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JUNEE SHIRE COUNCIL

AGENDA AND BUSINESS PAPER

Ordinary Meeting of Council

Tuesday, 18 September 2018

@ 4.45pm

in the Council Chambers

Our Vision: “Junee will be a great place to live, with a healthy civic pride. That will come about because the amenity of the Shire – social, recreational, cultural, environmental and visual – is the best quality possible given our circumstances. There will be an increase in population because of this, with the increase made up of people who are net contributors to the community. “Junee will be prosperous and existing services and businesses will have been preserved and grown. The Shire will have economic development strategies recognising the different circumstances of urban and rural areas. “Junee will be a place where innovative, responsive leadership and management occurs in all facets of community life. “It will be an independent Local Government area with a strong sense of identity.” Our Mission: The community and Junee Shire Council are to Make Tracks systematically and with determination towards the Shire Vision.” Our Community Values: Proud and welcoming – we are proud of our Shire and as a friendly community we encourage and support new residents and business owners. Innovative and progressive – we welcome new ideas and we seek to make changes that will improve the lifestyle of our community. Inclusive – we have a perspective broader than the Shire boundary; our regional focus means we are tuned to the opportunities available through co-operation and partnerships. Leadership and wisdom – we listen and act; we are prepared to take tough decisions in the best interests of the future of our people, our place and our economy.

AGENDA – 18 SEPTEMBER 2018 APOLOGIES PRESENTATION BY ARTC - HEATH MARTIN, STAKEHOLDER ENGAGEMENT LEAD NSW AND CAMERON SIMPKINS, PROJECT MANAGER OF ILLABO TO PARKES PRESENTATION BY ROB FERGUSON, FERGUSON MANAGEMENT – WEEDS MANAGEMENT CONFIRMATION OF MINUTES ORDINARY MEETING 21 AUGUST 2018 CONFIRMATION OF MINUTES EXTRAORDINARY MEETING 6 SEPTEMBER 2018 MATTERS ARISING OUT OF MINUTES DECLARATIONS OF INTEREST MAYORAL MINUTE GENERAL MANAGER’S REPORT 1. WEEDS MANAGEMENT AND CONTROL 2. REVOTES FROM 2017/2018 TO CURRENT FINANCIAL YEAR 3. COUNCIL INVESTMENTS AND BANK BALANCES 4. CROWN LAND MANAGEMENT ACT 2016 5. CROWN LICENCE AGREEMENT, ILLABO TENNIS CLUBHOUSE AND COURTS 6. SWIMMING POOL INSPECTION PROGRAM 7. SEALING PROGRAM 2018-19 FOR RURAL, URBAN, REGIONAL AND STATE ROADS

CORRESPONDENCE COUNCIL COMMITTEE REPORTS Art and Culture Committee DELEGATES REPORTS Weeds Committee NOTICES OF MOTION

LATE BUSINESS (MATTERS OF URGENCY)

QUESTIONS/STATEMENTS WITH NOTICE Cr D Carter INFORMATION BOOKLET – TABLED FOR THE INFORMATION OF COUNCILLORS GENERAL MANAGER’S CONFIDENTIAL REPORT – RECOMMENDATIONS OF COMMITTEE OF A WHOLE MEETING 8. WEEDS MANAGEMENT AND CONTROL 9. MEDICAL CENTRE CLOSE

JUNEE SHIRE COUNCIL

CONFIRMATION OF MINUTES ORDINARY MEETING

MINUTES OF THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE ON TUESDAY, 21 AUGUST 2018. The meeting opened at 4.30pm. PRESENT Councillors N Smith, R Asmus, M Austin, R Callow, D Carter, M Cook, P Halliburton and K Walker. APOLOGIES 01.08.18 RESOLVED on the motion of Cr R Callow seconded Cr R Asmus that Cr Holmes be

granted a leave of absence from the August 2018 Ordinary meeting. STAFF General Manager, Director Finance and Administration, Director Community and Business and Executive Assistant. ADDRESS BY MICHAEL MARTIN, PROJECT MANAGER Mr Michael Martin, Project Manager for the Junee Correctional Centre project addressed the Council regarding the expansion of the Junee Correctional Centre. CONFIRMATION OF MINUTES – ORDINARY MEETING 17 JULY 2018 02.08.18 RESOLVED on the motion of Cr R Callow seconded Cr M Cook that the minutes of the

Ordinary Meeting held on 17 July 2018, copies of which had been supplied to each Councillor, be confirmed.

BUSINESS ARISING Nil DECLARATIONS OF INTEREST Councillors were invited to disclose any Declarations of Interest related to the items of business in the report. None were received. GENERAL MANAGER’S REPORT The General Manager presented a report which dealt with Items 1 to 7, and the following action was taken: 1[DCB] DELIVERY PROGRAM/OPERATIONAL PLAN 2017-18 ANNUAL

PERFORMANCE REPORT 03.08.18 RESOLVED on the motion of Cr R Callow seconded Cr R Asmus that Council receive the

CHAIRPERSON: __________________________________________________________ GENERAL MANAGER: _____________________________________________________ Page 1 of 4

MINUTES OF THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE ON TUESDAY, 21 AUGUST 2018.

Delivery Program/Operational Plan 2017-18 Annual Performance Report and endorse the publication of the “Delivery Program/Operational Plan - Annual Report 2017-18” to the community.

2[GM] RIVERINA JOINT ORGANISATION 04.08.18 RESOLVED on the motion of Cr P Halliburton seconded Cr R Asmus that the report be

received and noted regarding the Riverina Joint Organisation. 3[GM] ACCOUNTING TREATMENT FOR RURAL FIRE SERVICE ASSETS 05.08.18 RESOLVED on the motion of Cr R Asmus seconded Cr R Callow that Council endorse the

accounting practice that only those Rural Fire Service assets that meet the requirements of Statement of Accounting Concepts 4, AASB16 and the Framework for the Preparation and Presentation of Financial Statements be recognised as assets in Council’s financial statements.

4[DCB] COMMUNITY TRANSPORT 06.08.18 RESOLVED on the motion of Cr M Austin seconded Cr M Cook that the Council receive

and note the report regarding Community Transport. 5[DCB] BETHUNGRA DAM RESERVE 07.08.18 RESOLVED on the motion of Cr P Halliburton seconded Cr M Austin that Council bring

forward the capital works planned for Bethungra Dam Reserve from 2020/21 to the 2018/19 financial year to construct a pathway from the existing carpark towards the dam wall.

6[FM] COUNCIL INVESTMENTS AND BANK BALANCES 08.08.18 RESOLVED on the motion of Cr R Asmus seconded Cr K Walker that:

1. The Monthly Investment Reports as at 31 July 2018 be received and noted. 2. The Certificate of the Responsible Accounting Officer be noted and the report adopted.

7[DCB] DEVELOPMENT APPLICATION 2016/68 - INSTALLATION OF ACCESSABLE RAMP ON THE FOOTPATH

09.08.18 RESOLVED on the motion of Cr R Callow seconded Cr P Halliburton that pursuant to

Section 4.16 and Section 4.17 of the Environmental Planning & Assessment Act 1979 as amended, Development Application No. 2016/68 from Junee Shire Council for the installation of an accessible ramp on the footpath at the entrance to the Junee Post Office be approved subject to the conditions of consent included in Schedule A.


MINUTES OF THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE ON TUESDAY, 21 AUGUST 2018. As required under Section 375A of the Local Government Act, the following is the record of voting for this planning matter. FOR: Councillors N Smith, R Asmus, M Austin, R Callow, D Carter, M Cook, P Halliburton

and K Walker. AGAINST: Nil COMMITTEE REPORTS 1. Village and Rural Improvement Committee 10.08.18 RESOLVED on the motion of Cr D Carter seconded Cr R Asmus that the minutes of the

Internal Audit Committee held 1 August 2018 be adopted. 2. Access Advisory Committee 11.08.18 RESOLVED on the motion of Cr R Asmus seconded Cr M Austin that the minutes of the

Access Advisory Committee held 1 August 2018 be adopted. DELEGATES’ REPORTS • Riverina Regional Library Advisory Committee – Cr P Halliburton • REROC • Southern Joint Regional Planning Panel – Cr D Carter • Noxious Weeds – Cr D Carter • Sports Committee – Cr K Walker NOTICE OF MOTION It was MOVED by Cr D Carter seconded Cr R Callow that Council seek immediate representation with our local members in order to secure funding for a re-alignment of the Kemp Street bridge in Junee. The MOTION was PUT and LOST. 12.08.18 RESOLVED on the motion of Cr D Carter seconded Cr R Callow that Council enter into

continued negotiations with the ARTC on the lifting of the underpass at North Junee. LATE BUSINESS 13.08.18 RESOLVED on the motion of Cr R Asmus seconded Cr M Austin that Councillor N Smith

be granted a leave of absence from the 16 October 2018 Ordinary Council meeting. QUESTIONS ON NOTICE Nil


MINUTES OF THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE ON TUESDAY, 21 AUGUST 2018.

INFORMATION BOOKLET

The information booklet was received and noted.

There being no further business, the meeting closed at 6.47pm.

CHAIRPERSON: __________________________________________________________

GENERAL MANAGER: _____________________________________________________ Page 4 of 4

JUNEE SHIRE COUNCIL

CONFIRMATION OF MINUTES EXTRAORDINARY MEETING

MINUTES OF THE EXTRAORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE ON THURSDAY, 6 SEPTEMBER 2018.

The meeting opened at 4.31pm.

PRESENT

Councillors N Smith, R Asmus, M Austin, R Callow, M Cook, P Halliburton, M Holmes and K Walker.

Councillor D Carter arrived at 4.38pm.

STAFF

General Manager, Director Community and Business, Director Engineering Services, Executive Assistant, Project Manager and NSW Public Works Advisory representative.

The Mayor delegated chairing this meeting to the Deputy Mayor under s226 and s369 of the Local Government Act. The reason for the delegation being the Mayor has been out of town for a week and was not expecting to be present at the meeting and has returned early and in doing so, would like to participate in the meeting from the floor.

CONFIDENTIAL REPORT

01.09.18 At 4.33pm Council RESOLVED on the motion of Cr R Callow seconded Cr N Smith to go into Closed Committee of the Whole under Section 10A (2) (d)(i) commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

GENERAL MANAGER’S REPORT

The General Manager presented a report which dealt with Item 1 and the following action was taken:

1. SEWAGE TREATMENT PLANT UPGRADE – PROCUREMENT

02.09.18 RESOLVED on the motion of Cr P Halliburton seconded Cr M Cook that:

1. Junee Shire Council receive the report on the tender assessment for Junee SewageTreatment Plant Augmentation contract No. 10009921.

2. In accordance with clause 178(1)(a) of the Local Government (General) Regulation 2005,accept Precision Civil Infrastructure Pty Ltd (ABN 16097107956) with the tenderadjusted price of $6,612,399.44 GST Inclusive.

3. Authorise the affixing of the Council’s Common Seal to all relevant documents asrequired.

4. Advise the unsuccessful tenderers in writing.

CHAIRPERSON: __________________________________________________________


MINUTES OF THE EXTRAORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE ON THURSDAY, 6 SEPTEMBER 2018.

REVERSION TO OPEN COUNCIL

03.09.18 RESOLVED on the motion of Cr R Asmus seconded Cr M Cook that Council move out of committee and revert to an open meeting of the Council, the time being 16.43pm.

