1

Key Business

Considerations When

Moving Your Enterprise To

The Microsoft Cloud Presenters:

Daniel Cohen-Dumani

Dale Tuttle

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Daniel Cohen-Dumani@dcohendumani

SharePoint

Visionary

Founder

and CEO 14+ years of SharePoint Expertise

Interests: productivity in the

Digital Workplace. Work 2.0

Started working with

SharePoint when nobody

could spell it

About Me

3

Dale Tuttledaletuttle@porter-briggs.com

IT Executive

Founder,

Porter Briggs 15+ years in IT Consulting

Interests: Successfully moving firms

to the CloudLikes flying airplanes

About Me

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About Portal Solutions

We deliver Digital

Workplace Products

and Solutions that help

organizations share

what they know and

find what they need by

connecting people,

data, and content.

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AGENDA

• What Is The Microsoft Cloud?

• Office 365 As Part Of Your Cloud Strategy

• Key Business Considerations When Moving To The Cloud

• Important Impacts And Why They Are Important

• Understanding The Value Of Planning

• Key Inputs For Proper Cloud Migration Planning

• Key Takeaways

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MICROSOFT CLOUD

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7

Infrastructure: “Prepare For 2020: Transform Your IT Infrastructure And Operations Practice.” Forrester Research. Oct. 24, 2012

Apps: Gartner: “Predicts 2013: Business Impact of Technology Drives the Futures Application Services Market.” Nov. 21, 2012

Devices: “Info Workers Will Erase Boundary Between enterprise And Consumer Technologies.” Forrester Research. August 30, 2012

IoT: Paraphrased from "The Impact of the Internet of Things on Data Centers." Gartner Research, Feb 27, 2014

Data: Big data: Compiled from IDC digital universe forecasts

DEVICES

>50%information workers across17 countries using 3+ devices

THINGS

26BIoT units by 2020, creating large amounts of data and generating >$300Bin revenue

APPS

25%external app implementation spend will be on mobility,cloud, analytics & socialby 2016

DATA

40ZBthe size of digital universe by 2020, of which 90% willbe unstructured data

INFRA

~50%total IT spend will be cloud-related by 2020

trends

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Why Organizations Consider The Cloud

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Poll

Why Are You Considering A Move To The Cloud?

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10

The Microsoft Cloud

A complete

cloud designed

the enterprise

The right

personal

experience in a

trusted cloud

Rigorous

security and

compliance

Open

platform for

development

flexibility

Flexible,

hyper-scale

HybridEnterprise grade

Hyper-scale

CRMOL

O365

Azure

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The most

complete cloud

designed for

government

The right

personal

experience in a

trusted cloud

Rigorous

security and

compliance

Open

platform for

development

flexibility

Flexible,

hyper-scale and

focus on

mission

HybridEnterprise grade

Hyper-scale

CRMOL

GO365

G

Azure

Gov

Microsoft Cloud

Productivity

• Configure SaaS Applications

• Manage Relational Data

• Build Custom Applications

• Documents

• Email, Cal, Tasks

• Power BI

• Search

• Encryption at Rest

Platform

Business Apps

• IaaS

• PaaS

• Compute, Application and Data Services

Active

Directory

Azure Azure

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EXPANDED DLPOFFICE 365 VIDEO

OFFICE FOR MAC MODERN APPS FOR ANDROID

INTUNE UPDATES

LYNC-SKYPE VIDEO FEDERATION

1 TB ONEDRIVE WITH OFFICE

ENCRYPTION AT REST

UNIVERSAL APPS FOR WINDOWS

Office 365: Re-Inventing Productivity

UNIVERSAL APPS FOR WINDOWS

EXPANDED DLP

MODERN APPS FOR ANDROID

OFFICE FOR MAC

1 TB ONEDRIVE WITH OFFICE

INTUNE UPDATES

LYNC-SKYPE VIDEO FEDERATION

DELVE AND OFFICE GRAPH OFFICE 365 VIDEO

ENCRYPTION AT REST

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Azure: Comprehensive Cloud Services

FrameworksInfrastructure

Automated

Managed resources

Elastic

Usage based1 2 3

North America Region

Asia Region

Japan Region

Australia Region

China

Region

Latin America Region

Europe Region

Brazil S

Central

US

S. Central

West USEast US

US Gov

VA

N. Central

N. Europe

W. EuropeJapan

EJapan W

SE Asia

E Asia

Australia SEAustralia E

India Region

US Gov

Iowa

Services

*Not meant to be a comprehensive list of all services, for a complete list please visit azure.microsoft.com

