Providing Impactful

Job Shadowing Opportunities

Mary York – Overton High School

John Doerge – Deloitte

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Providing Impactful

Job Shadowing Opportunities

Index

Page 3 MNPS Experiential Learning Model

Page 4 Job Shadowing Business Coordinator Guide

Page 8 Job Shadow School Guide

Page 15 Job Shadow Student Guide

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MNPS Experiential Learning Model

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Job Shadowing Business Coordinator Guide

Job shadowing for students is an opportunity for students to spend a day in the “real world” in a career area related to their academy. It gives them an opportunity to observe and ask questions of workers. Assignments completed before, during and after shadowing help students connect their course work to real world experiences. This manual provides expectations for students, teachers, school coordinator, and company coordinator. Handouts and checklists for all parties are provided.

STUDENT REQUIREMENTS:

students should be in their 2nd course in the pathway with at least 14 credits

students should apply for the opportunity and be evaluated based primarily on attendance and discipline, secondarily on grades

Timeline Eight Weeks Prior to Job Shadowing

Provide detailed information about dress code and safety regulations.

Provide any preliminary forms that require student signature-photo release, privacy statement, cell phone policy

Six Weeks Prior to Job Shadowing

Provide School Coordinator prior to visit

Detailed contact information for Site-Coordinator

Agenda and events based on prior discussions

Make arrangements when needed to accommodate students with special needs

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Four Weeks Prior to Job Shadowing

Select JS Host/Hostess and send list to Site-Coordinator

Communicate with School Coordinator detailed loading and unloading information for buses. Include parking where applicable

Three Weeks Prior to Job Shadowing

Have School Coordinator provide a list of student names that are participating.

Provide the School Coordinator to complete JS student placement.

Review SCANS Skills and 21st Century Skills resources attached to this addendum with Host/Hostess

Two Weeks Prior to Job Shadowing

Review Expectations with employees

Lunch is provided by the workplace for students to share with Host/Hostess for reflections and wrap up. Inform School Coordinator if students are to be taken off site for lunch.

Time commitment is approximately 4 hours on Shadowing Day

Provide Host/Hostess in workplace information on student assignments and make reference when possible to:

Sample student interview questions

Discuss student interests for various careers in workplace

Student will be taking notes during interviews

Provide student with business card when possible

One Week Prior to Job Shadowing

Check Host/Hostess assignments with School Coordinator

Connect with Host/hostess for last minute instructions/logistics

SCANS SKILLS and 21st Century Skills information are attached to this addendum for more information on Workplace Skills

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Day of Job Shadowing

Meet students at bus and welcome

Overview of workplace and introduce to Host/Hostess

Students have questions they have written and other assignments to share with Host/hostess.

Provide lunch and facilitate reflection and wrap up discussion

One Week after Job Shadowing

Fill out and return all evaluation information to School Coordinator

NOTE to Business Host/Hostess

1. Emphasize the ways in which mathematics, language, science, writing, listening, interpersonal skills and technologies are used in your workplace. (Please refer to the list of 21 st Century Skills provided in this packet.)

2. Provide hands on or interactive experiences when possible.

3. Reinforce the role of school work and education in the workplace.

4. Focus on the importance of a positive work ethic; punctuality, completing work assignment by deadlines, proper work attire, continuing education, etc.

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21st Century Skills:

Skills for School, Work, and Life: Below is a list of workplace skills/competencies and personal qualities often referred to as 21st Century Skills. The following skills are emphasized in each of our work-based learning opportunities for students in The Academies of Nashville. Any time you can draw attention to the use of these skills in your workplace is appreciated!

Basic Skills: Reading Writing Mathematics Listening Speaking

Thinking Skills: Creative Thinking Decision-making Problem-solving Thinking Imaginatively Knowing how to Learn Reasoning

Personal Qualities: Individual Responsibility Sociability Self-management Integrity

Allocating Resources: Time Money Materials Space Staff

Interpersonal Skills: Working on Teams Teaching Others Serving Customers Leading Negotiating Working with Diverse

Populations

Understanding and Monitoring Systems: Social Organizational Technological Designing and Improving

Systems

Technology: Selecting Equipment and

Tools Applying Technology to

Specific Tasks Maintaining and

Troubleshooting

Information: Acquiring and Evaluating Data Maintaining Files Interpreting Communicating Using Computer

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Job Shadowing School Guide

Job shadowing for students is an opportunity for students to spend a day in the “real world” in a career area related to their academy. It gives them an opportunity to observe and ask questions of workers. Coordinator, Teacher and Student tasks that need to be completed before the job shadowing event are:

Confirm date with business partners, if this is a new site coordinator may want to visit first.

Field trip forms 30 days in advance or the Experiential Learning Form completed and arrange transportation.