04.09.18 RESOLVED on the motion of Cr N Smith seconded Cr M Cook that Council adopt the resolutions made in Closed Committee.

There being no further business, the meeting closed at 16.54pm.

CHAIRPERSON: __________________________________________________________


JUNEE SHIRE COUNCIL

GENERAL MANAGER’S

REPORT

GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 18 SEPTEMBER 2018.

Report No: 1 WEEDS MANAGEMENT AND CONTROL

Reporting Officer: General Manager

Key CSP strategic theme: Sustainable: 5.3 Protect, conserve and maintain our natural assets

Attachments: Nil

RECOMMENDATION:

That the report and Weed Management and Control be noted.

________________________________________________________________________________

EXECUTIVE SUMMARY

A review on Council’s weeds management and control across the Shire has been prepared for Councillors information. The review includes:

• Introduction to weeds management and control

• Expenditure for the financial years 2012 to 2019 year to date- the legislative obligations that council has under the Biosecurity Act - weed control (that is chemical or mechanical suppression of weeds)

• The extent of inspections and the weed types that are being detected

• Targeted weed control spraying in Junee Shire

Introduction to Weeds Management and Control

The Biosecurity Act 2015 came into effect on the 1 July 2017 and in doing so replaced wholly or in part, 14 separate pieces of biosecurity related legislation, including the Noxious Weeds Act 1993. The focus of the Biosecurity Act has moved away from a universal regulatory application to a risk based approached to achieve outcomes. Essentially, a risk-based approach means every weed issue or incidence is assessed to work out its potential risk or impact at a local, regional or state level. This new system means that the term ‘Noxious Weed’ no longer exists in the legislation and consequently there are no Declared Weeds lists of Declared Weeds in council areas.

Every land manager/ individual has a General Biosecurity Duty under the NSW Biosecurity Act 2015 to prevent, eliminate, minimise or manage weeds on lands they control. The level of that activity is dictated by the risk posed and the potential impact of the weed infestation in question.

There are Priority weeds at a State and Regional level, these weeds have been risk assessed and been determined to be a threat that requires mandatory actions. At a local level, we largely deal with widespread, established weeds. Risk and impact of widespread established weeds can be difficult to calculate and apply enforcement to.

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GENERAL MANAGER’S REPORT TO THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD ON 18 SEPTEMBER 2018. Land managers (public or private) have a duty to manage and minimise the risk and impact that weeds on their lands may cause to other people, their business and the environment. A council, under the Act assumes the following weed functions, in relation to the land for which it is the local control authority: • the prevention, elimination, minimisation and management of the biosecurity risk posed or

likely to be posed by weeds,

• to develop, implement, co-ordinate and review weed control programs, • to inspect land in connection with its weed control functions, • to keep records about the exercise of the local control authority’s functions under the Act, • to report to the Secretary about the exercise of the local control authority’s functions

under this Act. Coolamon, Temora and Junee councils work together to maintain the legislative functions and requirements through engaging a head contractor (Ferguson Management) to undertake the functions listed above. The functional aspects of legislative compliance is primarily the inspection and monitoring of weeds, public education, and administration, enforcement of the Act and reporting of these matters to State Government. The extent and requirements for the control of weeds (chemical or mechanical) under the legislation has diminished over time. With the change in legislation has come a change in focus from control of existing weeds to the prevention of the establishment of new weeds, hence the redirection of funding towards inspection, surveillance, education, administration and reporting. Rural councils typically have continued to maintain similar or increased levels of weed control despite the changed funding focus and legislation to maintain local rural constituent’s concerns and expectation. Expenditure for the financial years 2012 to 2019 The following financial information provides financial year expenditure data; the yearly amount is broken into three components. Council’s new general accounting ledger commenced on 1 July 2017; this has made comparing the pre and post 1 July 2017 financial information difficult:

Financial Components Weeds Management

Requirement Level of financial reporting

confidence

Weed Inspection Legislation High

Weed Control Spraying Discretionary High

Weed Control Slashing and Maintenance

Discretionary Low

Total expenditure for weed management ranged from $206,455 in 2013 to $274,136 in 2017. The average yearly expenditure across the seven complete years was $241,464/year.

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Weed inspection expenditure (graph blue bars) has risen from $53,833,163 to $87,729 across a seven year period. The increases reflect annual CPI adjustments as well as the additional cost of delivering the service to meet increasing compliance. The efficiency delivered through the shared arrangement with Coolamon and Temora councils to deliver this service under contract (Ferguson Management) provides the best value in terms of cost and professional expertise. The weed inspection role covers both private and public lands.

Weed control spraying expenditure (graph red bars) ranged from as low as $53,833 in 2018 to $160,268 in 2017. The average yearly expenditure across the seven year period was $118,979. The need for spraying is highly variable and is largely driven by seasonal rainfall and available weed seedbank. Spray activity is also delivered through the same head contractor who delivers the weed inspection function. The expenditure for control spraying services only applies to public land.

Roadside vegetation control (slashing and road verge maintenance) (graph green bars). Annual expenditure ranged from $13,708 in 2017 to $125,182 in 2018. The average yearly expenditure across the seven year period was $48,379. The expenditure in this area varies significantly and is dependent on budgeting and balancing that against the amount of annual spraying which has a higher level of priority. The pattern of expenditure is therefore influenced by the amount expended on weed control spraying. Higher levels of weed control spraying indicate lower expenditure in slashing and roadside maintenance, vice versa is also true. Roadside vegetation control is delivered by Council through day labour and/or contractors. The level of confidence in the financial information is low. The data may be compromised by the absence of or incorrectly allocated expenditure items.

Extent of inspections Junee LGA

Since the commencement of the Biosecurity Act there has been more detailed reporting requirements on inspections and weed detection base on risk of weed infestation. The following data has been collated from the beginning of February 2017.

A total of 273 weed inspections have occurred across private and public lands. 211 inspections were on private land and 62 on public land. The higher number of private land inspections mask the picture somewhat, the public land area includes the total length of roads reserves and therefore would have a higher area of coverage than that of private property inspections. Of the 273 inspected sites 189 did not have weeds present. Of the 89 properties that did the following table provides a list of weed detection.

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Count of DateOfActivity Weeds PresentWeeds detected No Yes Grand TotalAfrican boxthorn 22 22

Blackberry 2 2Chilean needle grass 1 1

Johnson grass 3 3Prickly pear - common pear 3 3

Scotch broom 1 1Serrated tussock 1 1

Silverleaf nightshade 40 40St. Johns wort 7 7

Sweet briar 2 2Tree-of-heaven 2 2

(blank) 189 189Grand Total 189 84 273

Note: The absence of other weeds that are known locally in this table can point towards the effectiveness of the weed control spraying program.

Targeted Weeds control spraying in Junee Shire

The predominant spraying activity is to road shoulders which is bare earth spraying three metres from the edge of road. The average annual expenditure for road shoulders is $68,525. This activity is carried out to reduce bush fire risk and to stop vegetation damaging road seals and gravel pavements.

The major spot weed control spraying activity in Junee Shire Council has traditionally been to self-selected spraying for St John’s Wort. The average annual expenditure for St John’s Wort is $23,699.

Weed control Spray average annual spend Total spend by %Road Shoulder 68,525$ 56%St John Wort 23,699$ 19%General Urban 9,375$ 8%Cemetery weed control 9,083$ 7%Boxthorn/Blackberry 5,895$ 5%Silver Nightshade 3,814$ 3%Johnson Grass 960$ 1%Blue Helitrope 758$ <1%Coolatai Grass 400$ <1%

St John’s Wort is a widespread regional weed and therefore is to be managed as such. There is no mandatory, specific control program for St John’s Wort required by legislation. The justification for maintaining such a diligent approach is that it is a highly visible weed and effects agricultural profitability across grazing country. A reduction in spraying for St John’s Wort would put at risk the gains made in keeping this weed at low levels.

Expenditure and effort should be based on a risk assessment that is relevant to the Council and the surrounding region.

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While we think of the agricultural land in Junee as predominantly cropping land it still retains significant mixed farming (grazing). Predominant cropping country with appropriate management practices tends to keep St John’s Wort and other weeds in check.

By way of example, Temora has a St John’s Wort problem, but it is significantly smaller in area and density so the management options and opportunities to influence populations and reduce the seedbank are greatly enhanced. The Silverleaf Nightshade issue in Temora however has a long-term management and containment strategy as that is the nature of the weed.

Coolamon Shire has a significant but manageable infestation of St John’s Wort. It also has a number of other weed infestations of no less significance but manageable size.

Coolatai Grass is a focus for all three shires mainly in the rail corridors and adjacent lands.

It would simply be inappropriate to attempt or rely on measuring weed management and controls across LGA boundaries. Weed occurrence is heavily influenced by geographic location, environmental conditions and cultural and external interventions. The rise of the transporting hay for example, due to the drought, is likely to impact Junee and other shire weed seedbanks for years to come. The mere fact of trucks laden with hay, moving through our shire from interstate, increases the biosecurity risk of introducing other weed species.

As a guide only, the three shires have taken a consistent approach to weed management and control. Junee is typically spending more on weed control spraying expenditure than our neighbours despite our land area being somewhat smaller:

Council Area St John’s Wort Expenditure

All other weeds Expenditure

Junee 200,000 ha 1 1

Coolamon 238,000 ha 2 2

Temora 274,000 ha 3 2

Ferguson Management provides both the weed inspection and weed control spraying services under a joint contract between Junee, Coolamon and Temora. Setting aside the weed inspection component which has legislative compliance and applies equally to all three councils, Ferguson Management engages subcontractors tasked with control spraying services and those costs are invoiced to each council. As the control spraying service is a discretionary expense each council decides on the total expenditure allocation for this activity.

CONSIDERATIONS

Policy – N/A

Risk Assessment

The Biosecurity Act 2015 places a legislative requirement on councils to manage weeds. The Council satisfy that obligation.

Financial

The annual expenditure for a seven year period for weed management and control is provided in this report. A supplementary financial report is to be considered as a confidential item.

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CONCLUSION

The legislative framework has moved towards a surveillance and regional weed risk management approach. The financial responsibility of local weed control spraying is a local government responsibility and the level of expenditure is a discretionary decision for councils to make.

Junee Council has the smallest land area compared with Coolamon and Temora yet spends equivalent or in excess of our neighbours on weed control spraying.

Council continue to maintain the 2017/18 budget for weed control spray and review future year budgetary allocation when it considered the 2019/23 Delivery Program and Operational Plan.

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Report No: 2 REVOTES FROM 2017/2018 TO CURRENT FINANCIAL YEAR

Reporting Officer: Director Finance and Administration

Key CSP strategic theme: THIS PROPOSAL WOULD COVER ALL CSP THEMES

Attachments: NIL

RECOMMENDATION:

That the Council approve the Revotes to the 2018/2019 Financial Year as presented in this report. ________________________________________________________________________________

EXECUTIVE SUMMARY

At the end of each financial year the Council typically has some uncompleted works. Loans, grants, contributions or reserves fund some of these revoted works. The balance is funded from Council’s Accumulated Funds.

BACKGROUND

Revotes from 2017/2018 to the current financial year are outlined below. These revotes will be included in the Quarterly Budget Review Statement (QBRS) for 30 September 2018 report that will be presented to Council in November.