APP SERVICES

NETWORKING & AUTOMATION SERVICES

DATA SERVICESCOMPUTE SERVICES

Azure Web

Site

Web

roles

Worker

roles

Virtual

Machines

Azure Mobile

Services

TFS or

VS Online + GIT

Azure

AD

Multi-Factor

Auth

Azure

Cache

Access Control BizTalk

Services

Media

Services

Service Bus Notification

Hub

Scheduler

Azure Site

Recovery

StorSimple

Virtual

Appliance

Backup

Service

Gallery

OS images

VHD VHD data

disk

MySQL

database

SQL

Database

SQL Data

Sync

HDInsight

(Hadoop)

storage

queue

storage

blob

storage

table

Virtual network Automation CDNAvailability Set

Azure load

balancerAuto-scale

Traffic

Manager

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Top Reasons Organizations Adopt Cloud Technologies:

Agility (Quickly

Responding to

Customer or Business

Trends)

Capacity (Ability to

Meet Demand on

Your Systems)

Simplify IT Footprint

Cost Reductions

(Reduce Your IT

Spend or Shift

Expenses from

Capital Costs to

Operational Costs)

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KEY BUSINESS CONSIDERATIONS

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Identifying Your Motivations For Moving To The Microsoft Cloud

Want to Start

Your Move to

the Cloud

Redesign

intranet

Reduce IT CostsReduce IT

Footprint

Have search

work

Get new

features and

capabilities

Automate

processes

Improve user

experience

Align with

Existing Firm

Cloud Strategy

Expand

collaboration

outside the

organization

Develop a new

look and feel

Redesign your

Information

Architecture

Introduce social

tools

Shift IT Costs

from Capital to

Operational

Implement

records

management

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Key Business Considerations When Moving To The Microsoft

Cloud

• To be Successful, You Need to Know:

The Compelling Business Reasons to Move to the Microsoft Cloud

How Office 365 and Azure Fit into Your Cloud Strategy/Architecture

Impacts on People/Organizations, Processes, Budgets, and Your IT

Environment

• If you know the answers to these questions, you can maximize

the value of moving to Office 365, Microsoft Azure and other

Cloud platforms.

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What Do You Need To Know If This Is Your First Move To Cloud?

1. Firm Wide Stakeholder

Expectations and Goals

2. Need Overall Cloud Strategy

and a Roadmap

3. Identify Specific Impacts on

People, Business Processes, and

IT Infrastructure/Applications

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Initial Move to the

Cloud

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What If You Already Have A Cloud Approach?

1. Firm Wide Stakeholder Expectations and Goals 1. Lessons Learned from previous

cloud deployments

2. Align Office 365 with the Overall Cloud Strategy and Roadmap

3. Identify Specific Impacts on People, Business Processes, and IT Infrastructure/Applications

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Aligning with an Existing Cloud

Strategy

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Why You Are Moving To Office 365 And The Cloud Matters

• If Office 365 is Your First Move to the Cloud, You Need a

Guiding Cloud Strategy and Roadmap;

• If Office 365 is Part of an Existing Cloud Strategy, You Need

to Understand How it Fits and How it Contributes to Your

Overall Cloud Strategy;

• Either Way, You Need to Understand Business Impacts to be

Successful and Achieve Your Goals Achieving Value Depends on Proper Planning

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COMMON IMPACTS WHEN MOVING

TO THE CLOUD

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First...A Little Context

• Many Firms Adopting Cloud Technologies are Building

Hybrid Environments

• "Most Enterprises are not Migrating Apps to the Cloud –They

are Evolving Them"

James Staten, VP Principal Analyst at Forrester

Why and How Firms are Adopting Cloud Platforms (February 18

2015)

• This Reality Influences the Types of Impacts You can Expect to

See During Your Transition to the Microsoft Cloud

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Adopting Cloud Technologies Will Always Have Impacts

• Mostly Impacts are Non-Technical

People (including Organizational)

Business Processes

Governance Policies

Budgets

• Some are Technical

IT Architecture (Hybrid Environment)

• These Ultimately Impact ROI

• Must be Carefully Managed

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Initial Move to the

Cloud

Aligning with an

Existing Cloud

Strategy

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Impacts On People And Organizations

