KENTUCKY STATE FAIR

GENERAL INFORMATION & SERVICES

INSIDE EXHIBITOR INFORMATION

OUTSIDE CONCESSIONAIRE INFORMATION

OFFICIAL RULES, REGULATIONS & GENERAL POLICIES

FLOOR PLANS

EXHIBIT SPECIFICATIONS

GENERAL INFORMATION

ADMISSION/SECURITY BADGES

ADMISSION TICKETS

ATM MACHINES

BANKING CENTERS

BOOTH DECORATOR

EXHIBIT SPACE AUDIT

EXHIBITOR COIN EXCHANGE

EXHIBITOR SERVICES HOURS

FIRST AID STATIONS

HOTEL ACCOMMODATIONS

INSUFFICIENT FUND/DECLINED CREDIT CARD

INSURANCE

KENTUCKY SALES AND USE TAX

METHOD OF PAYMENT

PARCEL SERVICE

PAYMENTS/SPACE CONTRACTS

SHOW HOURS

USE OF MARKS

GENERAL INFORMATION AND SERVICES ADMISSION/SECURITY BADGES All Admission/Security Badges will contain eleven (11) days and limited to two (2) admissions per day. Badges will be scanned at the admission gates for entry. Badges will be available for pick-up at the Exhibitor Registration Office during move-in and throughout the show. Additional badges may be purchased for $27.50 per badge. (See the Admission/Security Badge Policy)

ADMISSION TICKETS Admission tickets may be purchased at the Freedom Hall Ticket Office. These tickets are for people working the booths and not to be resold. Anyone found selling tickets may result in immediate loss of your exhibit space and not be allowed to return in future years. You must show your Admission/Security Badge to purchase tickets. The cost of each admission ticket is $2.50.

Exhibitor Tickets & Coin Exchange – Freedom Hall Ticket Office Move-In Hours: August 10 - 14 9:00 a.m. - 5:00 p.m. Show Hours: August 15 - 25 9:00 a.m. – 8:00 p.m.

ATM MACHINES - INSIDE Freedom Hall North Wing Lobby South Wing A, B & C Lobbies West Hall Lobby

ATM MACHINES - OUTSIDE Bluegrass Village Freedom Hall Sidewalk Lot N (Northeast corner) South Wing A Sidewalk West Drive

BANKING CENTERS Fifth Third Bank Fifth Third Bank Preston Highway Branch 4201Poplar Level Road 2425 S. Shelby Street (502) 454-9180 (502) 635-2628

PNC Bank BB&T 6511 South Preston 5319 Preston Highway (502) 581-6675 (502) 810-0434

BOOTH DECORATOR

Fern Exposition and Event Services is the exclusive decorator for the Kentucky State Fair. All orders for furniture, fixtures, carpeting, and drape must go through the following:

Fern Exposition and Event Services 3752 Crittenden Drive Louisville, KY 40209 PHONE: (502) 367-0254 www.fernexpo.com

EXHIBIT SPACE AUDIT The Kentucky State Fair policy requires all exhibit space assignments to be audited by our on-site auditors for size and activities to ensure both aspects conform to the exhibit space contract. If the auditors determine an additional charge is warranted, each Exhibitor will be notified in writing, and must clear all accounts prior to move-out.

EXHIBITOR COIN EXCHANGE Coin Exchange ONLY – South Wing C Room 102 Hours: August 15 - 25 8:30 a.m. – 7:00 p.m.

EXHIBITOR SERVICES HOURS Saturday, August 10 8:00 a.m. - 5:00 p.m. Sunday, August 11 8:00 a.m. - 5:00 p.m. Monday, August 12 8:00 a.m. - 8:00 p.m. Tuesday, August 13 8:00 a.m. - 8:00 p.m. Wednesday, August 14 8:00 a.m. - 9:00 p.m. Thursday, August 15 8:00 a.m. - 9:00 p.m. Fri.-Sat., August 16 - 17 8:00 a.m. - 10:00 p.m. Sun. – Thurs., August 18-22 8:00 a.m. - 9:00 p.m. Fri. - Sat., August 23-24 8:00 a.m. - 10:00 p.m. Sunday, August 25 8:00 a.m. - 9:00 p.m.

FIRST AID STATIONS Freedom Hall Coliseum near Ramp V open 9:00 a.m. - 11:00 p.m., South Wing Lobby open 9:00 a.m. - 10:00 p.m. Sunday to Thursday, 10:00 p.m. Friday and Saturday. Trailer outside

West Hall open 24 hours daily.

HOTEL ACCOMMODATIONS For hotel accommodations and availability please contact the Greater Louisville Convention & Visitors Bureau at (502) 584-2121 or (800) 743-3100. You may also visit their website at www.gotolouisville.com.

INSUFFICIENT FUND/DECLINED CREDIT CARD There will be a penalty of $35.00 per transaction charged for all insufficient fund checks or declined credit card payments. There will be no exceptions. Failure to pay such charges will result in the immediate loss of your location.

INSURANCE

Exhibitors/Concessionaires are required to provide Show Management with a certificate of liability insurance with minimum combined limits of liability of $500,000 for bodily injury and/or property damage in any one occurrence and hold harmless the Kentucky State Fair Board and its representatives. Please see Official Rules, Regulations and General Policies for complete details and requirements. COI’s can be mailed to

Kentucky Exposition Center, PO Box 37130, Louisville, KY 40233, faxed to 502-367-5259 or emailed to Expo.Sales@kyvenues.com.

KENTUCKY SALES AND USE TAX Persons engaged in making sales of tangible personal property such as T-shirts, cds, buttons, pins, food, etc., are subject to tax at the rate of 6%. Personnel with the Kentucky Revenue Cabinet will be visiting each exhibit area throughout the Fair if you have any questions. On the last day of the Fair the Revenue Personnel will have a table set-up in the South Wing C Exhibitor Registration to collect any taxes owed by the Exhibitor/Concessionaire.

METHOD OF PAYMENT

If you are going to utilize the services of the Kentucky Exposition Center, and want to pay by wire or ACH transfer, you must complete and return the Method of Payment Service Order Form. If you order services online, you do not have to fill out this form.

PARCEL SERVICE Postal Service 1420 Gardiner Lane (502) 454-1650

United Parcel Service 8001 Ashbottom Road (800) 742-5877

Notice: UPS and Federal Express deliveries will be made daily to the Kentucky Exposition Center. The warehouse will deliver the packages to your booth space during show hours. Normal drayage rates will apply. Absolutely no C.O.D. parcels will be accepted and all parcels should be addressed as follows:

Kentucky State Fair

“Name of Company or Individual” “Booth Number” 937 Phillips Lane Louisville, KY 40209

PAYMENTS/SPACE CHARGES Exhibit spaces available at the Kentucky State Fair are standard 10 x 10 in-line and corner booths or bulk spaces which are 400 sq. ft. or larger. Multiple 10 x 10’s are also available. No less than fifty percent (50%) deposit will be required upon return of the space contract to guarantee the assigned exhibit space. Balance deadlines will be stated on the contract.

SHOW HOURS August 15 9:00 a.m. – 9:00 p.m. August 16-17 9:00 a.m. – 10:00 p.m. August 18-22 9:00 a.m. – 9:00 p.m. August 23-24 9:00 a.m. – 10:00 p.m. August 25 9:00 a.m. – 9:00 p.m.

USE OF MARKS Exhibitors may use the current Kentucky State Fair logo,

along with the words “Kentucky State Fair” and the World’s Championship Horse Show Trademark and words “World’s Championship Horse Show” with pre-approval from the Exposition Sales Manager, James Johnson, and pre-payment of a $1,000.00 (one thousand dollar) fee.

