JECC Proposal - test

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BOARD OF SUPERVISORS

Sally Stutsman ChairpersonPat HarneyTerrence Neuzil

Janelle RettigRod Sullivan

City of Iowa City City Council

co City Clerk

410 East Washington StreetIowa City IA 52240

Johnson County Emergency Management Commission

co Emergency Management Coordinator

P ox 2540

Iowa City IA 52244

Joint Emergency Communications

Services Association Policy Board

co nterim Director

City of Coralville City Councilco City Clerk1505 5 th Street

Coralville IA 52241

City of North Liberty City Councilco City Clerk5 E Cherry StreetNorth Liberty IA 52317

N

O

4529 Melrose Avenue a0Iowa City Iowa 52246 c

May 20 2010 A

To the City Councils of Iowa City Coralville and North Liberty the Johnson Gbizfty EmergeitManagement Commission and the Joint Emergency Communications Services Associ anJECSA Policy Board

On May 28th the JECSA Policy Board is scheduled to hold a joint meeting with the member

entitiesThe

timingof this

meetingis

importantoccurring

approximatelya month before the

Joint Emergency Communications Center JECC is scheduled to be operational and before the

Policy Board has hired a new Executive Director

We are writing this letter to inform the parties of ar eas where we believe the parties can work

together to improve the structure and management of the JECCWe hope that at least some of

these items can be addressed on he 28th and a plan established to address other ideas in the

future Our con ce ns fall broadly into the categories of governance fmances and communication

among the member entities

913 SOUTH DUBUQUE STREET SUITE 201 IOWA CITY IOWA 52240 207 HONE 319356 000 FAX 319 356 036


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Governance The Board of Supervisors suggests that the parties consider amending the 28E

agreement to provide that an elected leader who is a member of the Emergency ManagementCommission and from one of the communities not otherwise represented on he Policy Boardseve as a irector Now that we are a ew years into the agreement we believe that it is

important that all the representatives on he Policy Board be elected and therefore directlyaccountable to local

taxpayers

Finances There are a number of issues concerning the f ancial management of the JECC thatwe would li ke o address These issues include

1 The Board of Supervisors would like to see JECSA gradually build up rese ves andbelieves that the Policy Board has taken a mor e aggressive approach to building uprese ves than is necessary given the large sart up costs already being expendedSupervisors would like to learn mor e about the Board splan for rese ves

2 We would like to emphasize ou belief that the Policy Board should consider bonding formajor expenses whenever the costs of bonding do not outweigh the benefits This willallow the properties located in TF districts to participate in sharing the costs of theseexpenses which reduces the burden on other taxpayers

3 We are concerned that the number of administrative staff is in excess of what is necessaryto effectively operate the JECC We would appreciate additional information andjustification regarding these positions We also would like to know whether if necessarythe additional administrative staff mus be hired immediately rather than waiting until theJECC has been operational for an appropriate period of time

Communication Open communication among the parties and transparency of finances anddecson akng s crucial to this joint project At the meeting on May 28th we hope that thefollowing can be addressed

1 We would like to discuss the parties expectations for receiving updates and offering inputregarding policy decisions

2 The 28E agreement requires that a complete annual report be provided to the parties byMarch 31 beginning in 2009 It does not appear we have received the 2009 or 2010 annual

reports We are also not sue whether the Secretary of State has received the appropriateannual reports We would like to know the status of these reports

3 The JECC is funded by a countywide levy that is included in the County sudget andcertified by Johnson County The tax levy which supports the JECC is shown on taxstatements as being part of the county sax Members of he Board of Supervisors areoften called upon to explain the level of taxation that supports the JECC Therefore theBoard of Supervisors would like to address the timing and communication of the JECSA

sudget request One suggestion we would offer is that a joint meeting between th icy

Board and the Board of Supervisors be scheduled each year prior to submition oebudget This meeting would give us valuable information on JECSAs u

thvouldp

N Fassist us in responding to inquiries from the public y R

r


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4 Finally the Board of Supervisors would like to address expectations regarding theavailability of information regarding the policies and operations of the JECC We believethat the management of he JECSA must do significantly mor e than what the contractrequires to ensu e that the member communities and the taxpayers are well informed

regarding the operations of the JECC Providing current accurate and accessibleinformation helps prevent misrepresentations and corrects misinformation Agendas andminutes and financial reports mus be made available in a timely and accessible wayRecordings of meetings should also be publicly available