Teachers need to review student check list form to emphasize the importance of Job Shadowing.

Student Job Shadow Selection Form should be completed by eligible participants and submitted to business partners if applicable.

All Documents must be submitted to the event coordinator; permission slip, emergency card, prior to visit.

TimelineEight Weeks Prior to Job Shadowing

School Coordinator

Work with Academy Advisory Boards and Academy Teams to determine job shadowing locations, dates and student assignments.

Share Job Shadowing School Guide with participating teachers.

Work with teachers to complete District Field Trip Form or Experiential Learning Trip Request Form.

Work with teachers on student transportation to job shadow locations.

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Six Weeks Prior to Job Shadowing

School Coordinator

Confirm with teachers –paper work completion, transportation confirmation, lunch plans for students.

Confirm with Job Shadow Businesses –details such as parking, identification, privacy statement required, photo release for students, lunch plans.

Teacher

Conduct class discussion around job shadowing experience including (career pathway, job profiles, etc.)

The Tennessee Careers Cluster Guide would be a great resource, (CTE Teachers have a copy)

Emphasize to students the importance of Job Shadowing Day. This event is more than a field trip.

Four Weeks Prior to Job Shadowing

School Coordinator

Collect Classroom List from Teacher after Student Participation Packet is complete

Complete Student Participation List with Shadowing placement and send completed copy to Lead Teacher

Provide company information to teachers for their students

Teacher

Distribute JOB SHADOWING PARTICIPATION PACKET to students. This packet includes Parent Information Letter, Permission to Participate, and Emergency Card.

Keep a list of students that return completed packets (form provided by school coordinator). Only students that complete and return this packet by the designated date will be allowed to participate in the shadowing experience.

Keep on file student forms that have been submitted.

Student

Complete JOB SHADOWING PARTICIPATION PACKET

Parent Permission Letter Permission to Participate Form signed by parent with photo release option included. Emergency Card School Field Trip Form

Return Packet to teacher by ___________________________

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Three Weeks Prior to Job Shadowing

School Coordinator

Check with teachers on progress made with form collection.

Teacher

Follow-up with School Coordinator and Academy team to make sure everything is on track and up-to-date.

Have students research the business (vision, mission, etc.)

Student

Research job shadowing career selection when possible

Two Weeks Prior to Job Shadowing

School Coordinator

Contact Job Shadowing Partners as needed to complete logistics of transportation and student assignments

Update business information to teachers as appropriate

Teacher

Discuss and teach the following:

Appropriate dress in the workplace (a dress rehearsal day is a great idea)

Attitude and overall behavior

Proper meeting and greeting techniques. Don’t assume students know how to formally introduce themselves.

Practice handshakes and eye contact

Demonstrate proper dining etiquette since company representatives will provide lunch.

Student

Demonstrate/know the following:

Appropriate dress in the workplace

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Attitude and overall good behavior

Proper meeting and greeting techniques.

Hand shake etiquette

Speak clearly and listen carefully

Demonstrate proper dining etiquette since company representatives will provide lunch.

One Week Prior to Job Shadowing

School Coordinator

Check with all parties involved to make sure everything is on track and up-to-date.

Help teacher prepare a student folder or packet to be taken to the Job Shadow

Teacher

Business information may include but is not limited to:

Vision, Mission and description of Company

Web address is possible or business mailing address

Have students develop a list of questions to ask when shadowing. Discuss proper etiquette for question and answer sessions. After students compile a list of their questions give them the SUGGESTED SHADOW QUESTIONS to refine and prepare final list.

Prepare students to be interviewed by their business host/hostess. Sample Questions:

What do you see yourself doing five years from now?

How do you handle conflict? Explain

What experiences have you had working as part of a team?

Pair students for Q & A role play to practice their list of job shadow questions.

Have students write their preconceptions and expectations for the job shadowing experience.

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Student

Develop a list of questions for the person you will shadow.

Complete a dress rehearsal

Practice asking your interview questions

Practice answering interview questions

Job Shadowing assignment for students transporting themselves.

Where are you going? ____________________

How will you get there? _____________________

Who do you report to? _______________________

Day Prior to Job Shadowing

School Coordinator

Double check transportation, student assignments

Final check with Site Coordinator and teachers

Make adjustments as necessary, inform appropriate parties of any changes

Teacher

Discuss with the STUDENT the Job Shadow Evaluation Form that they will take with them

Check to make sure all students have their workplace assignments, pen and folder for questions and are prepared to dress properly.

Explain student expectations for post-shadowing project(s)

Answer any questions and reinforce all class discussions/skills

Student

Double check Permission Forms & shadowing assignments

Notebook/folder and writing instrument prepared including:

Questions are edited and complete

Student Reply Form

Job Shadow Evaluation Form

Student Reflection on experience

Signed Emergency Card

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Day Of Job Shadowing

School Coordinator

Make adjustments for absentees where needed

Teacher

Submit through email the names of student participating in the job shadow event.