Consideration of approval will be based on proper use of the current mark or trademark including spelling, color, font and accuracy of logo depiction. Prior approval of all artwork must be granted by the Kentucky State Fair Board. Approval must be requested along with submission of this contract and the $1,000.00 (one thousand dollar) fee.

INSIDE EXHIBITOR

INFORMATION

BOOTH/EXHIBIT CLEANING BOOTH DECORATOR DELIVERIES-PARCELS DISPLAYS AND CONSTRUCTION EARLY TEAR DOWN/MOVE-OUT ELECTRICAL SERVICE EXHIBITOR ADMITTANCE/NON-SHOW HOURS EXHIBITOR CONDUCT EXHIBITOR PROMOTIONAL

ACTIVITIES EXHIBITOR REGISTRATION –

ADMISSION/SECURITY BADGES EXHIBITOR REGISTRATION HOURS FIRE MARSHAL REQUIREMENTS HEALTH PERMIT INTERNET ACCESS/NETWORKING LABOR AND EQUIPMENT OVERNIGHT OCCUPANCY IN

EXHIBIT AREA PROHIBITED SALE ITEMS SATELLITE DISHES SECURITY SIGNAGE SMOKING SOUND DEVICES STRUCTURAL/SUPPORT COLUMNS SUBLEASES TELEPHONES

INSIDE EXHIBITOR INFORMATION

BOOTH/EXHIBIT CLEANING The Kentucky Exposition Center provides general hall cleaning at the close of the show each day. Exhibitors are requested to place all trash and other debris in the aisles for pick-up as general cleaning personnel are not allowed to enter into an exhibit area. Additional booth cleaning, dusting and vacuuming is available from the Kentucky Exposition Center at an additional charge. To order this service, please visit http://www.kyexpo.org/facilityServices.html and click on the Utilities Online Ordering button. Advance orders must be placed no later than twenty-one (21) days prior to first day of the event. Any orders placed after that day will be charged at the floor order rate.

BOOTH DECORATOR The following company is our exclusive decorator and may be contacted to order furniture, fixtures, carpeting, and drape.

Fern Expositions and Event Services 3752 Crittenden Drive Louisville, KY 40209 (502) 367-0254 www.fernexpo.com

DELIVERIES-PARCELS Parcels received will be delivered to the booth and a normal drayage rate will be charged.

DISPLAYS AND CONSTRUCTION (a) Standard Exhibit. (One or more exhibit units in a straight line and no deeper than ten feet.) All standard exhibits will be confined to a maximum height of eight feet. All display fixtures over four feet in height and within ten feet of an adjoining booth, must be confined to the Exhibitors space within five feet of the backline. Show Management must approve any exceptions.

(b) Bulk Exhibit. (Exhibit unit deeper than ten feet). All bulk exhibits will be confined to a maximum height of twelve feet in any portion of the exhibit. Bulk exhibits may be allowed a higher height limitation with special permission by Show Management. All display fixtures over four feet in height and within ten feet of an adjoining booth, must be confined to that area of the Exhibitor’s space within five feet of the back-line. Please note that no divider drapes between bulk exhibits shall exceed 3 feet in height. Taller drapes may be used for cosmetic reasons only and must be pre-approved by Show Management. All display fixtures over four feet in height and within ten feet of an adjoining booth, must

be confined to that area of the Exhibitor’s space within five feet of the back-line.

(c) Character of Exhibits. Show Management reserves the right to approve the character of all displays and to prohibit any display which, because of noise or other objectionable features, detracts from the general character of the exhibit. Advertising signs and stunts which are aggressively promotional in nature, intended for use in the booths, the exhibit hall or the approaches thereto, must be submitted to Show Management for approval. Canopies, tents or overhead awnings, flammable or non-flammable, cannot be used in any manner during the show. Also, bales of hay, treated or untreated, are no longer acceptable. Shredded mulch cannot be used in any landscaping or decorative manner. Large bark nuggets are to be used only.

(d) Signs. All Exhibitors are permitted to hang overhead signage within the confines of their booth. However, signs may be hung from structural steel only. Hanging signs from sprinkler lines, water lines, gas or air lines, HVAC ductwork, electrical BUSS ducts or lines is strictly prohibited and will be removed at the owner’s expense. All privately contracted signs on site must be approved by Show Management. Two sided signs are strictly prohibited.

(e) Exhibitor Presence. Booths must be open and manned daily from 9:00 a.m. to 9:00 p.m. Sundays to Thursdays, and 10:00 pm. Fridays and Saturdays throughout the 11 days of the Show. Failure to open & close during these times will make your exhibit space subject to immediate closure for the remainder of the show and non-renewal of the contract for the following year.

EARLY TEAR DOWN/MOVE-OUT The Exhibit Hall will close at 9:00 p.m. on the last day of the show. Absolutely no Exhibitor is to tear down and move their exhibit out before this time. Any Exhibitor tearing down and moving their exhibit out earlier than this time will lose their space for the following year.

ELECTRICAL SERVICE No electrical outlet will be furnished to an Exhibitor without charge. To order this service, please visit http://www.kyexpo.org/facilityServices.html and click on the Utilities Online Ordering button. Advance orders must be placed no later than twenty-one (21) days prior to first day of the event. Any orders placed after that day will be charged at the floor order rate.

EXHIBITOR ADMITTANCE/NON-SHOW HOURS Booth representatives will not be permitted to enter the exhibit hall earlier than one and one half hour before scheduled opening each day, except on opening day, and will not be permitted to remain in the exhibit hall longer than

one hour after closing each night, with the exception of the final night. This is to ensure maximum security for the open exhibits and merchandise.

EXHIBITOR CONDUCT Show Management reserves the right to modulate or remove any amplification equipment, including public address systems, television, phonographs, stereos or organs. Coin or token operated games or machines, demonstrations, microphones, music, bands, solicitations by Exhibitors and live animals are strictly prohibited unless specifically authorized in writing by Show Management. No sale of food or drink in individual quantities or packages which lead themselves to on-the-spot consumption or tobacco in any quantity will be permitted. No paint, cement or mastics may be applied to the exhibit floor. Noise, demonstrations or blocking of other Exhibitors display or view will not be tolerated. Consideration will be given by Show Management to Exhibitors for special set-up, if requested in advance. ROVING SOLICITATION IS STRICTLY PROHIBITED ANYWHERE ON THE GROUNDS. No soliciting of registrants shall be permitted in the aisles or in other Exhibitors booths. Samples, catalogues, pamphlets, souvenirs, and other promotional items may be distributed by Exhibitors and their representatives (including models) only within the confines of their own booth. No roving vendor or solicitor, acting from a profit, non-profit, religious, or other organization, or on its behalf, shall be permitted on the ground. No Exhibitor will be permitted to conduct any prize drawings or awards for signing of names and addresses without prior approval from Show Management. All signs, advertising, literature and other promotional material must directly relate to the exhibitor’s name, product and service as set forth and approved in the exhibit space contract. Gummed labels, bumper stickers or stickers for promotion are prohibited. Helium balloons are also prohibited unless they are used for booth decorating purposes only and attached to your exhibit space. Products displayed are at the discretion of the Show Management. No live animals are to be sold.

Show Management will not allow argumentative, confrontational and hostile disregard for the show or Show Management personnel as stated in the Rules & Regulations in the Exhibitor Services Manual and the Terms & Conditions of the exhibit contract.

EXHIBITOR PROMOTIONAL ACTIVITIES Any Exhibitor wishing to conduct any type of drawing must complete the Exhibitor Promotional Activities Service Order Form. "ABSOLUTELY NO VACATION GIVEAWAYS WILL BE PERMITTED”.