Work Order Item Revote

Total $ Source of Funds

Unexpended Grant

Restricted Asset

General Revenue/

Loan Funds

1326 Customer Service Remodelling 61,200 18,200 43,000

1391 Illabo Tennis Courts and Clubhouse Refurbishment 62,900 62,900

1404 Laurie Daley Amenities Upgrade 40,000 40,000

1177 UPS Replacement 3,000 3,000

1171 John Potts 7 Development 17,000 17,000

TOTALS 184,100 62,900 18,200 103,000

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CONSIDERATIONS

Policy - N/A

Risk Assessment - N/A

Financial

The revotes will be reflected in the Quarterly Budget Review that will be completed for the quarter ending 30 September 2018.

CONCLUSION

The revotes from 2017/2018 reflect projects that had been allowed for in the DPOP however were not completed by the end of the 2017/2018 financial year and are considered required for 2018/2019.

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Report No: 3 COUNCIL INVESTMENTS AND BANK BALANCES

Reporting Officer: Finance Manager

Key CSP strategic theme: Sustainable - Strategy 6.1 – Council is accountable and financially sustainable

Attachments: Nil

RECOMMENDATIONS:

1. That the Monthly Investment Reports as at 31 August 2018 be received and noted.

2. That the Certificate of the Responsible Accounting Officer be noted and the reportadopted.

EXECUTIVE SUMMARY

It is required under Clause 212 of the Local Government (General) Regulation 2005 and section 625 of the Local Government Act 1993 to provide the Council with a written report monthly setting out details of all money that the Council has invested. On the following page of this business paper is a Monthly Investment Report as at 31 August 2018.

BACKGROUND

Monthly report to the Council.

CONSIDERATIONS

Policy - Report required under legislation.

Risk Assessment - Appropriate financial management reporting.

Financial

Certification – Finance Manager.

I, Bradley Pascoe, hereby certify that the investments listed in this report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council's Investment Policy. The Internal and External Reserve Figures listed are an estimate value only, they are subject to change or review in part with the Audit of Council Annual Financial Statements scheduled to occur in October 2018, following which they will be reported separately to Council in due course.

CONCLUSION

The report is a legislative requirement to ensure and promote appropriate financial management, accountability and transparency.

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INVESTMENT REPORT AT 31 AUGUST 2018

Financial Institution Date Invested

No. of

Days

Date Due

Interest Rate per

Annum

Performance Benchmark -

Bank bill swap

reference rate (pick

relevant rate eg. 30, 60, 90

days)

As % of Total

Invested

Amount of

Interest $

Amount Invested

$

AMP Bank 25-Jul-18 90 23-Oct-18 2.55% 2.100% 12.50% 3,143.84 500,000.00 NAB 27-Jun-18 90 25-Sep-18 2.70% 2.100% 25.00% 6,657.53 1,000,000.00 NAB 1-Aug-18 90 30-Oct-18 2.65% 2.100% 12.50% 3,267.12 500,000.00 NAB 1-Aug-18 90 30-Oct-18 2.65% 2.100% 12.50% 3,267.12 500,000.00 NAB 3-Jul-18 91 2-Oct-18 2.75% 2.100% 12.50% 3,428.08 500,000.00 NAB 27-Jun-18 90 25-Sep-18 2.70% 2.100% 25.00% 6,657.53 1,000,000.00

Total Term Deposits 100.00% 26,421.23 4,000,000.00

CBA Business Online Saver 1.30% 0% 0.00 0.00

Total On-Call Funds 0% 0.00 - Total Investments 100.00% 26,421.23 4,000,000.00

Cash at Bank - as per Bank Statement 1,885,189.40

TOTAL FUNDS 5,885,189.40

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31 AUGUST 2018

a) Application of Investment Funds

Restricted Funds Description Value Externally Restricted

Unspent Loans $557,146 Sewerage Fund $2,358,988.25 Stormwater and Drainage $43,327.00 Domestic Waste Management $514,451.24 Unspent Grants $2,003,993.12 Reserves Trust $19,444.44 Section 94A Contributions $0.00

$5,497,350.05

Internally Restricted

ELE Reserve $205,000.00 Gravel Pit Restoration $26,847.97 Trust fund 9 Bank & Investments $35,554.80 Junee Historical Society - Sale of Old Museum Site $14,217.21

$281,619.98

Unrestricted Funds $106,219.37

TOTAL FUNDS $5,885,189.40

* Externally & Internally Restricted Reserve figures are subject to final adjustment and external auditat 30 June each year. Figures shown above are estimates only.

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Report No: 4 CROWN LAND MANAGEMENT ACT 2016

Reporting Officer: Director Community and Business

Key CSP strategic theme: All themes

Attachments: Nil

RECOMMENDATION:

That Council receive and note the report on the commencement of the Crown Land Management Act 2016. ________________________________________________________________________________

EXECUTIVE SUMMARY

The Crown Land Management Act 2016 commenced on 1 July 2018. The most significant change for Council is with the future management of Crown land where it will be managed as if it were public land under the Local Government Act 1993. Plans of management will need to be prepared for the Crown land which Council controls and funding assistance will be provided by NSW Government.

BACKGROUND

The Crown Land Management Act 2016 (CLM Act) commenced on 1 July 2018, introducing a consolidated, modern piece of legislation to govern the management of Crown land in NSW. The new legislation implements reforms identified through the comprehensive review of Crown land management and follows almost six years of engagement with the community.

The CLM Act benefits the community by:

• Ensuring decision-making around Crown land encompasses environmental, social, culturalheritage and economic considerations.

• Facilitating enhanced community engagement in decisions about Crown land.

• Recognising and facilitating Aboriginal involvement in the management of Crown land,including recognition of Aboriginal land rights, native title rights and interests and thespiritual, social, cultural and economic importance of Crown land to Aboriginal people.

• Boosting compliance and enforcement powers to protect and address issues on Crownland.

• Improving equity through consistency in tenures and rents and standardised lease andlicence arrangements.

The CLM Act introduces significant changes to the management of Crown land by councils. Specifically, Councils will now manage their dedicated or reserved land as if it were public land under the Local Government Act 1993 (LG Act). Most of this land is expected to be classified as “community land” under the LG Act, meaning that councils will be required to have plans of

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management in place for the land. The CLM Act provides a transition period of three years from commencement for councils to have these plans in place.

Some marked differences will remain for the management of Crown land and the management of “public land” under the LG Act as a result of additional statutory requirements provided by the CLM Act. This relates primarily to the management of native title responsibilities on Crown reserves.

Junee Shire Council will receive a funding allocation to assist with the development of compliant plans of management. There are other revenue options for council to fund plans of management, including utilising proceeds from operations on Crown reserves and applying to the Crown Reserves Improvement Fund program (formerly known as the Public Reserves Management Fund) for grants to prepare such plans. The latter is a competitive process and funding is not guaranteed.

The next step for Council is to review the Interim Schedule of Crown Reserves and complete the preparatory work of classifying and categorising the land before commencing the development of plans of management.

CONSIDERATIONS

Policy

There is no specific policy relating to this subject owing to it being managed through specific legislation.

Risk Assessment

There are no specific risk management issues currently identified.

Financial

The Council has received confirmation that an allocation of funding will be coming to Council to assist in the preparation of plans of management for the Crown land under this Council’s control. It is too early to determine whether additional funding will need to be sought.

Connection with IPR

There are numerous connections to the Community Strategic Plan and Council’s suite of IP&R plans.

CONCLUSION

The Crown Land Management Act 2016 commenced on 1 July 2018. The most significant change for Council is with the future management of Crown land where it will be managed as if it were public land under the Local Government Act 1993. Plans of management will need to be prepared for the Crown land which Council controls and funding assistance will be provided by NSW Government. It is recommended that Council receive and note this report. Future reports will be provided to Council as the subject and implementation may require.

Page 13


Report No: 5 CROWN LICENCE AGREEMENT, ILLABO TENNIS CLUBHOUSE AND COURTS


Key CSP strategic theme: Theme 1: Liveable

Theme 4: Collaboration

Attachments: Draft Short-term Licence

RECOMMENDATIONS:

1. That the Council enter into a Short-term Licence agreement with Illabo SportingBodies Inc for the land identified as Lot 2, Sec 9 DP 758533 and Reserve R76042(known as Illabo Tennis Courts) generally in accordance with the terms outlined inthis report.

2. That the Council authorise the General Manager to enter into the agreement andsign all related documents as necessary.

________________________________________________________________________

EXECUTIVE SUMMARY

The use of the facilities known as the Illabo Tennis Courts has been revitalised through the initiative and leadership of Illabo Sporting Bodies Inc. Significant grant funding for various improvements has been secured including the recent successful application through Stronger Country Communities Fund Round 1.

The site is a Crown Reserve under the trust of JSC Crown Reserves Reserve Trust. The ongoing responsibilities associated with operating and maintaining the site need to be documented as good management practice and in accordance with the expectations and requirements of NSW Department of Industry - Crown Land (Crown Lands).

In consultation with Crown Lands it is recommended that the tenancy agreement take the form of the Crown’s Short-term Licence template. During the twelve month term of the Licence it is expected that the implementation of the Crown Land Management Act 2016 will have matured to the point where a longer term agreement can be established as if the Crown land were public land under the provisions of the Local Government Act 1993. The short-term licence proposed in this report can be executed by the Council and does not need the consent of Crown Lands.

BACKGROUND

The Council resolved (Resolution 12.04.18) at its 17 April 2018 meeting to enter into a Crown Licence agreement with Illabo Sporting Bodies Inc for the land and facilities known as Illabo Tennis Clubhouse and Courts on the corner of the Olympic Highway and Wood Street, Illabo:

1. The Council develop a draft Crown Licence agreement with Illabo Sporting Bodies Inc for the landidentified as Lot 2, Sec 9 DP 758533 and Reserve R76042 (known as Illabo Tennis Courts)generally in accordance with the terms outlined in this report.

Page 14


2. The Council receive a further report when the licence agreement is in final draft.

The site is a Crown Land Reserve under the trusteeship of JSC Crown Reserves Reserve Trust. Illabo Sporting Bodies Inc have led the revitalisation of community use of the facilities and have been successful in securing external funding to make various improvements to the site. Most recently, the application from Illabo Sporting Bodies Inc under Round 1 of the Stronger Country Communities Fund was successful and will result in approximately $190,000 of further improvements at the site.

Given the renewed and now regular use of the site it is both appropriate and necessary to formalise the occupation and management of the reserve in accordance with the expectations and requirements of the NSW Department of Industry - Crown Land (Crown Lands). The process of documenting the arrangement will ensure that future responsibilities are clear for both the occupier of the reserve and the Council.

The implementation of the Crown Land Management Act 2016 is underway and Crown Lands have advised that the most appropriate form of agreement at this time is a Short-term Licence using the Crown Lands Short-term Licence template. During the 12 month term of a short-term licence it is expected that the implementation of the Crown Land Management Act 2016 will have matured to the point where Council will be able to enter into a longer term tenancy arrangement as if the Crown land were public land under the provisions of the Local Government Act 1993. A short-term licence agreement does not require Crown Lands consent; therefore, an agreement can be put into place now with relative ease. Crown Lands have confirmed there is a $37 application fee and the minimum rent is currently $493 per annum. The heavily rebated rent acknowledges the community aspect of the tenure and in turn it is expected that the running costs and general repairs, maintenance and upkeep will be accepted by Illabo Sporting Bodies Inc.

The Crown Lands Short-term Licence template has been used. The template requires the licensee to maintain public risk insurance and to maintain the facilities. The Special Conditions section records the expectation that the licensee pay for water and electricity consumption which is in accordance with the recommendations within the report to the 17 April 2018 Council meeting.