We look forward to starting to address these issues on he 28th We know that other communitieswill have input as wel

Yo zs truly

Sally Stut man

Chairperson Board of Supervisors

NQ

JDr


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4d

Prepared by Sarah Walz 410 E Washington St Iowa City IA 52240 319 356 251

RESOLUTION NO

A RESOLUTION FOR A VOLUNTARY ANNEXATION OF APPROXIMATELY2 7

ACRES OF LAND LOCATED AT 4265 OAK CREST HILL ROAD SE ANN 10 0001WHEREAS the Johnson County Agricultural Extension District hereafter referred to as

Applicant is own er of approximately 1 6 acr es of land located at 4265 OakCrest Hill Road SE

and has requested annexation of said land into the City of Iowa City and

WHEREAS an additional 0 1 acres consisting of contiguous sections of Oak Crest Hill Road

Old Highway 218 South and Cedar Rapids and Iowa City Railroad CRANDIC ri gho ayust

be annexed in order for the property to adjoin the boundary of Iowa City and

WHEREAS the CRANDIC Railroad the has consented to annexation of said land into the Cityof Iowa City and

WHEREAS the aforementioned properties are within the Long Range Planning Boundary of

the City of Iowa City and

WHEREAS annexation of the properties would be consistent with the growth anddevelopment pattern in this part of the City and will not impose an undue burden on the City and

WHEREAS control of the development is in the City of Iowa Citys est interest because it is

the property is within the Long ange Planning boundary and properties to the eastside of the

highway and railroad are already within City Limits and

WHEREAS all procedures and notification requirements of Iowa Code 368 7avebeen me

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCILOF THE CITY OF IOWA

CITY IOWA THAT

1 The following described land should be voluntarily annexed to the City of Iowa City Iowa

A PORTION OF THE SOUTH ONE ALF F THE NORTHEAST ONE UARTEROF SECTION

28

TOWNSHIP 79 NORTH RANGE 6 WEST OF THE 5T PRINCIPAL MERIDIAN JOHNSON

COUNTY IOWA MORE PARTICULARLY DESCRIBED AS FOLLOWS

COMMENCING AT THE CENTER OF SECTION 28 TOWNSHIP 79 NORTH RANGE 6 WEST OF

THE 5T PRINCIPAL MERIDIAN JOHNSON COUNTY IOWA THENCE N000 0E

LONG

THE WEST LINE OF THE NORTHEAST ONE UARTER OF SAID SECTION 28 A DISTANCE OF

11 936 EET TO A POINT ON THE WESTERLY EXTENSION OF THE NORTHERLY LINE OF A

TRACT OF LAND SHOWN ON A PLAT OF PART OF THE NORTHEAST ONE UARTER OF

SECTION 28 TOWNSHIP 79 NORTH RANGE 6 WEST OF THE 5T P OHNSON COUNTY

IOWA AS RECORDED IN PLAT BOOK 4 AT PAGE 233 IN THE RECORDS OF THE JOHNSON

COUNTY RECORDER THENCE N6 4 2E

LONG SAID WESTERLY EXTENSION OF THE

NORTHERLY LINE AND ALONG SAID NORTHERLY LINE 1205 20 EET TO THE POINT OF

BEGNNING THENCE CONTINUING N6 43 2

ELONG SAID NORTHERLY LINE 575 97

FEET TO A POINT ON THE EASTERLY R GHT O Y INE OF THE CRANDIC RAILWAY

THENCE S01 3 3W LONG SAID EASTERLY R GHT O Y INE 184 02 EET THENCE

S0 6W

6031 EET THENCE N3 16 8W 8000 EET TO THE POINT OF

BEGNNING CONTAINING 2 7 CRES AND IS SUBJECT TO EASEMENTSAND

RESTRICTIONS OF RECORD

2 The City Clerk is hereby authorized and directed to certify file and recordall necessary

documents as required by Iowa law under Section 368 72009 at Applicants

xpense


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JECC Proposal - test

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