EXHIBITOR REGISTRATION – ADMISSION/SECURITY

BADGES In order to ensure maximum security of South Wing C and the North Wing during non-public hours of the Kentucky State Fair, admission to this area will be by

Admission/Security Badge only. The Admission/Security Badge will allow Exhibitors entrance to South Wing C and North Wing one and one half hour before opening to the public from 7:30 a.m. to 9:00 a.m. and one hour after closing to the public from 9:00 p.m. to 10:00 p.m. with the exception of the North Wing which will remain open until 11:00 p.m. This time is for your convenience in cleaning up, restocking or rearranging your display or exhibit. A LIMITED NUMBER OF ADMISSION/SECURITY BADGES WILL BE PROVIDED FOR EACH EXHIBITOR (SEE ADMISSION/SECURITY BADGE POLICY).

EXHIBITOR REGISTRATION HOURS

Saturday, August 10 8:00 a.m. - 5:00 p.m. Sunday, August 11 8:00 a.m. - 5:00 p.m. Monday, August 12 8:00 a.m. - 8:00 p.m. Tuesday, August 13 8:00 a.m. - 8:00 p.m. Wednesday, August 14 8:00 a.m. - 9:00 p.m. Thursday, August 15 8:00 a.m. - 9:00 p.m. Fri.-Sat., August 16 - 17 8:00 a.m. - 10:00 p.m. Sun. – Thurs., August 18-22 8:00 a.m. - 9:00 p.m. Fri., - Sat., August 23-24 8:00 a.m. - 10:00 p.m. Sunday, August 25 8:00 a.m. - 9:00 p.m.

FIRE MARSHAL REQUIREMENTS The following are the State Fire Marshal’s minimum fire safety requirements and shall be applied at all shows, trade, commercial or otherwise, and shall apply whether the exhibit is open or closed to the public.

(a) The display and operation of any cooking or heat

producing appliances, pyrotechnics, use or storage of flammable liquids, compressed gases, or any other item or process deemed hazardous by the State Fire Marshal must have advance written approval by the State Fire Marshal’s representative.

(b) Any motor vehicles, gasoline powered equipment,

tools, etc. on display shall have their batteries disconnected. All fuel tanks that are not equipped with locking gas caps should be sealed with tape. All such fuel tanks shall be less than one-fourth full.

(c) Parking of any vehicle in the building without prior

approval is prohibited. Cars and trucks shall be removed immediately after loading or unloading.

(d) Decorations and displays shall not block or impede

access to fire protection equipment (sprinklers, exit markings, exit doors or emergency lighting equipment).

Canopies, fire retardant or non-fire retardant are prohibited anywhere on the exhibit floor.

(e) Aisles and exit doors shall be maintained free of all obstructions and unlocked for immediate use in the event of an emergency, during hours of occupancy. The

use of chains and locks on doors equipped with panic hardware is prohibited.

(f) Signs approved by the representative designating

exits and the direction of travel to exits shall be provided by the lessee and in place prior to the show opening.

(g) Additional fire extinguishers may be required at the

discretion of the State Fire Marshal’s representative. (h) All electrical devices and installation shall be made

in accordance with the applicable provisions of the National Electrical Code. The Underwriters Laboratories must list all devices.

(i) All electrical extension cords used shall be of the heavy-duty type. Lightweight cords of the lamp cord variety are prohibited and are subject to confiscation.

(j) All decorations shall be fire retardant. The

decorating companies shall be prepared to provide certificates of flame spread on all decorations. Items that are not properly fire retardant shall be removed. No straw or hay, flame retardant or not, is allowed on the exhibit floor. When landscaping, please use LARGE BARK NUGGETS ONLY. SHREDDED MULCH IS PROHIBITED.

(k) All booths & displays will be open, i.e., no canopies or covered tops, unless prior approval by Show Management and the State Fire Marshal has been given.

(l) The use of open flames is permitted only for reasonable purposes, when proper safeguards are taken and must have advance approval by the State Fire Marshal’s representative. The ignition of flammable or combustible items to demonstrate fire extinguisher effectiveness is strictly prohibited.

HEALTH PERMIT Any Exhibitor handing out food samples must purchase a food permit from the Kentucky Health Department, which has an office located by the Midway, without attending a health class within the first three days of the show. Any Exhibitor without a permit will not be permitted to hand out their food samples. Information regarding temporary food operations can be found at: http://chfs.ky.gov/dhp/info/phps/food.html.

INTERNET ACCESS/NETWORKING Internet Access or Networking is provided by KY Venues. To order, visit http://www.kyexpo.org/facilityServices.html and click on the Utilities Online Ordering button.

LABOR AND EQUIPMENT The Kentucky Exposition Center offers general labor services to Exhibitors during set-up and dismantling. To order this service,

please visit http://www.kyexpo.org/facilityServices.html and click on the Utilities Online Ordering button.

OVERNIGHT OCCUPANCY IN EXHIBIT AREA No Exhibitor, employee or representative thereof shall be permitted to remain in an exhibit space overnight unless approved by Show Management prior to the opening of the Fair. This policy is strictly enforced and any violation may result in immediate termination of the exhibit space contract.

PROHIBITED SALE ITEMS Displaying or offering for sale any type of drug paraphernalia is prohibited. Some examples of such paraphernalia are as follows: Any instrument used, designated for use, or intended for use in ingesting, smoking, administering, or preparing marijuana, hashish, hashish oil or cocaine; and includes: metal, wooden, acrylic, glass, stone, plastic or ceramic marijuana or hashish pipes with or without screens, hashish heads or punctured metal bowls; water pipes designated for use or intended for use with marijuana, hashish, hashish oil, or cocaine; carburetion tubes and devices; smoking and carburetion masks; roach clips; separation gins designed for use or intended for use in cleaning marijuana; cocaine spoons and vials; chamber pipes; carburetor pipes; electric pipes; air driven pipes; chilams; bongs; ice pipes or chillers etc. The provisions of Chapter 218A of Kentucky Revised Statues are vigorously enforced on the grounds. The title of this chapter is “Controlled Substances”. Switchblade knives, stilettos, pinpoint laser lights, pepper spray, smoke bombs, stun guns, butterfly knives and any items that resemble or bears the image of the Confederate Battle Flag are also prohibited. These items will be confiscated and your location may be in jeopardy of closure prohibited. Items that clearly represent racist ideology including but not limited to Ku Klux Klan items, items reproduced since World War II denoting swastikas. The KSFB herby prohibits the sale or giveaway of any merchandise on its premises that resembles the aforementioned items.

SATELLITE DISHES The Kentucky Exposition Center does not allow the placing of satellite dishes on the rooftop nor can there be any cable or wire to the dish strung outside. This ensures safe daytime traffic and nighttime security by securing all pedestrian and overhead doors. Show Management accepts no liability for satellite dishes used on the ground. This includes vandalism, accidents, theft or otherwise. Satellite dishes should be used for “DISPLAY” purposes only. If you have a satellite dish you must contact Show Management prior to set-up.

SECURITY Show Management provides general 24-hour security beginning the first day of move-in through and including the last day of move-out. Exhibitors requiring individual exhibit

security should complete the Security Service Order Form and return by the deadline.