CONSIDERATIONS

Policy

There is no specific policy of the Council relevant to this subject. However, reference has been made to the Reserve Trust Handbook (Department of Industry, Lands March 2007) and Community Rebate Policy (Department of Lands July 2007) in preparing this report.

Risk Assessment

There are a number of risks (e.g. procurement, unplanned structural maintenance) associated with the activity and further investment in this Crown reserve. The risks are best managed by formal tenure arrangements based upon the Crown Lands template and procedures.

There has been no process calling for expressions of interest in occupying the site. The use of the reserve by Illabo Sporting Bodies Inc has evolved. Other community groups or potential users may feel they have been denied access or the opportunity. This is considered an unlikely scenario because the Illabo Sporting Bodies Inc has engaged with and represents the whole Illabo community. Regardless, this risk is mitigated in part by licensed rather than lease tenure where

Page 15


other users can be licensed to use the same facilities under agreed terms. The 12-month tenure will allow for changing circumstances in a more timely fashion.

Financial

There is minimal financial impact on the Council in formalising the proposed tenancy arrangement. Whilst there is little direct financial gain from the proposed nominal rent, the formal agreement will mitigate future unplanned and unbudgeted costs to the Council by clearly documenting responsibilities.

Connection with IPR

There are strong connections between the activity of Illabo Sporting Bodies Inc and the Community Strategic Plan.

CONCLUSION

It is recommended that the tenure arrangements for the Illabo Tennis Courts and Clubhouse be formalised through a Short-term Crown Licence agreement.

Page 16

JUNEE SHIRE COUNCIL

ATTACHMENT TO GENERAL MANAGER’S REPORT

2018

Item No.

5[DCB]

Subject

CROWN LAND AGREEMENT, ILLABO TENNIS CLUBHOUSE

AND COURTS

SHORT-TERM LICENCE

Short-term Licence:

Section 2.20 Crown Land Management Act 2016

On this [day] day of [month] two thousand and [year], the Junee Shire Council (hereinafter referred to as the “Crown Land Manager”) being the appointed Crown Land Manager under the Crown Land Management 2016 (“Act”) for the whole of the land within Reserve No. 76042 for public recreation and situated at Wood Street, Illabo hereby grants pursuant to section 2.20 of the Act a short-term licence to the person(s) specified in section 1 of schedule 1 (hereinafter referred to the “licensee”) subject to the following terms and conditions:

1. The licensee must pay the Crown Land Manager the licence fees and bond (if any) specified insection 5 of schedule 1 prior to occupation of the Crown land. The bond (if any) will be returnedupon expiry and compliance with the conditions of the licence.

2. The licence remains in force for the term specified in section 6 of schedule 1, which is not toexceed 12 months. The Crown Land Manager may cancel the Licence without prior notice if thereis a breach by the licensee of any of the licence conditions.

3. The licensee must advise the Crown Land Manager of any changes to the contact details set out insection 3 of schedule 1.

4. The licensee must not interfere with any other person authorised by the Crown Land Manager touse the reserve or any part thereof.

5. The licensee must not use the land specified in section 2 of schedule 1 except for the purpose(s)authorised by this licence in section 4 of schedule 1.

6. The licensee must comply with all of the special conditions specified in section 7 of schedule 1.

7. Any notice provided for in this licence shall be deemed to be validly served if;a) it is personally served on the licensee or where the licensee is a corporation or association,

on an officer of the corporation or association; orb) it is sent by prepaid ordinary mail addressed to the licensee at the address shown in section

3 of schedule 1.

8. The Crown Land Manager does not make or give any warranty, promise or covenant to thelicensee for quiet enjoyment of the licence area.

Signed on behalf of the Crown Land Manager:

-------------------------------------------------------- Name: Position: Dated:

Signed by witness:

-------------------------------------------------------- Print Name: Dated:

Signed on behalf of the Licensee:

-------------------------------------------------------- Name: Position: Dated:

Signed by Witness:

-------------------------------------------------------- Print Name: Dated:

SHORT-TERM LICENCE

SCHEDULE 1

SECTION 1:

Licensee

(full name)

Name of Licensee: Illabo Sporting Bodies Incorporated

(Organisation or Company if applicable)

ABN: _______________________________________

SECTION 2

Licensee’s Right

The Licensee shall have the use of the reserve area being Lot 2 Section 9 DP 758533 as shown by red hatching on the diagram attached as Schedule 2 to this Licence (hereinafter called “the licensed area”).

SECTION 3:

Contact details for service of notice

Address:________________________________________________

Email: _________________________________________________

Phone(s) ________________________________________________

SECTION 4:

Purpose of Licence

(must be for prescribed purpose)

The Licensee shall have the use of the area shown on the diagram attached as schedule 2 (hereinafter called “the licensed area”) for the prescribed purpose of (tick as applicable):

☐ access through a reserve

☐ advertising

☐ camping using a tent, caravan or otherwise

☐ catering,

☐ community, training or education

☐ emergency occupation

entertainment

☐ environmental protection, conservation or restoration or environmental studies

☐ equestrian events

☐ exhibitions

☐ filming (as defined in the Local Government Act 1993)

functions

☐ grazing

☐ hiring of equipment

☐ holiday accommodation

☐ markets

meetings,

☐ military exercises

☐ mooring of boats to wharves or other structures

☐ sales

☐ shows

☐ site investigations

sporting and organisedrecreational activities

☐ stabling of horses

☐ storage

as specified in the Crown Land Management Regulations for the purpose of section 2.20 of the Act.

SECTION 5:

Licence Fee ($)

The licence fee is $493.00

The bond fee is $nil

SECTION 6:

(a) Term (not to exceed 12 months)

(b) Commencement Date

(a) Days:_________ or Months: 12

(b) Day:_______Month:________ Year:____________

(c) Expiry Date (c)Day:_______Month:_________Year:____________

SECTION 7: Special Conditions

(a) The licensee shall keep the said licensed area and any buildings clean and tidy and all papers and other rubbish shall be collected and removed.

(b) The licensee shall control weeds as directed by the “local control authority” (as defined in section 7 below).

(c) The licensee shall immediately repair and make good, damage occasioned by the licensee’s use of the licensed area.

(d) The Licensee shall indemnify and keep indemnified the Crown Land Manager and the Minister administering the Crown Land Management Act 2016 against all actions, suits, claims, debts, obligations and other liabilities that may arise from the activities of the Licensee during the currency of the Licence.

(e) The Licensee shall, before occupying the licensed area, take out a public risk insurance policy for the term of the licence, for the amount of $20,000,000 for any one claim whereby the Crown Land Manager and the Minister administering the Crown Land Management Act 2016 shall during the continuance of this Licence be indemnified against claims and demands arising from death or bodily injury or damage to property arising out of the Licensee’s use of the licensed area. Copy of such coverage is to be handed to the CLM before occupying the licensed area.

(f) The Licensee shall maintain all other insurances as may be required by the Workers Compensation Act 1987 or any other Act or Acts of Parliament in regard to the conduct of activities of the Licensee on the licensed area. Copy of such coverage is to be handed to the Crown Land Manager before occupying the Licensed area.

(g) No relationship of landlord and tenant is or is intended to be created between the parties hereto by virtue of this License or in any way whatsoever.

(h) The Licensee, or other authorised employee of the Licensee, is responsible for supervising the activities permitted by the licence.

(i) The following listed activities shall not be conducted unless supervised by the Licensee, or an authorised employee of the Licensee:

• Activities on the courts• Clubhouse functions

(j) The Crown Land Manager reserves the right to remove from or refuse entry to the licensed area any person regardless of any arrangements or contract with the Licensee.

(k) All improvements, erections and fixtures now or hereafter erected on the licensed area are acknowledged by the Licensee to be absolute property of the Crown, but the Licensee shall maintain and repair such improvements, erections and fixtures during the period of this Licence.

3

(l) This Licence is subject to the provisions of the Crown Land Management Act 2016, including section 2.20 and 3.43 of that Act.

(m) The Licensee shall not sublet, assign or otherwise deal with the Licensed area.

(n) The Licensee shall pay all electricity and water charges on-charged by the CLM.

(o) The CLM will insure the building, site improvements and identified contents.

SECTION 8:

Local control authority

The Local Control Authority is:

(a) The council of the local government area, or if weed control functions for that area have been conferred on a county council or joint organisation (within the meaning of the Local Government Act 1993) under any other Act, that other county council or joint organisation,

(b) for land within the Western Division that is not within a local government area, the Minister, and

(c) for land within Lord Howe Island, the Lord Howe Island Board.

4

SHORT-TERM LICENCE

SCHEDULE 2

DIAGRAM SHOWING LICENCE AREA BY RED OUTLINE

North


Report No: 6 SWIMMING POOL INSPECTION PROGRAM


Key CSP strategic theme: Theme 2: Prosperous

Attachments: Draft Swimming Pool Inspection Program

RECOMMENDATIONS:

1. That Council rescind the Council Policy known as the Swimming Pool Safety Policyadopted in November 2013.

2. That Council adopt the draft Swimming Pool Inspection Program.

EXECUTIVE SUMMARY

Amendments to the NSW Swimming Pools Act 1992 which came into force in October 2012 required NSW Councils to engage and consult with their communities to develop and adopt a local Swimming Pool Inspections Program or Policy. The amendments also included additional responsibilities on Councils in terms of promoting awareness and enforcing compliance with the Act.

In response to these amendments Junee Shire Council adopted the “Junee Shire Council - Swimming Pool Safety Policy” in November 2013. The adopted policy contained a range of information and requirements relating to the construction, inspection and safety of private swimming pools within the Junee Shire local government area.

November 2018 will mark five years since the original policy was first adopted and with the summer season fast approaching a comprehensive review of the existing policy was undertaken and a replacement document “Draft Swimming Pool Inspection Program” was produced for Council’s consideration.

Following the Council’s resolution at its July 2018 meeting comment was sought on the draft document by way of public advertising and letters to property owners on the NSW Swimming Pool Register. No comments were received and it is recommended that the existing Policy be rescinded and replaced by the draft program attached to this report.

BACKGROUND

The Council resolved at its 17 July 2018 meeting (Resolution 07.07.18) to advertise the draft Swimming Pool Inspection Program for public comment and to consult with property owners listed on the NSW Swimming Pool Register:

1. Council advertise the Draft Swimming Pool Inspection Program for public comment for a period of28 days.

Page 17


2. Council write to all property owners listed on the NSW Swimming Pool Register to raise theirawareness around pool safety and to seek comment on the Draft Swimming Pool InspectionProgram.

3. Council receive a further report following the period of advertising and seeking of public comment.

The Council sought submissions to the draft document by way of publicly advertising the draft for the period 26 July 2018 to 23 August 2018 and by writing directly to 196 property owners. No submissions were received.

A comprehensive review of the existing Swimming Pool Safety Policy was timely given the policy was adopted almost 5 years ago and had not been substantially reviewed since that time.

The existing policy contains a lot of information that is not relevant and commits the Council to undertake unnecessary and costly inspections. The new program would aim to meet Council’s legislative requirements of the Act without placing unnecessary resource burdens on the Council or cost on the community. The new program would also remove unnecessary or irrelevant content from the Policy.

If adopted the draft Swimming Pool Inspection Program would replace the Swimming Pool Safety Policy adopted in November 2013 which would therefore need to be rescinded.