Make sure students are present. Inform School Coordinator if anyone is absent.

Make sure students are dressed appropriately

Make sure students have notebook/folder that are needed and something to write with (questions, reply form)

Have someone in place to take pictures of the event.

Student

Report for departure on time

REMEMBER Job Shadowing Notebook/folder

During Shadowing:

Ask questions and take notes

Get a business card from the person you shadow

Thank the person at the end of the day

Make final notes on your sheet of questions

Student Reply Form

Student Reflection on experience

Answer interview question clearly and speak directly to person asking you questions

Report to Pick Up location on time

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After Job Shadowing

School Coordinator

Distribute Evaluation Forms to Teachers and Business Coordinators

Collect and mail thank you notes

Collect and tally evaluation forms

Teacher

Have students complete thank you notes.

Complete all evaluation forms and return to School Coordinator

Student

Complete thank you note

Turn in completed Shadowing Reflection Form

Have student write a blog about their experience.

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Job Shadowing Student Guide

Job Shadowing Student Checklist

Check block when assignment is completedPre-Shadowing Assignments

Student Participation Packet complete and turned in All pre-shadowing assignments complete (all forms that require student

information and parent signatures due Mon. Nov. 5th) Review list of questions you will ask your business host/hostess Decide what you will carry – (Pen, folder, questions, reply form) Check on your clothes (Professional Dress!) Know Shadowing assignment and transportation information

Day of Shadowing Report for assigned transportation At job shadowing location, greet with eye contact, firm handshake and

introduce yourself If you receive a name badge, wear it on the left. Ask questions and take notes Get a business card from your business host/hostess Thank the host/hostess at the end of the shadowing visit

Post-Shadowing Assignments Write and mail thank you letter Complete all assignments related to Job Shadowing experience

IMPORTANT REMINDERSDuring this experience you may decide this career is not for you.

Remember your host/hostess is volunteering their time Be respectful regardless of what you decide Use good table manners If ordering from a menu, do not order the most expensive item.

Field Experience Guidelines15

We want our students to look and be their best! In order to positively represent _________________________ when participating in field trips, college visits, and job shadows, please follow these guidelines.

Please wear professional dress: Do not to wear the following items:

Navy, blue, black, or khaki pants

Collared shirts or blouses (tucked in)

Blazer or sweater Knee length skirts and dresses

Jeans Hoodies Leggings (unless under a knee

length dress or skirt) Flip flops Revealing, tight, or baggy

clothing Jackets with large logos Hats

DRESS

PERSONAL ITEMS

Please bring:Do not have the following out during your visit:

Folder Pen Observation sheets, job

shadowing packet, or clean paper

Cell phones Headphones MP3 players or iPods Backpacks and large bags Gum Beverages or food

Finally, please stay with your group or host at all times. Thanks and have a great experience!

Today’s In-Box Tasks

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Using the information provided during the site visit, complete each task in the space provided.

Task One: Company Mission Statement

Task Two: Workplace Host Information (ask for business card)Name:

Title:

Skills for School, Work, and Life: Below is a list of workplace skills/competencies and personal qualities often referred to as 21st Century Skills

Basic Skills:ReadingWritingMathematicsListeningSpeaking

Thinking Skills:Creative Thinking Decision-makingProblem-solvingThinking ImaginativelyKnowing how to LearnReasoning

Personal Qualities:IndividualResponsibilitySociabilitySelf-managementIntegrity

Allocating Resources:TimeMoneyMaterialsSpace Staff

Interpersonal Skills:Working on TeamsTeaching OthersServing Customers LeadingNegotiatingWorking with Diverse Populations

Understanding and Monitoring Systems:SocialOrganizationalTechnologicalDesigning and Improving Systems

Technology:Selecting Equipment and ToolsApplying Technology to Specific TasksMaintaining and Troubleshooting

Information:Acquiring and Evaluating DataMaintaining FilesInterpretingCommunicatingUsing Computer

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Task Three: Company Tour Observations

Dress:

Workplace expectations:

Greetings and introductions:

10Task Four: Student-Led Interview Questions

Ask the workplace host the following questions during the student-led interview. Or, add more of your own.

1. How did you come to work in this field?

2. What is a typical day like for you?

3. What skills do you use in your daily work? (refer to the list on p. 1)

4. What are the qualifications and educational requirements for this type of work?

5. What factors would make someone either fail or succeed in this type of work?

6. How do you handle conflict in the workplace?

7. What do you consider to be your greatest strength?

8. What do you see yourself doing five years from now?

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