SIGNAGE

Exhibitors are responsible for providing their own booth identification signs. Signs must be professionally made, and must be placed in a prominent position in the booth. Felt pen and stencil signs are not acceptable. Where price signs are utilized, signs must be small, neat and inoffensive, and Show Management shall have the right to require an Exhibitor/Concessionaire to remove any sign at which he considers, at his absolute discretion, undesirable. Any signs hung from the ceiling must be hung from structural steel only. Hanging signs from sprinkler lines, water lines, gas or air lines, HVAC ductwork, electrical BUSS ducts or lines is strictly prohibited and will be removed at the owner’s expense. If you need signage made, please contact: Lynn Imaging Sarah Dixon 502-499-8400 Info@lynnimaging.com

SMOKING The Kentucky Exposition Center is a "Smoke-Free" facility. Smoking within the exhibit hall is strictly prohibited. Anyone needing to smoke please go outdoors or to one of the designated smoking areas near you.

SOUND DEVICES The sound volume must be maintained at a level so as to avoid any interference with neighboring Exhibitors. When objections are noted, it may be necessary for Show Management to prohibit the use of sound devices or limit operation to short time periods. Use of sound slides, sound motion pictures, loud speakers and other sound devices is subject to the approval of Show Management. Use of motion pictures and slides will be permitted only if they are directly related to products, services, techniques, or application.

STRUCTURAL/SUPPORT COLUMNS Some exhibit spaces include or are adjacent to structural and/or support columns. Electrical and utility service panels on columns may be covered or screened, but any covering must be readily removable for access to the panels at all times. Fire alarm boxes, fire hoses and extinguishers, and Fire Department access doors on the columns may not be covered, screened or blocked in any way at any time. Exhibitors who block access to utility service panels (telephone or electrical), fire alarm boxes, extinguishers or fire hoses, will be required to immediately correct these violations. Carpenter labor required to correct these

violations will be charged to the Exhibitor. Sides of columns (without fire, electrical, service panels or equipment) may be covered or screened and incorporated into your display. Do not staple or tack directly into the column wall.

SUBLEASES The exhibiting company signing the space contract cannot sublease any portion of their exhibit area to any distributor or manufacturer unless the contract holder is the manufacturer of equipment or merchandise to be displayed in the exhibit area.

TELEPHONES Telephone service is provided by KY Venues. To order, please visit http://www.kyexpo.org/facilityServices.html and click on the Utilities Online Ordering button.

OUTSIDE CONCESSIONAIRE INFORMATION

CONCESSION SPACE AUDITS

CONCESSIONAIRES FOOD SANITATION GUIDELINES

DISPLAY AND CONSTRUCTION

ELECTRICITY/PLUMBING

EXHIBIT SPACE AUDIT

HEALTH INSPECTION

HOLDING TANKS/GREY WATER

PURVEYORS

Outside Concessionaire Information CONCESSION SPACE AUDITS All outside vendors will be audited by our on staff Auditors for exact square footage used. Any overage will be billed after the Fair for this extra space.

(a) Storage Areas. Concessionaires are allowed storage areas at the rear of their trailers at no extra charge. All storage areas are required to be boxed in with lattice to make the area attractive. We do not want bun racks, soft drink cylinders, etc. to be visible on the front sidewalk. (b) Ice Chests. Ice chests will not be measured. Ice chests are a convenience to Show Management as well as Concessionaire.

(c) Seating Areas. Seating areas should not be audited. We encourage Concessionaires to setup and maintain large seating areas at their own cost. Once again, this service helps both the Concessionaire and Show Management.

(d) Grill Attachments. Grill attachments should not be audited in addition to the Concessionaires trailer. Most items are sold through the window of the trailer not directly off of the grill. In many instances these are show pieces that create aroma and atmosphere to the public.

(e) Decorative Items. Any Concessionaire who wishes to make his presentation more professional and decorative should not be audited for items such as picket fences or pole and chains to create lines to the trailer, etc.

(f) Hitches & Awnings. Although most concession trailer hitches slide back into the trailers and are covered by bally for flash, some trailer hitches are permanent. No vendor will be charged for his trailer hitch or any oversized awnings that cover his serving area.

These are general guidelines. Each Concessionaire will be judged on a one to one basis. They are subject to review of the location after setup. Show Management must approve all locations and the space they have occupied before the Fair begins.

CONCESSIONAIRES FOOD SANITATION GUIDELINES See forms on following pages.

DISPLAY AND CONSTRUCTION

(a) All operations must be in good working order and appearance. This includes all lights working, canopies in good repair, fresh paint job and any other item which Show Management deems necessary. No nail-up type concession stands will be allowed on the Fair Grounds without the permission of Show Management. Proof of appearance must be furnished to Show Management in the form of photographs or artist’s renderings when application for space is made.

(b) All concession items must remain in the stands with

the exception of soda canisters that are in a presentable condition.

(c) Concessions containing deep fryers must have

sprayable 10 B.C. chemical fire extinguishers. (d) All food concessions operated under this contract

shall be constructed and screened in a manner approved by state, county and city public health agencies, shall be subject to a daily inspection by the state, county and city public health agencies, and shall conform to such regulations as any governmental agency may require.

(e) Concessionaire agrees to post complete price lists

for all items served on signs 18” x 12” in size and to post as many signs as are necessary to be easily visible from all service counters.

(f) No voice or sound amplification, amateur or

professional entertainment shall be used without consent from Show Management. Such permission, if granted, may be rescinded at any time by Show Management.

ELECTRICITY/PLUMBING The Show Electrician will install electrical service, plumbing, etc., on a first-come first-serve basis. No electrical outlet will be furnished without charge. Once installation of your unit is complete, please notify the Exhibitor Services Office in the rear of Freedom Hall to arrange for hookup. To order Outdoor Electrical Service, please visit http://www.kyexpo.org/facilityServices.html and click on the Utilities Online Ordering button. Advance orders must be postmarked no later than twenty-one (21) days prior to the first show day. All orders received after the deadline will be charged the regular rate. A standard charge will be made per location for the amperage you select. If greater amperage is required, the additional installation may be had at an additional charge, based on the fixed and quoted rates of the Maintenance Department. Concessionaire must provide 100 feet of proper size and approved cable to connect to distribution panels.

In order to allow you to make an electrical connection outside, you are required to comply with the following:

Source Power will be GFI protected per NEC requirements, therefore your equipment must have a separate ground and neutral (they must not be tied / bonded together).

All equipment, regardless of the source of power, must comply with all national, state and local safety codes.

All equipment must be properly wired and tagged with complete information including type of current, voltage, phase, cycle, horsepower, etc.

All cords provided by an exhibitor must be the 12/3 wire ground type. All exposed non-current carrying metal parts of fixed equipment, which are liable to be energized, shall be grounded.

All fountains and pumps should have Ground Fault Interruption (G.F.I.) protection.

Special equipment requiring company engineers or technicians for assembly, servicing, preparatory work and operation may be executed without a KEC electrician. However, a KEC electrician must make all service connections and overload protection to such equipment.

Exhibitors shall pay for any required services, equipment, material and technicians at prevailing rates and conditions at the time of the event.

All power cords, power strips, fans, equipment, etc. shall be UL listed and all listing instructions shall be followed.

Tent frames / supports must be electrically bonded to the power supply panel.

You must be in compliance with KEC’s guidelines or you will not be allowed to continue to operate.

EXHIBIT SPACE AUDIT An auditor for the Kentucky State Fair, at some unannounced time, will actually measure your total space use. Concession operators found using more space than their contract allows shall be assessed an additional charge after the Fair.

HEALTH INSPECTION All concession units, where applicable, must follow all Health Department regulations to the letter and attend one scheduled class. A schedule of classes will is attached to this Exhibitor Services Manual. No concession operation shall be allowed to begin operation until these health regulations have been met. Information regarding temporary food operations can be found at http://chfs.ky.gov/dph/info/phps/food.htm.