CONSIDERATIONS

Policy

This report recommends the rescission of the Swimming Pool Safety Policy adopted in November 2013 and the adoption of a more contemporary Swimming Pool Inspection Program.

Risk Assessment

The ongoing periodic review of policies assists Council to mitigate risks attached to the subject matter.

Financial

The adoption of a new inspection program will most likely result in a financial gain as a result of more cost effective resource allocation.

Connection with IPR

Strategy Details of Strategy / Delivery Program / Operational Plan activity 3.5 Plan our land resources for the future 3.5.2 Provide development assessment services 3.5.2.3 Undertake swimming pool compliance program

Page 18


CONCLUSION

A comprehensive review of the existing Swimming Pool Safety Policy has been undertaken almost five years since its adoption by Council in November 2013.

The existing policy was found to contain unnecessary and irrelevant information that potentially diluted the key objective of the policy which was to ensure compliance with the Act.

The policy also committed the Council to inspecting every private swimming pool located within the Junee LGA every three years. This type of inspection program is well above the minimum requirement of the Act and resulted in additional costs and responsibilities being placed on the Council that were unnecessary.

Page 19

JUNEE SHIRE COUNCIL


2018

Item No.

6[DCB]

Subject

SWIMMING POOL INSPECTION PROGRAM

JUNEE SHIRE COUNCIL

DRAFT SWIMMING POOL INSPECTION

PROGRAM

Date Adopted: Minute No: Review Date:

Junee Shire Council

CONTENTS

PART 1: INTRODUCTION................................................................................................................................ 3

PART 2: SCOPE ..................................................................................................................................................... 3

PART 3: RELEVANT LEGISLATION & STANDARDS ................................................................................. 4

PART 4: REGISTRATION OF SWIMMING POOLS .................................................................................... 5

PART 5: THE INSPECTION PROGRAM ........................................................................................................ 5

Part 5.1: Mandatory Inspections ..................................................................................................... 6 Part 5.2: Complaints and Compliance Matters ........................................................................... 6 Part 5.3: Tourist/Visitor Accommodation and Multi-Unit Developments ........................... 6 Part 5.4: Certificates of Compliance ............................................................................................. 6 Part 5.5: Properties Containing Swimming Pools Sale or Lease Requirements .................. 7

PART 6: SWIMMING POOL EDUCATION & AWARENESS ................................................................... 7

PART 7: REPORTING .......................................................................................................................................... 8

PART 8: PROGRAM REVIEW ............................................................................................................................ 8

PART 9: SWIMMING POOL INSPECTION PROGRAM – COMMUNITY ENGAGEMENT ............. 8

PART 10: COMMUNITY CONSULTATION STRATEGY ......................................................................... 8

Swimming Pool Safety Policy Page 2 of 9

Junee Shire Council

PART 1: INTRODUCTION With approximately 200 swimming pools in the Junee Shire, pool safety is a big community issue. Backyard swimming pools can be great fun, however, they are a significant responsibility for the landowner and occupier as drowning of young children can happen quickly and silently.

While fencing and barriers may help reduce drowning of young children in swimming pools, there is no protection or safety equipment that can replace adequate supervision of children by a parent or another responsible adult. Research on child drownings in backyard swimming pools indicates that the most common contributing factors are inadequate fenced pools and human error (for example: people leaving the gate open or fences not being maintained in good condition).

It is the responsibility of the owner/occupier to keep the pool fence in a state of good repair, and ensure all gates providing access to the swimming area are maintained so they are self-closing and self-latching. Pool users and owners should be aware that if there is a death or injury in a pool, legal liability may fall on the person responsible for the pool at the time, even if a safety fence is installed.

Early in 2013 the NSW government introduced new laws affecting swimming pools which emphasise owners’ responsibilities and improved safety. The new laws resulted in a number of changes to the relevant Act including the creation of a state-wide web-based swimming pool register, increasing the roles and responsibilities of Council in relation to swimming pool inspections and the issuing of Certificates of Compliance.

Owners of swimming pools and spas must register their details on the NSW Government register www.swimmingpoolregister.nsw.gov.au which is free of charge. There are provisions in the legislation to fine owners who fail to register their swimming pool.

PART 2: SCOPE This program applies to all swimming pools and spa pools within the Junee Local Government Area.

Under Section 22B(1) of the Act, Council is required to develop and adopt a program for the inspection of swimming pools in its area to ensure compliance with the requirements of Part 2 of the Act “Access to swimming pools”.

Section 5 of the Act also required the Council to;

a) promote the registration of swimming pools within its area;

b) promote awareness of the Act in relation to swimming pools; and to

c) investigate complaints about breaches.

Swimming Pool Inspection Program - DRAFT Page 3 of 9

http://www.swimmingpoolregister.nsw.gov.au/

Junee Shire Council

For the purpose of the Swimming Pool Act a ‘swimming pool’ means an excavation, structure or vessel:

a) that is capable of being filled with water to a depth greater than 300 millimetres, and

b) that is solely or principally used, or that is designed, manufactured or adapted to be solelyor principally used for the purpose of swimming, wading, paddling or any other humanaquatic activity, and includes a spa pool, but does not include a spa bath, anything that issituated within a bathroom or anything declared by the regulations not to be a swimmingpool for the purposes of this Act.

Importantly, portable and/or inflatable swimming pools or children wading pools that are capable of being filled with water to a depth greater than 300 millimetres meet the definition of ‘swimming pool’ under the Act and therefore temporary pool owners are subject to the same legislative requirements and obligations as those who have permanently installed pools.

PART 3: RELEVANT LEGISLATION & STANDARDS The legislation, regulations and standards that apply to this Swimming Pool Inspection Program include:

• Swimming Pools Act 1992• Swimming Pools Regulation 1998 (repealed)• Swimming Pools Regulations 2008• Part 3.9.3 of the Building Code of Australia• Australian Standards

- AS 1926.1 – 1986- AS 1926.1 – 2007- AS 1926.2 – 2007- AS 1926.1 – 2012- AS 1926.2 – 2012

Each legislative article and standard specifically related to a swimming pool is dependent on when the pool was installed or constructed. The following table indicates what standard applies to which pools. It is important to note the relevant standard is when the swimming pool was constructed.

Date constructed

Legislative Reference Aspect Controlled

Applicable Standard

Prior to 1 August 1990

Act: s8 (1) (a) and 8(2) Reg: cl22 and 6

Child Resistant Barrier not required to separate pool from residential building (restricted access applies)

AS 1926-1986

1 August 1990 to 31 August 2008

Act: s7(1) (a) and (b) Child Resistant Barrier not required to separate pool from residential building (restricted access applies)

AS 1926.1 – 2007 AS 1926.2 - 2007

1 September 2008 to 30 April 2011

Act: s7(1) (a) and (b) Child Resistant Barrier required to separate pool from residential building

AS 1926.1 – 2007 AS 1926.2 - 2007


Junee Shire Council

Date constructed

Legislative Reference Aspect Controlled

Applicable Standard

1 May 2013 to Current Date

Act: s7(1) (a) and (b) Reg: cl 5

Child Resistant Barrier required to separate pool from residential building

Building Code of Australia. AS 1926.1-2012 AS 1926.2-2012

It is also important to note that the Act provides exemptions in certain circumstances for existing swimming pools situated on small or large rural properties. These exemptions continue to apply unless the swimming pool has undergone significant alteration or rebuilding. Council can however, still require the upgrading of these pools if the requirements of the Act are not being complied with.

PART 4: REGISTRATION OF SWIMMING POOLS All swimming pool owners must register their swimming pool on the NSW state-wide web-based swimming pool register (www.swimmingpoolregister.nsw.gov.au). Self-registration of swimming pools is free via the internet. The NSW Swimming Pools Regulation 2008 prescribes a statutory fee for Council to register a pool on behalf of an owner who does not have access to the internet. However, Council has decided to provide this service free of charge for new and existing swimming pool owners in the interest of ensuring registration of all swimming pools to which this Act applies within the Junee LGA. A swimming pool registration application form is available from Council's website (www.junee.nsw.gov.au) or Council's office.

When registering a swimming pool, the property owner must identify the address of the property where the pool is located, the type of premises (eg. residential or tourist accommodation etc.) and the type of pool (eg. in ground or aboveground).

It is an offence under the Act to have an unregistered swimming pool. There are provisions in the legislation to fine owners who fail to register their swimming pool.

PART 5: THE INSPECTION PROGRAM In accordance with Section 22B of the Act, Council has developed this inspection program based on Council and community affordability and risk.

The primary objectives of the Junee Shire Council Swimming Pool Inspection Program are:

1. Council will make provision for the inspection, at least once every three years, of anyswimming pool situated on premises on which there is Tourist and Visitor Accommodationor more than two dwellings.

2. The inspection of a swimming pool in paragraph (1), above, is not required within threeyears from the date of issue of a valid Certificate of Compliance in respect of the swimmingpool or a relevant Occupation Certificate that authorises the use of the swimming pool.


http://www.swimmingpoolregister.nsw.gov.au/

http://www.junee.nsw.gov.au/

Junee Shire Council

3. Council may carry out an inspection of a swimming pool under Section 22C of the NSWSwimming Pools Act 1992 where the owner of the premises on which a swimming pool issituated in Council's area requests Council to inspect the swimming pool.

4. Council must carry out an inspection of a swimming pool in its area under Section 22C ofthe NSW Swimming Pools Act 1992 and must carry out that inspection within a reasonabletime, if the request to Council is in writing and states that the inspection is required toenable the sale or lease of the premises or part of the premises on which the swimmingpool is situated. A reasonable time is within 10 business days after Council receives arequest.

5. Council must determine applications for swimming pool Certificates of Compliance underthe provisions of the section 22D.

6. Council may undertake random inspections of any swimming pool situated in Council'sarea at any time.

7. Council must investigate a complaint made to it in writing that alleges a contravention ofthe NSW Swimming Pools Act 1992 in accordance with that Act.

Part 5.1: Mandatory Inspections Under Section 22B(4) of the Act, the Council must inspect swimming pools in its area in accordance with this program.

Part 5.2: Complaints and Compliance Matters Under Section 29A of the Act, Council must respond to complaints. All complaints received in writing must be investigated within 3 days of the complaint being received.

Council will investigate all rectification notices for swimming pool compliance matters that pose a significant risk to public safety. Rectification notices for matters other than significant risk to public safety will be investigated.

Part 5.3: Tourist/Visitor Accommodation and Multi-Unit Developments All tourist and visitor accommodation buildings and multi-unit premises (ie. more than two dwellings) within the local government area that have a swimming pool installed will be inspected once every three years or upon receipt of any complaint. These buildings include motel/hotel accommodation, serviced apartments, boarding and guest houses, bed and breakfast, backpacker accommodation and the like.

Alternatively, premises that have a current swimming pool Certificate of Compliance will not require an additional inspection but will remain subject to any complaint investigation.

Part 5.4: Certificates of Compliance A Certificate of Compliance issued by Council certifies that the pool is registered and complies with the requirements of the Act, Regulations and relevant Australian Standard. A Certificate of Compliance is valid for three years. It is important to note, however, that the swimming pool owner can be subject to Council inspection and legal action where the swimming pool and/or the child resistant barrier is not maintained during the three-year validity period.


Junee Shire Council

Council is required under Clause 17 of the Regulation to undertake an inspection of a swimming pool associated with a property being sold or leased within 10 days after receiving a Certificate of Compliance Application, subject to suitable access being provided.