People

• Required Developer Skill Sets will Change

Developers will Need Cloud Programming

Skills

Integration Skills for Hybrid Environments

Understand Cloud Security

Mobile

• Infrastructure Support Staff

Must be able to Manage Hybrid

Environments

Requirement for Infrastructure Support Skills

will Decrease Over Time

Organizational/Governance

• IT Organization will Change

• Shift from On-Premise Service

Provider to Managing a Hybrid

Environment

Composite App Provider

Manage On-Prem and Cloud Vendor

Relationships

• Governance and Policy Changes

Need Policies and Governance for the

Hybrid Environment

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Impacts On Business Processes

• Processes may be Eliminated, Changed,

or Added

Dependent on Types of Services Moved to the

Cloud

• Identify and Analyze how Core Processes

are Affected

• Keep In Mind

Changes to Processes will Normally Incur Costs

Impact on People

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Impacts On Budgets

• Move to the Cloud Shifts Costs from Capital Costs to

Operational Costs (Capex to Opex)

• Don't Forget to Assess Your License Commitments

Time Your Move to the Cloud with License Renewal Cycle

to Extent Possible

• Understand How Cloud Charges are Incurred

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IT Environment Impacts

• Hybrid Environments Becoming the Norm

• Imposes Changes on:

Administration

Governance/Policies

Developers

• All Need to be Factored into Costs and Budget Planning

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Email

On-Prem

Files, Data,

Apps

Mobile

Availability

Collaboration

Knowledge Transfer

Reduced IT Maintenance

Office 365 To On-Premise (Hybrid Environment)

Initial Move to

the Cloud

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On-Prem

Files, Data,

Apps

Office 365 In A Multi-Cloud/Hybrid Environment

Aligning with an

Existing Cloud

Strategy

SaaS

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UNDERSTANDING THE VALUE OF

CLOUD BUSINESS PLANNING

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Why Planning Matters

• Responding Ad Hoc to Changes and Impacts Places You

Behind the Curve

Scrambling to find the Developers, Managers, and Other Staff with

the Skills You Need

Creating Non-standard Governance, Development, and Other

Administrative Procedures

• Decreases Efficiency

• Introduces Opportunity for Security Issues Downstream

• Delays ROI and Business Value

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Why Impacts Matter

• People, Organizational, Process, Budgeting, and Environment

Changes Incur Costs

• Feedback Mechanisms in Play

Changes to IT Force Changes to Skills

Changes to Business Processes Force Changes in Skills

Skill Changes Incur Costs

• These Costs are not Typically Captured and Managed

• They Need to be Quantified and Factored into ROI

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Anticipate The Coming Changes

• Identify and Quantify Changes and Impacts

• Incorporate into Your ROI Projections

• Get the Right People to Deal with Hybrid Environments

• Benefits Better Cost Control

Better Planning

Realistic ROI Projections

Greatly Improved Business Value

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KEY INPUTS FOR PROPER CLOUD

MIGRATION PLANNING

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Planning Process

Inputs

• Stakeholder Expectations

• Business Drivers and Goals

• Identify and Quantify Impacts to: People

Organizations

Governance/Admin Policies

Budgets

IT Environment

• Understand Costs

• ROI for Each investment

Assets

• Statement of Business Objectives

• Future IT Vision (Cloud Strategy)

• Roadmap

• Each Subsequent Project/Migration

Requires Validation Against these

Strategic Assets

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KEY TAKEAWAYS36

Moving to the Cloud Introduces Change to Your

Business Staff Skills Matrix

Organizations

Business Processes

Governance/Policies

IT Environment

You can Proactively Manage these Changes or React to

Them in an Ad Hoc Manner

Planning is the Key to Achieving Business Value with

Cloud Assets

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How We Can Help

• Microsoft Cloud and Office 365 Planning

Identify Stakeholder and Business Needs

Specifically Identify Impacts Based on Context of Your Deployment

Create Key Assets to Guide Your Move to the Microsoft Cloud

• This Helps You:

Minimize Business Disruptions

Minimize Costs of Impacts

Achieve Business Value

Realize Your ROI Targets

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Get A FREE Impact Assessment For

Your Organization

Next Steps

To request your

free Impact Assessment go to

www.portalsolutions.net/impact-assessment

Thank you.

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Key Resources

• Azure and Office 365 Trust center? (Security)

• Success Center for O365

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