HOLDING TANKS/GREY WATER All Concessionaires must operate with an adequate sized holding tank that will last for one 24 hour period. There are no exceptions. Holding tanks cannot be emptied at any time

into any sewer or drainage ditch. Hoses running from concession units directly to sewers are also prohibited. Concessionaire is responsible for the cost of grey water pumping. Vendors are responsible for paying all charges for holding tank services. KEC is not responsible for or included in this third party transaction. It is the sole responsibility of the vendor to settle all debts with the provider. Martins Sanitation Service, Inc. / Kentucky Portable Toilets P.O. Box 5343 Paris, KY 40362 859-987-2529 (phone) 859-987-2583 (fax) Email: Jstracner@mss-kpt.com Holding tanks cannot be emptied at any time during Fair hours. Grey water cannot be dumped into any sewer or any other place that is located on the grounds of the Kentucky Exposition Center. All holding tanks will be emptied between midnight and 6:00 a.m. If your tank becomes full and spills on the grounds, you may be fined, or told to cease operation until the following day.

PURVEYORS Show Management will issue to local wholesale suppliers, non-exclusive permits allowing them to solicit sales to Concessionaires during the Fair. Concessionaires are not required to purchase their supplies from these suppliers but we highly recommend you check their prices first before using another outlet. Concession operations using fresh or frozen meat, poultry and/or seafood are required to purchase those supplies from one or more of the approved purveyors on the grounds only. Failure to follow this policy will result in immediate termination of a concession contract unless a concession operation has been granted an exemption from the policy in unity by Show Management.

OFFICIAL RULES, REGULATIONS & GENERAL POLICIES INDEX

ADMISSION/NON-SHOW HOURS

AMENDMENT

AUTOMATED TELLER MACHINES (ATM’S)

CANCELLATIONS

CONCESSIONS

CONTRACT PROCEDURE

CONTRACTOR SERVICES

DAMAGES

EXHIBIT INSTALLATION

FLOOR PLAN

FORKLIFTS

INSURANCE AND INDEMNITY

KENTUCKY SALES AND USE TAX

LABOR

LANDSCAPING

MANAGEMENT

NOISE

RULES AND REGULATIONS

SECURITY

STRUCTURES

USE OF SOUND DEVICES

USE OF GOLF CARTS, CITY CARS AND MOTOR POWERED BIKES

2019 Kentucky State Fair Official Rules, Regulations and General Policies

The following terms and conditions are incorporated into the contract for exhibit space.

1. Admission/Non-Show Hours. Each Exhibitor will

furnish to Show Management the number of personnel who will need entry to the exhibit hall during non-show hours. Entry to the exhibit hall will be permitted by security badge only and will be limited to one and one half hour before and one hour after show hours.

2. Amendment. This contract shall only be amended or

modified upon written consent of both Show Management and the Exhibitor/Concessionaire excepting those provisions expressly providing otherwise.

3. Automated Teller Machines (“ATM’s”). There are

several ATMs available on the premises for convenient access. No unauthorized ATMs are permitted on the premises. Location of ATMs may be requested of the Kentucky State Fair Board. Kentucky State Fair Board will accommodate if feasible.

4.Cancellations.

(a) Refunds. Refunds of deposit will be made if Show Management receives written notice of cancellation 48 (48) hours prior to the first day of the show and if Show Management is able to resell the exhibit space.

(b) Damages. The Exhibitor/Concessionaire expressly waives any recourse for damages against Show Management in the event this agreement is revoked or cancelled by Show Management for violation of any promises hereof. In case of acts of God, or conditions necessitating the canceling of the show, Show Management may revoke this agreement and refund any monies paid in advance.

5. Concessions. The serving of alcoholic beverages

and/or food or other beverages by the Exhibitor/Concessionaire within the exhibit hall is prohibited unless special permission is received from Show Management.

6. Contract Procedure. Space is assigned on an

invitation/contractual basis only. In the best interest of the show, certain limits on some items must be enforced. No company or individual, however, has an exclusive contract as to product or items sold or distributed.

Please note that all exhibit contracts are a one year contract. Show Management has the right to renew or not renew a contract to any Exhibitor/Concessionaire whose conduct is deemed disruptive to the show. Exhibitors/Concessionaires who show habitual delay in meeting contract deadlines are subject to non-renewal also. Products displayed are at the

discretion of Show Management and anything deemed unsuitable for the show will not be allowed.

USE OF MARKS: Exhibitors may use the current Kentucky State Fair logo, along with the words “Kentucky State Fair” and the World’s Championship Horse Show Trademark and words “World’s Championship Horse Show” with pre-approval from the Exposition Sales Manager, James Johnson, and pre-payment of a $1,000.00 (one thousand dollar) fee. Consideration of approval will be based on proper use of the current mark or trademark including spelling, color, font and accuracy of logo depiction. Prior approval of all artwork must be granted by the Kentucky State Fair Board. Approval must be requested along with submission of this contract and the $1,000.00 (one thousand dollar) fee.

7. Contractor Services. All services, including but not

limited to furniture, carpeting, labor, drapery, electrical, telephone, storage and other special required services can be ordered through the Service Desk. (See Service Order Forms)

8. Damages. Exhibitors will be liable for any damages

caused by fastening fixtures to floors, walls, or columns of the Exposition Center and for any damages to equipment furnished by Show Management or service suppliers designated by them.

9. Exhibit Installation. Installation of exhibits or

concessions may begin at 8:00 a.m., Saturday, August 10, 2019. All exhibits/concessions must be in place and ready for display no later than 9:00 a.m., Thursday, August 15, 2019. No alterations to the exhibit/concession set-up shall occur during show hours. No dismantling shall commence before 9:00 p.m., Sunday, August 25, 2019.

10. Floor Plan. Show Management may, at any time,

change the size or location of the Exhibitor/Concessionaries space layout if Show Management deems it necessary for the good of the show.

11. Forklifts. Exhibitor/Concessionaires may use their own

forklifts to setup their display. Any Exhibitor/Concessionaire loading or unloading for any company besides their own will jeopardize their future participation in the show and/or lose their forklift privileges. All forklift operators must have certification from their employer showing they are certified to operate a forklift. A copy of your certification must be on file with the Exposition Sales Office at P.O. Box 37130, Louisville, KY 40233 to the attention of James Johnson prior to set-up. All Exhibitors/Concessionaires are required to carry proof of liability & property insurance to cover any

damage to the building, Exhibitors/Concessionaires or persons caused by the operation of the forklift.

12. Insurance and Indemnity

(a) Insurance. Exhibitor/Concessionaire, for itself and

on behalf of decorators, contractors, service people, or others employed by the Exhibitor during the entire term of the lease shall secure, furnish and maintain insurance as follows:

1. Workman’s Compensation Insurance in the

minimum amounts required by the State of Kentucky. This is by the discretion of the Exhibitor and a certificate is not required by Show Management.

2. Comprehensive General Liability Insurance with

minimum combined limits of liability of $500,000.00 for bodily injury and/or property damage in any one occurrence.

Such insurance coverage shall name the Kentucky State Fair Board, the officers, agents and employees as additional insured. Such policy shall be issued by an insurance company authorized to transact business in the State of Kentucky. The Exhibitor/Concessionaire shall furnish Show Management with the appropriate Certificate of Insurance, reflecting such coverage.

(b) Indemnity. The Exhibitor/Concessionaire, on

behalf of itself, its agents, servants, employees, customers and guests hereby agrees to assume, defend at all times, indemnify, protect, save and hold harmless the Kentucky State Fair Board and all its members, agents, servants and employees against claims or demands arising or resulting from the use by the Exhibitor/Concessionaire of the space provided by Show Management. This includes, without limitation, the claims of any employee or agent of the Exhibitor/Concessionaire, the claims of anyone attending the exhibit, and the claims of any other person for damages for bodily injury, sickness, mental anguish or death, and claims for damages to the property of any such employee, agent or persons. Show Management shall not be liable for any loss, damage or injury to the property of the Exhibitor/Concessionaire, which is sustained during the use by the Exhibitor/Concessionaire of the space provided by Show Management.