Application forms for a Certificate of Compliance are available from Council's website (www.junee.nsw.gov.au) or administration office. A completed application form is submitted to Council and the required fee paid. Council officers will undertake an inspection of the swimming pool and provide a written notice as to the result of the inspection. In the case of defective matters requiring a reinspection, an additional fee applies.

Certificates of Compliance will be issued for all new swimming pools and spa pools at the same time an Occupation Certificate is issued for the development at no additional cost.

Part 5.5: Properties Containing Swimming Pools Sale or Lease Requirements

It is a mandatory requirement of the State Government legislation, effective from 29th April 2014, that a property cannot be leased unless a valid Certificate of Compliance has been issued for the swimming pool or sold unless a valid Certificate of Compliance or Certificate of Non-Compliance has been issued for the swimming pool.

PART 6: SWIMMING POOL EDUCATION & AWARENESS Section 5 of the Act requires Council to promote awareness of the requirements of Swimming Pools Act and associated Australian Standards. Council has over the years implemented swimming pool education campaigns aimed at increasing the awareness of the community regarding pool safety and legislative requirements.

Swimming pool safety and awareness continues to remain a part of Council’s Swimming Pool Inspection Program. Education materials, information brochures, multimedia advertisements and website information will continue to be used by Council, the State Government and the Royal Lifesaving Society.

Clause 21 of the Regulation requires Council to ensure that certain swimming pool related documents are made available and accessible to the community. These include the relevant Australian Standards (e.g. AS1926.1-1986, AS1926.1-2007, AS1926.2-2007, AS1926.1-2012) (hard copies only), and The Building Code of Australia (electronic copy only). These documents are available for free public viewing at Council administration offices during normal business hours. Due to copyright laws, Council will not allow these documents to be taken away from the building, printed or copied. The Australian Standards are available for purchase from SAI Global at www.saiglobal.com

The Building Code of Australia can be viewed or downloaded free of charge from the Australian Building Codes Board at www.abcb.gov.au

The Australian Resuscitation Council have the Cardiopulmonary Resuscitation Guideline (Guideline 8) available for viewing at www.resus.org.au. Resuscitation posters are available for purchase at the Council office.


http://www.junee.nsw.gov.au/

http://www.saiglobal.com/

http://www.abcb.gov.au/

http://www.resus.org.au/

Junee Shire Council

PART 7: REPORTING It is a requirement of the Section 22F of the Act that Council include in its Annual Report under Section 428 of the Local Government Act 1993 information in relation to swimming pool inspections undertaken by Council.

PART 8: PROGRAM REVIEW Every 12 months the program will be subject to an internal review to enable amendments, modifications and the like to be incorporated into the program as required by changes to relevant legislation and/or standards or based on the needs and expectations of Council or the community. A comprehensive review of the program shall be conducted every five years and undertaken in accordance with the consultation strategy

PART 9: SWIMMING POOL INSPECTION PROGRAM – COMMUNITY ENGAGEMENT Clause 16 of the NSW Swimming Pools Regulation 2008 requires Council to establish and implement a strategy for engagement with the local community when developing a program for the inspection of swimming pools in its area. This has been and will continue to be done on an ongoing basis in accordance with the consultation strategy.

PART 10: COMMUNITY CONSULTATION STRATEGY OBJECTIVES

The main objectives of this strategy are to:

• Inform and educate the community on private swimming pool barrier safety and therequirements under the NSW Swimming Pools Act 1992.

• Investigate and report on compliance statistics within the Junee Shire LGA and use thisdata to drive future education and awareness campaigns.

• Provide a mechanism for the development and adoption of this and subsequent futurerevised Swimming Pool Inspection Programs.

• Meet Councils obligations under Clause 16 of the NSW Swimming Pools Regulation 2008.


Junee Shire Council

COMMUNITY ENGAGEMENT

To achieve positive engagement with the community Junee Shire Council may employ a number of methods to promote and publicise the desired message and encourage community feedback.

These methods include but are not limited to:

• Direct mail out of information fliers and letters to property owners listed on the NSWSwimming Pool Register.

• Local media advertising and press releases.

• Council website and social media pages.

• Face-to-face inspections and meetings with pool owners either onsite, in office or via grouppresentations.

• School Based and Community Workshops

SWIMMING POOL COMPLIANCE SURVEYS

To evaluate the effectiveness of Council’s Community Consultation Strategy, and any education and awareness campaigns or compliance audits, Council may undertake random inspections of private swimming pools to ascertain their level of compliance with the Act.

Property owners will not be charged an inspection fee if their pool is visited during a compliance survey. Any non-serious areas of non-compliance found during these survey inspections will be conveyed to the property owner as an information exercise.

REPORTING

Council has an obligation to report information regarding swimming pool inspections in its Annual Report. Through this process consultation and engagement activities such as education campaigns and compliance surveys undertaken throughout the year will become publicly available.



Report No: 7 SEALING PROGRAM 2018-19 FOR RURAL, URBAN, REGIONAL AND STATE ROADS

Reporting Officer: Director Engineering Services

Key CSP strategic theme: Sustainable

Attachments: Sealing program 2018-19

RECOMMENDATION:

This report is tabled for information only. ________________________________________________________________________________

EXECUTIVE SUMMARY

Council’s sealing process is an annual program. After prioritising the works, the decision was made regarding new work to implement a two coat seal 14/7mm stone to all new works.

The reason for this being our network now has too many prima seals. Prima seal are the first bitumen stone coat applied to new road construction. Remedial action is the focus of the years resealing program.

BACKGROUND

Council’s annual sealing program incorporates the rural & local, regional and the State roads network.

CONSIDERATIONS

The annual sealing program provides Council with an asset with a longer life span.

The ageing prima seal network has also been considered in the selection of reseals in Council’s network.

Policy

Asset Management Plan

Risk Assessment

All required documentation is provided by contractors

Financial

Council road sealing budget allocation applies for the local road network. The Council’s contract with NSW Roads and Maritime Service fully funds the sealing program on State roads and provides for the majority of funding for seals on the regional road network.

Page 20


Connection with IPR

Sustainable - 5.3 - Protect, conserve and maintain our natural assets Sustainable - 6.1 - Council is recognized by the community as being financially responsible Collaborative - 8.2 - Work in partnership to plan for the future

CONCLUSION

The changes to the sealing program will ensure an extended life of our assets and sustainability of our road network.

Page 21

JUNEE SHIRE COUNCIL


2018

Item No.

7[DES]

Subject

SEALING PROGRAM 2018-19 FOR RURAL, URBAN, REGIONAL

AND STATE ROADS

Road Name Status of RoadRoad

Classification

From To Type of Surfacing

Binder Class

Agg Size (mm) AADT Heavy

Vehicle % Length (m) Ave width (m)

Approx Area

(sq.m)BECKHAM STREET Village Street Vil BROAD STREET MIMOSA STREET Reseal C240 10mm 200 6.3 1258

BYRNES ROAD Local Rural Road Loc EDGAR STREET Run Ch. 0.836 Reseal C240 10mm 2481 15 836 9.2 7691BYRNES ROAD Local Rural Road Loc Run Ch. 0.836 Run Ch. 1.444 Reseal C240 10mm 2481 15 608 9.2 5593

CRAWLEY STREET Urban Street Urb JUNCTION STREET BROADWAY Reseal C240 10mm 155 12.4 1922CRAWLEY STREET Urban Street Urb JOFFRE STREET END Reseal C240 10mm 68 12.7 860HAYES CRESCENT Urban Street Urb LOUGHAN ROAD HILTON PLACE Reseal C240 10mm 97 9.5 918HAYES CRESCENT Urban Street Urb HILTON PLACE END Reseal C240 10mm 31 9.5 296

HILTON PLACE Urban Street Urb HAYES CRESCENT JOHNSTON STREET Reseal C240 10mm 172 10 1724HILTON PLACE Urban Street Urb JOHNSTON STREET END Reseal C240 10mm 47 10 469

JOHNSTON STREET Urban Street Urb LOUGHAN ROAD HILTON PLACE Reseal C240 10mm 109 10 1090SMYTHE ROAD Urban Street Urb WALSTER STREET TAYLOR STREET Reseal C240 10mm 55 106 7.6 806SMYTHE ROAD Urban Street Urb WALSTER STREET END Reseal C240 10mm 55 72 7.6 551

UNNAMED STREET Village Street Vil CANOLA WAY GEORGE STREET Reseal C240 10mm 114 4.2 479UNNAMED STREET Village Street Vil GEORGE STREET WILLIAM STREET Reseal C240 10mm 127 4.2 533WALSTER STREET Urban Street Urb DE SALIS DRIVE SMYTHE STREET Reseal C240 10mm 604 7 4225

WANTABADGERY ROAD Local Rural Road Loc GUNDAGAI ROAD Run Ch. 2.023 Reseal C240 10mm 116 16 2,023 7.6 15378WILLIAM STREET Village Street Vil PERCY STREET ALFRED STREET Reseal C240 10mm 181 3.8 689WILLIAM STREET Village Street Vil ALFRED STREET END Reseal C240 10mm 177 3.8 672GUNDAGAI ROAD Regional Rural Road Reg INTERSECTION UPGRADE AT WANTIOOL ROAD Reseal C240 10mm 526 17 800 9.6 7680

CANOLA WAY Regional Rural Road Reg 280m EAST HILLVIEW LANE 500m EAST HILVIEW LANE Reseal C240 10mm 440 18 220 7.2 1584OLYMPIC HWY State Rural Road Sta Reseal C240 7mm 2779 17 1024 9 9216OLYMPIC HWY State Rural Road Sta Reseal C240 7mm 2779 17 1997 9.3 18572OLYMPIC HWY State Urban Street Sta Reseal C240 7mm 2154 13 1360 12.5 17000OLYMPIC HWY State Urban Street Sta Reseal C240 7mm 2154 13 310 8.6 2666

Bethungra Hill Stage 2' Final seal State Rural Road Sta Reseal C240 7mm 2154 13 998 14.5 14471GOLDFIELDS WAY State Rural Road Sta Reseal C240 7mm 1388 24 2048 9.4 19251GOLDFIELDS WAY State Rural Road Sta Reseal C240 7mm 1388 24 1991 9.5 18915GOLDFIELDS WAY State Rural Road Sta Reseal C240 7mm 1388 24 1998 9.5 18981

COMBANING ROAD Local Rural Road Loc GOLDFIELDS WAY Run Ch. 1.508 Reseal C240 7mm 87 13 1508 7 10556BRABINS ROAD Local Rural Road Loc NEW CONSTRUCTION Double C240 14/7 44 12 1500 7 10500

RIVER ROAD Local Rural Road Loc NEW CONSTRUCTION Double C240 14/7 175 13 1500 7 10500MCGLEDES HILL ROAD Local Rural Road Loc NEW CONSTRUCTION Double C240 14/7 83 16 1500 7 10500

OURA ROAD Local Rural Road Loc NEW CONSTRUCTION Double C240 14/7 400 19 1500 7 10500CANOLA WAY Regional Rural Road Reg NEW CONSTRUCTION Double C240 14/7 440 18 1100 7.2 7920

CRAWLEY STREET Urban Street Urb NEW CONSTRUCTION Double C240 14/7 73 12.7 924CRAWLEY STREET Urban Street Urb NEW CONSTRUCTION Double C240 14/7 65 12.7 826REGENT STREET Urban Street Urb NEW CONSTRUCTION Double C240 14/7 220 4 880

KANALEY SQUARE Urban Street Urb NEW CONSTRUCTION Double C240 14/7 2050DOBBYNS STREET LANE Urban Street Urb NEW CONSTRUCTION Double C240 14/7 150 7 1050

REGIONAL ROAD HEAVY PATCHING Regional Rural Road Reg VARIOUS VARIOUS Double C240 14/7 2000STATE ROAD HEAVY PATCHING State Rural Road Sta VARIOUS VARIOUS Double C240 14/7 6000LOCAL ROAD HEAVY PATCHING Local Rural Road Loc VARIOUS VARIOUS Double C240 14/7 5000

BEACH STREET Urban Street Urb HART STREET THOMAS STREET LANE Double C240 14/7 29 9 261BEACH STREET Urban Street Urb THOMAS STREET LANE WARDLE STREET Double C240 14/7 64 9 576KAHMOO LANE Urban Street Urb GUNDAGAI ROAD END Double C240 14/7 818 4 3272

28500.05 256,806

JUNEE SHIRE COUNCIL

COMMITTEE REPORTS/MINUTES

MINUTES OF THE ART AND CULTURE COMMITTEE MEETING HELD IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE ON TUESDAY, 4 SEPTEMBER 2018.

