July Interface Monthly MeetingSunflower ProjectStatewide Management and Reporting Tool Update

July 14, 2009

2

Today’s Topics

• SMART Interface Approach Review – Zachary Keys

• Agency Milestones/Tasks – Zachary Keys

• SMART Project Update – Kurt Meisner

• Spreadsheet Upload vs. Flat File Interface – Kurt Meisner

• Connectivity Walkthrough – Ed Payne

• Closing – Zachary Keys

3

Agency Responsibilities:• Identify required SMART interfaces• Perform data mapping for SMART interfaces• Develop and Unit-Test interfaces between Agency systems and SMART• Perform Connectivity Testing• Provide files to the Sunflower Project for Interface Testing• Perform SMART Interface Testing

Interface Approach Review

4

Sunflower Interface Team Responsibilities:• Maintain interface layouts• Communicate layout updates, recent decisions, and upcoming

milestones to agencies• Coordinate and manage connectivity testing• Coordinate and manage interface testing• Provide outbound test files to agencies for SMART interfaces testing• Receive and process inbound agency test files for SMART interface

testing• Meet with agencies to address questions and concerns

Interface Approach Review (cont)

5

Expectations:• Agency expectations of Sunflower Interface team

• Respond in a timely manner to agency questions• Clearly communicate milestones and timelines• Clearly communicate agency responsibilities

• Sunflower Interface Team expectations of Agencies• Meet all milestones and timelines• Attend Interface Workshops• Attend Office Hours to understand interfaces as needed• Submit questions to the interface team as needed• Use the monthly project plan update to communicate issues related to milestones

or contact Gary Schneider at x62660 or gary.schneider@da.ks.gov

Interface Approach Review (cont)

6

Milestone Status:• 12 agencies have submitted all data mapping layouts• 3 agencies have submitted some data mapping layouts• 20 agencies have not submitted data mapping layouts - this is a major concern and

the project will be contacting agencies to determine why and when• Connectivity testing begins 7/15/09

Agency Milestones/Tasks

Activity/Milestone Start date Finish Date Agency builds environment for interface/system mod/development/test

Up to agency 3-15-2009

Agency completes and sends data maps to FMS (Task ID 21)

3-16-2009 6-15-2009

Agency performs interface/system modification 3-16-2009 8-31-2009 Agency performs connectivity testing 7-15-2009 8-31-2009 FMS holds Interfacing Testing workshop (Task ID 227) 8-18-2009 8-18-2009 Agency receives files for SMART Interface Testing - Stage 1: Core SMART Outbound Interfaces

9-01-2009 9-25-2009

7

Project Update

Updates:• The date format for interface layouts has been updated and published

with the PeopleSoft standard date format:• The interface date format has been set to MM/DD/YYYY• The interface date/time stamp has been set to MM/DD/YYYY HH:MM:SS:999999• Interface Layouts have been updated and are published to the

secure web site – communication will be sent out• Connectivity Testing instructions have been distributed to agency

primary contacts and published to the web• The Interfund solution will be discussed in the Interunit Business

Process Workshop• The project is implementing a new website for the SMART

project, which will include project-wide FAQ’s• The next monthly interface meeting is August 18th

8

Spreadsheet Upload vs. Flat File

• Spreadsheet (e.g. INF43 – Deposit Upload)• Manual process• Can be saved and reused as applicable for static data or data that has minimal

changes• Convenient for small transaction volumes• User friendly• Spreadsheet users must have on-line access to SMART

• Flat File (e.g. INF44 – Deposit Flat File Interface)• Automated process• Can accommodate a large volume of transactions in a single instance• Can be used for complex systems where data is difficult to extract• Processed on a scheduled basis

9

Deposit Spreadsheet

000 000 000 000 000 000 000 000 001 001 001 001 002 002

Remit Only

Deposit Unit

User ID

Control Count

Control Total

Accounting Date

Bank Code

Bank Account

Payment ID

Payment Amount

Payment Currency

Payment Method

Customer ID

Business Unit

N US001 FNDEV 5 5000.002009-05-

14USBNK CHCK TEST1 1000.00USD CHK    

                TEST2 1000.00USD CHK    

                TEST3 500.00USD CHK    

                TEST4 500.00USD CHK    

                TEST5 2000.00USD CHK    

• Note – This is a prototype. The deposit spreadsheet layout is still under development.

Generate XML and Post

10

Connectivity Test

Overview:• The DISC mainframe will be used to transfer files between

agencies and SMART• The architecture will use agency specific directories similar to

what is in place today• CoreFTP is the standard secure FTP client for the State• Agency access will be validated during SMART connectivity

testing• Detailed connectivity test instructions have been published

11

Connectivity Test (cont)

Connectivity Basics• Interface connectivity testing will consist of a file transfer to and

from the DISC mainframe• The agency test coordinator must contact the Top Secret

Mainframe Administrator for their connection credentials• Core FTP will be used to transfer files to and from the DISC

mainframe• Interface test files will be in ASCII format• After successful completion of connectivity testing, please send an

email to Sunflowerfms@da.ks.gov with ‘<Your Agency Name> - Connectivity Testing Complete’ in the subject line

12

Connectivity Test (cont)

CoreFTP Troubleshooting• If issues are encountered with your password, please contact your

agency’s Top Secret Mainframe Administrator • For all other issues encountered during the connectivity test, please

contact the Sunflower Project at Sunflowerfms@da.ks.gov and enter ‘Connectivity Testing’ in the subject line

13

Closing

How you can communicate with us:• Surveys – Please let us know how we are doing• Office Hours – Come see us!• Monthly Interface Meetings – Participate, bring your questions

and issues or send them to us in advance

• Email – SunflowerFMS@da.ks.gov Subject “Interfaces” with suggestions, comments or questions