13. Kentucky Sales and Use Tax. Persons engaged in

making sales of tangible personal property such as t-shirts, records, buttons, pins, jewelry, food, etc. are subject to tax at the rate of 6%. Personnel with the Kentucky Revenue Cabinet will be visiting each exhibit area throughout the Fair if you have any questions. On the last day of the show the Revenue personnel will be set-up in the South Wing C Lobby to collect any taxes owed by the Exhibitor/Concessionaire.

14. Labor. All labor performed by Maintenance Department

personnel, including repairs and tracing malfunctions, will be charged at those rates set forth on the Labor and Equipment Service Order Form. To order these services, please visit http://www.kyexpo.org/facilityServices.html and click on the Utilities Online Ordering button. Orders must be postmarked no later than twenty-one (21) business days prior to the first day of the show. Any orders received after this date will be at the floor order rate.

15. Landscaping. When landscaping, only LARGE BARK

NUGGETS can be used due to State Fire Marshal’s regulations. Shredded mulch is strictly prohibited. Also, any bales of hay or straw, even those that are fire retardant are also prohibited.

16. Management. Show Management reserves the right

to close any exhibit leased herein, without liability, should the Exhibitor/Concessionaire or any employee thereof engage in acts that are substantially disruptive and against the best interest of the show.

17. Noise. No band or musical group will be permitted in

the exhibit area. While the operation of displayed products is encouraged, such operation must be accomplished without creating a sound factor, which could be objectionable to neighboring booths. This includes the operation of power equipment and construction work during show hours. Show Management reserves the right to cancel any exhibit space contract, without penalty, in the event that such noise becomes disruptive to the show.

18. Rules and Regulations. The Exhibitor /Concessionaire

agrees to abide by and adhere to all laws of the Commonwealth of Kentucky, all pertinent ordinances of Jefferson County, and all show policies adopted by Show Management. Said policies and items are hereby made a part of this agreement as if copied in full herein.

19. Security. Show Management will provide 24-hour

security beginning the first day of move-in through and including the last day of move-out. No outside security personnel will be allowed in the immediate exhibit area during non-public hours unless circumstances warrant. Show Management reserves the right to reject any commercial firm provided by the Exhibitor. See Security Service Order Form to order individual security for your exhibit space.

20. Structures. No two story modular exhibits will be

permitted due to height restrictions and safety regulations.

21. Use of Sound Devices. The sound volume must be

maintained at a level so as to avoid any interference with neighboring Exhibitors and when objections are noted, it may be necessary for Show Management to prohibit the use of sound devices or limit the operation to short time periods.

Use of sound slides, sound motion pictures, loud speakers and other sound devices are subject to the approval of Show Management. Use of motion pictures and slides will be permitted only if they are directly related to products, services, techniques or application.

22. Use of Golf Carts, City Cars, and Motor Powered Bikes Operated on KEC Premises. The

owner/operator of the vehicle (including golf carts, city cars and motor powered bikes) shall, on behalf of itself, its agents, servants, employees, customers and guests hereby agrees to assume, defend at all times, indemnify, protect, save and hold harmless the Kentucky State Fair Board and all its members, agents, servants and employees against claims or demand arising or resulting from the use by the owner/operator of the vehicle operated on KEC premises. This includes, without limitation, the claims of any employee or agent of the owner/operator, the claims of anyone riding with the owner/operator of the vehicle and the claims of any other person for damages for bodily injury, sickness, mental anguish or death, and claims for damages to the property of any such employee, agent or person. Kentucky State Fair Show Management shall not be liable for any loss, damage or injury to the property of the owner/operator, which is sustained during use of the vehicle.

FLOOR PLANS

PLEASE CLICK THE LINK BELOW TO VIEW THE SHOW FLOOR PLANS

https://ksf2019.mapyourshow.com/8_0/exhview/index.cfm

EXHIBIT SPECIFICATIONS

Standard

Booth Important:

Space dimensions shown on floor plan are from center line of booth equipment such

as side rails and/or back drape. Exhibit structures must be constructed to allow

sufficient tolerance on each side for this equipment and for utility service at rear of

booth.

Intent:

Any portion of an exhibit extending above the 8' high draped booth background will

detract from the overall impact of the exhibit directly behind that booth regardless

of how the rear of the offending exhibit is finished.

To provide reasonable sightline from aisle to the neighboring exhibit as described in

the depth section.

Height:

All booths will be confined

to a maximum height of 8'.

8'

RIGHT WRONG

'

Standard

Booth Definition:

One or more standard units in a straight line.

Intent:

Each exhibitor is entitled to a reasonable sightline from the aisle regardless of the

size of his exhibit. Exhibitors with a larger space should also be able to effectively

use as much of the total floor space as possible as long as they do not interfere with

the rights of others. The limitation on display fixtures is intended to accomplish both

these aims.

INCORRECT USE

OF SPACE

CORRECT USE

OF SPACE

10'

10'

3'

5'

10'

10'

10'

Exhibit

Exhibit

Exhibit

Exhibit

Peninsula

Booth Important:

Space dimensions shown on floor plan are from center line of booth equipment such

as side rails and/or back drape. Exhibit structures must be constructed to allow

sufficient tolerance on each side for this equipment and for utility service at rear of

booth.

Note:

Peninsula booths are normally "faced" toward the cross aisle. Any portion of the

exhibit bordering another exhibitor's booth must have the back side of that portion

finished and not carry identification signs or other copy that would detract from the

adjoining exhibit.

Depth:

All display fixtures over 4' in height and

placed within 10 lineal feet of a

neighboring exhibit must be confined to

the area within 5' of the center line to

avoid blocking the sightline from the

aisle to the adjoining booth.

Intent:

Exhibitor's adjoining peninsula exhibits

are entitled to the same reasonable

sightline from the aisle as they would

expect if they were adjacent to an

exhibitor with a standard booth.

CORRECT USE

OF SPACE

INCORRECT USE

OF SPACE

10'

5'

10'

20'

20'

20'

10'

Peninsula

Booth

Definition:

Two or more standard units back to back on three sides.

Intent:

When an exhibit in a peninsula booth configuration exceeds 8', it does not interfere

with other exhibitors because it does not back up against another exhibitor’s back

wall. The extra height is often needed to permit the open walk through approach

normally used in this type of location.

8'

Max

4'

Max

Finished

Wall —

No Copy

Must Be 10' 5'

5'

Aisle

Aisle

Aisle

Perimeter Wall

Booth Intent:

Each exhibitor is entitled to a reasonable sightline from the aisle regardless of the

size of his exhibit. Exhibitors with a larger space should also be able to effectively

use as much of the total floor space as possible as long as they do not interfere with

the rights of others. The limitation on display fixtures over 4' and within 10 lineal

feet of a neighboring exhibit is intended to accomplish both these aims.

Depth:

All display fixtures over 4' height and placed

within 10 lineal feet of an adjoining exhibit must

be confined to that area of the exhibitor's space

which is within 5' of the backline.

8'

10' 8' Max

Aisle

Island

Booth Important:

Space dimensions shown on floor plan are from center line of booth equipment such

as side rails and/or back drape. Exhibit structures must be constructed to allow

sufficient tolerance on each side for this equipment and for utility service at rear of

booth.

Definition:

Four or more standard units back-to-back with aisles on all 4 sides.