The meeting opened at 11.00am.

PRESENT

Mrs Linda Calis, Mrs Maree Fitzgerald, Mrs Shirley Hart, Mr John McLaren, Mrs Sue Wood Councillor Halliburton and Councillor Asmus

STAFF

Mr James Davis, Mr Grant Johnson, Mr David Koren and Mrs Sharryn Sweeney

GUEST Eastern Riverina Arts Executive Officer Scott Howie

APOLOGIES

RESOLVED on the motion of Councillor R Asmus seconded Linda Calis that Councillor Mark Cook be granted a leave of absence from the 4 September 2018 Art and Culture Committee meeting.

CONFIRMATION OF MINUTES HELD 8 MAY 2018

RESOLVED on the motion of Councillor Pam Halliburton seconded Maree Fitzgerald that the minutes of the Art and Culture Committee held on 8 May 2018, copies of which had been supplied to each member, be confirmed. _________________________________________________________________________

ADDRESS BY SCOTT HOWIE, EXECUTIVE OFFICER, RIVERINA EASTERN ARTS

Scott Howie, Executive Officer of the Riverina Eastern Arts addressed the Committee and explained what his role is in the Riverina Eastern Arts and the work that they do within our region.

AGENDA ITEMS

1. Election of Committee ChairCouncillor Pam Halliburton nominated Sue Wood to become the Committee Chairperson. Linda Calis seconded the nomination. As no other nominations were received, Sue Wood was elected to be the Committee Chairperson of the Art and Culture Committee.

CHAIRPERSON: __________________________________________________________


MINUTES OF THE ART AND CULTURE COMMITTEE MEETING HELD IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE ON TUESDAY, 4 SEPTEMBER 2018. 2. Committee’s Forward Plan a) Public Art Policy and Procedures: Scott Howie advised that he will help in the

development of this policy, along with the Committee, which will then be bought back to a future meeting for consideration.

b) Bring Local Artists Together:

RESOLVED on the motion of Councillor Pam Halliburton seconded Councillor Robin Asmus that the Committee invite visual and performance artists to a get-together at the Library at a date to be determined.

c) Youth Council: The Youth Council’s members are quite young and they are hoping to

secure some older students to this group in the near future. It was decided to engage with the Youth Council after the March 2019 Art and Culture meeting.

3. Visual and Performing Artist - Community Mapping A community mapping exercise to list local visual and performing artists was carried out at the meeting. The exercise also included listing, events and venues that are available across the shire. The list of stakeholders will be invited to the get-together planned for the library. 4. Next Meeting The next meeting of the Art and Culture Committee will be held on 5 March 2019.

The meeting closed at 12.20pm.


JUNEE SHIRE COUNCIL

DELEGATES REPORTS

MINUTES OF THE NOXIOUS WEEDS MEETING OF COOLAMON, JUNEE & TEMORA HELD AT JUNEE SHIRE COUNCIL ON WEDNESDAY, 5 SEPTEMBER 2018 AT 2.00PM.

BUSINESS:

1) Apologies.

2) a) Confirmation of the Minutes of the Meeting held 13 March 2018. b) Matters arising from Previous Minutes.

3) Correspondence

4) Agenda Items:

4.1. Rob Ferguson Management Pty Ltd – Quarterly Report4.2 WAP – Report4.3 Riverina Regional Weeds Committee/LLS4.4 Inspection Areas/Drought Impact4.5 General Business4.6 Next Meeting

________________________________________________________________________________________________

PRESENT: Robert Ferguson, Robert Ferguson Management Pty Ltd Councillor Colin McKinnon, Coolamon Shire Council Kris Dunstan, Temora Shire Council James Davis, Junee Shire Council Cole Davis, Junee Shire Council

APOLOGIES: Tony Kelly, Coolamon Shire Council Councillor David Carter, Junee Shire Council Councillor John Seymour, Coolamon Shire Council Councillor Graham Sinclair, Temora Shire Council Jeremey Crocker, RENWA

1) APOLOGIES

RESOLVED on the motion of Kris Dunstan seconded James Davis that the apologies ofTony Kelly, Coolamon Shire Council; Councillor David Carter, Junee Shire Council; CouncillorJohn Seymour, Coolamon Shire Council; Councillor Graham Sinclair, Temora Shire Counciland Jeremey Crocker, RENWA, be accepted.

2a) CONFIRMATION OF THE MINUTES OF THE MEETING HELD 12 JUNE 2018.

RESOLVED on the motion of James Davis seconded Kris Dunstan that the Minutes of the meeting held 12 June 2018 be received.

Page 1


2b) MATTERS ARISING FROM THE MINUTES HELD 12 June 2018.

There were no matters arising.

3) CORRESPONDENCE

Nil

4) AGENDA ITEMS

4.1) RENWA Report

• Local Land Services (LLS) is now responsible for the Weed Action Programmanagement, funds dispersal and reporting.

• The Riverina LLS regional Weeds Committee meeting has been transferred to 6/9/18.

• Department Primary Industries (DPI) has reshuffled its weeds staff and the seniorpositions seem to be largely filled by temporary appointments.

• Weeds Action Plan (WAP) 17/18 reporting completed and submitted on time.

• No 18/19 funding has not been announced as yet.

• A new employee for Ferguson Management is currently undergoing training to gainAuthorised Officer status.

• Some boxthorn management has been carried out in Coolamon.

• Coolatai grass has been inspected and controlled at Old Junee/Marrar in conjunctionwith a John Holland Rail Contractor.

• The Local Show season has commenced with the attendance of the Ganmain Show.

• A display will also be conducted at Ariah Park, Ardlethan, Temora, lllabo and Junee.

• Inspections for Prickly Pear and Tiger Pear have been carried out across the RENWAarea. Control will be carried out when the day time temperatures rise sufficiently.

• High risk pathways are continuously under inspection due to the large number of haytransports passing through the Local Government Area's.

• Representations have been made to Steph Cooke regarding the current and futurelevels of funding for biosecurity in NSW.

• Ms Cooke advised that at every opportunity and meeting with State Governmentofficials, Local Government should put forward the case for guaranteed higher levelsof funding over minimum 5-year periods.

Page 2


4.2) WAP Report

• All targets achieved.

• Both Authorised Officers involved in the WAP project are current with required Biosecurity training.

• A new employee is currently undergoing training to achieve current Authorised Officer status so that Council issues that person the appropriate delegations.

• The RENWA WAP contractor has upgraded spray application equipment to current industry standards.

• Temora, Coolamon and Junee Local Control Authorities are compliant with current Biosecurity legislation requirements and meeting all obligations as a participant of the NSW Weed Action Program.

• The Riverina Local Land Services has now taken control of the management of the NSW Weed Action Program across the Riverina. LLS will distribute funds, collect reporting data and assist Local Control Authorities to meet their obligations. Their primary support will be in the form of the Riverina LLS Weeds Coordinator Tammy Galvin.

• Regional weed management is entering a new era, with two years to run in the current 15-20 WAP plan.

• We do not expect significant changes to the works plan in this period.

• The funding arrangements for the next two years are not looking particularly stable or promising. With the addition of the LLS as a management layer, and Hilltops Council area being included in the Riverina LLS WAP funding pool, funding levels are expected to drop.

• The predicted allocation for RENWA in 18/19 is $119,417.32 as opposed to the 17/18 allocation of $151,523.59.

• Continuous cuts to funding allocations for mandated activities directly compromises the intent of the Biosecurity Act and actual biosecurity in the Riverina area.

. 4.3) Riverina Regional Weeds Committee/LLS

• Minutes of the meetings to be distributed to this Committee.

4.4) Inspection Areas/Drought Impact

• High threat of potential invasive species due to large number of trucks travelling through the Shire carrying hay and grain to drought affected areas.

Page 3


5) GENERAL BUSINESS

• New oil-based product being used for spraying cactus as opposed to the old spray which was diesel based.

• Rob Ferguson to do up an easy to read fact sheet with dot points including information regarding new legislation and high risk matters that may affect the Shire.

6) NEXT MEETING

RESOLVED that the next meeting be held on Wednesday, 5 December 2018 at 1.00pm at Temora Shire Council.

Meeting closed at 2.50pm.

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JUNEE SHIRE COUNCIL

QUESTIONS ON NOTICE

QUESTIONS ON NOTICE FROM COUNCILLOR D CARTER

Referred to Council’s Meeting of 18 September 2018

Question Answer

It was indicated at the meeting last Thursday that Precision Civil Infrastructure Pty Ltd has already completed three sewerage works within NSW.

1. Of those three contracts have they beencompleted on time and if not, how manyweeks over where they?

2. Did those jobs come within budget and ifnot, ‘how much overrun occurred’?

1. NSW Public Works Advisory evaluatedthe contractor’s time management asgood.

2. Information of this nature is commercialin confidence. Even if the Council wereaware of such information, it would beinappropriate to disclose it.

J:\Council Meetings\2018\18 September 2018\Questions on Notice - Cr Carter- September 2018.doc Page 1

JUNEE SHIRE COUNCIL

INFORMATION BOOKLET

JUNEE SHIRE COUNCIL

INFORMATION BOOKLET

ORDINARY MEETING TUESDAY, 18 SEPTEMBER 2018

1[GM] COUNCILLOR DELEGATE MEETINGS

2[WSRM] WORKERS’ COMPENSATION/REHABILITATION

3[LOIC] LIBRARY

4[DES] WORKS PROGRAM

5[RSO] ROAD SAFETY OFFICER

6[DES] SEWERAGE SYSTEM

7[DCB] RANGER REPORT

8[DCB] SOLID WASTE REPORT

9[EO] NOXIOUS WEEDS

10DCB] 10.7 CERTIFICATES

11[DCB] DEVELOPMENT/COMPLYING DEVELOPMENT DETERMINATIONS

12[DCB] HEALTH, BUILDING, PLANNING AND ENVIRONMENTAL INSPECTIONS

13[CDM] COMMUNITY AND RECREATION

14[DES] CUSTOMER SERVICE REQUESTS SUMMARY

*******

1[GM] COUNCILLOR DELEGATE MEETINGS

Notification of Council committee meetings or community meetings for which Councillors may be attending.

