afford the student the opportunity to develop hands-on experience in

the world of work and it intricacies, hence making the student employable

and become fully productive immediately after arriving at the workplace.

To expose student to the behaviour of organizations both in the internaland external environment and to encourage them to be productive while

developing future managers.

To seek industry evaluation of our Higher National Diploma (HND)programmes in terms of relevance to industry and commerce.

To expose the student to the structures, operations and integration ofdifferent functional areas such as finance, marketing, research and

development, purchasing and the like.


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Dedication

This piece of work is dedicated to the Almighty God in whom all treasures of

wisdom and knowledge are hidden (COL 2:3), my parent, My brother and sisterand my love ones.


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Table of contents

Introduction

1.1 Definition of terms

1.2 List of Abbreviation

1.3 Schedule of work

1.4 Benefit to Student

1.5 Problems/Challenges/Opportunities

1.6 Conclusion and Recommendation

1.7 Appendix/Appendixes

1.8 References


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CHAPTER ONE

Introduction


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CHAPTER TWO

Definition of terms

Accounting: Is the process of identifying, measuring, recording, andcommunicating economic information about an organization or other entity

in order to permit informed judgment by users of the information.

Bookkeeping: It encompasses the record-keeping aspect of accounting andtherefore provides much data to which accounting principles are applied in

the preparation of financial statement and financial information.

Records Department: Where patience information relating to their name,sex, occupation, age, telephone numbers is taken before issuing out foldersto them. Patience folders are being kept at records.

Auditing: A formal examination, correction and official endorsing offinancial accounts, undertaking annually by an accountant.

Balance Sheet: It relates to an entitys financial position at a particularperiod of time.

Laboratory Unit: A unit where research and testing is carried out. Suturing: A piece of material used to close wound or connect tissues. Gynecology: The study of women disease with special emphasis on female

reproductive organ.

Revenue: Receipt of government or a business, which is income from abusiness.

Circumcision: Is a surgical removal of all or part of the foreskin of thehuman male or of the corresponding tissues of female.

Computer: A machine that performs tasks, such as calculations or electroniccommunication under the control of a set of instructions called a program.

Injection: Is a dose of drug in a liquid form that is injected into the bodywith a syringe.

Health Insurance: Insurance designed to pay the costs associatedhealthcare.

Cashbook: A book for keeping a record of money spent and received.


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CHAPTER THREE

List Abbreviation

ENT-----Ear, Nose and Teeth

P/F-----Police Form

N/S-----Injection

LAB-----Laboratory

C/F-----Consultation Fee

JV-------Journal voucher

GRN----Goods Return Note

MD-----Managing Director

GMF---General Manager Finance


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CHAPTER FOUR

Schedule of work

During my period of attachment with the Achimota Hospital, I was assigned to the

following jobs.

Collection of RevenueThe first job assigned to me by my unit was to collect revenue from the

patient. The bill varies depending on the type of sickness or specialist one

want to see. Normally the patient has to pass through a process before the

final payment is made, through this process he/she is made to see the right

doctor.

Firstly, I will collect a folder from the patient; if it is a new folder he/she

will pay 7 for seeing a specialist, but if it is an old folder, the patient is

suppose to pay 5. Talking about specialist includes the dentist, gynecologist,

lab technician, eye doctor and the like. Patient who has been detained,

coming for dressing, medical examination, checkup pay an amount of 5 as

consultation fee before seeing the general doctor. After seeing the

specialist the patient come back to pay an additional amount ranging from

50, 40, 30, 20, 10, depending on the situation one find him/herself. I also

collect suturing, ambulance, circumcision anddrug fees. Those with health

insurance pay nothing if they want to see a doctor, but there are

exceptions. Not all test or diseases have theinsurance scheme covered.

In conclusion I can say I take all payment beingmade at the hospital.

Entries in the cashbookAfter collecting that revenue from the patient, am obliged to make the

necessary entries in the cashbook, making sure the entries in cashbook

reconcile with the entries in the receipts book.


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AuditingI spent threeweeks at the audit units. It is my duty to make sure a

systematic check or assessment is been carried out on the cashbook

to make sure all collection and official endorsing of final accounts is

made. We normally do this using the computer. Internal auditors

imparted in audit lectures were in full force, monitored within the

organization. I also had a chance to work with externalauditors as

they went throughtheir audit process for the year end.


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CHAPTER FIVE

Benefit to student

My stay with the Achimota hospital helped me gained a lot of skills and personal

development

I. Technical Skills

Working with Achimota hospital helped me acquired new skills. Prior to

attachment little knowledge about Microsoft excel was acquired. I was introduced

to an accounting package known as spreadsheet programme. At first it was

difficult using the accounting package. As more exposure was gained, inputting

information, producing different reports, for example insurance report for

patience became faster and accurate.

II. Communication Skills

Communication skills were acquired especially when working at the patience

section. One of the duties on patience was to talk to patience on daily basis to

inform them about seeing the right doctor and any queries they needed to be

attended to. Good communication improves the companys image to its outside

world.

III. Human Relation Skills

The attitude developed towards teamwork improved. In account department, it is

essential to work as a team and it helped me. Teamwork helps improves workers

morale and in maintaining the organizational behaviour.


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IV. Self Confidence

During the first Ilacked the confidencewhen talking to supervisor. Howeverlater

on I became adapted to the working environment. I could even complete tasks

from one department to another under the clear notion that I was doing the rightthing. As I began to settle my confidence got built up.

V. Meeting Skills

There were a few meeting I attended and these were departmental and

Annual General Meeting. The prominent skill I grasped was that t, he agenda

should be followed. Whenever one get the platform to say something he or she

should to stick to the agenda. Failure to do so would lead to stray discussion

which would not accomplish the objectives of the meeting.

VI. Personal Development

The four As of Steve Pavlina, were part of the way taken in the personal

development process. Assessment of working environment was done. Adopting

the way of life at the place was next, followed byadaptation to the environment

in it. Necessary adjustments to personal characteristics were made to suit the

people of Achimota hospital and the ups and downs found in all working

environment.

Mastering time usage for extreme productivity and overcoming procrastination

of task were part of the learnt tips. Setting up realistic goals, creations of action

plans in case of crisis and achievement of result were not left out either.

VII. Interpersonal Skills

Iinteracted with people of different backgrounds and personalities. This

improved my Is. I had to meet with the auditors and deal with their problems. I

had to run around all departments looking for document, information and

sometimes disseminating the information. Due to the interpersonal skills I began

to realize the relevance of teamwork and began to shun witch hunting. I was

prepared to accept outcomes of actions admit were negative result had emerged.


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CHAPTER SIX

PROBLEMS/CHALLENGES/OPPORTUNITIES


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