Intent:

The "Cubic Content" of an island space may be used. Height restrictions are

determined by ceiling or beam and decorations. They vary with individual locations.

Exhibitors having exhibit materials, equipment or construction that exceeds 8' must

have prior approval by Show Management.

Demonstrations or

Entertainment Regulations:

Do not place your demonstration areas on the

aisle line of your exhibit if you expect many

people to congregate at one time. Leave space

within your own exhibit area to absorb the

majority of the crowd. Should spectators

interfere with the normal traffic flow in the

aisle or overflow into the exhibits of your

neighbors on each side or across the aisle,

Show Management will have no other

alternative but to request that you limit or

eliminate the presentation.

Sound:

Police your own booth to be sure the noise level

from any demonstrations or sound systems is

kept to a minimum and does not interfere with

others. Remember the use of sound systems or

equipment producing sound is an exception to

the rule, not a right. Show Management reserves

the right to determine at what point sound

constitutes interference with others and must be

discontinued.

Intent:

The aisles are the property of the exhibitor’s;

therefore each exhibitor has the responsibility to

insure proper flow of traffic through the entire

show. When large crowds gather to watch a

demonstration or entertainment and interfere

with the flow of traffic down aisles or create

excessive crowds in neighboring booths, this is

an infringement on the exhibitor's rights. Aisles

must not be obstructed at any time.

CORRECT

INCORRECT

INCORRECT

ADDITIONAL ORDER FORMS

SHIPPING AND MATERIAL HANDLING INSTRUCTIONS

CREDIT CARD PROCESSING ORDER FORM

EXHIBITOR PROMOTIONAL ACTIVITIES

EXHIBITOR REGISTRATION – ADMISSION/SECURITY BADGES

FOOD & BEVERAGE REQUEST (PROMOTIONAL)

FORKLIFT USAGE

TRAILER PARKING MAP

SHIPPING & MATERIAL HANDLING INSTRUCTIONS

Kentucky Exposition Center

MATERIAL HANDLING AND FREIGHT

SERVICE ORDER FORM

Online Ordering Now Available at www.kyexpo.org/facilityservices.html Credit card information will ONLY be accepted through online ordering or over the phone.

Event Name: __________________________________________________ Event Date(s): ________________________________ Company Name: ________________________________________________________________ Booth #: ___________________

Contact: ___________________________________________________________________________________________________

Address: ______________________________________________ City/State/Zip :_______________________________________

Phone: _____________________________________ Email: ________________________________________________________

Please read the Shipping and Material Handling Instructions on the following page before proceeding with your order.

MATERIAL HANDLING AND FREIGHT SERVICE CATEGORY DESCRIPTION RATE PER CWT

A Advanced Warehouse* – received two weeks prior to first move-in date $63.00

B Targeted/On-site Shipments – received during move-in $58.00

C Uncrated Advanced* – Non-palletized/non-rolling/loose shipments that require special handling that is received two weeks prior to first move-in date $81.00

D Uncrated Targeted – Non-palletized/non-rolling/loose shipments that require special handling that is received on targeted date/on-site $76.00

Small Package Deliveries – UPS and FedEx: E 1-49 lbs. $22.00 F 50-100 lbs. $50.00

Shipments that are over 100 lbs. – CWT rate applies (2 CWT minimum)

* Freight that is received before the Advanced Warehouse and/or Uncrated Advanced date(s) will be charged an additional $15.00 per CWT

ESTIMATED MATERIAL HANDLING CALCULATION

CATEGORY # OF PIECES CWT WEIGHT CWT RATE ESTIMATED TOTAL

Shipment 1 __________ __________ __________ __________ _______________

Shipment 2 __________ __________ __________ __________ _______________

Shipment 3 __________ __________ __________ __________ _______________

GRAND TOTAL _______________

Prices are subject to change without notice.

If you prefer to pay by check complete a service order form and submit to the address below.

Kentucky State Fair Board | ATTN: FINANCE DEPT. | PO Box 37130 | Louisville, KY 40233

For information regarding services and payment procedures, please call (502) 367-5321.Revised 3/5/2019

Kentucky Exposition Center

SHIPPING AND MATERIAL HANDLING INSTRUCTIONS

ALL SHIPMENTS MUST ARRIVE PREPAID. UNMARKED SHIPMENTS WILL NOT BE RECEIVED.

RECEIVING AND HANDLING IN-BOUND SHIPMENTS

• Freight handling charges (drayage) will be applied to all shipments received by KEC • The charges are the responsibility of the exhibitor for whom the shipment is addressed. • Boxed, crated or palletized shipment will be received up to two (2) weeks prior to the first official exhibitor move-in day. • Bill of lading should contain the following information: the number of pieces, type of merchandise and certified weight. • Drayage is based on incoming weight only. • KEC reserves the right to estimate the weight on shipments received without a bill of lading. In such cases, the estimated weight will

be billable if a certified weight receipt is not provided prior to move-out. • KEC will deliver the shipment to the exhibit booth as labeled, based on the installation schedule. KEC will not be responsible for

shipments after they have been placed in the booth. • Advanced Shipment hours are M-F 7:30am – 3:30pm eastern standard time and closed most Holidays. Please see page

three for address information. EMPTY CONTAINER STORAGE AND RETURN

• KEC will provide storage labels for empty crates. The exhibitor is responsible for filling out the labels and affixing label to the crates. • KEC will remove and store the empty crates during the show. • KEC will return all empty containers at the end of the show. OUTBOUND SHIPPING

• KEC will have shipping labels, bills of lading and shipping information available prior to move-out. KEC will not have UPS or FedEx

labels.

• The exhibitor will be responsible for packing, labeling and returning completed bills of lading to the service desk / office. • The exhibitor will be responsible for contracting carriers if other than official show carrier. • KEC will move shipments from exhibitors' booth onto the outbound carrier. • KEC reserves the right to assign shipment to official carrier if not picked-up at conclusion of exhibitors' move-out times. • Commercial carriers will NOT pick-up uncrated shipments. KEC reserves the right to bill exhibitors for labor and materials needed to

crate or palletize materials left for shipment. GENERAL CONDITIONS

• KEC reserves the right to correct the number of pieces the exhibitor declares to be actual pieces in the booth at time of pick-up. • KEC will NOT be responsible for concealed damages or loss of exhibit material left in booth for shipment at close of event. • KEC will NOT be responsible for items after tendered to common carrier. • All services must be prepaid. Check, Credit Card or wire ACH information must accompany order to be rendered prior to

opening of the show.

Rates are based on a per shipment basis. A shipment is considered freight received from one shipment origin on one day. Each separate delivery is considered a separate shipment.

For information regarding services and payment, please call (502) 367-5321.