Council Committee Meetings

Attendee Council Committee Meeting Date Cr R Asmus Youth Council 17 September 2018

Cr M Cook Traffic Committee (Technical Committee) TBA

TBA Events and Tourism 2 October 2018

TBA Internal Audit Committee 7 November 2018

(tentative) TBA Village and Rural Improvement 7 November 2018 TBA Access Advisory 4 December 2018 TBA Arts and Culture 5 March 2019

Delegates Meetings

Attendee Delegate Meeting Date Cr M Holmes Junee Health Advisory Committee 13 September 2018 Mayor REROC 11 October 2018 TBA Junee Sports Committee 11 October 2018

TBA Riverina Zone, Rural Fire Service Liaison Committee 9 October 2018

TBA Riverina Regional Library 31 October 2018 Cr R Callow Goldenfields Water County Council 25 October 2018 TBA Weeds Committee 5 December 2018

General Manager Riverina Murray Regional Emergency Management Committee TBA

TBA Riverina Zone, Rural Fire Service Bushfire Management Committee TBA

2[WSRM] WORKERS’ COMPENSATION/REHABILITATION

There was one new claim for the month of August 2018.

3[LOIC] LIBRARY

Programs & Events

Date Places & spaces

Aging population

Outreach, aging population

Community A C S

2/08/2018 Goodstart 4 16 3/08/2018 Knit

in/Morning tea 9

Page 2 of 14

Date Places & spaces

Aging population

Outreach, aging population

Community A C S

7/08/2018 Tuesday Storytime

3 4

9/08/2018 Goodstart 4 17 13/08/2018 TAFE

Childcare Group

6 10

14/08/2018 Tuesday Storytime

4 5

16/08/2018 Home Visit 1 16/08/2018 Movie of the

Month 13

16/08/2018 Goodstart 4 19 23/08/2018 Goodstart 5 20 24/08/2018 Home Visit 1 28/08/2018 Tuesday

Storytime 7 11

29/08/2018 DIY at Junee Hospital

3 16

30/08/2018 Goodstart 3 18 A=Adult, C=Child, S=Senior, Y=Youth

August Statistics

WiFi Connections 1-31 August 2018 - total 477 users

Activity Totals

Loans 1843 Traffic report

Estimate 2500

Public PC users 215 WiFi connections 477 Reservations for items 46 New library members 15

Page 3 of 14

Upcoming Business

September October Activity 4 Maya the Bee Holiday Kids Movie 9 Wire Crafting Holiday Activity 10 Face Painting Holiday Activity 10 Henna Youth Holiday Activity 11 Crocodile Encounters Holiday Activity

4, 11, 18 & 25 16, 23 & 30 Tuesday Story-time 6, 13, 20 & 27 18 & 25 Goodstart Early Learning Storytime 5, 12, 19, & 26 3, 10, 17, 24 & 31 Technology Help 3 &17 1, 15 & 29 Conversation Exchange (Learning English)

17 ‘Get Online’ Virtual Reality Presentation 20 18 Movie of the Month

TBA Senior’s activity at Junee Hospital

4[DES] WORKS PROGRAM

SR78 Olympic Highway

Guard rail and ongoing pothole repairs were carried out. Guide post renewal and table drains were cleaned.

SR57 Goldfields Way

Pothole repairs and guidepost renewals carried out.

Rural Sealed Roads

Yathella bus stop widening was completed and sealed. Shoulder grading on Pikedale Road and Parkwood Lane was completed with shoulder maintenance work done on Murrulebale Road. Intersection widening on Old Sydney Road and Stanyer Road was completed and sealed with larger “Give Way” signs erected.

Rural Unsealed Roads

Warre Warral Road was graded with material added under flood damage.

Junee Town

Regent Street stormwater and kerb and gutter was completed and readied for seal along with Beach Street which was re-shaped, also with new kerb and guttering.

Footpath renewal along Park Lane, the Underpass and Main Street.

Illabo

Shop carpark has been upgraded by removing old broken hotmix and replaced with 20mm Green’s gravel and sealed.

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General

Customer Private Work Carried Out Junee Bobcat Service Supply gravel Clinton Butt Supply gravel

Parks and Gardens

General

Garden and grounds maintenance has been carried out on all parks and gardens, cemeteries, rest areas and sporting fields within the township of Junee and surrounding villages.

Sporting Fields

Burns Park: • Mowing and regular maintenance.• Renovation to start at end of September.

Laurie Daley Oval: • Mowing and regular maintenance.

Parks and Gardens:

• Mowing/weeding• Pruning• Rose spraying

Rest Areas

Wallacetown: • Mowing and edging• Vegetation maintenance• Weed spraying

Illabo: • Mowing and edging• Vegetation maintenance• Canopy lifting at Illabo rest area

Bethungra: • Mowing• Weed spraying• Drains and gutters cleaned• New bin provided at Service Station

Drains and Gutters

• Cleaning of drainage structures• Cleaning of V drains• Gutter cleaning and edging

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Street Trees

• Pruning• Canopy lifting at Joffre Street and Seignior Street

Cemeteries

• Lawn, Monumental and Rural:• General maintenance including mowing and edging• Monumental Cemetery sprayed for weeds

There were two grave sites prepared for burial in Junee cemeteries during the month of August 2018.

Town Streets

• Mowing of roadside verges, nature strips and open areas.• Gutter cleaning• Green waste removal

Bike Path

• Edging• Mowing

5[RSO] ROAD SAFETY OFFICER

Council’s Road Safety Officer (RSO) is currently conducting a Speed Campaign on Byrnes Road. In conjunction with Wagga Wagga Local Area Command (LAC), the program includes placement of a traffic counter at a designated location which records key statistical measurements and Police enforcement is conducted by Highway Patrol (HWP) at the location.

At the end of the program, statistical analysis will be conducted and a report will be complied which is also shared with WW LAC HWP and from that, revised HWP tasking will be allocated with the purpose of reducing speed activity in the Shire.

The program includes media advertising and media release, as well as social media activity including Junee Shire Council website and Facebook page.

This program will be run again in 2019.

6[DES] SEWERAGE SYSTEM

Over the month of August there were five chokes in the services.

Inflow to the treatment plants totalled 40ML, down from 44ML last month. There was 2ML reused which is down from 1.3ML with final effluent discharge totalling 37ML.

A safety audit was conducted at the STP. Effluent samples were taken for analysis with both treatment plants producing good effluent.

The sewer jetter was used to clear some blocked gutters and culverts. The sewer pump at Laurie Daley Oval failed and has since been replaced.

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The Department of Industry conducted a count of the “Ducks Only” for the second time this year using a drone; they will continue using this site for their recording. Other bird watchers have visited by appointment.

7[DCB] RANGER REPORT

Impounded Vehicles

Number: Notices attached – impoundment process commenced

Vehicles impounded

Vehicles claimed

Vehicles disposed

Vehicle holding in pound at end month

Jan 2018 11 5 0 0 13 Feb 2018 3 0 0 0 13 Mar 2018 3 0 0 5 8 Apr 2018 6 1 0 0 9 May 2018 3 0 0 8 1 June 2018 0 0 0 0 1 July 2018 0 0 0 0 1 August 2018 1 1 0 0 2

Impounded Dogs

Number: Picked up by Ranger Surrendered Not

registered Released to owner Re-homed Euthanised

Jan 2018 4 0 3 0 4 0 Feb 2018 4 0 2 2 2 0 Mar 2018 4 0 2 2 2 0 Apr 2018 2 0 1 *2 0 0 May 2018 4 1 1 4 1 0 June 2018 2 0 0 1 1 0 July 2018 8 0 2 5 3 0 August 2018 12 0 10 4 4 0

*1 escaped or broken out

8[DCB] SOLID WASTE REPORT

Junee Transfer Station

The Junee Transfer Station is functioning well with no issues or incidents at the site.

Rural Transfer Stations

All rural transfer stations were inspected on 5 September 2018. All other sites were in a satisfactory condition. Some minor items were cleared from Old Junee transfer station.

9[EO] WEEDS

• Local Land Services (LLS) is now responsible for the Weed Action Program management,funds dispersal and reporting.

• WAP 17/18 reporting completed and submitted on time. No 18/19 funding hasn’t beenannounced as yet.

Page 7 of 14

• The new RENWA employee is currently undergoing training to gain Authorised Officerstatus.

• Coolatai grass has been inspected and controlled at Old Junee/Marrar in conjunction with aJohn Holland Rail Contractor.

• A display will also be conducted at Ariah Park, Ardlethan, Temora, lllabo and Junee shows.• Inspections for Prickly Pear and Tiger Pear have been carried out across the RENWA area.

Control will be carried out when the day time temperatures rise sufficiently.• High risk pathways are continuously under inspection due to the large number of hay

transports passing through the LCAs.• Any rain event provides an opportunity for an invasive species outbreak.• Representations have been made to Steph Cooke regarding the current and future levels of

funding for biosecurity in NSW. Ms Cooke advised that at every opportunity and meetingwith State Government officials, Local Government should put forward the case forguaranteed higher levels of funding over minimum five-year periods.

10[DCB] S.149 CERTIFICATES

Average Processing time (Working Days) for last 10 Certificates 2 days

11[DCB] DEVELOPMENT/COMPLYING DEVELOPMENT DETERMINATIONS

DA/CDC No. Development Approved Address Date Approved

10/2016/68 Mobility Access Ramp 119 Lorne Street, Junee 22/08/2018

10/2018/20 New Swimming Pool 5920 Gundagai Road, Junee 27/08/2018

10/2018/26 New Dwelling 15 Hilton Place, Junee 10/08/2018

10/2018/30 New Shed 12 Crown Street, Junee 16/08/2018

15/2018/17 New Shed 13 Cedric Street, Junee 14/08/2018

12[DCB] HEALTH, BUILDING, PLANNING AND ENVIRONMENTAL INSPECTIONS

71 health, building and planning inspections were carried out during the month of August 2018.

13[CDM] COMMUNITY AND RECREATION

1. Junee Junction Recreation and Aquatic Centre

a) JJRAC Statistics to 31 August 2018

The following tables summarise the attendance and membership statistics at JJRAC as at 31August 2018.

Page 8 of 14

Table 1: Total Attendances by Month

Table 2: Total Attendances by Month by Type of Visit

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Table 3: Centre Usage by Type

Table 4: Membership Numbers by Type as at 31 July 2018

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Table 5: Yearly Comparison of Month by Month Membership Numbers

Table 6: Comparison of Visits by Year

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Internet Statistics

JJRAC are now able to monitor website usage data. The following statistics were recorded:

MONTH Visitors Page Views Pages per Visit Conversions (into

enquiry or submission)

Jan 2018 1,597 4,996 3.13 4

Feb 2018 1,056 4,914 4.65 3

Mar 2018 792 8,331 10.52 5

Apr 2018 774 5,991 7.74 6

May 2018 840 3,643 4.34 3

Jun 2018 740 4,232 5.67 1

Jul 2018 737 3,722 5.03 3

2. Community Development

a) Youth Program/Youth Council

The Junee Youth Council has commenced planning for the October (Spring) 2018 school holiday program. It is anticipated that the events will be similar to previous holidays which have proved popular eg. Wagga Movie Bus trip.

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b) Junee Athenium Theatre - Bookings

c) Visitor Information Centre

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14[DES] CUSTOMER SERVICE REQUESTS SUMMARY – AUGUST 2018

James Davis General Manager

Page 14 of 14

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