Revised 3/5/2019

SHIP TO:

NAME OF SHOW: _______________________________________________________ BOOTH NO. _________________

COMPANY NAME: ___________________________________________________ PHONE ( ________ ) _________________ C/O KY EXPOSITION CENTER 937 PHILLIPS LANELOUISVILLE, KY 40209

SHIP TO:

NAME OF SHOW: _______________________________________________________ BOOTH NO. _________________

COMPANY NAME: ___________________________________________________ PHONE ( ________ ) _________________ C/O KY EXPOSITION CENTER 937 PHILLIPS LANELOUISVILLE, KY 40209

SHIP TO:

NAME OF SHOW: _______________________________________________________ BOOTH NO. _________________

COMPANY NAME: ___________________________________________________ PHONE ( ________ ) _________________ C/O KY EXPOSITION CENTER 937 PHILLIPS LANELOUISVILLE, KY 40209

SHIP TO:

NAME OF SHOW: _______________________________________________________ BOOTH NO. _________________

COMPANY NAME: ___________________________________________________ PHONE ( ________ ) _________________ C/O KY EXPOSITION CENTER 937 PHILLIPS LANELOUISVILLE, KY 40209

SHIP TO:

NAME OF SHOW: _______________________________________________________ BOOTH NO. _________________

COMPANY NAME: ___________________________________________________ PHONE ( ________ ) _________________ C/O KY EXPOSITION CENTER 937 PHILLIPS LANELOUISVILLE, KY 40209

EXHIBITORS MUST LABEL SHIPMENT AS FOLLOWS:

502.295.7873wfaust@risestrategicgroup.com

CREDIT CARD PROCESSING PROGRAMSERVICE ORDER FORM

Online Ordering Now Available at www.kyexpo.org/facilityservices.html

Event Name: __________________________________________________ Event Date(s): ________________________________

Company Name: ________________________________________________________________ Booth #: ___________________

Contact: ___________________________________________________________________________________________________

Address: ______________________________________________ City/State/Zip :_______________________________________

Phone: _____________________________________ Email: ________________________________________________________

Free equipment is provided on a first come/first served basis and quantities may be limited. To ensure that you receive the number of units you need prior to the start of the show, it is recommended that you make your request 30+ days in advance of move in.

RegularOrder Rate TOTAL FREE ______________

______________

CREDIT CARD SERVICES_____ Bluetooth Credit Card Machine_____ VS/MC/DS/AX ApplePay Decals/Signage _____ Bluetooth Internet Connection (for cc machine only) FREE ______________

GRAND TOTAL - FREE SERVICE

Kentucky State Fair Board | ATTN: FINANCE DEPT. | PO Box 37130 | Louisville, KY 40233

For information regarding services, please call 502.367.5227 Revised 3/14/2016

FREE

• FREE Bluetooth Credit Card Equipment for the length of the show- FREE Fast & Reliable coverage (avg. card approval time 6 seconds)- EMV/Chip Card acceptance- ApplePay & Google Wallet capabilities- Next Day Funding- Decals & VS/MC/DS/AX Signage provided at no cost- Free paper during the show• Local/Onsite Service & Support• Potential Rebates

I agree to use the KEC merchant processing for the duration of the show. I also agree to return the loaner equipment at the end of the show in the same condition as it was received. Failure to return the equipment by the end of the show will

result in a debit of up to $749 (per terminal) from KEC to the credit card number or bank account on file. Vendor shall maintain the right to continue using the merchant account and special pricing beyond the show on a month

to month basis but must secure a permanent terminal option prior to the end of the event.

Signature:____________________________________________________________ Date: ____________________

2019 Kentucky State Fair 937 Phillips Lane Louisville, KY 40209 August 15 – 25, 2019

Deadline Date: 21 business days prior to first day of show

Exhibitor Promotional Activity

The primary purpose of this form is to provide information that will aid Show Management to approve, foster and when necessary, answer public inquiries regarding responsibly represented and conducted commercial promotions involving prizes. All drawings must be approved by Show Management and Show Management reserves the right to reject and cancel the contract of any Exhibitor that is deemed by Show Management to be guilty of any act that is against the best interest of the Kentucky State Fair. "Vacation Giveaways are strictly prohibited".

1. Do you intend to conduct a drawing which award prizes to winners? YES________NO________ a. Do you request a Credit Card Number to Register? YES________NO________

2. If the above question is answered "YES", please describe briefly the nature and manner in which the activity will be conducted. __________________________________________________________________________________________________

______________________________________________________________________

3. What will the prize(s) be? _____________________________________________________________________________

a. How many ________________________ Value of each _________________________________________________

b. When and where will they be made available to winners? ________________________________________________

c. Do winners receive their prizes free and without any obligation other than participating in the contest?

YES________NO________

d. If the last question is answered "NO", please describe fully the conditions the winners must meet before they can receive prizes.

__________________________________________________________________________________________________

______________________________________________________________________

Exhibiting Company ________________________________________________Booth No. ____________________________ Address _______________________________________________________________________________________________ Contact Name____________________________________________________Phone_________________________________ Authorized By ____________________________________________________Date__________________________________

Return to:

James Johnson/Exposition Sales

P.O. Box 37130

Louisville, KY 40233-7130

Telephone: (502) 367-5200

Fax: (502) 367-5259

ADMISSION/SECURITY BADGE POLICY

Only registered exhibiting organizations will be issued badges.

Individual 10 x 10 exhibit booths will be allotted eight (8) Admission/Security Badges each.

Bulk priced spaces will be allotted fifteen (15) Admission/Security Badges.

Admission/Security Badges will be issued with the registered company name only as stated

on your contract. NO PERSONAL NAME BADGES WILL BE ISSUED. Additional Admission/Security Badges may be purchased at the rate of $27.50 per badge.

Exhibitors can purchase Admission Tickets at the rate of $2.50 per ticket (good for one (1)

gate admission) at the Freedom Hall Ticket Office. You must show Admission/Security Badge to purchase tickets.

Exhibitors needing to enter the exhibit hall before 9:00 a.m. or staying after 10:00 p.m. will be required to show their Admission/Security Badge.

All Admission/Security Badges will contain eleven (11) days and limited to two (2) admissions per day. Badges will be scanned at the admission gates. Badges will be available for pick-up at the Exhibitor Registration Office during move-in and throughout the show.

2019 Kentucky State Fair 937 Phillips Lane Louisville, KY 40209

August 15 – 25, 2019 . Deadline Date: 21 business days prior to first day of show

Food & Beverage Request (Promotional)

Our agreement with our concession operator prohibits the Sale, Giveaway or Sampling of any food products or drinks to include alcoholic beverages, soft drinks, bottled water or juices. Exceptions may be made with special permission from the Show Manager. Please list items requesting approval: _______________________________________________________________________________________ _______________________________________________________________________________________ _______________________________________________________________________________________ This request form must be submitted to the Exposition Sales Office no later than 21 business days prior to first day of show. You will be notified prior to the Fair of items denied. Company Name_________________________________________________________________________ Contact Name__________________________________________________________________________ Address _______________________________________________________________________________ ______________________________________________________________________________________ Phone No.________________________________________________________ Booth No. ____________

Return to:

James Johnson/Exposition Sales

P.O. Box 37130

Louisville, KY 40233-7130

Telephone: (502) 367-5200

Fax: (502) 367-5259

ATTENTION EXHIBITORS

FORKLIFT USAGE

EXHIBITORS MAY USE THEIR OWN FORKLIFTS TO SET-UP THEIR OWN DISPLAY. ANY EXHIBITOR LOADING OR UNLOADING FOR ANY COMPANY, OTHER THAN THEIR OWN, WILL JEOPARDIZE THEIR FUTURE PARTICIPATION IN THE SHOW AND/OR LOSE THEIR FORKLIFT PRIVILEGES. ALL FORKLIFT OPERATORS MUST HAVE CERTIFICATION FROM THEIR EMPLOYER SHOWING THEY ARE CERTIFIED TO OPERATE A FORKLIFT. A COPY OF YOUR CERTIFICATION MUST BE ON FILE WITH THE EXPOSITION SALES OFFICE AT P.O. BOX 37130, LOUISVILLE, KY 40233 TO THE ATTENTION OF James Johnson PRIOR TO MOVE-IN. ALL EXHIBITORS ARE REQUIRED TO CARRY PROOF OF LIABILITY & PROPERTY INSURANCE TO COVER ANY DAMAGE TO THE BUILDING, EXHIBITOR OR PERSONS CAUSED BY THE OPERATION OF THE FORKLIFT.

TRAILER PARKING FOR SWC EXHIBITORS